**CHARITY REGISTRATION NUMBER 1055635**
AAAA UK
**Financial Statements For The Year Ended 31 May 2025**
## **AAAA UK**
## **Financial Statements For The Year Ended 31 May 2025**
## **Contents**
||**Page**|
|---|---|
|Reference and administrative details|1|
|Trustees report|2 - 3|
|Chartered Accountants' report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the accounts|7 - 9|
**AAAA UK Reference and adminstrative details For the year ended 31 May 2025**
**Status** The charity is constituted as an unincorporated body **Governing document** The charity is established under a model trust deed **Charity registration** 1055635 **Principal address** Flat 127 Gayhurst, Hopwood Road London SE17 2BW **Trustees** Prince Green Charles Kai Kai Dorothy Leigh **Bankers** Lloyds 25 Gresham Street London EC2V 7HN **Treasurer** Raymond W. S. Paton-Cole _BA, MBA, MAAT, FCCA, FCA (SL)._ **Independent examiners** Cecil Pratt B.Sc. (Hons in Applied Accounting), ACCA. Bamikole Roberts B.Sc. (Econs), M.Sc., FCCA.
1
**AAAA UK**
## **Trustees report for the year ended 31 May 2025**
The Trustees present their report with the accounts for the year ended 31 May 2025 which are set out on the annexed pages.
## **Objectives and Policies**
The Objectives of the Charity
The Association is committed to advancing the education of students at the Albert Academy in Sierra Leone. This is achieved through the provision of essential teaching aids, laboratory and recreational equipment, and the awarding of scholarships to support their academic endeavours. These initiatives are made possible through the generous contributions and active involvement of our dedicated members.
## **Trustees**
The Trustees who served during the year and at the date of this report are:
Prince Green Charles Kai Kai Dorothy Leigh
2
**AAAA UK**
## **Trustees report for the year ended 31 May 2025**
## **Review of past activities**
During the year, significant progress was made in several key areas:
1. **Renovation of the School Assembly Hall:** : Additional remedial work on the roof required to progress is done, and the renovation has now been fully completed, and the assembly hall is back in full use.
2. **Completion of the Science Laboratory:** The renovation of the school’s laboratory was successfully completed last year and is now fully operational, offering students a state-of-the-art and conducive environment for learning.
3. **Pavement of the School grounds:** The paving of the school grounds has been fully completed through the collaborative efforts of the home chapter and other alumni in the diaspora. The project has since been officially handed over to the school administration.
4. **Teacher Support:** A supplement was provided to support teachers dealing with cases, ensuring they can continue delivering effective support to their students.
5. **School Single-Shift:** Provision of additional classroom desks and chairs to facilitate the implementation of the single-shift system, effective from the current academic year (September 2025). This is work in progress.
6. **Project Prioritization:** These projects were prioritise following an assessment of the school needs, due to the deteriorating conditions of the buildings, insufficient basic equipment, and significant safety concerns for users.
7. **Funding Allocation:** Both restricted and general funds were designated to these projects to ensure their timely completion. The funds were raised through various social activities, including Thanksgiving Services, Jeans Nite Disco, Family Fun Days, and sporting events. All fundraising activities were invaluable and supported by members who acted as volunteers, with additional support from honorary members and other well-wishers.
All projects have been carried out in close cooperation with the school authorities, ensuring alignment with the school's needs and priorities.
## **Future developments**
Continued fundraising to support the school’s advancement with a holistic approach, addressing all aspects of the educational environment to foster overall development. E.g. student well-being, teacher support, facilities and resources etc.
Continued successful operation in an increasingly crowded funding environment as more and more similar charities launch activities and or events of a similar nature and attract patrons and supporters locally. Fundraising activities and voluntary support are picking up at a slower pace than expected, after the global pandemic due to the continued economic downturn to date.
The association is looking to explore different types of fundraising events.
To mitigate the risks associated with increased competition from similar charities, the association aims to engage and motivate individuals to participate in peer-to-peer fundraising efforts, e.g., online variety shows including quiz competitions, fashion shows, and family day trips to historical places of interest—an annual sports day event in collaboration with similar school associations.
