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Tonbridge RoundTable 631
Charity Account 01/04/2021 - 31/03/2022
Summary
Transaction Descrition Income Expenditure Check Comment
£4,960.89 Bank balance as of 21/03/2022
2021 Fireworks 38,321.95 13,041.92 - Accrual consists of FW sums
2021 T. Wells Fireworks assistance 1,000.00 1,000.00 Have cheque which wil be paid in this week (wc 21/03/2022)
2021 Sev. Fireworks assistance 2,000.00
2021 Carols 1,209.50 274.00
2021 Sev donation for Nexus 400.00
2021 T. Wells donation for Nexus 400.00
Nexus 1,085.00
T. wells donation for Ukraine 500.00 500.00
Cash donations for Ukraine 25.00 25.00 need to pay in cash
43,856.45 14,400.92
Total revenue from Charity Events in 2021 29,455.53
Carried over Funds from previous year (accounted) £10,316.56
Available Funds for Chairman's Charity(s) 39,772.09 6,485.89
Donation to Sustain (Tonbridge Baptist Church) from 2022 750.00 Paid
Donation to Metal health charity from 2020 500.00 Paid
Donation to Reverse Rett UK from 2020 3,000.00 Paid for Sponsorship for Charity Gala
Donation to Tonbridge Swimming Club from 2020 250.00 - 250.00 Not paid yet
Donation to Reverse Rett from 2021 12,000.00 Paid Chairman's Charity
Donation for Nexus School Christmas gifts (Chocolate & balloons) Inc above Paid
Donation to Leigh Primary 350.00 Accounted for
Donation of replacement bats for table tennis tables 46.20
Donation for Poppy Appeal 40.00
Donation to Air Cadets 1,500.00 Fireworks volunteer reward (£1 paid
Donation to Little Brains Trust (500 from 2020 and 1500 from 2021) 2,000.00 - 2,000.00 To be paid
Donation to Sustain 2022 2,000.00 - 2,000.00 Focus on Energy relife
Donation for Ukraine Charity (TBC) 2,025.00 - 2,025.00 Cancer Charity advised by James Rose
carrying out due dilligence
Donation for Mill Stream 300.00 - 300.00
Side savings 15,000.00 Moved to TRT Business Account
Payment for 2022 Fireworks application with TMBC 100.00 Note cost belongs against 2022 accounts
39,772.09 39,861.20 - 89.11
Reinstatement of the above 2022 cost 100.00 100.00
Remaining funds to carry over to 2022-2023 10.89 10.89 (After accrual) may increase by 200 if sponsorship is recovered
Signed by:
Trustee Andrew Richardson ……………………………………………
Trustee Max Ostrowski ……………………………………………
For and on behalf of Tonbridge Round Table Charitable Trust
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Transactions
XXXX XXXX XXXX 7904: 01/04/2020 to 28/01/2022
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Date Description Money in Money Out Balance Comments FW Income FW Expenditure Carols Income Carols Expenditure Nexus Income Nexus Expenditure Donations Other
04/04/2020 BILL PAYMENT VIA FASTER PAYMENT TO MR J A BUCKLEY REFERENCE RETTUKDONATION , MANDATE NO 61 2,500.00 Previous years accounts
04/04/2020 TRANSFER TO TONBRIDGE ROUND TABLE NO 631 3,000.00 Previous years accounts
04/04/2020 BILL PAYMENT VIA FASTER PAYMENT TO MR J A BUCKLEY REFERENCE RETTUKDONATION , MANDATE NO 61 5,000.00 Previous years accounts
23/04/2020 TRANSFER TO MR ANDREW ROBERT RICHARDSON 100.00 £316.56 Transfer of funds to Treasuers personal account for "Brave the Shave donation" (payment made on 25/04/2020)
01/03/2021 BILL PAYMENT VIA FASTER PAYMENT TO MR J A BUCKLEY REFERENCE RETTUKDONATION , MANDATE NO 61 100.00 £216.56 Rett donation from TRT for Elsies birthday
