2025-03-31-accounts - Gilberdyke And District Leisure Association

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Registered Charity Number 1055551

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

FINANCIAL STATEMENTS

Year ended 31 March 2025

Phoenix Accountancy and Business Consultancy Ltd

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Contents to the Financial Statements For the year ended 31 March 2025

	Page
Trustees Annual Report	3
Independent Examiners’ Report	8
Receipts and Payments Account	9
Statement of Assets and Liabilities	10
NotestotheFinancialStatements	11

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Trustees Annual Report For the year ending 31 March 2025

The trustees present their report with the financial statements of the charity for the year ended 31 March 2025.

Reference and Administrative Details of the Charity, its Trustees and Advisers

Name of charity: Gilberdyke and District Leisure Association

Other Names: GDLA

Charity Registration Number: 1055551

Principal Address:

Ings View Sports Field Main Road Gilberdyke Brough East Yorkshire HU15 2SP

Contact Address:

c/o Tony Clarkson 18 Hawthorne Way Gilberdyke Brough East Yorkshire HU15 2YB

Trustees:

Names of trustees who served during the year and since the year end up to the signing of this report were as follows:

Mr Antony Clarkson — Treasurer/Chairperson Mr David Branton — Secretary/Bar Manager

Mr Neil Butler — Cricket Club Representative

Mr Craig Normington — Football Representative Mr Steven Smith — Football Representative Mr Adam Dobbs - Cricket Club Representative

Members of the association are entitled to appoint trustees.

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Trustees Annual Report For the year ending 31 March 2025

Independent Examiner: Rebecca Triffitt MAAT Accountant, employee of: Phoenix Accountancy and Business Consultancy Ltd 4-6 Roberts Street Scunthorpe North Lincolnshire DN15 6NG Bankers: Santander UK PLC Registered Office: 2 Triton Square Regents Place London NW1 3AN

Structure, Governance and Management

Governing Document:

Gilberdyke and District Leisure Association (GDLA) is a registered charity governed by its Constitution adopted on 29 April 1996 and amended on 15 June 1998, 15 February 1999, 21 August 2000, 23 February 2004 and 20 April 2009. GDLA registered as a charity on 22 May 1996.

Recruitment and appointment of Trustees:

The trustees form the Management Committee of the charity. The members of the Management Committee are elected at the Annual General Meeting and usually serve for a one year term retiring at the following AGM. Retiring Trustees are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years. All members are circulated with invitations to nominate trustees in advance of the AGM. There is a provision for the co-option of 2 additional trustees if required.

The Constitution allows for a maximum of 15 Trustees, together with up to a further 2 coopted members. Four Trustees are required to make a quorum.

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Trustees Annual Report For the year ending 31 March 2025

Trustee Induction and Training:

New trustees undergo induction training provided by the other trustees including the activities, aims and objectives of the charity, the structure of the organisation, general procedures of the organisation. New trustees are introduced to members of staff and other trustees, and are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, the latest statutory financial statements, Annual Report, and financial reports provided to trustees. New trustees are also offered to partake in Induction Training- Roles and Responsibilities.

Any additional training required by new trustees will be identified during induction, and may be requested at any point by new and existing trustees, where it is considered useful to their role as trustee.

Organisational Structure:

The trustees are responsible for the overall management and control of the Charity. Trustees are aware that any conflict of interest is declared and minuted. The board meets monthly.

Risk Management:

The major risks to which the Charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks.

GDLA takes responsibility for the pavilion with appropriate policies, procedures, fire alarms and carbon monoxide alarms in place.

Each club using the facility is responsible for ensuring risk assessments are in place and protecting its members.

Objectives and Activities

The objects of the charity as set out in the Constitution are:

“To provide for the inhabitants of the Parish of Gilberdyke, in the county of East Riding of Yorkshire, facilities for recreation and leisure time occupation for the purpose of relaxation and with the object of improving their conditions of life.”

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Trustees Annual Report For the year ending 31 March 2025

Main objectives for the following year:

In developing the main objectives for the following year the Trustees have given regard to the Charity Commission guidance on public benefit.

° Further development of the pavilion, and the outside space. e Ensure that the GDLA is financially stable. e — To continue to work with partner clubs to attract additional funding and increase sport participation.

Achievements and Performance

Review of Activities 2024-25:

Financial year 2024-25 the GDLA has progressed and focused on delivering and supporting the user groups of Ings View playing fields. The main objective continues to focus on sustainability of the GDLA. Challenges remain.

This year the building Klargester (septic tank) broke down and required significant investment to enable the building was usable, this was archived by securing a grant from ERYC commuted sums to fund a large percentage of the cost.

A grant from Two Ridings community have also enabled the purchase of external bins to improve facilities.

The GDLA anticipate another challenging year ahead with increasing costs but will continue to seek ways of developing business and new partnerships to increase users at Ings View.

This year the GDLA were able to conclude the ongoing saga of the retentions of monies held by the Football Foundation following the completed Registration with the Land Registry, The GDLA receiving £7,124.

Gilberdyke Phoenix football club being the largest user, are a key stakeholder in developing the facilities at Ings View as they pursue to improve opportunities for the community to play football. The GDLA aim to formulate a development plan closely linked to these aspirations in the coming year and seek funding from various sources.

The GDLA were able to continue to subsidise the service charge to Gilberdyke Football Club and Gilberdyke Cricket Club, however it’s agreed by the trustees that in the coming years the service charge will increase as funding becomes more difficult to find and it comes less sustainable to subsidise.

