Front Lane Community Association
ANNUAL ACCOUNTS & TRUSTEE’S REPORT FOR THE FINANCIAL YEAR ENDED MARCH 2024
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Trustees’ Annual Report for the period
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A é
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Section A
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From
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Period start date Period end date 1a
Reference and administration details
Charity name
Front Lane Community Association
Other names charity is known by
Cranham Social Hall
Registered charity number (if any) | 1055451
Charity's principal address| 103 Front Lane
Cranham, Upminster
Names of the charity trustees who manage the charity
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. Name of person (or body)
if an
2[MrRobertLangstone |Treasurer | |
3 | Mr Alan Jee Communications Officer |
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name—“‘__I Dates acted if not for whole year
Helene Carter (Trustee on lease) po
Joyce White (Trustee on lease) Po
Pamela Purdy (Trustee on lease) So
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Names and addresses of advisers (Optional information)
vee of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
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Type of governing document Constitution — adopted 27 January 2012
How the charity is constituted Association consisting of 8 management committee members.
Trusize sctection metiads Trustees are appointed or reappointed annually at the Annual General
Meeting.
Additional governance issues (Optional information)
Vou may choose te ielude All trust ive their time voluntary and receive muneration or other
additional information, where benefits g etl ieisiaal hee We 00 PANMOSrau atte
relevant, about: :
e policies and procedures Support is provided to the Committee by the London Borough of
adopted for the induction and _|Havering’s community engagement team.
training of trustees;
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e the charity’s organisational structure and any wider network with which the charity works;
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e relationship with any related parties;
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e trustees’ consideration of major risks and the system and procedures to manage them.
Section C
Objectives and activities
The association serves to benefit the inhabitants of Crannam and Upminster (and the wider Havering area) without distinction of sex, sexual orientation, nationality, age, disability, race or political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common Summary of the objects of the | effort to advance education and to provide facilities in the interests of charity set out in its social welfare for recreation and leisure-time occupation with the object of governing document improving the conditions of life for the said inhabitants.
Secure the establishment of a community centre and to maintain and manage the same(whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects; Promote such other Charitable purposes as may from time to time be determined.
The Cranham Social Hall provides a meeting place for the local community to take part in various activities both Social and Recreational. The Hall has a number of regular user groups, which benefit a wide range of membersofthe local community from young (mothers and toddlers’ group) to the older generation.
In addition, the Hall is available to hire for occasional lettings and is used for a wide variety of activities which range from children’s parties to fund raising activities on behalf of other Charities.
Summary of the main We also provide a venue for all elections, Parliamentary and Local activities undertaken for the Authority. The hall is also registered with the local authority as an public benefit in relation to emergency rest centre. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
A significant contribution is made by the volunteers, who give up their time freely to manage the day to day running of the Hall, as well as assist with maintenance and refurbishment.
All Volunteers work without any remuneration for the benefit of local residents.
You may choose to include further statements, where relevant, about:
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e policy on grantmaking;
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e policy programme related investment;
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e contribution made by volunteers.
SectionD
Achievements and performance
summary ef tie math achievements of the charity . during the year
We have continued to providea first-class venue for all residents at low p : : ; cost. The regular user group sessions continue to be popular, with all ; . available weekday slots now regularly occupied. Occasional hires continue to be stable with the hall being used every available weekend for these bookings.
The Hall continues to be maintained to a high standard and attracts compliments from the Users on its condition.
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Section E Financial review
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Section E Financial review : Brief statement of the The reserves policy relates to our current assets held in reserves, charity’s policy on reserves comprising of the current account with Lloyds Bank and deposit accounts held at Cambridge and Counties Bank and Lloyds Bank. No designated, restricted or endowment funds are held by the Association. The Association aims to holds reserves between £75,000 to £90,000 as a contingency for future building repairs and maintenance. The Association’s lease is a fully repairing lease which makes the Association responsible for the maintenance of the building. The lease also specifies that the exterior must be decorated every fifth year, and the interior every seventh year, from the commencement of the lease (December 2009). The exterior is due for redecoration in 2025, and the interior in 2025, and funds are required to ensure that compliance with the lease redecoration terms are complied with. An estimate of £8,000 is required for the external and £5,250 for the internal redecoration.
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An extensive refurbishment programme has been undertaken since the
commencement of the lease in 2009. However, there are still major
works that may be required at a future date. A contingency reserve to
cover these expenses is therefore being built.
Specific works that may need to be undertaken are:
Repairs to the roof — estimated cost of £35,000
Repairs/replacement of the lift car — estimated cost of £50,000
As at the end of the last financial year - 31 March 2023, reserves totalled
£103,011.72 (an increase on the prior year). Reserves continue to be
within our target range. It is the committee’s aim to increase the reserves
by continuing to control expenditure.
Details of any funds materially .
in deficit Not applicable
Further financial review details (Optional information)
Tei ay Ehaese to IneES The primary source of income for the Association is lettings income from
addtional iformation. where both our requ r ise r groups and occasional hires Y
relevant about: Bose eeu =
e the charity's principal Lettings income needs to cover the expenses incurred from operating the
SOUrCES of funds (including Hall, primarily utilities expenditure, cleaning costs and maintenance. As
any fundraising); noted above a reserve needs to be kept to cover the maintenance and
° how expenditure has refurbishment of the Hall under the terms of the lease.
supported the key objectives . . ;
of the charity; The Association had a surplus of income over expenditure for the
financial year 2023/2024 of £1,471.27.
e investment policy and
objectives including any
ethical investment policy
adopted.
