BRErroN COMMUNITY PRESCHOOL Charity Commlsslon Registered No: 1055385 ANNUAL REPORT AND ACCOUNTS Forthe year ended 31" July 2023
Bretton Communlty Preschool Trustee Annual Report For the year ended 31" Juty 2023 The trustees present their report and Independently examlned financial statement5 for the year ended 315t July 2023. Reference and Admlnlslratlve Detslls: Re8lStered Name: Bretton Community Preschool Charlty No: 1055385 Operatlonal Address: Water8311 Children & Famity Centre Watergall Bretton Peterborough PE3 8NX Trustees at date of Report: Chalr Vice Chalr Treasurer Others Llsla Blacely Land Gwynneth Foster Donna Hewltt Zoe Capon Emma Comwall Ngarlul Janssens Klmberley Prette Naomi Richards Other Trustees who served in the year: Left 2910V24 Nichola Mccarthy Bankers: HSBC Bank PIC Independent Examlner: Markj Ruffles & Co 4 Baron Court Werrlngton Peterborough PE4 7ZE Stru¢ture Governance and Management This is a membership or8anisation governed by the model Pre-school Leamlng Alliance Constitutlon 2011, which was adopted at the Annual General Meeting held on 9 November 2011. Members can be parents or guardians of all children who attend playgroup or other interested indivKluals approved by the Committee. Committee membets are appointed / confirmed at the Annual General Meeting, All Committee members give their time on a voluntary basis and receive no remuneratlon or other benefits.
Bretton Community Presthool Trustee Annual Report For the year ended 31 Juty 2023 Objerts and Actlvltles The aims of the Preschool are to enhance the development and education of children primarily under statutory school a8e by encouraglng parents to understand and provide for the needs of their children through communlty groups and by: offerlng approprlate play, educatlon and care facllltles. frdmlly learnlng and extended hours 8roups, together with the right of parents to take responsibility for and to become involved In the artivities of such groups, ensurlngthat such groups offer opportunfties for all children whatever their rnce, culture, religion, means or abillty. (bl encouraging the study of the needs of the children and thelr famllles and promoting publlc interest in arml recognition of such needs In the local areas. instigating and adherin8 to and furtherin8 the aim5 and objects of the Pre-school Leamlng Alliance. Publlc beneflt The committee and staff have regard to Charity Commlsslon guldance on publlc beneflt when settlng objectives and planning artlvltles. All children are eligible for Nursery Education Fundin& which Is provlded by the Local Authority, the term after they become 3 years old. Fees are charged for chlldren who attend between the ages of 2 and 3 but these are kept as low a5 possible so that our childcare Is affordable to all families usin8 our serrflce. Achlevements •nd Perfornmnce The year be8an with the installation of faster broadband, which became fully operational by the start of the new school year. This upgrade has significantty enhanced our online systems, such as Tapestry, allowing us to deliver our services more effectively. The preschool Is commltted to maintainin8 a high staff-to<hild ratio and promotin8 the professlonal development of all staff. Over the past year, we have recruited four new staff members. one of whom Is funded throu8h special needs fundlng. Two staff members have begun Special Educatlonal Needs Coordinator tralnln& while others have recelved tralnln8 In children's behavlor management, first aid, and early years education. In November, staff attended a conference for early years settlngs. whlch contributed to their personal development and showed the preschool how to maxlmlse resources. Our children participated In numerous activities throughout the year. In November, they ralsed £156.34 for Children in Need"by dressing UP in fancy dress along with the staff. To celebrate Christmas, the children visited Blossom Court, where they san8 Christmas songs wtth Santa In attendance. Each child received a present and an orange. Addftionally, a Chfisttnas partyfeaturing games and food was enjoyed'by'èveryone who attended. In March, we celebrated the coronation of King Charles by Invltin8 parents and carers to a tea party with the children. In May, we raised £609.03 at the family fun day, which helped fund the annual