01/03/2021 TRANSFER FROM TONBRIDGE ROUND TABLE NO 631 100.00 £316.56 Transfer of funds for Rett donation from TRT for Elsies birthday
22/03/2021 BANK GIRO CREDIT REF CAF2103171948CF, 2103171948CF 10,000.00 £10,316.56 Donation from Ightam Scouts for TRT to donate as we see fit in next finacial year
07/06/2021 BILL PAYMENT VIA FASTER PAYMENT TO TONBRIDGE BAPTIS REFERENCE TON ROUNDTABLE , MANDATE NO 750.00 £9,566.56 Donation to Sustain 750.00
07/06/2021 BILL PAYMENT VIA FASTER PAYMENT TO TUNBRIDGE WELLS REFERENCE TON ROUNDTABLE , MANDATE NO 6 500.00 £9,066.56 ? Donation to mental heath charity ? 500.00
07/06/2021 TRANSFER FROM TONBRIDGE ROUND TABLE NO 631 124.55 £9,191.11 Deposit for Charity Dragon boat shirts £124.55
07/06/2021 BILL PAYMENT VIA FASTER PAYMENT TO MR J A BUCKLEY REFERENCE TRT 631 SHIRTS , MANDATE NO 64 124.55 £9,066.56 Payment for Charity Dragon Boat Shirts -£124.55
16/07/2021 BILL PAYMENT VIA FASTER PAYMENT TO REVERSE RETT REFERENCE RT CHAR BALL SPON , MANDATE NO 6 3,000.00 £6,066.56 Payment from Ightham monies 3,000.00
09/09/2021 BILL PAYMENT TO ADENA FIRES LTD REFERENCE 13 ST MARYS RD 1.00 £6,065.56 Error payment returned below -£1.00
15/09/2021 FASTER PAYMENTS RECEIPT REF.WAGHORNSPONSOR FROM WAGHORN SALE 500.00 £6,565.56 FW sponsorship 500.00
20/09/2021 FASTER PAYMENTS RECEIPT REF.WARNERS LAW LLP FROM WARNERS LAW LLP 500.00 £7,065.56 FW sponsorship 500.00
20/09/2021 TRANSFER FROM MR ANDREW ROBERT RICHARDSON 1.00 £7,066.56 Error deposit returned for above £1.00
27/09/2021 FASTER PAYMENTS RECEIPT REF.PERRYS SPONSORSHIP FROM PERRYS 1,000.00 £8,066.56 FW sponsorship 1,000.00
04/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 227.70 £8,294.26 Online Tickets 227.70
05/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 287.98 £8,582.24 Online Tickets 287.98
06/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 204.35 £8,786.59 Online Tickets 204.35
07/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 11.47 £8,798.06 Online Tickets 11.47
08/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 149.89 £8,947.95 Online Tickets 149.89
09/10/2021 BILL PAYMENT VIA FASTER PAYMENT TO ADAMS ME REFERENCE FW DEP CHECK , MANDATE NO 67 1.00 £8,946.95 Deposit Payment for fireworks 1.00
09/10/2021 BILL PAYMENT VIA FASTER PAYMENT TO ADAMS ME REFERENCE TRT DEPOSIT , MANDATE NO 68 1,499.00 £7,447.95 Payment for fireworks 1,499.00
11/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 29.89 £7,477.84 Online Tickets 29.89
11/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 208.97 £7,686.81 Online Tickets 208.97
11/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 120.97 £7,807.78 Online Tickets 120.97
12/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 114.19 £7,921.97 Online Tickets 114.19
13/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 225.34 £8,147.31 Online Tickets 225.34
13/10/2021 FASTER PAYMENTS RECEIPT REF.CHARITY FIREWORKS FROM EAST PECKHAM 500.00 £8,647.31 FW sponsorship 500.00
14/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 31.91 £8,679.22 Online Tickets 31.91
15/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 66.72 £8,745.94 Online Tickets 66.72
18/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 107.01 £8,852.95 Online Tickets 107.01
18/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 95.53 £8,948.48 Online Tickets 95.53