Financial policies are in place to ensure the prevention and detection of fraud and other irregularities.
The board of trustees receive regular financial reports to enable them to monitor the charity's income and expenditure thus keeping them up to date with the Trust's financial position.
Prince Green Trustee 25 September 2025
3
**AAAA UK**
## **Independent Examiner's Report to the Trustees and Members**
We report on the accounts of the Trust for the year ended 31 May 2025 which are set out on the annexed pages.
## **Respective Responsibilities of the Trustees and Examiner**
The Trustees of the Charity are responsible for the preparation of the accounts; and consider that the audit requirement of section 144(2) of the Charities Act 2011 does not apply and that an independent examination is needed. It is our responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures specified in general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act, and
- to state whether particular matters have come to our attention.
## **Basis of Independent Examiner's Report**
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with our examination, no matter has come to our attention:
- 1) Which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act;
- * and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met;
or
- 2) To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _**Cecil Pratt**_
_Chartered Certified Accountant 43 Harlington Street Chatham ME4 5PJ_
> 25 September 2025
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## **AAAA UK**
## **Statement of Financial Activities for the year ended 31 May 2025**
|**AAAA UK**
**Statement of Financial Activities**
**for the year ended 31 May 2025**||||
|---|---|---|---|
|**Notes**
**Incoming Resources**
Jeans Nite
Thanksgiving
Funday
Deposit Refund
Merchandise
Subscriptions
RingFence Donation football kit
Membership Registration
Miscellaneous
Benevolent
Other Alumni Ringfenced Sales
Assembly Hall Project
**_Total Incoming Resources_**
**1**
**Resources Expended**
**_Charitable activities_**
Jeans Nite
Thanksgiving
Funday
Help to The School
Storage Rental
Cost of Meetings
Miscellaneous
Support to Other Charities
Assembly Hall Project
Benevolent Fund
Science Lab
Scholarship Fund Teacher Subs only
RingFence Donation football kit
Band Instrument Donations
Depreciation
**2**
**_Total Resources Expended_**
**1**
**Net outgoing resources**
Transfers between funds
**Net movement in funds**
**Total funds brought forward**
**_Total funds carried forward_**|**Notes**|**Unrestricted RestrictedCurrent YTD**
**Funds**
**Funds**
**2025**
**£**
**£**
**£**
14,902
14,902
10,534
10,534
4,911
4,911
0
0
260
260
2,819
2,819
0
0
0
0
320
320
1,740
1,740
0
0
0
0
**33,746**
**1,740**
**35,486**
5,651
5,651
7,539
7,539
4,954
4,954
2,095
2,095
600
600
210
210
323
323
573
573
13,700
13,700
2,430
2,430
0
0
0
0
0
0
5,000
0
5,000
448
0
448
**26,820**
**16,703**
**43,523**
**26,820**
**16,703**
**43,523**
**6,926**
**(14,963)**
**(8,037)**
0
0
0
**6,926**
**(14,963)**
**(8,037)**
22,290
19,865
42,155
**29,216**
**4,902**
**34,118**|**Last Year**
**2024**|
||||**£**
12,896
2,991
4,584
300
257
2,149
465
20
345
545
125
45|
||||**24,722**|
||||5,583
3,230
3,834
1,000
600
330
850
494
5,136
840
1,753
801
360
0
561|
||||**25,372**|
|||||
||||**25,372**|
||||**(650)**
0|
||||**(650)**
42,805|
||||**42,155**|
5
## **AAAA UK**
## **Balance Sheet as at 31 May 2025**
|**Notes**
**Fixed assets**
Tangible assets
**2**
**Current assets**
Stocks
Debtors and prepayments
**3**
Cash at bank and in hand
**Net current assets**
**Net assets**
**Funds of the charity**
Unrestricted funds
Restricted funds
**_Total funds_**|2,452
1,019
28,852|**2025**
**£**
1,795
32,323
**34,118**
29,216
4,902
**34,118**|952
2,000
36,960|**2024**
**£**|
|---|---|---|---|---|
|||||2,243
39,912|
||**32,323**||**39,912**||
||||||
|||||**42,155**|
|||||22,290
19,865|
|||||**42,155**|
These financial statements were approved by the Trustees on 25 September 2025 & signed on their behalf by:
Prince Green Chair
6
**AAAA UK Notes to the Accounts for the year ended 31 May 2025**
## **1 Accounting policies**
## _**Basis of preparation**_
The Financial Statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities and Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities".