Bretton Community Preschool Trustee Annual Report For the year ended 31" July 2023 weschool trip and signÈficantly reduced costs for our families. In July, we hosted a sUrpre party to celebrate the retirement of a long-sep4ing staff member, attended by family and colleagues. both past and present. We also held a leavers, party to bid farewell to the children moving on to primary school. Early Years Pupil (EYP) fundin8 was used to hire a pantomlme company to perform for the children, providing them wlth a memorable experience. Additionalty, we invited a speech and language theraplst to our setting, who offered parents valuable and relevant advice, especially beneficial 8lven the current lon8 waiting times for accessing thls seNice. ReseThes polky Reserrfes act as a cushion for any loss of Income and unforeseen sltuatlons. Throughout the year the balance5 have remained well over the reseNes level, Set at £74,682. Reserves are calculated using the amounts needed to settle any 12-week notice perlod5 and redundancy payments plus one month's costs. Flnanclal Revlew Last year the preschool Income exceeded £250,(XM). whlch Is the threshold for changin8 to accruals accounts. Accruals accounts present a clearer picture of the chariws finances during the year. They show income and expendlture as these relate to the year in questlon, rather than Simply recordlng money recelved and paid out ofthe bank account. Overall Income has increased by 13% and expendlture has In¢ased by 20%. NEF Fundin& Special Needs fundSn8 from the Local Authority and fees from parents have all In¢ased. The preschool also recelved a donatlon of £1,740 from a local preschool that closed durln8 the year. There has been a 24% increase in 5taffin8 costs which is partly attributable to the 9.6% Increase In the National Living Wa8e, but also extra staff members have been recruited. Premises costs have remained constsnt despite the Increase in energy costs. Early Years helped the preschool to rene8Otiate the lÈasÈ costs last year, and sav1n In caretaker costs have offset the 20% Increase In ener8Y Costs. The preschool has a total of £210,194 beln8 carrled over to the new accounting period. Thls Report ha5 been approved by the Trustees and has been signed on their behalf by: Slgnature: Full Name: Date:
BRErroN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISFERED NO.. 1055385 STATEMENT OF FINANCIAL ACTivrriES Forth• Perlod tst Au8USt 2021to 31st July 2023 UNRESTrIrn REsfRICTED FUNDSThLS FUNDSTHIS YEAR TOTAL FUNDS ThIS YEAR TOTAL FUNDS LAST YEAR IN MIN Incom• from: Donatlons Charitable aCtIleS Other tradlng activlties Imiestments Al L740 275,556 856 1,740 275,556 856 123 246,435 837 26 Tot•1 279 247 21 Expendltur• on: RaisSn8 funds Charltable actItIeS Bl 11291 1243.4741 11291 1243,4741 11801 1203,1721 Tot*1 N•t Ineomlnglout8olni w•wUr$ Transfers b•twe•n funds N•t movement In funds 35 R•conclllatSon of funds: Total funds brou8ht forward Total funds ¢arrS•d forw•rd 174,765 210,194 174.765 0,194 130.696 174.765 P8ge 1
BRETfoN COMMUNITY PRESCHOOL CHARITY COMMISSION REGiSTERED NO: 1055385 BALANCE SHEEf AS AT 31sr JULY 2023 D FUNDS ThIS YEAR FUNOSTHIS TOTAL FUNDS ThIS YEAR TOTAi FUNDS r YEAR Tangible Fixed Assets 4.462 4.462 1.963 Totsl Flx•d Ass•ts Debtors and prepayments Cash at Bank and In Hand 1,909 222,487 2.907 176,525 li 222.487 Totsl Curr•rt Aswts 179 Amount Fallln8 Due Wthln One Year io I,664) I.664) 16,6301 Restrlcted Income funds Unr•strl¢ted fund$ 210,194 210.194 174.765 UN U0,194 174 765 The notes on page$ 3- 8 form part ofthese finala1 ststements. Sl8ned on behalf of the Trustees: 518nature Name Oate Page2
