## **Trustees' Annual Report for the period**
**From**
Period start date Period end date 01 08 2019 31 07 2020
**To**
## Section A Reference and administration details
**Charity name**
Uley Under 5s Playgroup
**Other names charity is known by**
||**Registered charity number (if any)** 1055461
**Charity's principal address** The Village Hall
The Street
Uley, DURSLEY, Gloucestershire
**Postcode**
**GL11 5SJ**
~~ee~~|**Registered charity number (if any)** 1055461
**Charity's principal address** The Village Hall
The Street
Uley, DURSLEY, Gloucestershire
**Postcode**
**GL11 5SJ**
~~ee~~|**Registered charity number (if any)** 1055461
**Charity's principal address** The Village Hall
The Street
Uley, DURSLEY, Gloucestershire
**Postcode**
**GL11 5SJ**
~~ee~~|**Registered charity number (if any)** 1055461
**Charity's principal address** The Village Hall
The Street
Uley, DURSLEY, Gloucestershire
**Postcode**
**GL11 5SJ**
~~ee~~|**Registered charity number (if any)** 1055461
**Charity's principal address** The Village Hall
The Street
Uley, DURSLEY, Gloucestershire
**Postcode**
**GL11 5SJ**
~~ee~~|
|---|---|---|---|---|---|
||**Names of the charity trustees who manage the charity**|||||
||**Trustee name**|**Office (if any)**||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|1|Clare Williams|CHAIR||||
|2|Jade Coates|SECRETARY||||
|3|Anna Elvidge|TREASURER||||
|4|Josh Turner|||||
|5|Carol Francis|||||
|6||||||
|7||||||
|8||||||
|9||||||
|10||||||
|11||||||
|12||||||
|13||||||
|14||||||
|15||||||
|16||||||
|17||||||
|18||||||
|19||||||
|20|~~=~~|||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||
||**Name**|||**Dates acted if not for whole year**||
March **2012**
**TAR**
1
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The Playgroup was established in accordance with the PATA constitution. Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by Management Committee at AGM or SGM Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To provide affordable childcare within the EYFS framework structured by OFSTED to the village of Uley and the surrounding community.
**Summary of the objects of the** To support local families and to be the main feeder to Uley Primary **charity set out in its** School. **governing document**
March **2012**
**TAR**
2
This is a village based playgroup for the under 5s with objectives as above.
The Management Committee work within the guidelines of the Charities’ Commission on public benefit – helping to make childrens’ first steps of education fun, happy and fulfilling.
Strong links are maintained with Uley Primary School, St Giles Church and the Friends of Uley School (PTA). The Playgroup visit the school on a regular basis.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
All fund-raising is done by volunteers. The trustees and Management Committee work with parents and community members to raise funds and secure donations for Uley Under 5s Playgroup (UPG).
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
The Management Committee is made up of named trustees, parents and wider community members – all of whom are volunteers. The Management Committee meet monthly (or more frequently for specific events and issues) and meetings are usually attended by the Play Leader.
Policies and safeguarding are discussed during the monthly meetings, alongside the monthly report from the Chair, the Treasurer and the Play Leader.
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
|
|Uley Under 5s Playgroup (UPG) has had a great year despite the
COVID crisis, with high demand for places requiring a third
member of staff to be employed on two days each week.
