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← Front Lane Community Association

2025-03-31-accounts

Front Lane Community Association

ANNUAL ACCOUNTS & TRUSTEE’S REPORT FOR THE FINANCIAL YEAR ENDED MARCH 2025

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A A
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Section A

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Trustees’ Annual Report for the period
Period start date Period end date
From fo)1
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Reference and administration details

Charity name

Front Lane Community Association

Other names charity is known by

Cranham Social Hall

Registered charity number (if any) | 1055451

Charity's principal address | 103 Front Lane

.

Cranham, Upminster

Names of the charity trustees who manage the charity

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5 Name of person (or body)
if an
2[MrRobertLangstone [Treasurer | |
3 | Mr Alan Jee Communications Officer |
(CO
a
A
a
A
a
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name CCi‘CS Dates atctted if not for whole year
Joyce White (Trustee on lease) P|
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Names and addresses of advisers (Optional information)

ue of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management
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Description of the charity’s trusts

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Type of governing document Constitution — adopted 27 January 2012
How the charity is constituted Association consisting of 9 management committee members.
Trustee selection methods Trustees are appointed or reappointed annually at the Annual General
Meeting.
Additional governance issues (Optional information)
You may choose to inciude Ai fast ve their ti lunt d . ti
additional information, where ustees give their time voluntary and receive no remuneration.
ratevant, about: Support is provided to the Committee by the London Borough of
e policies and procedures Havering’s community engagement team.
adopted for the induction and
training of trustees;
e the charity's organisational
structure and any wider
network with which the charity
works;
e relationship with any related .
parties;
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Section C

Objectives and activities

The association serves to benefit the inhabitants of Cranham and Upminster (and the wider Havering area) without distinction of sex, sexual orientation, nationality, age, disability, race or political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

Summary of the objects of the | effort to advance education and to provide facilities in the interests of charity set out in its social welfare for recreation and leisure-time occupation with the

governing document

Secure the establishment of a community centre and to maintain and manage the same(whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects; Promote such other Charitable purposes as may from time to time be determined.

The Cranham Social Hall provides a meeting place for the local community to take part in various activities both Social and Recreational. The Hall has numerous of regular user groups, which benefit a wide range of members of the local community from young (mothers and toddlers’ group) to the older generation.

In addition, the Hall is available to hire for occasional lettings and is used for a wide variety of activities which range from children’s parties to fund raising activities on behalf of other Charities. Summary of the main We also provide a venue for all elections, Parliamentary and Local activities undertaken for the Authority. The hall is also registered with the local authority as an public benefit in relation to emergency rest centre. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

A significant contribution is made by the volunteers, who give up their time freely to manage the day to day running of the Hall, as well as assist with maintenance and refurbishment.

All Volunteers work without any remuneration for the benefit of the local community.

You may choose to include further statements, where relevant, about:

Section D

Achievements and performance

runrairreatty Oe ti Hiei We have continued to providea first-class venue for all residents at low achievements of the charity P ; . cost. The regular user group sessions continue to be popular, with all during the year . . available weekday slots now regularly occupied. Occasional hires continue to be stable with the hall being used every available weekend for these bookings. The Hall continues to be maintained to a high standard and attracts compliments from the Users on its condition.

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Section E
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Financial review
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Brief statement of the The reserves policy relates to our current assets held in reserves, charity’s policy on reserves comprising of the current account with Lloyds Bank and deposit accounts held at Cambridge and Counties Bank and Lloyds Bank. No designated, restricted or endowment funds are held by the Association. The Association aims to holds reserves between £75,000 to £90,000 as a contingency for future building repairs and maintenance. The Association’s lease is a fully repairing lease which makes the Association responsible for the maintenance of the building. The lease also specifies that the exterior must be decorated every fifth year, and the interior every seventh year, from the commencement of the lease (December 2009).

The exterior is due for redecoration in 2025, and the interior in 2025, and funds are required to ensure that compliance with the lease redecoration terms are complied with. An estimate of £8,000 is required for the external and £6,000 for the internal redecoration. An extensive refurbishment programme has been undertaken since the commencement of the lease in 2009. However, there are still major works that may be required at a future date. A contingency reserve to cover these expenses is therefore being built.