18/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 188.13 £9,136.61 Online Tickets 188.13
18/10/2021 TRANSFER REFERENCE MR ANDREW ROBERT RICHARDSON 355.18 £8,781.43 Lighting festoon, TF monies as lights bought on Treasurers Credit Card 355.18
19/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 156.02 £8,937.45 Online Tickets 156.02
19/10/2021 BILL PAYMENT VIA FASTER PAYMENT TO KM MEDIA GROUP L REFERENCE TON ROUNDTABLE , MANDATE NO 463.99 £8,473.46 Radio promotion 463.99
20/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 235.67 £8,709.13 Online Tickets 235.67
21/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 121.77 £8,830.90 Online Tickets 121.77
22/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 342.54 £9,173.44 Online Tickets 342.54
25/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 374.77 £9,548.21 Online Tickets 374.77
25/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 432.63 £9,980.84 Online Tickets 432.63
25/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 218.37 £10,199.21 Online Tickets 218.37
26/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 300.05 £10,499.26 Online Tickets 300.05
27/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 317.28 £10,816.54 Online Tickets 317.28
28/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 256.91 £11,073.45 Online Tickets 256.91
29/10/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 261.31 £11,334.76 Online Tickets 261.31
01/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 1,402.54 £12,737.30 Online Tickets 1,402.54
01/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 170.94 £12,908.24 Online Tickets 170.94
02/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO ENTERTEE HIRE SE REFERENCE TON ROUNDTABLE , MANDATE NO 819.00 £12,089.24 Barriers 819.00
02/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 267.14 £12,356.38 Online Tickets 267.14
03/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 487.48 £12,843.86 Online Tickets 487.48
04/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 2,030.36 £14,874.22 Online Tickets 2,030.36
05/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 1,261.40 £16,135.62 Online Tickets 1,261.40
08/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 1,197.65 £17,333.27 Online Tickets 1,197.65
08/11/2021 FASTER PAYMENTS RECEIPT REF.DC ACCESS SYSTEMS FROM DC ACCESS LI 1,500.00 £18,833.27 FW sponsorship 1,500.00
09/11/2021 FASTER PAYMENTS RECEIPT REF.PID122447-SUMUP FROM SUMUP PAYMENTS ACCOUNT 2,370.10 £21,203.37 Gate Tickets 2,370.10
09/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 1,763.40 £22,966.77 Online Tickets 1,763.40
10/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 2,654.91 £25,621.68 Online Tickets 2,654.91
10/11/2021 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 200.00 £25,421.68 Float minies paid back to Vice Chairman (Roger Barrow) 200.00
10/11/2021 TRANSFER REFERENCE MR ANDREW ROBERT RICHARDSON 20.19 £25,401.49 Cable ties + sundries 20.19
10/11/2021 FASTER PAYMENTS RECEIPT REF.PID122788-SUMUP FROM SUMUP PAYMENTS ACCOUNT 13.76 £25,415.25 Online Tickets 13.76
11/11/2021 FASTER PAYMENTS RECEIPT REF.STRIPE FROM STRIPE PAYMENTS UK LTD 8,845.82 £34,261.07 Online Tickets 8,845.82
11/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO ADAMS ME REFERENCE TR2021 FW FULL INV , MANDATE NO 71 4,500.00 £29,761.07 Balance Payment for fireworks 4,500.00