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Trustees Annual Report For the year ending 31 March 2025 Objectives for 2025-26

Our objectives for 2025-26 are as follows:

e Increase sustainability of the Trustees by increasing numbers. e Develop a Facility Plan for improvements and maintenance in partnership with users.
e Investigate option for the future of the Bowling Green.

Financial Review

Reserves Policy:

We have aimed to keep a comfortable and healthy reserve in the savings account., so we are focussing on prudent and careful management of expenses to ensure we return to a strong financial position.

Investment Selection Policy

Funds not required for immediate use are held in investment accounts to earn interest without a risk to capital.

Plans for Future periods

Please see main objectives for the following year.

Statement of disclosure of information to Independent Examiner

We, the trustees of the Charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:

%? there is no relevant information of which the Charity’s Independent Examiner is unaware; and
& we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the Charity’s Independent Examiner is aware of that information.

Independent Examiner

Rebecca Triffitt MAAT of Phoenix Accountancy and Business Consultancy Ltd, a wholly owned subsidiary of Community VISION was appointed as Independent Examiner. By order of the Board Sy a Mr David Branton Anthony Clarkson Secretary Treasurer | Date 2 /.\/26 Date \%& / [26

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Independent Examiner’s Report to the Members of Gilberdyke and District Leisure Association

I report on the accounts of Gilberdyke and District Leisure Association for the year ended 31 March 2025, which are set out on pages 9 to 12.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

e examine the accounts under section 145 of the Charities Act; e to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Charities Act; and
e to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements e to keep accounting records in accordance with section 130 and 131 of the Charities Act; and
e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rebecca Triffitt MAAT

Accountant, employee of:

Phoenix Accountancy and Business Consultancy Ltd

4-6 Roberts Street Scunthorpe North Lincolnshire DN15 6NG

Date:

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GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Statement of Assets and Liabilities As at 31 March 2025

	Notes	2025	2024
		£	£
Monetary Assets
Current Account		1,423	1,856
Deposit Account		11,147	6,282
Cash Float		1	1
Total Monetary Assets		12,571	8,139
Comprising:
Unrestricted Funds		12,571	8,139
Restricted Funds	3	2	-
		12,571	8,139
Non-Monetary Assets and Liabilities
Fixed Assets forthe Charity's use
Buildings
Pavilion and Alarm
Pavilion Furnishings
Klargester
Land
Bowling Green
Football Pitch
Sprinkler
Fence and Boundary Gate
Equipment	4
Trailor
Hayter Triple Mower
65”TV
Benches & Parasols
Baby Changing Unit
Folding Tables
Glass Cleaner Machine
Mower, Hedge Trimmer, Leaf Blower & Vacuum
Bush Cutter
Debtors
Retention due from Football Foundation	5	-	7,124
Creditors
Gilberdyke Phoenix FC	6	z	(2,200)
Accountancyfees		(310)	(253)

These financial statements were approved by the committee on 13 Me) los “_ and signed on its behalf 4 L a -___Mr Anthony Clarkson, Treasurer

The notes on pages 11 to 12 form part of these financial statements.

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Notes to the Financial Statements For the year ended 31 March 2025

Notes

1 Basis of Preparation

These accounts have been prepared on a receipts and payments (R&P) basis in line with charity commission guidance for a charity of this size.

The comparative figures are for the year ending 31 March 2024.

2 Grants - Restricted

----- Start of picture text -----
Total Total
2025 2024
£ £
East Riding of Yorkshire Council 4,000 -
Gilberdyke Parish Council - 4,000
Two Ridings Foundations 500 :
4,500 4,000
----- End of picture text -----

3 Restricted Funds

----- Start of picture text -----
Opening Transfers Closing
Balance at Receipts Payments Between _ Balance at
01/04/24 Funds 31/03/25
E £ £ £ Ee
Refurbishment of Septic - 4,000 (4,000) : -
Tank
Outside Furniture . 500 (500)
. 4,500 (4,500) - -
----- End of picture text -----

A brief description of the restricted funds are shown below:

Refurbishment of Septic Tank

Restricted funding was received from East Riding Yorkshire to pay towards the refurbishment of the Septic Tank.

Outside Furniture

Restricted funding was received from Two Ridings Foundation to pay towards the outside seating area.

GILBERDYKE AND DISTRICT LEISURE ASSOCIATION

Charity Number 1055551

Notes to the Financial Statements

For the year ended 31 March 2025

4 Fixed Asset — Equipment

The following items have been transferred to Gilberdyke Phoenix FC, who will make sure the equipment is stored securely, maintained and insured.

John Deere 3038E Tractor

TRIMAX Striker 190

Charterhouse Multi-Sport Charterhouse Spite 1700 Wessex FS360

5 Debtor — Retention due from football foundation

We have received the funds from the Football Foundation during this financial year.

6 Creditor — Loan from Gilberdyke Phoenix Football Club We have paid back the £6,600 loan over the last three years, this is now fully paid.

7 Taxation

Gilberdyke and District Leisure Association is a registered charity. All the charities’ income is applied to its charitable objectives and the association is therefore exempt under current legislation from most forms of taxation.

The charity is not VAT registered and all expenditure includes irrecoverable VAT.

8 Trustee Remuneration

No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any Trustee.

There was no reimbursement of travel expenses during the year.