Trustees’ Annual Report for the period
From 1 June 2021 Period start date To 31 May 2022 Period end date
Charity name: Albert Academy Alumni Association
Charity registration number: 1055635
Objectives and Activities
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SORP reference
Summary of the Para 1.17 The Association is established to
purposes of the charity advance education of the pupils of
as set out in its the Albert Academy in Sierra
governing document
Leone in particular by the
provision of teaching aids,
laboratory and recreational
equipment and the award of
scholarships
Summary of the main Para 1.17 and
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18
whether the trustees Trustees are aware of the guidance
have had regard to the and they have taken it into
guidance issued by the
account in making a decision
Charity Commission on
where the guidance is relevant
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related
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investment
All fundraising activities
Para 1.38 invaluably supported by members
Contribution made by who act as volunteers with
volunteers additional support from honorary
members & other non-members
Other
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Achievements and Performance
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SORP reference
In the year, the disused school
assembly hall was renovated and
preliminary construction programmes
Summary of the main were undertaken in order to start
Para 1.20
achievements of the renovation work on the school science
charity, identifying the laboratory and the main school
difference the charity’s building.
work has made to the
circumstances of its In evaluating the needs of the school,
beneficiaries and any these projects have been prioritised
wider benefits to society due to the dilapidated state of the
as a whole. structures of the buildings hosting
these facilities, lack of basic
equipments and safety of users.
Restricted funds received as well as
general funds have been designated
to these projects to ensure timely
completion.
All projects are been carried out with
the cooperation of the school
authority.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other
Financial Review
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Review of the charity’s Para 1.21 The Charity generated a net surplus
financial position at the of £545 from operations.
end of the period
Statement explaining Para 1.22 Reserves are held at the Bank & go
the policy for holding towards funding the achievement of
reserves stating why its objectives
they are held
Amount of reserves held Para 1.22 £39.5k
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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Fundraising through social
activities such as Thanksgiving,
The charity’s principal Jeans Nite & Fun Days including
sources of funds Para 1.47 sporting events
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Continued successful operation in
an increasingly crowded funding
A description of the Para 1.46 environment as more & more
principal risks facing the similar charities launch activities
charity and or events in similar nature
and attracts patrons and
supporters locally
Fundraising activities and
voluntary support are picking up
at a slow pace than expected,
after the global pandemic due to
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the current economic downturn. other
Structure, Governance and Management
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Description of charity’s As per the constitution
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Appointed by members
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Albert Academy Alumni Association
Other name the charity
uses
Registered charity 1055635
number
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Charity’s principal 24 Convent Hill,
address Crystal Palace
London,
SE19 3QY
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Prince Green Chairman 16 [th] October 2021
2 Charles Kaikai Trustee 16 [th] October 2021
3 Dorothy Leigh Trustee
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Charles Kaikai Full name(s) Dorothy Leigh Position (eg Trustee Secretary, Chair, etc) Date 30/03/2023 30/03/2023
Chairperson: Prince Green
Albert Academy Alumni Association (UK)
Email: secalbertacademyuk@gmail.com
Treasurer: Corrinne Renner-Thomas
TREASURERS ANNUAL REPORT FOR THE YEAR 1[ST] JUNE 2021 – 31[ST] MAY 2022
During t he first quarter of 2022 the UK systematically lifted all the remaining Covid restrictions and the initial ‘return to normal ‘Jubilations were quickly dampened as the immediate outlook for the UK economy looked uncertain and a new normal, seem to be emerging. As we learn to live with COVID, businesses must plan and implement safety in a way that cares and safeguards health and wellbeing.
These measures were compounded by intensifying price pressures that had an eroding effect on surpluses for our events. The year saw the face-to-face return of our 3 key events – the Funday, Thanksgiving and the Jeans Nite. Two of the major challenges the association is now facing are:
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The competing effect for patrons by an ever-increasing number of organisations and associations
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Gaining full support of our members and past students for our events,
A. Audited financial report
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to ensure that the financial statements comply with the Charities Statement of Recommended Practice.
The financial statement for the reporting period was audited and approved by the auditors. Please see auditors report and recommendations.
B. Principles of Accounts applicable
The Albert Academy Alumni Association operates as a going concern and prepares its financial statements accordingly. The accounts are prepared on a cash basis and the principle of consistency applied from year to year Income is recognised when cash is received and expenditure when cash is paid out.