## _**Incoming resources**_
Unrestricted Income comprises donations and is recognised on receipt basis. Restricted Income relates to donations raised for specific purposes and is recognised on receipt basis. However, the donors have agreed that that once the primary purpose has been satisfied, any surplus funds remaining will be used for the running of the Charity's ordinary activities.
## _**Depreciation**_
Depreciation is provided at the following annual rates in order to write off each asset over it's estimated useful lives based on reducing balance method.
Equipments 20%
## _**Resources Expended**_
## **Charitable Activities**
These comprise all expenditure directly relating to the objects of the Charity. Support costs are an integral part of the expenses incurred in carrying out those charitable activities, which the Charity was established to perform.
## _**Governance Costs**_
Governance costs comprise the costs of running the charity, including strategic planning for its future development, also includes accountancy & legal fees and all costs relating to consnstitutional and statutory compliance.
## _**Rent & Rates**_
Rent & rates is currently driven by activity usage on a pay as you go basis. Therefore, no annual commitment.
## _**Support to Other Charities**_
Included in this figure is a total net amount of £1,145 (share of profit £1,020 plus refund of HEPA hall hire deposit £375, less AAAA UK drinks sold to HEPA £250) paid to HEPA, representing their net share of profit from the joint AAAA & HEPA UK fancy dress event that took place during the reporting period. The total reported profit from this event was £2,040. This was shared equally between the two charities.
7
## **AAAA UK Notes to the Accounts for the year ended 31 May 2025**
## **2 Tangible fixed assets**
|**Cost**
**At 1 June 2024**
**At 31 May 2025**
**Depreciation**
**At 1 June 2024**
Charge for the year
**At 31 May 2025**
**Net book value**
**At 31 May 2025**
**At 31 May 2024**
**3**
**Debtors and prepayments**
**Debtors**
Other debtors
**Prepayments**
Banqueting hall hire|**2025**
**£**
269
**269**
750
**750**
**1,019**|**Equipments**
**£**
2,804|
|---|---|---|
|||2,804|
|||561
448|
|||1,009|
|||1,795|
|||2,243|
|||**2024**
**£**
-|
|||**-**|
|||2,000|
|||**2,000**|
||||
|||**2,000**|
Other debtors represents shortfall in receipts offset against payments made for the purchase of 120th thanksgiving anniversary blazers. The initial shortfall identified at the reporting date was £770. Events after the reporting period confirmed that £500 relates to actual merchandise badges delivered. These have now been removed from other debtors & recognised in stocks. The effective shortfall is therefore £270. This amount has now been fully recovered.
A further £480 was received after the reporting date in respect of blazers not delivered. This will be refunded to respective members in due course.
8
## **AAAA UK Notes to the Accounts**
**for the year ended 31 May 2025**
## **4 Analysis of net assets between funds**
|**Analysis of net assets between funds**||||
|---|---|---|---|
|Equipments
**Current assets**
Debtors & prepayments
Stocks
Cash at bank and in hand
**Creditors: amounts falling due after one year**
**At 31 May 2025**|**Unrestricted**
**Funds**
**£**
1,795
1,795
1,019
28,852
29,871
-
**31,666**|**Restricted**
**Funds**
**£**
-
-
-
2,452
-
2,452
-
**2,452**|**Total**
**£**
1,795|
||||1,795
1,019
2,452
28,852|
||||32,323
-|
||||**34,118**|
## **5 Personnel costs**
No remuneration was paid to any of the trustees and their expenses also not borne by the Trust.
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