UPG continued offering 3 full days and 1 half day per week as|
|---|---|
||follows: Monday 8.30-1pm, Wednesday-Friday 8.30am-3pm.|
||UPG has completed an entire policy review this year and set an|
||annual review for each policy.|
||UPG ran two very successful community fundraising events; the|
||Oktoberfest and the Winter Fair with Santa’s Grotto, which|
||brought the village together in supporting the playgroup and|
||raised significant additional funds.|
||Our healthy financial position meant we were able to purchase|
||new equipment for the children. This included a new set of 20|
||puddle suits for outdoor play, a dolls house and counting and|
||literacy sets. We were also able to fund a dance teacher for three|
||sessions with the children, as well as renew storage units|
||During the COVID pandemic, we continued to support the families|
||attending UPG with guidance on resources they could access|
||while at home. We also were able to open up for two days a|
||week from June 1, 2020 for any children wanting to attend.|
||Despite the COVID restrictions and limitations, we were able to|
||continue to pay all staff 80% of their wages from April to July|
||inclusive.|
||We continue to support the website and use social media outlets|
||locally to advertise events, availability of places and what UPG is|
||focusing on week to week. This has helped to raise the profile of|
||Playgroup and with other local closures means we are likely to|
||reach capacity in terms of number of children attending by the|
||mid-point of the next academic year.|
March **2012**
**TAR**
4
- **Section E Financial review** The reserves in the bank are to safe guard against any unforeseen
- **Brief statement of the** events or a drop in the number of children on the register. **charity’s policy on reserves Details of any funds materially** n/a
- **in deficit**
- ~~_—_—_~~ **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
- **Section F Other optional information** ~~_~~
- **Section G Declaration**
- ~~___~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Clare Williams **Position (eg Secretary, Chair,** Chair **etc)**
**Date** 7.10.2020
March **2012**
**TAR**
5
**ULEY UNDER 5's PLAYGROUP Income & Expenditure (Prepared on a Cash Basis)**
For year ending: **31st July 2020**
|**Income**
Fees Received
Nursery Grant
Fundraising
Donations
Restricted Grant/Donation
Other income
Total Income
**Expenditure**
Wages and staff costs
Staff training
Premises costs
Consumables & resources
Equipment
Fundraising costs
Telephone & internet
Restricted Grant
Other expenditure
Accountants and payroll fees
Total expenditure
Net Surplus/(Deficit) for Year|**2020**
**£**
Diff
9,878.57
-22.50%
37,511.36
89.55%
3,362.26
-53.05%
65.00
-96.02%
-
-100.00%
7.21
120.49%
50,824.40
20.29%
29,883.57
12%
136.80
-17%
2,464.50
-47%
572.56
-28%
1,288.98
#DIV/0!
2,057.77
-19%
233.39
23%
-
#DIV/0!
1,450.81
27%
547.90
24%
38,636.28
5%
12,188.12|**2019**
**£**
12,746.20
19,789.76
7,161.96
1,633.20
917.00
3.27
42,251.39
26,704.09
165.00
4,684.14
796.97
-
2,543.47
190.35
-
1,139.95
442.50
36,666.47
5,584.92|
|---|---|---|
## **Reserves**
|Cash in Hand
Lloyds Current Account
Lloyds Business Account|Balance b/f
Movement
Balance c/f
45.96
-
45.96
4,552.33
1,498.70
-
3,053.63
22,005.02
9,998.65
32,003.67
26,603.31
8,499.95
35,103.26
-|Bank
Statement
Balance
45.96
3,053.63
32,003.67
35,103.26
3,688.17|
|---|---|---|
## **Reconciliation-Current Account (Treasurers): at 31 July 2020**
Bank Balance per statement 3,053.63 Outstanding payments: Outstanding receipts: Balance per accounts £3,053.63
## **Liabilities**
At the year end: £278.92 was owed to HMRC (2019: £227.44) in respect of Income Tax and NIC. £17.88 was owed to NEST Pensions (2019: £42.51).
## **Debtors**
There are no self-funding fees outstanding in respect of this year at 31st July 2020. Grant funding totalling £ is due in respect of this year (2019: £0.00). These are not included in the accounts as they have been prepared on a cash basis.
2020
2019
|**Other Expenditure Items**
Insurance
Cleaning
Meeting Room Rent
Ofsted
Subscriptions/Memberships
Repairs & Renewals
Wish money expenditure
Petty Cash
Stationery & Postage
Adverts
Fee Refunds
DBS|£
353.63
-
-
50.00
121.20
54.00
70.47
29.37
215.14
72.00
468.80
16.20
1,450.81
355.31
-|£
353.63
0.00%
20.35
-100.00%
10.00
-100.00%
50.00
0.00%
213.80
-43.31%
17.99
200.17%
85.87
-17.93%
52.50
-44.06%
192.34
11.85%
74.60
-3.49%
-
#DIV/0!
68.87
1,139.95|
|---|---|---|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name ULEY UNDER 5’S PLAYGROUP **members of On accounts for the year** 31/07/2020 **Charity no** 1055461 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**|_S A COOK_|**Date:**|18/10/2021|
|---|---|---|---|
|||||
|**Name:**|Suki Cook|||
|||||
|**Relevant professional**
**qualification(s) or body**||||
**Oct 2018**
1
**IER**
## **(if any):**
**Address:**
Pinnells End Farm Coaley Gloucestershire GL11 5EA
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**