BRErroN COMMUNITY PRESCHOOL Charity Commission Registered No: 1055385 ANNUAL REPORT AND ACCOUNTS For the period I" August 2023 to 31° July 2024 Bretton Community Preschool Trustee Annual Report st For the year ended 31 July 2024 The trustees present thelr report and independently examined financial statements for the year ended 31" July 2024. Reference and Administratlve Detalls: Registered Name: Bretton Community Preschool Charity No: 1055385 Operatlonal Address: Watergall Children & Family Centre Watergall Bretton Peterborou8h PE3 8NX Trustees at date of Report: Chair Treasurer Others Gwynneth Foster Donna Hewitt Charlette Adams Zoe Capon Ngarlui Janssens Hannah Mortlock Other Trustees who served in the year: Left 06102125 Left 12111124 Left 12111124 Llsla Blacely Land Emma Cornwall Naomi Richards Bankers: HSBC Bank PIC Independent Examiner: Mark J Ruffles & Co 4 Baron Court Werrington Peterborough PE4 7ZE Structure Governance and Management This is a membership organisation governed by the model Pre-school Learnin8 Alliance Constitution 2011, which was adopted at the Annual General Meeting held on 9th November 2011. Members can be parents or guardians of all children who attend playgroup or other interested individuals approved by the Committee. Committee members are appointed / confirmed at the Annual General Meeting. All Committee members give their time on a voluntary basis and receive no remuneration or other benefits. Bretton Community Preschool Trustee Annual Report For the year ended 31" July 2024 Objects and Artlvltles The aims of the Preschool are to enhance the development and education of children primarlly under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race. culture, religion, means or ability. (b) encouraging the study of the needs of the children and their families and promoting publlc Interest in and recognition of such needs in the local areas. {c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. Publlc benefft The committee and staff have regard to Charity Commlsslon guidance on public beneflt when setting objectives and planning activities. All children are eligible for Nursery Educatlon Funding, which is provided by the Local Authority, the term after they become 3 years old. Fees are charged for children who attend between the ages of 2 and 3 but these are kept as low as possible so that our childcare is affordable to all familles using our service. Achlevements and Performance This year has been full of learnin& growth, and community involvement. In the autumn term, the children enjoyed nature walks and seasonal learnlng actlvitles. They took part in a Book Start story session and visited Blossom Court, while festive celebrations Included a Chrlstmas party with Father Christmas, crafts, and games. The sprlng term brought further excltement, with the chick hatching project captlvatlng and engaglng the children. A visit from the police helped the children to understand safety and community roles. During the summer term, the Family Féte successfully raised £421.75 towards a zoo trip, and children starting school attended transition visits at Lime Academy. Highlights included a successful trip to Hamerton Zoo and an engaging visit from Zoolabs. Throughout the year, key events such as Children in Need, Red Nose Day. the Family Féte, and Christmas and Leavers, parties created fun and lasting memories. Staff members actively pursued trainlng opportunities, focusing on vocabulary, learning bags, and physical development, with additional upskilling in autism, sensory integration, speech, and language. One staff member started an NPQ in Early Years Leadership. The team also welcomed two new staff Bretton Community Preschool Trustee Annual Report st For the year ended 31 July 2024 members one in the Ladybirds room and another in Funky Fish while bidding a fond farewell to long-5ervlng staff rnember Helen Girbow. Overall, it has been a rewarding and