Specific works that may need to be undertaken are:

Repairs to the roof — estimated cost of £20,000 Repairs/replacement of the lift car — estimated cost of £50,000

As at the end ofthe last financial year - 31 March 2024, reserves totalled
£93,937.78 (a decrease on the prior year). Reserves continue to be
within ourtarget range. It is the committee’s aim to maintain the level of
reserves by continuing to control expenditure.
Details ofany funds materially
in deficit		 ;
Not applicable
Further financial review details (Optional information)
Vee FeyGROEsS 1GICIS
additional information, where
;
relevant about:		 The primarysource ofincome fortheAssociation is lettings incomefrom
:
.
both our regular user groups and occasional hires.
e the charity’s principal
_
Lettings income needs to coverthe expenses incurred from operating the
sourcesoffunds (including		 Hall, primarily utilities expenditure, cleaning costs and maintenance. As
any fundraising);
noted above a reserve needs to be kept to cover the maintenance and
e how expenditure has refurbishment ofthe Hall undertheterms ofthe lease.
supported the key objectives
ofthe charity;		 .
_
;
;
;
;
TheAssociation had a deficit ofincome overexpenditure forthe financial
year2024/2025 of£9,073.94.
e investment policy and
objectives including any
ethical investment policy
adopted.

Section F

Other optional information

Future Plans

To ensure the continued operation of the social Hall for the benefit of the local community. Maintaining it to a high standard to ensure optimum usage.

In addition to extend the number of events put on by the committee, i.e. quiz nights, tea dances etc. as desired by the local community.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Position (eg. Secretary, |Chair Chair, etc)

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y
Treasurer
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Independent examiner's report on the accounts

a A

Section A

Independent Examiner’s Report

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Charity | 1055451
no (if any)
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yd Relevant professional qualification(s) or body PC A (if any):

Address:

FLAT 20 ST. katHfyns PLACE VUPMIIST E 2 Crip | TV

Section B

Disclosure

Only complete if the examiner needs to highlight material problems.

Give here brief details (N/A of any items that the examiner wishes to disclose.

FRONT LANE COMMUNITY ASSOCIATION

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INCOME & EXPENDITURE ACCOUNT FOR APRIL 1st 2024 to MARCH 31st 2025
INCOME 2024 /2025 2023 /2024
£ £ £ £
Lettings:
Regular User Groups 21,667.74 21,566.25
Occasional Hires 3,460.00 3,330.00
LB of Havering 572.00 0.00
Coffee Mornings 150.00 50.00
Bank Interest 4,165.76 2,156.68
TOTAL INCOME "30,015.50 27,102.93
EXPENDITURE
Utilities/Phone 4,626.05 4,137.97
Rent 3,627.60 3,627.60
Maintenance 6,311.55 8,784.89
Refurbishment 16,002.00 770.00
Cleaning 4,934.09 5,155.22
Legal, Insurance and Subs 1,681.99 705.47
Other Expenditure 1,906.16 2,450.51
TOTAL EXPENDITURE 39,089.44 25,631.66
EXCESS OF INCOME OVER EXPENDITURE (9,073.94) 1,471.27
BALANCE SHEET AS AT MARCH 31st 2025
CURRENT ASSETS 2024 /2025 2023 /2024
£ £ £ £
Lloyds Bank Current Account 3,937.78 3,011.72
Lloyds Bank - Fixed Term Deposit Account 0.00 15,000.00
Cambridge & Counties Bank Deposit Account 90,000.00 85,000.00
TOTAL ASSETS 93,937.78 103,011.72
Represented by:
Income and Expenditure Account (9,073.94) 1,471.27
Lloyds Current Account at March 31st 2024 3,011.72 6,540.45
Cambridge & Counties Bank Deposit Account at March 31st 2024 15,000.00 0.00
Lloyds Bank - Fixed Term Deposit Account as at March 31st 2024 85,000.00 95,000.00
TOTAL ASSETS 93,937.78 103,011.72
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Notes to the Accounts

  1. Accounts are prepared using the receipts and payments methodology.

  2. Income for the year was £30,015.50 up from £27,102.93 the prior year.

Income for the year is predominantly driven by hall lettings - £25,127.74 — comprising of £21,667.74 from our regular user groups and £3,460.00 (£4,620.00 less £1,160.00 hall opening expenses, hall closing expenses and hall late night function and cleaning expenses levied) from our occasional lettings. Income was also received from the regular Friday coffee mornings - £150.00, Bank interest - £4,165.76 and London Borough of Havering for use of the Hall on polling days - £572.00.

  1. Expenditure for the year was £39,089.44 up from £25,631.66 the prior year.

Expenditure covers the running costs of the Hall and includes:

» Cleaning costs decreased this year to £4,934.09 from £5,155.22 the prior year.