## **Tonbridge RoundTable 631** 

## **Charity Account 01/04/2023 - 31/03/2024** 

## **Summary** 

|**Tonbridge RoundTable 631**<br>**Charity Account 01/04/2023 - 31/03/2024**<br>**Summary**<br>Ww|**Tonbridge RoundTable 631**<br>**Charity Account 01/04/2023 - 31/03/2024**<br>**Summary**<br>Ww|**Tonbridge RoundTable 631**<br>**Charity Account 01/04/2023 - 31/03/2024**<br>**Summary**<br>Ww|**Tonbridge RoundTable 631**<br>**Charity Account 01/04/2023 - 31/03/2024**<br>**Summary**<br>Ww|**Tonbridge RoundTable 631**<br>**Charity Account 01/04/2023 - 31/03/2024**<br>**Summary**<br>Ww|**Tonbridge RoundTable 631**<br>**Charity Account 01/04/2023 - 31/03/2024**<br>**Summary**<br>Ww|
|---|---|---|---|---|---|
|**Transaction Descrition**|**Income**|**Expenditure**|**Result**|**Check**|**Comment**|
|2023 Fireworks<br>2023 Carols<br>Total revenue from Charity Events in 2023-2024<br>Funds for Ukrane donation (not issued due to doubt on beneficary)<br>Previous years Charity surplus<br>Plus Akita fee taken in arrars instead of advance for 2023<br>Available Funds for Chairman's Charity(s)<br>Donation to Sustain (Tonbridge Baptist Church) from 2022<br>Donation to feast Feast<br>Donation to Air Cadets<br>Tonbridge 17 scouts<br>Gambian Project Donation<br>Donation to Tonbridge Loins for PFC tesing<br>Rett - Ball donatiuon<br>Nexus - Xmas gifts<br>British Legion - Poppy Appeal (Wreath)<br>Donation to Royal Tunbridge Wells Roundtable<br>Alternative destination for Ukrane funds from above<br>Jambroee 17 scout - who assisted at the fireworks<br>Breast Feeding clinic - Baby Umbrella<br>Comp error<br>Remaining funds to carry over to 2022-2023|45,773.41<br>2,341.11<br>~~[~~|25,983.98<br>345.00<br>~~[~~|19,789.43<br>1,996.11|£9,019.00<br>-|Bank balance as of 14/04/2023<br>Sum matches Fireworks sheet (when taking out accruals)<br>Sum matches Carols sheet<br>adjustment for funds not donated from 2022 result<br>Residual balance of charity monies left from last year was<br>Paid<br>Paid<br>Paid<br>Paid<br>Paid<br>Paid<br>Paid<br>Paid<br>Paid<br>Accrual for Firewoks equip contribution and Santa Sleigh loan<br>Desinsation for Ukraine funds to be sought<br>accrual|
||48,114.52<br>~~[~~|26,328.98<br>~~[~~||||
||21,785.54<br>~~[~~|~~[~~<br>~~|~~||||
||2,025.00<br>5,821.52<br>240.00<br>~~|~~|||||
||29,872.06<br>~~|~~|~~|~~||9,019.00||
||9.31<br>-<br>~~|~~|8,000.00<br>8,000.00<br>1,500.00<br>1,000.00<br>1,000.00<br>500.00<br>500.00<br>303.75<br>40.00<br>2,250.00<br>2,025.00<br>80.00<br>1,000.00<br>~~|~~||2,250.00<br>-<br>2,025.00<br>-<br>80.00<br>-<br>1,000.00<br>-||
||29,862.75|26,198.75||3,664.00||
||~~ee~~|3,664.00<br>~~ee~~|~~ee~~|3,664.00<br>~~ee~~||
|Signed by:<br>Trustee<br>Andrew Richardson<br>……………………………………………<br>Trustee<br>James White<br>……………………………………………<br>For and on behalf of Tonbridge Round Table Charitable Trust (1055600)<br>~~ee~~<br>James White||||||
|~~|~~||||||



For and on behalf of Tonbridge Round Table Charitable Trust (1055600) 



**TRT Fireworks cost/income schedule** 

|||**ACTUAL 2023**|**ACTUAL 2023**|**14/04/2024**|
|---|---|---|---|---|
|**Item**|**Description**|**Income**|**Cost**|**Live**<br>**Income / Cost**|
||**TICKETS**<br>On line Tickets - Live IT<br>Live IT fee (after rebate)<br>Stripe fee<br>Ticket fee on tickets<br>Izettle/Sum up<br>Gate sales (Cash)<br>Cash float<br>Shop Sales|£33,952.87<br>-£2,165.81<br>-£721.94<br>£2,887.75<br>£4,295.54<br>£1,690.00<br>-£500.00||£33,952.87<br>£4,295.54<br>£1,690.00<br>-£500.00<br>N/A|
||Anticipated attendance(av £8 nettper head)|£39,438.41|£0.00|£39,438.41|
||**FOOD & DRINK**<br>Supreme Catering (Hotdogs & doughnuts)<br>Max (Burgers/HD, Crepe/Pots/Candyfloss, Doughnuts) 150 or 20% of<br>take<br>Fish N chips & Pizza (10% of take)<br>Alices Ices<br>Smoke<br>Treat Hut<br>More vendors<br>Garth<br>Beer Dispensary<br>Charity Bar<br>**ENTERTAINMENT**<br>glowsticks - Flashy items<br>**SHOW COSTS**<br>Music Mix<br>fireworks<br>Fireworks extras for LED planes<br>Phoenix lighting<br>Lights show (Not Lasers)<br>Simon P<br>DJ Tent<br>Sound set up (RASE)<br>Generator Cabling & Lighting (hire)<br>Other Lighting (purchase)<br>Barriers & groundmats<br>Sundries (cable ties etc)<br>Sundry (Wood)|£100.00<br>£630.00<br>£130.00<br>£60.00<br>£100.00<br>£80.00<br>£525.00<br>£180.00||£100.00<br>£630.00<br>£130.00<br>£60.00<br>£100.00<br>£80.00<br>£0.00<br>£525.00<br>£180.00<br>£0.00|
|||£1,805.00|£0.00|£1,805.00|
|||£0.00|£0.00|£0.00|
|||£0.00|£0.00|£0.00|
||||-£128.12<br>-£10,740.00<br>-£760.00<br>-£1,200.00<br>-£900.00<br>£0.00<br>-£1,660.80<br>-£2,114.70<br>-£121.78<br>-£2,034.60<br>-£358.31<br>-£6.96|-£128.12<br>-£10,740.00<br>-£760.00<br>-£1,200.00<br>-£900.00<br>£0.00<br>-£1,660.80<br>-£2,114.70<br>-£121.78<br>-£2,034.60<br>-£358.31<br>-£6.96|