activity-packed year for everyone involved. Re5erve5 policy Reserves act as a cushion for any loss of income and unforeseen situations. Throughout the year the balances have remained well over the reserves level, set at £70,002 for the accounting period 2023 2024. Reserves are calculated using the amounts needed to settle any 12-WRek notice periods and redundancy payments plus one month's costs. Financlal Review Our accounts follow the requlred Statement of Recommended Practlce {Charities SORP) guidelines. This means our report includes a balance sheet, a statement of financial attivities (SOFA) showin8 Income sources and expenditures, and explanatory notes. The accruals-based accounting approach offers a clearer view of the Preschool's finances, capturing Income and expenses assoclated wlth the year In questlon rather than only recordSng cash movements. The preschool reported a surplus of £15,980 for the 2023-2024 accountlng year. Income remained steady overall compared to the prlor year. However, Income from NEF fundlng and Local Authorlty speclal needs funding decreased. despite a rise in NEF fundlng rates. Parent fees increased by £3,637. We also received a grant from the Parish Council to enhance our outdoor area with a mud kitchen, bikes, and other equipment. Additionally, we earned more interest from HSBC due to higher interest rates. Total expenditure rose by 5%. Staffing costs increased by 6.3%, from £184,149 to £195,720, reflecting a 9.8% increase in the National Minimum Wage as of April 2024. Premises costs also rose, primarily due to higher energy expenses. The preschool covers 20% of the energy costs for the Primary School site. The preschool carrles forward a total of £226,174 to the new accounting perlod. This Report has been approved by the Trustees and has been signed on their behalf by: Signature: Full Name: Date: |6-f_L BRErroN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 5fATEMENT OF FINANCIAL AcfiviTIES For the Perlod lrt August 2023 to 31st July 2024 UNREsfRICTED FUNDS THIS YEAR RESTRicfED FUND5 THIS YEAR TOTAL FUNDS THIS YEAR TOTAL FUNDS LAST YEAR NOTE MING RESOURC Income and endowments from: Donations and legacies Charitsble artivities Other trading activltles Investments Separate materlal Item of Income Other 1.200 1,205 268,583 1.740 275,556 856 880 268,583 1,887 1,887 Total 270 956 271156 279.032 ESOURCES EXPENDED Expendlture on: Raising fund5 Charltable actlvltles Separate materlal Item of expense Other 169) 1254,907) 1691 1255,4771 {1291 1243,4741 15701 Total 254 976 570 Net Incomln8lout8oln8 resources 15.980 630 35A29 Extraordlnary Items Transfers between funds Other recognlsed galn$lllosses).' Gains and losses on revaluation of fixed assets for the charlty's own use Other gain51{lossesl Net movement In funds 15,980 630 35N29 Reconclllatlon of funds: Total funds brought forward Total funds carrled forward 210,194 226.174 210.194 226A04 174,765 210,194 Page 1 BREThON COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 Balance Sheet as at 31st July 2024 RESTRICTED INCOME FUNDS UNRESTRICTED FUNDS TOTAL THIS YEAR TOTAL LAST YEAR NOTE FIXED ASSEtS Intangible Fixed Assets Tangible Flxed Assets Herltage Assets 5,505 5,505 4.462 Total Flxed Assets 5.505 5,505 4.462 URRENT Stocks Debtors and prepayments Investments Cash at Bank and In Hand 1,941 1,941 1,909 io 227,736 630 228,366 222,487 Totsl Current Assets 229 677 630 230,307 224 396 Amount Falllng Due WlthSn One Year Amount FallSn8 Due After One Year li {9,IJ08) 19,0081 {18,6641 TAL NET ASSETS OR LIABILITI 226,174 630 226004 210 194 HE CHARITY Endowment funds Restricted income funds Unrestrlcted funds Revaluatlon reserve 226,174 630 226,804 210,194 TOTAL FUNDS Z26,174 210,194 The note5 on page5 3- 6 form part of these financial ststements. Slgned on behalf of the Trustees: nature Na Date Pag& 2 BREThON COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTESTO THE ACCOUNTS For the Perlod 