BRErroN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTES TO THE Accoumfs For the Period I" August 2022 to 31" July 2023 NOTE I - BASIS OF PREPARATION The accounts have been prepared in accordance wlth the applicable accountlng standards and comply with SORP FRS102 and with the Charities Act 2011. The charlty constitutes a publlc benefft entity a5 defined by FRS 102. There are no materlal uncertalntles related to events or condltlons that cast doubt on the charlWs ablllty to contlnue as a 80ing concern. The accounts present a true and falr vlew and the accountln8 policies adopted are those outllned In Note 2. No materlal prlor year errors have been identlfied in the reportln8 period. NOTE 2 - ACCOUNTING POLICIES .1 INCOME Recognltlon of Income These are Included in the Statement of Financial Actlvltles (SOFA) when the charlty becomes legally entltled to the resources and the amount can be quantified wlth reasonable accuracy. Offsettln8 There has been no offsettin8 of assets and Ilabllltles, or Income and expenses, unless required or pemiitted under FRS 102 SORP or FRS 102. Grants and Donatlons Grants and donations are only included In the SOFA when the chartty has unconditional entltlement to the resources. Volunteer Help The value of anyvoluntary help Is not Included In the accounts. Inmme from Interest This Is Included In the accounts when recelvable. XPENDIT LIABILITIES Resources Expended Expenditure and liabllltles are reco8nised in the period to which they relate. Page 3
BRErroN COMMUNITY PRESCHOOL CHARrrY COMMISSION REGISTERED NO: 1055385 NOTES TO THE ACCOUNTS For the Perfod isr Au8USt 2022 to 3151 July 2023 Governance Costs Governance costs comprlse all costs involvin8 public accountablllty of the charity and its compliance wlth regulation and 8ood prartice. Thls Includes cost of the preparatlon and Èxamination of ststutory accounts, the costs of trustee meetlngs and cost of any legal advlce to trustees on governance or constitutlonal matter5. Support Costs Support costs are those costs that, whilst necessary to deliver an artlvlty, do not themselves pr¢xluce or constltute a direct charitable actlvlty. Support costs Include admlnistration fvnrtions such as accountin& payroll, and IT. All incomin8 and outgoing resources are allocated to the fund to whlch they relate. Unrestrlcted Funds Unrestricted funds can be used in accordance wlth charltable obJe¢tlves at the dlscretion of the TNstees. Restrfcted Funds Restricted funds are those funds where the donor has placed a restrlctlon of use that Is narrower than the general objects of the charlty. Tanglble flxed assets for use by charlty These are capltallsed If they can be used for more than one year, and cost at least £250. They are valued at cost or, rf gffted, at the value to the charlty on recelpt. Depreclatlon Depreciation of fixed assets Is provided at the rates shown below so as to wrlte off their costs over their expected useful Ilfe, as follows: Ra 20% p.a. Equlpment Straight Ilne Page 4
BRErroN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTES TO THE AccouKrs For the Perlod I" August 2022 to 31" Juty 2023 NOTE 3- ANALYSIS OF INCOME Totsl Thls Year £ Total Last Year £ 123 Al Don•tlons Donatlons and lfts Grants frorn overnmentlother charbties Total Donatlons A2 Charltsble Actmtles Nurse Education Fundln Local Authorlt Fundln Fees from Parents Other Income Total Charltable Artlvltl•s A3 Other Tradln Artl¥ltl•s Fundralsin Total Tradln A¢tlvltles A4 Incom• from Investments Interest Income Total Income from Inv•stments Funds £ Funds £ L740 123 233,547 19.490 20,345 2,174 233,547 19,490 20.345 2.174 215,728 9,651 18,940 2,116 856 856 856 837 837 880 26 TOTAL INCOME Other Informatlon: All Income in the prlor year was unrestrfrted. Last year Income figures have been adjusted from Recelpts and Payments to Accrua15 for comparfson purposes. NOTE 4- ANALYSIS OF RECEIPTS OF GOVERNMENT GRAKrs No government grants were received In the reporting perlod. Page 5