The financial statement shows a summary of activities during the reporting financial year and the statement of assets and liabilities list the Charity’s assets and liabilities at the close of the financial year (in place of a balance sheet ).
C. Employees
There are no employees and all executive members are volunteers Volunteer time is not included in the financial statements.
D. Income:
Sources of income are events, donations, subscriptions and others. Voluntary income is received by way of donations and is included in the financial statement
E. Restricted Funds
Restricted funds are to be used for specific purposes as specified by donor(s). Expenditure which meets these criteria is undertaken and disclosed. For the reporting year, still unutilised is the restricted fund received from The Bert Caulker Foundation and members for the Science block. Scholarship funds of £7,000 has been allocated as approved by the house See Note 2
F. Designated Funds
'Designated funds are unrestricted funds that are earmarked for a particular purpose by the trustees as specified by donors. Non apply this year.
G. General Unrestricted Funds
Unrestricted funds are expendable at the discretion of the trustees with the approval of members where applicable, in furtherance of the objects of the charity. The fund comprises the accumulated surpluses and deficits of unrestricted income and expenditure. With the exception of the restricted fund received during the financial year and funds received into the fund bank account for financial support to members,(Benevolent Fund) all other funds received and expended were unrestricted.
For the period under review, i.e.,2021-22 the association undertook its three main fund-raising events with very encouraging outcomes.
1) The first to be held was the Family Funday. The event was held on the 29[th] of August 2021 at Gresham Park Lee. The event was publicised on the Melvin Metzger show, which without a doubt, helped to sensitize our patrons at a time lockdown was being eased. Income received was £6,683 and expenditure incurred was £4,313 resulting in a surplus of £2,370. For the first time food was provided entirely by stall holders, and there was a
noticeable increase in our patrons providing their own refreshments.
2) In everything we do, we must give thanks. On the 17th of October 2021, the AAAA (UK) was able to host a service of Thanksgiving at the Walworth Methodist Church at 3:00 P.M under the distinguished patronage of HE Dr. Morie Manyeh. A Memorable day without a shadow of a doubt, despite the impact and ramifications of COVID 19 still being felt by many. Our very own Pastor Tala Sharman. was able to enlighten us
on the theme ‘Forgetting those things which are behind and reaching forth unto those things which are before.’ The Thanksgiving event was financially favourable. Receipts amounted to £3,123 and expenditure to host the event totalled £2,283 resulting in a surplus of £840.
Jeans Nite event was very favourable, largely due to the betterthan-expected response of members and patrons as well as a return to southeast river of life centre, The Association generated a total income of £13,310 and spent £6,272 resulting in a surplus of £7,038. Donation was received from Members towards the cost of the trophies for the Best Jeans on the night and towards undesignated expenses.
The Association generated a total income of £26,435 and spent £25,890 generating a surplus of £545 However this surplus can actually be viewed as £11,322, which allowed us to cover the assembly hall project spend of £11,115. The benevolent fund generated £1,925 from members’ donation and paid out £1,540 to bereaved members. Cash surplus generated from the three events came to £10,777. See notes below
Note 1
| Details Jean Nite 2021-22 |
Details Thanksgiving 2021-22 |
Details Funday 2021-22 |
Details Funday 2021-22 |
||
|---|---|---|---|---|---|
| Income 13,310 Expenditure 6,272 |
Income 3,123 Expenditure 1,996 |
Income Expenditure |
6,043 3,431 |
||
| Surplus 7,038 |
Surplus 1,127 |
Surplus | 2,612 | ||
| 10,777 £ |
NOTE 2
Non event Funds Generated or allocated
The table below illustrates the key activites relatiing to non event generation and allocation:.
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Designated General
Details Restricted Dispensed Total
unrestricted unrestricted
Science Project £ 6,910 - £ 6,910
Scholarship Funds Allocated £ 7,000 £ 7,000
Subscriptions and registration - - £ 1,834 £ 1,834
Benevolent Fund £ 1,925 -£ 1,540 £ 385
Merchandise sale - - £ 501 £ 501
Support to Harford school past event £ 240 -£ 240 £ -
TOTAL £ 16,075.00 £ - £ 2,335.00 -£ 1,780.00 £ 16,630.00
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H. Benevolent Fund . As of 31[st] May 2022, the closing balance in the benevolent fund was £1,124. Contribution received amounted to £1,925 and payments amounted to £1,540. I would like to appeal to the membership to consider making regular payments however small (£2-£10 monthly) into the benevolent fund.