|||**ACTUAL 2023**|**ACTUAL 2023**|**14/04/2024**|
|---|---|---|---|---|
|**Item**|**Description**|**Income**|**Cost**|**Live**<br>**Income / Cost**|
||Sundries - Dave K petrol<br>first aid<br>SIA Stewards<br>Communication (Radios)<br>Repairs / Contingency<br>Hi Vis<br>RTW cross hire (Van + Tables + 3 gazebos)<br>Waste management<br>RC Planes (expenses only req)<br>TMBC event fee<br>Pump equipment - Bren<br>Pump equipment - Drew<br>Generator<br>Temporary Events Notice (TENS)<br>**Marketing & IT**<br>Graphic Design<br>Banners / signs etc<br>Promotion (KMFM)/FB direct too<br>Wix Website - (Annual fee)<br>Mobile Phone<br>Wix E-mail function<br>Drop Box storage (annual)<br>Akita costs - (Annual fees)<br>Advertising truck<br>**SPONSORSHIP**<br>Warners<br>Perrys<br>Tonbridge Specsavers<br>Snap Fitness||-£29.96<br>-£1,228.70<br>-£838.50<br>-£184.80<br>-£388.04<br>£0.00<br>-£171.79<br>-£220.00<br>-£552.15<br>-£241.04<br>-£236.25<br>-£21.00<br>-£223.91<br>-£822.27<br>-£152.00<br>-£108.00<br>-£23.50<br>-£131.40<br>-£95.88<br>-£359.52<br>-£1,000.00|-£29.96<br>-£1,228.70<br>-£838.50<br>-£184.80|
|||||£0.00|
|||||£0.00<br>£0.00<br>-£171.79<br>£0.00<br>-£220.00<br>-£552.15<br>-£241.04<br>-£236.25<br>-£21.00<br>-£223.91<br>-£822.27<br>-£152.00<br>-£108.00<br>-£23.50<br>-£131.40<br>-£95.88<br>-£359.52<br>-£1,000.00|
||||-£27,053.98|-£26,665.94|
|||£2,500.00<br>£1,000.00<br>£1,500.00<br>£600.00||£2,500.00<br>£1,000.00<br>£1,500.00<br>£600.00|
|||£5,600.00|£0.00|£5,600.00|
||||||
||**GRAND TOTAL**|**£46,843.41**|**-£27,053.98**|**£20,177.47**|
||**Projected Result**||||
||||**£19,789.43**||
||||||





## **2023 Family Carols reconcilliation** 

|||**TPS**|**RT**|**Total**||
|---|---|---|---|---|---|
|**Income**|**Tickets**|**£5,510.00**||**£5,510.00**||
||**Collection / drinks**||**£1,676.40**|**£1,676.40**||
||**Total income**|**£5,510.00**|**£1,676.40**|**£7,186.40**||
|||||||
|**Expenditure**|**Stripe /sum-up fees**|**£313.21**||**£313.21**||
||**Venue**|**£430.00**||**£430.00**||
||**Rehearsalsvenue**|**£240.00**||**£240.00**||
||**Conductor**|**£405.00**||**£405.00**||
||**Accompanist**|**£276.00**||**£276.00**||
||**PerformanConductor**|**£675.00**||**£675.00**||
||**Accompanist**|**£185.00**||**£185.00**||
||**Music hire**|**£11.00**||**£11.00**||
||**PRS fee**|**£221.40**||**£221.40**||
||**St John Ambulance**||**£126.72**|**£126.72**||
||**Refreshments cost**||**£139.18**|**£139.18**||
||**Programme printing**|**£235.00**||**£235.00**||
||**Total expenditure**|**£2,991.61**|**£265.90**|**£3,257.51**||
||**Surplus**|**£2,518.39**|**£1,410.50**|**£3,928.89**||
||To be distributed to charities|£1,964.45 each|||-£31.67|
||TPS owes RT|£553.95 Actually paid 551.65||||



|Manual Adjustment due to updated costs|Manual Adjustment due to updated costs|
|---|---|
|Income not included|£113.06|
|Cost not included|-£79.10|
|Dif on shared income|-£2.30|
|Adj fig|£31.66|
|Adjusted result|£1,996.11|