11/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO ELS EVENTS REFERENCE TON ROUNDTABLE , MANDATE NO 72 600.00 £29,161.07 Sound & lighting 600.00
11/11/2021 FASTER PAYMENTS RECEIPT REF.PIZZA FEE FROM HUGHES FO 70.00 £29,231.07 Vendor 70.00
11/11/2021 FASTER PAYMENTS RECEIPT REF.PID122966-SUMUP FROM SUMUP PAYMENTS ACCOUNT 56.03 £29,287.10 Online Tickets 56.03
15/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO TONBRIDGE & MALL REFERENCE INVOICE 0000074167 , MANDATE 178.51 £29,108.59 Waste service 178.51
15/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO RASE PRODUCTIONS REFERENCE TON RND TABLE TEST , MANDATE 1.00 £29,107.59 Lights dry hire test payment 1.00
15/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO THE ROYAL TUNBRI REFERENCE TON631 ROUNDTABLE , MANDATE 963.00 £28,144.59 Generator & Lighting towers 963.00
15/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO RASE PRODUCTIONS REFERENCE TON RND TABLE TEST , MANDATE 689.36 £27,455.23 Lights dry hire balance payment 689.36
16/11/2021 DIRECT DEBIT PAYMENT TO STRIPE REF STRIPE-FRVS8JGTQBA, MANDATE NO 0001 25.00 £27,430.23 Online Tickets (Refund) - 25.00
19/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO RIGHT GUARD SECU REFERENCE TON ROUNDTABLE , MANDATE NO 700.80 £26,729.43 Security 700.80
19/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO SE MEDICAL LTD REFERENCE TON ROUNDTABLE , MANDATE NO 78 1,177.80 £25,551.63 First aid at FW 1,177.80
22/11/2021 BILL PAYMENT VIA FASTER PAYMENT TO ALLAN STEAD REFERENCE TON ROUNDTABLE , MANDATE NO 79 150.00 £25,401.63 RC Planes 150.00
23/11/2021 FASTER PAYMENTS RECEIPT REF.BOOZE BOX BARS FROM THE BOOZE BO 250.00 £25,651.63 Vendor 250.00
23/11/2021 FASTER PAYMENTS RECEIPT REF.LEIGH PTA STALLS FROM LEIGH C P S P T A 200.00 £25,851.63 Fireworks stall donation 200.00
06/12/2021 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 323.09 £25,528.54 FW Plant hire which Bendan paid for directly 323.09
09/12/2021 BANK GIRO CREDIT REF CAF2112066517CF, 2112066517CF 3,000.00 £28,528.54 Itham Scouts Sponorship 3,000.00
09/12/2021 BILL PAYMENT VIA FASTER PAYMENT TO BRENDAN WALTON REFERENCE TON ROUNDTABLE , MANDATE NO 80 250.00 £28,278.54 For Xmas chocs at Nexus 250.00
09/12/2021 BILL PAYMENT VIA FASTER PAYMENT TO REVERSE RETT REFERENCE ROUNDTABLE , MANDATE NO 81 12,000.00 £16,278.54 Main donation to Rett 12,000.00
09/12/2021 BILL PAYMENT VIA FASTER PAYMENT TO THE ROYAL BRITIS REFERENCE TON RT SDM15 , MANDATE NO 82 40.00 £16,238.54 Poppy appeal 40.00
09/12/2021 BILL PAYMENT VIA FASTER PAYMENT TO BRENDAN WALTON REFERENCE TON RT BATS , MANDATE NO 83 46.20 £16,192.34 Table tennis bats donation 46.20
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Transactions
XXXX XXXX XXXX 7904: 01/04/2020 to 28/01/2022
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Date Description Money in Money Out Balance Comments FW Income FW Expenditure Carols Income Carols Expenditure Nexus Income Nexus Expenditure Donations Other
13/12/2021 CASH DEPOSIT AT PO 35-37 HIGH STRE 2021-12-13 1,209.50 £17,401.84 Carols cash 1,209.50
13/12/2021 CASH DEPOSIT AT PO 35-37 HIGH STRE 2021-12-13 871.00 £18,272.84 Fireworks Cash (balance after cash payments to DJ (includes Float cash) 871.00