1st August 2023 to 31" July 2024 NOTE I- BASIS OF PREPARATION The accounts have been prepared in accordance with the applicable accounting standards and comply with SORP FRS102 and with the Charities Act 2011. The charlty constltutes a public benefit entity a5 defined by FRS 102. There are no materlal uncertaintie5 related to events or condltions that cast doubt on the charity's ability to continue as a 8olng concern. The accounts present a true and falr vlew and the accounting pollcles adopted are those outlined in Note 2. No materlal prlor year errors have been Identified in the reporting perlod. NOTE 2- ACCOUNTING POLICIES 2.1 INCOME Recognltlon of Income These are included in the Statement of Financlal Activitles (SOFA) when the charlty becomes legally entltled to the resources and the amount can be quantlfled wlth reasonable accuracy. Offsettlng There has been no offsetting of assets and liabilities, or Income and expenses, unless required or permitted under FRS 102 SORP or FRS 102. Grant5 and Donatlons Grants and donations are only Included In the SOFA when the charity has unconditional entitlement to the resources. Volunteer Help The value of any voluntary help is not Included in the accounts. Income from Interest This is included in the accounts when receivable. 2.2 EXPENDITURE AND LIABILITIES Resources Expended Expenditure and liabilities are recognised in the period to which they relate. Page 3 BRErroN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTESTOTHE ACCOUNTS st For the Perlod I" August 2023 to 31 July 2024 Governance Costs Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. This includes cost of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Support Costs Support costs are those costs that, whilst necessary to deliver an artivity, do not themselves produce or constitute a dlrett charitable activity. Support costs Include administration functions such as accounting, payroll, and IT. 2.3 FUNDS All Incomln8 and outgoing resources are allocated to the fund to which they relate. Unrestrlcted Funds Unrestricted funds can be used in accordance wlth charltable objectlves at the discretlon of the Trustees. Restrlcted Funds Restricted funds are those funds where the donor has placed a restriction of use that is narrower than the general objects of the charlty. 2.4 ASSETS Tanglble flxed assets for use by charlty These are capltallsed if they can be used for more than one year, and cost at least £250. They are valued at cost or, if gifted, at the value to the charity on recelpt. Depreclatlon Depreciation of flxed assets is provided at the rates shown below so as to write off thelr costs over thelr expected useful life, as follows: Rate 20% p. Basls Straight Ilne Equipment Page 4 BREThON COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTES TO THE AccouKrs For the Period I. August 2023 to 315tJuly 2024 NOTE 3- ANALYSIS OF INCOME Unrestrlcted Funds £ Restrlcted Funds £ Total Thls Year £ Total Last Year £ 1,740 Al Donatlons Donatlons and lfts Grants from overnmentlother charities Total Donatlons A2 Charltable Actlvltles Nurser Education Fundin Local Authorit Fundin Fees from Parents Other Income Total ¢harltable Actlvltles A3 OtherTradln A¢tlvltle$ Fundraisln Totsl Tradln Actlvltles A4 Income from Investments Interest Income 1,200 1,200 1,200 1.205 1,740 230,201 13,741 23,982 659 268,583 230,201 13,741 23,982 659 268.583 233,547 19,490 20,345 2,174 275,556 481 481 481 856 856 1,887 1,887 880 Total Income from Investments A5Se arate materlal Items of Income 1,887 1,887 Total Se A6 Other arate Materlal Items of Income Total Other TOTAL INCOME 270,956 1,200 272,156 279,032 NOTE 4- ANALYSIS OF RECEIPTS OF GOVERNMENT GRANTS/OTHER CHARITIES No government grants were received In the reporting period. £1,200 was received from Bretton Parish Councll for a mud kltchen, blkes and other equipment for the outside area. Page 5 BREThON COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTESTOTHE ACCOUNTS For the Perlod I" August 2023 to 31" July 2024 NOTE 5- ANALYSIS OF EXPENDITURE Unrestricted Funds £ Restrlcted Funds £ Bl Expendlture of Ralsln Fundraisin Ex enses Total Ex endlture Ralsln funds funds Total £ Prlor ar£ 129 129 69 69 69 69 B2 Expendlture on Charltable Actlvltles ct Charitable Actlvltles Wa es includin PAYE and Penslons Other Staff Costs Preschool Resources & Actlvltles Premises Consumables Other costs Bank Char De reciation 195,720 2,280 5,030 24,463 4,523 2,725 193 1,809 195,720 2,280 5,600 24,463 4,523 2,725 193 1,809 184,149 3,919 6,918 22,111 4,352 4,489 203 570 es Professional Fees Admlnlstratlon ov rn 11,394 6,633 11,394 6,633 9,437 Governance Total Charltable A¢tlvltles 137 254,907 137 255N77 129 243,474 570 B3 Other Tradin Attlvltles Total Tradln Actlvftles B4Se arate Materlal Item of Ex ense Total Se arate Materfal Items of Income 85 Other Total Other TOTAL EXPENDITURE 2S4.976 570 2S5.546 243.603 Page 6 BREThON COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTESTOTHE ACCOUNTS For the Perlod 1st August 2023 to 31$t July 2024 NOTE 6- DETAILS OF CERTAIN ITEMS OF EXPENDITURE Note 6.1- Fees for Examlnatlon of the accounts Thls Year £ 105 Last Year £ 105 Inde endent examlnerfs fees Assurance servlces other than audit or inde endent examinatlon Tax adviso fees Other fees paid to independent examlner, e.8. financlal advice, consultancy, accountancy servlces) Total 105 105 NOTE 7- PAID EMPLOYEES Note 7.1- Staff Costs Thls Year £ 178,499 13,182 4,039 Last Year £ 168,797 11,641 3,711 Salarles and Wa es Soclal Securlt Costs Work lace Penslon Costs Other em ee Benefits Total 195,720 184.149 No employees received employee benefits (excludin8 employer pension costs) for the reporting period of more than £60,000. Note 7.2-Average Head Count In the Year Thls Year No 15 Last Year No 15 Charitable Actlvltles Page 7 BREThON COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTES TO THE ACCOUNTS For the Perlod 1st August 2023 to 31st July 2024 NOTE 8- TANGIBLE FIXED ASSETS Cost or Valuatlon Preschool ment £ 6,190 2,853 At the be Additions Dls osals At end of the innln of the ear ear 9.043 Atbe Innln Dls osals De reciatlon At end of the of the ear 1,729 1,809 3.538 ear Net book value at the be Innin Net book value at the end of the ofthe ear ear 4,462 5.505 NOTE 9- DEBTORS AND PREPAYMENTS Th1$ Year £ 39 1,902 1,941 Last Year £ 97 1,812 1.909 Fees from Parents Prepayments/Accrued Income Totals There are no debtors recoverable In more than l year included In the above flgures. NOTE 10-CASH AT BANK AND IN HAND Thls Year £ 129,423 98,801 142 228,366 Last Year £ 125,512 96,913 62 222,487 HS8C Current HSBC Savln Pett Cash Total$ NOTE 11- CREDITORS AND ACCRUALS Thls Year £ 2,310 5,716 768 214 9,008 Last Year £ Trade creditors Accruals and deferred income PAYE / Nl Contributlons HSBC Credit Card Totals 2,158 15,304 918 18.664 There are no creditors payable in more than l year included in above figures. Page 8 BRETfoN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTES TO THE ACCOUNTS For the Period 1st August 2023 to 31" July 2024 NOTE 12- TRANSAcfioNS WITH TRUSTEES AND RELATED PARTIES None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or related entity. No trustee expenses have been Incurred. Page 9 This independent examinerfs report relates to the accounts of BRErroN COMMUNITY PRESCHOOL Charity Commission Registered No: 1055385 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31st July 2024. Res onsibilities and Basis of Re ort As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}(b) of the Act. Independent examiner's statement The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charitles Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports} Regulation5 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date SD Mark Ruffles & Co 4 Baron Court Werrington Peterborough PE4 7ZE Professional Qualification: FCA