I.
Subscriptions & Donations Active Membership (paid up) increased from 89 to 90 members during the financial year. Of the 99 members on the register, subscription was not received from 10 members, a more lenient approach was taken during the Pandemic, however as things gradually return to normal, members will be encouraged to catch up with outstanding payments. Subscriptions received was £1,834 including registration fees of £70. Thank you to all those who paid their subscriptions, and I am appealing to those with outstanding payments to please make contact and pay their dues ASAP.
J. NOTE 3
Miscellaneous Income
Largely made up of a return of a drinks float of £495
K. EXPENDITURE;
Expenditure for the financial year of £ 25,890 included £11,115 spent on the Assembly hall project, £11,415 on fundraising activities, £940 support to other charities £284 spent on equipment and Band instrument, £200 procuring Merchandise and £1,276 for the church and hall paid in advance for the 118[th] thankgiving service to be held on the 23[rd] of October 2022.
SCHEDULE 1 Statement of assets and liabilities (list assets and liabilities at cost)
| Fixed Assets | Value | location | |
|---|---|---|---|
| Band instruments | £ | 1,426 |
Nikita Leigh |
| Cornet | £ | 84 |
Ransford Gray |
| Backdrop | £ | 308 |
John Marcus Taylor |
| Banner + Pole | £ | 150 |
John Marcus Taylor |
| chairman's briefcase | £ | 50 |
John Marcus Taylor |
| Generator | £ | 305 |
Corrinne Renner-Thomas |
| Credit Card Machine + accessories | £ | 451 |
Corrinne Renner-Thomas |
| HP Printer | £ | 30 |
Bernard Roberts |
| Total Value | £ | 2,804 |
| Current Assets | Amount (£) |
|---|---|
| Stock of Merchandise | £ 922.00 |
| Stock of drinks | £ 20.00 |
| Cash at Bank Main | £ 38,425.00 |
| Cash at Bank - Benevolent | £ 1,124.00 |
| Venue hire deposit | £ 2,776.00 |
| TOTAL | £ 43,267.00 |
My sincere thanks to all those members who have made the difference during these very challenging times. You are blessed beyond measure. The spirit of teamwork that has been displayed, during the past year will be essential for succeeding in the current year as we embrace and act out the true spirit of ‘ Esse Quam Videri’
In all things we give God thanks
Corrinne Renner-Thomas
Treasurer
(Rather to be than to seem)
| 2021-22 £ 1 22,476 2 3,340 3 619 26,435 4 11,595 5 11,115 6 7 940 8 104 9 660 10 200 11 12 1,276 13 14 25,890 15 545 37880 16 739 17 # 18 385 19 39,549 39,549 20 21 A/C 00023581 BENEVOLENCE FUND 1,124 CLOSING CASH & BANK BALANCES CLOSING CASH & BANK BALANCES Cash At bank 31 May 2021 A/C 00768269 MAIN ACCOUNT 38,425 TOTAL PAYMENTS Net Receipts(Payments) Fund Balances Brought Forward main Fund Balances Brought Forward Ben Events Float & Change/Advances Members Benevolence Fund Equiptment/Band Instruments Storage Rental Merchandise Cost of Meetings payment in advance thanksgiving Misc TOTAL RECEIPTS Payments Events Costs Assembly Hall Project Help To The School Support to other charities ALBERT ACADEMY ALUMNI ASSOCIATION (UK) Financial Year Receipts Events Other Funds Generated Misc |
2021-22 £ 1 22,476 2 3,340 3 619 26,435 4 11,595 5 11,115 6 7 940 8 104 9 660 10 200 11 12 1,276 13 14 25,890 15 545 37880 16 739 17 # 18 385 19 39,549 39,549 20 21 A/C 00023581 BENEVOLENCE FUND 1,124 CLOSING CASH & BANK BALANCES CLOSING CASH & BANK BALANCES Cash At bank 31 May 2021 A/C 00768269 MAIN ACCOUNT 38,425 TOTAL PAYMENTS Net Receipts(Payments) Fund Balances Brought Forward main Fund Balances Brought Forward Ben Events Float & Change/Advances Members Benevolence Fund Equiptment/Band Instruments Storage Rental Merchandise Cost of Meetings payment in advance thanksgiving Misc TOTAL RECEIPTS Payments Events Costs Assembly Hall Project Help To The School Support to other charities ALBERT ACADEMY ALUMNI ASSOCIATION (UK) Financial Year Receipts Events Other Funds Generated Misc |