11/01/2022 FASTER PAYMENTS RECEIPT REF.7OAKSRT + SCHOOL FROM WILLIAMS MJ 2,400.00 £20,672.84 TRT assistance at Seve fireworks and 400 for Nexus 400.00 2400
03/02/2022 BILL PAYMENT VIA FASTER PAYMENT TO BRENDAN WALTON REFERENCE NEXUS CHOC , MANDATE NO 84 250.00 £20,422.84 For nexus chocs (duplicate payment replaced below) 250.00
04/02/2022 CARD PAYMENT TO UNITED BALLOON & GAS ON 03-02-2022 835.00 £19,587.84 835.00
08/02/2022 BILL PAYMENT VIA FASTER PAYMENT TO TONBRIDGE & MALL REFERENCE INVOICE 0000075184 , MANDATE 100.00 £19,487.84 £100.00
09/02/2022 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 158.80 £19,329.04 Mincpies & mulled wine 158.80 -
14/02/2022 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 200.00 £19,129.04 Float monies (duplicate payment which needs correcting) 200.00
15/02/2022 BILL PAYMENT VIA FASTER PAYMENT TO ST JOHN AMBULANC REFERENCE E-TONB0049 , MANDATE NO 86 115.20 £19,013.84 115.20 -
16/02/2022 FASTER PAYMENTS RECEIPT REF.BEER SELLER FROM BEER SELLER £125.00 £19,138.84 FW Stall contribution £125.00
16/02/2022 TRANSFER FROM TONBRIDGE ROUND TABLE NO 631 £200.00 £19,338.84 Float monies (duplicate payment correction) £200.00
16/02/2022 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 £15,000.00 £4,338.84 RT Side account savings
16/02/2022 FASTER PAYMENTS RECEIPT REF.BRENDAN FROM L WALTON £250.00 £4,588.84 For nexus chocs (duplicate payment correction) -£250.00
16/02/2022 FASTER PAYMENTS RECEIPT REF.BRENDAN FROM L WALTON £50.00 £4,638.84 Incorrect accout deposit for RT events, transferred to correct account below £50.00
16/02/2022 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 £200.00 £4,438.84 Float monies (duplicate payment correction again!) £200.00
16/02/2022 TRANSFER REFERENCE TONBRIDGE ROUND TABLE NO 631 £50.00 £4,388.84 For Bendant General account
25/02/2022 BILL PAYMENT VIA FASTER PAYMENT TO 2520 TONBRIDGE A REFERENCE TON ROUNDTABLE , MANDATE NO £1.00 £4,387.84 Test Payment to Cadets
28/02/2022 BILL PAYMENT VIA FASTER PAYMENT TO 2520 TONBRIDGE A REFERENCE TON ROUNDTABLE , MANDATE NO £1,499.00 £2,888.84
02/03/2022 FASTER PAYMENTS RECEIPT REF.kent school donati FROM RTW ROUND £10.00 £2,898.84
02/03/2022 FASTER PAYMENTS RECEIPT REF.kent school donati FROM RTW ROUND £390.00 £3,288.84
04/03/2022 TRANSFER FROM TONBRIDGE ROUND TABLE NO 631 £200.00 £3,488.84 £200.00
10/03/2022 FASTER PAYMENTS RECEIPT REF.FEE REBATES FROM LIVE IT GRP LTD £1,472.05 £4,960.89 £1,472.05
42,432.00 47,787.67 37,971.95 13,041.92 0 1,209.50 274.00 400.00 1,085.00 2550
24,930.03 935.50 - 685.00
Mauual Adjustment
Monies provided by Vice Chairman
Leigh primary (donation) 350.00
Accruals
Book IT rebate
Beer Seller
Bravo Productions N/A
400.00
38,321.95 13,041.92 1,209.50 274.00 800.00 1,085.00
25,280.03 935.50 - 285.00
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**TRT Fireworks cost/income schedule**
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2021 - Projection ACTUAL 27/03/2022
Item Desciption Income Max Income High Income Low Income Mid Cost Income Cost Live I/C Cancelation risk up to week before Cancellation risk just before the day Breakeven
TICKETS
On line Tickets - Live IT 39000 £18,000.00 £11,500.00 £15,500.00 £25,850.51 £25,850.51 4182 0.00 0.00 Super ealy bird deal to be issued to generate earlier
sales
Live IT rebate inc inc inc £1,472.05 5.69%
Stripe fee -£706.50 -£706.50 -2.73% £6.97
