CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From To 01 September 2020 31 August 2021 Period start date Period end date Charity name: Ramsbury Preschool Charity registration number: 1055350 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document To provide an affordable and excellent pre-school educakn'on 10 children from 2- 4 years old in the local rural setting of Ramsbury. Summary of the main activities in relation to those purposes for the publi benefit, in particular. the activities, projects or services identified in the accounts. Pafa 1.17 and 1.19 In setting our objectives and planning our activities our Committee has carefully considered the Charity Commission's Public Benefit Guidance. Our key objectives of the year included.. To complete our annual strategy focused on conlinudly improving the Pre-school and its Staff. To conkn'nue to provide excellent care and education for all local children at the start of their learning journey. To work in partnership with parents to help their children le￿n and develop. To continue to add to the life and well-being of the Ramsbury Community. To offer children and their parents a servicè that promotes equality and values diversity. Slalemeni confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefrt. Para 1.18 Additional information (optional) You may choose to include ftJrtheT Statements where relevant about.. SORP reference NIA Policy on grant making Para 1.38 NIA Policy on social investment including program related investment Para 1.38 NIA Contribution made by volunteers Para 1.38 NIA Other Achievements and Performance SORP reference Summary of the main achievements of the charity, idenlfying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Providing excellent care and education to all Children Ramsbury Preschool strives to provide the best care and eduCat￿n for all children. Our working practices are constantly being reviewed and revised to incorporate the latest research in Earty Years Learning. Children are provided with the opportunity to participate in a wide range of activities such as forest school, learning to ride a balance bike, tennis and controlled risk taking. Ramsbury has a dedicated special needs co-ordinaior who works closety with those children needing additional language or social and emotional skills support. Para 1.20 Working in partnership with parents We work in close partnership with parents in relation to their childs development. Technology is used to capture each child's learning journey which parents can access using secure login details. This has become especially important given parents are not able to enter the Pre-school at this time. Parenls receive weekly newsletters keeping them updated on ihe learning taking place and how they can support their child at home. As part of our new settling in process we ran a parents induction evening to inform parents ofhow we su rt children s develo meni and allow them to see first hand how we operate as a Preschool. Feedback from parents for this evenl was incredibty positive with all finding it informative and useful context prior to their child starting with us. Adding life and well-being to the community Ramsbury Preschool operates a small toddler group within the village, Ramsbury Lambs, which provides support for local mothers as well as helping to raise our profile and support ongoing enrolments. We continue to monitor and manage for any negatwe impact of our operations on the community e.g. traffic, noise, environment etc During this year we also participated in the Tesco Fair Share food programme whereby we collected excess stock from Tescos and d￿trIbuted it to the families we fek were in most need ofit. Offering a service that promotes equality and diversity We operaie under a commitment lo support all families of different backgrounds, means and needs. The Pre-school is easily accessible for all parent and child s needs and has provision for wheelchair access. Additional information (optionall You ma choose lo include further statements where relevant about.. Our 2020-2021 Straiegic plan was split into 3 areas.. To provide an outstanding preschool experience to every child Operating within Covid restrictions we were stsll able to offer the children a wide variety of activities including tennis and balance bike r￿ing. Whilst our fundraising abilities were limited we still managed to raise a small amount of fvnds which allowed us to refresh our outside space to promote more controlled risk taking activities. Unfortunately Gov￿ restrictions prevented us from running our normal support workshops for parents,. holvever we continued to provide online support wherever possible. Achievements against objectives set Para 1.41 To attract and retain a team ot outstanding and engaged protessionals We continued to work with all our starr to support them in their continued development. Covid restrictions have meant Ihis has mainty been online learning. Our inset days are used for staff training and discussing the latest early years research. Be an actNe and embedded part of the community. Ramsbury Preschool allowed a Dance Psycho-therapy student to undertake Éheir placement with us for 6 months working with a small group of chlldren that was felt could benefit from the process. Whilst community involvement was limited for the year we Llid manage to perform a walking nativlty play and easter bonnetparade stopping to sing a number ofsongs at the village elderly reS￿nIS complex. Due lo the pandemic our fundrasing activities have been limited 10 bake and biscuit sJes outside of the Preschool. Performance of fundraising activiries ag￿n$t objectives set Para 1.41 We do not hold any investments, Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 Al the end of the accounting period Pre-school was showing a profit of £9,866. Approximately £1,600 of our profit relates to fundr￿sIng acbvits'es which is held to continually refresh the iesources and toys used with the children. Statement explaining the policy for holding resefves stating why they are held Para 1.22 We currentty have a healthy reserve in our bank account. We aim to hold 3 months of operating costs in case of Ljnforeseen emergencies. In addition to this we also have a small amount left from our new build fundraising account (Approximately £7,000) which is being used for the ongoing general upkeep and rnaintenance of the buildin £55,498 Amount of reserves held Para 1.22 Reasons for holding zero reserves Para 1.22 NIA Details of fund materialty in deficit Para 124 NIA Explanation of any ￿ncert￿ntIeS about the charity continuing as a going concern Para 1.23 We have no concerns that charity will be unable to continue as a going concern for the year 2021-2022. Additional information (optional) You may choose to include further statements where relevant aboui.. Our principd source ol funds is through the collection of fees for both funded and non-funded children attending Pre-school. The charity's principal sources of funds (including any fundr&sing) Para 1.47 Our largest èxpenditure is for s￿ar1ed staff that provide the seNice to children and parents. Investment policy and objectives including any social investment policy adopted Utilities and other facility costs represent our second largest area of expendI￿re. Para 1.46 Any rem&ning funds from fees, grants and fundr&sing have been invested in". Improving the vafiety and level of expertise of the staff Refreshing the interior of the Pre-school premises Updating equipment and resources A description of the princip risks facing the charity Para 1.46 oiher Special events and celebrations for children and families Investment in the future of the Pre- School. Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 The Charity is Governed by the Preschool Learning Alliance Constitution How is the charity constituted? Para 1.25 The Charity is unincorporated Trustee selection methods including detwls of any constrtullonal provisions e.g. election 10 post or name of any person or body entitled lo appoint one or more trustees Pafa 1.25 The Charity's management committee is constituted from a number of volunteers who are voted in at the Annual Generd Meeting. Committee members can serve for a period of 5 years. Additional information (optional) You ma choose to include further statements where relevant about.. The charity comprises a management committee with Chairperson, Secretary and Treasuref as well as general members. These positions are filled by volunteers who are parent's future, past and present. Policies and procedures adopted for the induction and training of trustees Pwa l.sl A team of èmployèd staff provides the Pre-school's day-to-day provision of a safe and slimulaling learning environment, with a qualified teacher as the Head. The charity's organisational structure and any wider network with which the charity works Para L.51 The Pre-school works closely with various agencies and practitioners who provide guidance and can provide external checks to our practice. These include but are not limited to.. Pre-school Learning Alliance OFSTED Locd primary school and Early Years Settings Early Years advisory teachefs Speech and Language therapists Children's Centres Health Visitors Probation Services Social Workers Relationship with any related pariies Para l.sl Other Reference and Administrative details Charity name Ramsbury Preschool Other name the charity uses Registered charity number 1055350 Charity's principal address Ramsbury Preschool Back Lane Ramsbury Marlborough SN8 2PS Names of the charity trustees who manage the charity Trustee Name orlice Irf any) Date acted il not for the vA)ole year Name of person lor bo(tyl entitled to irustee lif any) Emma Egan Chair Ramsbury P¥eSchool Management Committee Sarah Wilson Treasurer Ramsbury Preschool Management Committee Victoria Gray Secretary Ramsbury Preschool Management Committee Cor orate trustees - names of the directors at the date the report was approved Director name Name of trustees holding tsde to property belonging to the charity Trustee name Dates acted if not lor vthole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behaK the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assels Additional information (optional) Names and addresses of advisers (Optional information) Type of advisor Name Address Name of chief executive or names of senior staff members (Optional Information) Exemptions from disclosure Reason for non-disclosure of ke personnel detwls Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature (s) 7LL LLJ etyc Full name (s) Emma Egan Sarah Wlson Position Ramsbury Preschool Management Committee Ch&r Ramsbury Preschool Management Committee Treasurer Date 23 November 2021 23 November 2021 ## **Ramsbury Pre-School Accounts 2020/21** |Fee Income
Bank Interest
Fundraising and donations
Ramsbury Lambs
Rounding Difference
**Total Gross Income**
Payroll expenses
New build expenses
Rent
Transfer from New Build Account
Other Expenses
**Total Expenses**
**Surplus/(Deficit) for the year**
Cash at Bank
Santander
Barclays Current Account
New Build Account
Barclays Savings Account
Funds
At 1 September
Add Surplus/less deficit|**2020/21**
152,447
11
1,606
1,861
2
**155,926**
127,256
0
400
0
18,402
**146,058**
**9,868**
832
8,783
55,499
65,114
55,246
9,868
65,114|**2019/20**
119,528
75
15,949
0| |---|---|---| |||**135,552**
104,861
37
0
7,866
22,924| |||**135,687**| |||**(135)**| |||271
4,988
0
49,987| |||55,246| |||55,381
(135)| |||55,246| |**Income**
Fees
Government funding
Charitable activities
Ramsbury Lambs
Donations
New Build Fundraising
Bank Interest
Uncategorised Income
**Total Income**
**Expenditure**
Wages
Tax and NI
Pension
Computer costs
Equipment & Materials
Rent
Utilities
Professional Services
Phone
Repairs & Maintenance
Stationery & Postage
Marketing inc Web
PPE/COVID-19
Insurance
Training, learning and development
Cleaning
Gardening
Office expenses
Entertaining
**Total Spend**
**Surplus/(Deficit)**
Ringfenced new build donations|**2020/21**
45,905
106,542
1,861
1,606
0
11
2
**155,926**
111,589
11,744
3,924
1,316
5,366
400
2,836
1,010
-
2,176
33
133
581
2,572
1,703
120
293
155
108
**146,058**
**9,868**|**2019/20**
39,480
80,048
4,021
4,062
7,866
75| |---|---|---| |||**135,552**
91,484
10,444
2,933
2,271
9,067
-
2,428
1,114
30
719
74
574
438
2,573
1,310
1,579
452
295
-| |||**127,785**| |||**7,767**| |||7,866
(719)| |||7,147| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of Rafflsbury Pre-school On accounts for the year ended 31" August 2021 Charity no (if any) 1055530 Set out on pages land2 I report lo the trustees on my examination ol the accounts of the above charity I'the Trusf,) for the year ended 31 August 2021. Responsibilities and As the charity trustees of the Trust, you ￿e responsible tor the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Aci and in carrying out my examination, I have followed the applicable Directions given by the Charity Com mission under section 14515llb) of the Act. I have completed my examination. I confirm that no material matter5 have come to my attention in connection with the examination which gNes me cause to believe that in, any Materi￿ respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no othei matters in connection with the examination io which attention should be drawn in older to enable a proper understanding of the accounts to be reached. Signed: Date: Name: IER October 2018 Relevant professional qualification{s) or body (il any): Address: Only complete If the examiner needs ￿ highlighi matters ot concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners}. IER October 2018 Give here brief details of any items that the examiner wishes to disclose. None noted. IER October 2018 i lill{ i l[Il' Ci rn l tyJ