BRErroN COMMUNrtY PRESCHOOL CHARrrY COMMISSION REGISTERED NO: 1055385 NOTES TO THE Accoupirs For the Period l# August 2022 to 31$1 July 2023 NOTE 5 - ANALYSIS OF EXPENDITURE Bl endlture Of Ra151n Fundraisin enses Totsl E funds Funds £ 129 Funds £ Totsl £ 11291 129 Prlor ar£ 180 dlture blsl funds 82 Expendltur• on Charltable A¢11 Wa es includln PAYE and Penslons 184,1491 184.149 3319 148,758 Other Staff Costs Preschool Resources & Actfvltles Premises Consumables Other costs Bank Char De reciation 6.918 22.111 4,352 22.111 4,352 4.489 203 238 122,3261 3.684 12,8501 178 491 203 ProfessSonal Fees Admlnlstratlon 9.437 6.529 9.437 6,529 3,710 Governance Total Charitsbl• ActMtI•s 129 243A74 129 143A74 132 203 172 TOTAL EXPENorruRE 243AIJ 243M13 203,352 Other Infomiatlon: Last year Income figures have been adjvsted from Recelpts and Payments to Accruals for comparison purpose5. NOTE 6- DETAILS OF CERTAIN ITEMS OF EXPENDrruRE Note 6.1- Fees for Examlnatlon of the accounts Thls Year £ 105 List Year £ 105 Inde endent examlnerfs fees Assurance services other than audlt or Inde endent examlnatlon Tax advlso fees Other fees paid to independent examiner. e.8. financial advlce, consultancy. accountancy servlces) Total 105 Page 6
BRErroN COMMUNITY PRESCHOOL CHARifi COMMISSION REGISTERED NO: 1055385 NOTES TO THE ACCOUPU5 For the Perlod I" Au8USt 2022 to 31"July Z023 NOTE 7- PAID EMPLOYEES Note 7.1- Staff Costs Thts Ye•f £ 168,797 11.641 3,711 14st Ye•r £ 137,011 8.358 3,389 Salarbes and Wa Soclal secur ost5 Work lacè Penslon Costs Other em lo ee Beneflts Total 4149 148.7S8 No employees CeIved employee beneffts (exdudin8 employer pension costs) for the reportlng perlod of more than £60,000. Note 7.2- Average Head cnt In the Year Thls Y••r No L•sl Year No 13 Charltable Activlties NOTE 8-TANGIBLE FIXED ASSETS Cost or Valu•llon •sthool m•nt £ 2.454 3,737 At the be Additions Dls osals At end of the re¢latlon Atbe Innin Dls osals De reciatlon At end of the ear Net book value Net book value at the be Innl Net book value at the end of the innln of the ear ear of the 491 238 729 of ihe NOTE 9- DEBTORSAND PREPAYMEKrs Thls Year £ 97 1.812 La5tY•ar £ Fees from Parents PrepaymentslAccrued Income Totals 2,907 2,gJ7 There are no debtors recoverable in more than l year Included In the above figures. Page 7
BRErroN COMMUNITY PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1055385 NOTES TO THE ACCOUNTS For the Perlod isl August 2022 to 31" July 2023 NOTE 10- CREDITORS AND ACCRUALS Thls Y•ar £ 1158 15,304 918 Last Year £ 3,424 Trade creditors Accruals and deferred Income PAYE I Nl Contributions HS8C Credlt Card Totals 456 667 There are no creditors payable In more than l year Included In above flgures. NOTE 11-CASH AT BANK AND IN HAND Thls Y*•r£ 125,512 96.913 62 last Ye•r £ 80,377 96,034 HSBC Current HSBC Savln Pet Cash Totsls NOTE 12-TRANSACTIONS WITH TRusfEES AND RELATED PARTIES None of the trustees have been pald any remuneratlon or recelved any other beneffts from an employment wlth the charlty or related entlty. No trustee expenses have been Incurred. Page 8
This independent examinerfs report relates to the accounts of BREfTON COMMUNITY PRESCHOOL Charity Commission Registered No: 1055385 I report to the trustees on my exarnination of the accounts of the above charity {"the Trusv,) for the year ended 31. July 2023. Res nsibilities and Basis of Re As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111-the Acv). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carryin8 Out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{b) of the Act. Independent examiner's Statement The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. I have completed my examination. I confirm that no material matters have come to my attentlon in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signed: Date 2JaS Mark Ruffles & Co 4 Baron Court Werrington Peterborough PE4 7ZE Professional Qualification: FCA