Ticket Source na na na
Izettle/Sum up £2,000.00 £1,500.00 £1,750.00 £2,438.57 £2,438.57
Gate sales (Cash) £7,000.00 £5,000.00 £6,000.00 £1,581.00 -£200.00 £1,581.00 432 less float monies
Shop sales N/A 4614 6.64
Extra crowd 1000 £3,000.00 £500.00 £1,750.00
£1.14 Breakeven Attendance
Anticipated attendance (av £7 per head) £40,000.00 £30,000.00 £18,500.00 £25,000.00 £0.00 £30,636.77 -£200.00 £29,163.58 307% 9,500.00 1,362
4,615 117%
2,846 158%
3,846 97%
73%
FOOD & DRINK
FOOD 0.00 0.00 1,000.00
Supreme Catering (Hotdogs & dognuts) 500 £250.00 £150.00 £200.00 £150.00 £150.00 cash
Max (Burgers & Baked Pots) 150 or 20% of take 500 £500.00 £300.00 £400.00 £480.00 £480.00 cash
Fish N chips & Pizza (10% of take) 250 £250.00 £150.00 £200.00 £130.00 £130.00 cash 60 FOR ChIPS & 70 FOR PIZZA
Alices Ices 100 £100.00 £50.00 £75.00 £90.00 £90.00 cash
DRINK
Garth 400 £400.00 £200.00 £300.00 £250.00 £250.00
Beerseller 400 £400.00 £200.00 £300.00 £125.00 £125.00
Leigh PTA Gin/Sofites tent 400 £400.00 £200.00 £300.00 £550.00 £200.00 donating 350 back to the school
Other stall charges / takings Carnival stalls
£2,550.00 £2,300.00 £1,250.00 £1,775.00 £0.00 £1,775.00 £0.00 £1,425.00 £0.00 £0.00 £1,000.00
ENTERTAINMENT
glowsticks - Flashy items £600.00 £600.00 £200.00 £400.00 inc above 0.00 0.00 120.00 Leigh PTA with a 60/40 split on profits
£600.00 £600.00 £200.00 £400.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £120.00
GENERAL COSTS
fireworks -£6,000.00 -£6,000.00 -£6,000.00 paid £0.00 -£500.00 -£6,000.00 Paid refundable depoist
Lights show (Not Lasers) -£828.36 -£690.36 -£690.36 paid £0.00 -£250.00 -£828.36
Simon P -£840.00 -£840.00 -£840.00 paid cash £0.00 -£400.00 -£840.00
Sound & lighting set up (Carl Gardner) -£600.00 -£600.00 -£600.00 paid £0.00 -£150.00 -£600.00
DJ Tent -£650.00 -£650.00 -£650.00 paid cash £0.00 £0.00 -£650.00
Generator Cabling & Lighting (hire) -£864.00 -£963.00 -£963.00 via TW £0.00 -£250.00 -£963.00 Cost agreed with T.Wells
Other Lighting (purchase) -£355.18 -£355.18 -£355.18 paid -£355.18 -£355.18 -£355.18 Purchase LED festoons
Barriers -£819.00 -£819.00 -£819.00 paid £0.00 £0.00 -£819.00
Small plant -£450.00 -£323.09 -£323.09 paid £0.00 £0.00 -£450.00
Sundries (cable ties etc) -£20.19 -£20.19 paid
Ground mats/mesh (Purchase) £0.00 £0.00 £0.00 £0.00 N/A
first aid -£1,177.61 -£1,177.61 -£1,177.61 -£294.40 -£588.81 -£1,177.61 cancellation is 25% up to a week before and 50%
less than a week. Full cost due if cancellation is less
paid than 24hrs
SIA Stewards -£758.00 -£532.80 -£532.80 paid £0.00 -£758.00 -£758.00 Firm quote which is 159 more than last time
Comunication (Radios) -£168.00 -£168.00 -£168.00 paid £0.00 £0.00 -£168.00 inc with above
Promotion (KMFM) -£463.99 -£463.99 -£463.99 paid £0.00 £0.00 -£463.99
Consultancy £0.00 £0.00 £0.00 £0.00 No need for 2020
Insurance (plant and cancellation) NA NA NA NA Still awaiting firm quote
Repairs / Contingency -£250.00 £0.00 £0.00 £0.00 £0.00 -£250.00
Hi Vis £0.00 £0.00 £0.00 £0.00 replacement of lost / damaged ones (contingency)
Feathers but may be buy a Gazeebo £0.00 Borrow RTW's
Waste management -£178.51 -£178.51 -£178.51 £0.00 £0.00 -£178.51
Contribution to Event boxes N/A N/A N/A N/A Too much money (c 15k)
RC Planes (expences only req) -£150.00 -£150.00 -£150.00 £0.00 £0.00 -£150.00 early display at about 5.30?