2021-22 £ 1 22,476 2 3,340 3 619 26,435 4 11,595 5 11,115 6 7 940 8 104 9 660 10 200 11 12 1,276 13 14 25,890 15 545 37880 16 739 17 # 18 385 19 39,549 39,549 20 21 A/C 00023581 BENEVOLENCE FUND 1,124 CLOSING CASH & BANK BALANCES CLOSING CASH & BANK BALANCES Cash At bank 31 May 2021 A/C 00768269 MAIN ACCOUNT 38,425 TOTAL PAYMENTS Net Receipts(Payments) Fund Balances Brought Forward main Fund Balances Brought Forward Ben Events Float & Change/Advances Members Benevolence Fund Equiptment/Band Instruments Storage Rental Merchandise Cost of Meetings payment in advance thanksgiving Misc TOTAL RECEIPTS Payments Events Costs Assembly Hall Project Help To The School Support to other charities ALBERT ACADEMY ALUMNI ASSOCIATION (UK) Financial Year Receipts Events Other Funds Generated Misc |
2021-22 £ 1 22,476 2 3,340 3 619 26,435 4 11,595 5 11,115 6 7 940 8 104 9 660 10 200 11 12 1,276 13 14 25,890 15 545 37880 16 739 17 # 18 385 19 39,549 39,549 20 21 A/C 00023581 BENEVOLENCE FUND 1,124 CLOSING CASH & BANK BALANCES CLOSING CASH & BANK BALANCES Cash At bank 31 May 2021 A/C 00768269 MAIN ACCOUNT 38,425 TOTAL PAYMENTS Net Receipts(Payments) Fund Balances Brought Forward main Fund Balances Brought Forward Ben Events Float & Change/Advances Members Benevolence Fund Equiptment/Band Instruments Storage Rental Merchandise Cost of Meetings payment in advance thanksgiving Misc TOTAL RECEIPTS Payments Events Costs Assembly Hall Project Help To The School Support to other charities ALBERT ACADEMY ALUMNI ASSOCIATION (UK) Financial Year Receipts Events Other Funds Generated Misc |
|---|---|---|---|
| 2021-22 £ |
|||
| 22,476 3,340 619 |
|||
| TOTAL RECEIPTS | 26,435 | ||
| 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 |
|||
| 11,595 11,115 940 104 660 200 1,276 |
|||
| TOTAL PAYMENTS | 25,890 | ||
| Net Receipts(Payments) Fund Balances Brought Forward main Fund Balances Brought Forward Ben Events Float & Change/Advances Members Benevolence Fund |
545 37880 739 # 385 |
||
| CLOSING CASH & BANK BALANCES | 39,549 | ||
| A/C 00023581 BENEVOLENCE FUND Cash At bank 31 May 2021 A/C 00768269 MAIN ACCOUNT |
1,124 38,425 |
||
| CLOSING CASH & BANK BALANCES | 39,549 |
Independent Examiner’s Report to the Trustees of Albert Academy Alumni Association
We report to the trustees on our examination of the accounts of the Albert Academy Alumni Association for the year ended 31[st] May 2022.
Responsibilities and basis of report
As the charity trustees of the Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). The trustees consider that an audit is not required for this year under section 144(2) of the charities Act 2011 (the 2011 Act) and that an independent examination is needed.
We report in respect of our examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
We have completed our examination. Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
In connection with my examination, we confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
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accounting records were not kept in respect of the Association as required by section 130 of the Act; or
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the accounts do not accord with those records.
Signed: Richards
Signed: Julius D.
Name: Bamikole Roberts Richards
Name: Julius
B. Sc. (Econs), M.Sc., FCCA, and Finance
BA Hons Accounting
Address: 55 Haddo House Haddo Street
Address: 12 Forster House Whitefoot Lane
London Bromley SE10 9SF BR1 5SD
Date: 26[th ] October 2022 2022
Date: 26[th ] October