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Section F
Other optional information
Future Plans
To ensure the continued operation of the social Hall for the benefit of the local community. Maintaining it to a high standard to ensure optimum usage.
In addition to extend the number of events put on by the committee, i.e. quiz nights, tea dances etc. as desired by the local community.
Section G Declaration
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,
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:
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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i? . - [) * y :
Position (eg. Secretary, |Chair Treasurer
Chair, etc)
Date
If, — o . | ——~ Bip
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Independent examiner's report on the accounts
A' A Section A
Independent Examiner’s Report
Report to the trustees/ | Front Lane Community Association members of
On accounts for the | 31 March 2024 year ended Set out on pages | 9 & 10
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Charity | 1055451
no (if any)
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Respective The charity's trustees are responsible for the preparation of the
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responsibilities of accounts. The charity's trustees consider that an audit is not required for
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trustees and examiner this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- e examine the accounts under section 145 of the Charities Act,
- e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- ¢ to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below™) 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- e to keep accounting records in accordance with section 130 of the Charities Act; and - e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or
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2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed: “GiAx} Sd Date:| “-. {1-24
KI
Name: eSN Aoh IO’
Relevant professional
qualification(s) or(if bodyany): FCA
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Address: 2d. ol. Ka uns € (Ace DPMINSTEE U Q@Miu ITA
Section B
Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details |N/A of any items that the examiner wishes to disclose.
FRONT LANE COMMUNITY ASSOCIATION
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|INCOME|&|EXPENDITURE|ACCOUNT|FOR|APRIL|1st|2023|to|MARCH|31st|2024|
|INCOME|2023|/2024|2022|/2023|
|£|£|£|£|
|Lettings:|
|Regular|User Groups|21,566.25|19,386.12|
|Occasional|Hires|3,330.00|3,420.00|
|LB|of|Havering|0.00|286.00|
|Coffee|Mornings|50.00|150.00|
|Misc|0.00|0.00|
|Bank|Interest|2,156.68|860.76|
|TOTAL INCOME|"27,102.93|"24,602.88|
|EXPENDITURE|
|Utilities/Phone|4,137.97|4,059.52|
|Rent|3,627.60|3,627.60|
|Maintenance|8,784.89|5,463.98|
|Refurbishment|770.00|2,470.00|
|Cleaning|5,155.22|4,811.35|
|Legal,|Insurance and|Subs|705.47|691.37|
|Other|Expenditure|2,450.51|2,145.73|
|TOTAL EXPENDITURE|25,631.66|23,269.55|
|EXCESS OF INCOME OVER EXPENDITURE|474.27,|1,333.33.|
|BALANCE|SHEET|AS|AT|MARCH|31st|2024|
|CURRENT|ASSETS|2023|/2024|2022|/2023|
|£|£|£|£|
|Lloyds|Bank|Current Account|3,011.72|6,540.45|
|Lloyds Bank|-|Fixed|Term|Deposit Account|15,000.00|0.00|
|Cambridge|&|Counties|Bank|Deposit Account|85,000.00|95,000.00|
|TOTAL ASSETS|~|403,011.72||[101,540.45]|
|Represented|by:|
|Income|and|Expenditure|Account|1,471.27|1,333.33|
|Lloyds|Current|Account|at|March|31st|2023|6,540.45|10,207.12|
|Cambridge|&|Counties|Bank|Deposit|Account|at|March|31st|2023|95,000.00|90,000.00|
|TOTAL ASSETS|_____ 103,011.72||[101,540.45.]|
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Notes to the Accounts
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Accounts are prepared using the receipts and payments methodology.
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Income for the year was £27,102.93 up from £24,602.88 the prior year.
Income for the year is predominantly driven by hall lettings - £24,896.25 — comprising of £21,566.25 from our regular user groups and £3,330.00 from our occasional lettings. Income was also received from the regular Friday coffee mornings - £50.00, Bank interest - £2,156.68.
- Expenditure for the year was £25,631.66 up from £23,289.55 the prior year.
Expenditure covers the running costs of the Hall and includes:
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Utilities and phone costs increased this year to £4,137.97 from £4,059.52 the prior year.
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Rent is unchanged this year at £3,627.60. The next five-year period rent review is due 17 December 2024.
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» Maintenance charges increased this year to £8,784.89 from £5,463.98 the prior year. There was no major maintenance carried out during this year or during the prior year.
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» Refurbishment charges reduced this year to £770.00 from £2,470.00 the prior year. There was no major refurbishment carried out during this year or during the prior year.
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Cleaning costs increased this year to £5,155.22 from £4,811.35 the prior year.
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Insurance and subscriptions increased to £705.47 from £691.37 the prior year. This was due to an increase in the insurance renewal premium.
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Other expenditure increased to £2,145.73 from £957.56 the prior year. These expenses include the general running costs of the hall — i.e. postage, stationery etc., but also included purchases of miscellaneous items that are used to refurbish the Hall.
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For the financial year, the Association had a surplus of income over expenditure of £1,471.27 which has increased the reserves, shown in the total assets of the Association of £103,011.72 which consists entirely of cash assets with £3,011.72 held in the current account and £85,000.00 and £15,000.00 held in interestbearing deposit accounts.