Drummers/Light parade £0.00 Consider for 2022
Scanning App -£100.00 £0.00 £0.00 -£100.00 Included in Bookit costs
£0.00 £0.00 £0.00 £0.00 -£14,652.65 -£13,931.73 -£13,931.73 -£649.58 -£3,251.99 -£14,751.65
MARKETING ITEMS
Sponsorship £4,000.00 £4,000.00 £4,000.00 £0.00 £0.00 4,000.00 target
Perrys £1,000.00 £1,000.00 £1,000.00
DC Access £1,500.00 £1,500.00 £1,500.00
Waghorn £500.00 £500.00 £500.00
East Peckham £500.00 £500.00 £500.00
Warners £500.00 £500.00 £500.00
Bravo Productions £200.00 £200.00 £200.00 £200.00 £0.00 Tried to reciver 200 but Bravo not responding
Itham Scouts out £3,000.00
Beerseller/Constellation Brewery out Share of profit through sales
Banners / signs etc £0.00 £0.00 Free from SMP
Posters £0.00 £0.00 Free from SMP
Flyers £0.00 £0.00 Free from SMP
RB Tickets £0.00 £0.00
RB Website £0.00 £0.00
£4,200.00 £4,200.00 £4,200.00 £4,200.00 £0.00 £7,000.00 £0.00 £4,000.00 £0.00 £0.00 £4,000.00
GRAND TOTAL £47,350.00 £37,100.00 £24,150.00 £31,375.00 -£14,652.65 £39,411.77 -£14,131.73 £20,656.84 -£649.58 -£3,251.99 -£131.65
Projected Result £32,697.35 £22,447.35 £9,497.35 £16,722.35 £25,280.03 Note, we will have Note, we will have
69% 61% 39% 53% sold tickets which sold tickets which
will have events will have events
insurance. I assume insurance. I assume
we would retun we would retun
sponsorship sponsorship
Total Cash £871.00
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**TRT/TPS/TE cost/income schedule**
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2021 2019
Item Desciption Income Cost Responsibility Comments Income Cost Trend
Rehearsal Costs
Venue (3 rehearsals) -£217.50 TPS -£217.00 -£0.50
Conductor (3 rehearsals) -£360.00 TPS -£390.00 £30.00
Accompanist (3 Rehearsals) -£240.00 TPS -£210.00 -£30.00
Concert Costs
Tonbridge School Venue hire -£350.00 TPS -£330.00 -£20.00
Conductor -£600.00 TPS -£630.00 £30.00
Organist -£100.00 TPS -£150.00 £50.00
Programmes & Posters -£164.00 TPS -£198.76 £34.76
PRS Fee -£94.60 TPS TPS advised this is a Copyright cost for the use of songs at a public event -£215.00 £120.40
Ticket Sales received by TPS
via PayPal (Gross) £2,750.00 TPS £3,180.00 -£430.00
PayPal / stripe charges -£65.83 TPS -£66.32 £0.49
Cash TPS £1,530.00 -£1,530.00
Less refunds TPS included above
Cheques Paid to TPS £20.00 TPS 1 cheque to be paid in by TPS £475.00 -£455.00
Cash for tickets (given to Drew at the event) TRT NA £10.14 -£10.14
Tonbridge Roundtable
Mulled Wine -£85.60 TRT -£73.61 -£11.99
Mince pies #1 -£33.20 TRT -£22.50 -£10.70
Mince pies #2 TRT -£3.89
St Johns Ambulance -£115.20 TRT -£110.40 -£4.80
Collections
Chapel collection £1,070.59 TRT £1,337.35 -£266.76
Mince pie collection £114.36 TRT £970.95 £278.41 -£164.05
above is profit held by TRT
TOTAL £3,954.95 -£2,425.93 £6,810.90 -£2,617.48 -£2,668.29
TOTAL PROFIT inc rehersal cost £1,529.02 To be divided between charities £4,193.42 -£2,664.40
EACH £764.51 £2,096.71 -£1,332.20
TOTAL PROFIT excl rehersal cost £2,346.52 To be divided between charities
EACH £1,173.26
TOTAL PROFIT 50% rehersal cost £1,937.77 To be divided between charities
EACH £968.89 Note ammount reduced due to Cheque 20 and 11.33 comp error
Total for RT is 935.50
Leaving balance to be paid by TRT £206.44 If TPS rehersal costs remain
Leaving balance to be paid by TPS £202.31 If TPS absorb rehersal costs
Leaving balance of -£2.06 If TPS absorb 50% of rehersal costs (sugget £2.06 is ignored)
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