2020-08-31-accounts - Ramsbury Pre-School

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| Zs CHARITY COMMISSION
| (ge? FOR ENGLAND AND WALES
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Trustees’ Annual Report for the period

From 01 September 2019 Period start date To 31 August 2020 Period end date

Charity name: Ramsbury PreSchool

Charity registration number: 1055350

Objectives and Activities

a	2 reference
Summary ofthe purposes of	Para 1.17
the charity as set out in its		pre-schooleducation to children from 2 —4
governing document		years Oldin the local ruralsetting of
		Ramsbury.
Summary ofthe main	Para 1.17
activities in relation to those	and 1.19	In settingourobjectives andplanning our
purposes for the public		activities ourCommittee have carefully
benefit, in particular, the		consideredthe Charity Commission’s Public
activities, projects or		BenefitGuidance.
services identified in the
accounts.		Ourkey objectives of theyearincluded:
		e Tocomplete ourannualstrategy
Statement confirming	Para 1.18	focusedon continuallyimproving the
whether the trustees have		Pre-Schooland its staff.
had regard to the guidance		e Tocontinue toprovide excellentcare
issued by the Charity		andeducation foralllocalchildrenat
Commission on public benefit.		the startoftheirlearningjourney. e To work inpartnership withparents to
		help their children learn and develop.
		e Tocontinue to add to the life and
		well-being ofthe Ramsbury
		Community.
		e To offerchildren and theirparents a
		service thatpromotes equality and
		valuesdiversity.

Additional information (optional) You may choose to include further statements where relevant about: ee|ereference pevmemntn frm |

Policy on socialinvestment | Para1.38 including program related investment Contribution made by Para 1.38 ee el Pe ff

Achievements and Performance

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |reference| |ASummary|of|the|main|-—|aeANEProviding|excellent|care and education|to| |achievements|of the|charity,|all children| |identifying|the|difference|the|Our Pre-School was|closed as|part of the| |charity's|work|has|made|to|national lockdown|in|March|2020.|During| |the|circumstances|of|its|lockdown|we provided|weekly|support|to| |beneficiaries|and|any|wider|Para|1.20|parents|and children|through|activity|packs,| |benefits|to|society|as|a|zoom|Calls|and|individual|check|ins.| |whole.|As|lockdown|was|eased we|reopened the| |Pre-School|in|June|providing|a|safe| |environment|for|children|to|reconnect|with| |each|other.| |Working|in partnership|with|parents| |We|work|in|close partnership|with|parents|in| |relation|to|their|child’s|development.| |Technology|is|used to|capture|each|child’s| |learning journey|which|parents|can|access| |using secure|login|details.|This|has|become| |especially|important given parents|are|not| |able|to|enter|the|Pre-School at|this|time.| |Parents|receive|weekly|newsletters|keeping| |them|updated on|the|learning|taking place| |and how|they|can|support|their|child|at| |home.| |Adding|life and|well-being|to|the| |community| |Following on|from|the success|of last year's| |trial|of bringing|the|local toddler group|under| |the|Pre-School umbrella|to prevent|its| |closure|as|of 01|September 2020 Ramsbury| |Lambs|Toddler Group has|been|formally| |incorporated|into|Ramsbury|Pre-School.|Not| |only|does|this|provide|support|for|local| |mothers|it also|helps|raise|our profile| |amongst|local parents|and also markets| |what we|offer to|encourage more|enrolments|

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We continue to monitor and manage for any negative impact of our operations on the community e.g. traffic, noise, environment etc Offering a service that promotes equality and diversity We operate under a commitment to support all families of different backgrounds, means and needs. The Pre-School is easily accessible for all parent and child’s needs and has provision for wheelchair access.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set	Para 1.41
Performance of fundraising
activities against objectives
set	Para 1.41
Investment performance
against objectives	Para 1.41
Se	ee

Financial Review

Review ofthe charity’s	Para 1.21
financial position at the end of
the period
Statement explaining the	Para 1.22
policy for holding reserves
stating why they are held
a
Reasons for holding zero	Para 1.22
reserves
Details offund materially in ci Explanation ofany	Para 1.24 al Para 1.23
uncertainties about the
charity continuing as a going
concern

Additional information (optional)

You may choose to include further statements where relevant about:

		Ourprincipalsource offunds is
		through the collection offees forboth funded
The charity's principal		andnon-fundedchildren attending
sources offunds (including		Pre-School.
any fundraising)	Para 1.47
		Ourlargestexpenditure is forsalaried
		Staffthatprovide the service
		to children andparents. Throughout
Investment policy and		lockdown weprovidedoursalariedstaffwith
objectives including any		80% oftheirsalaries. PreSchool furloughed
social investment policy	Para 1.46	allstaffwith the exception oftheHeadand
adopted		Office Manager for one periodof3 weeks.
		Utilities
		andother facility costs representoursecond
A description ofthe principal		largestarea ofexpenditure.
risks facing the charity	Para 1.46
		Anyremainingfunds from fees, grants and
		fundraisinghave been invested in:
		e /mproving the variety andlevelof
Other		expertise ofthe staff
		e Refreshing the interior of the
		Pre-Schoolpremises
		e Updating equipmentandresources
		e Specialevents and celebrations
		for children and families
		e Investment in the future ofthe
		Pre-School.

Structure, Governance and Management

Description of charity's
trusts:
Type ofgoverning document	Para 1.25
		Learning Alliance Constitution
How is the charity	Para 1.25	The Charity is unincorporated
constituted?
Trustee selection methods	Para 1.25
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees

Additional information (optional) You may choose to include further statements where relevant about:

		The charity comprises amanagement
		committee with Chairperson, Secretary and
Policies and procedures adopted for the induction and	P@@1-51
training of trustees		are parent's future, pastandpresent.
		A team ofemployed staffprovides the
		Pre-School’s day-to-day provision ofa safe
The charity’s organisational		andstimulating learning environment, witha
structure and any wider	Pareees	qualifiedteacheras the Head.
network with which the
charity works		The Pre-School works closely with various
		agencies andpractitioners who provide
		guidanceandcan provide externalchecks to
		ourpractice. These include but are not
		limited to:
Relationship with any related	Para 1.51
parties		e OFSTED
		e Localprimary schoolandEarly Years
		Settings
		e Early Years advisory teachers
Other		@ Speech andLanguage therapists e Children’s Centres
		e Health Visitors
		e Probation Services
		e SocialWorkers

Reference and Administrative details

i

Charity’s principal address	Ramsbury PreSchool
	Back Lane
	Ramsbury
	Marlborough
	SN8 2PS
i	mr

Names of the charity trustees who manage the charity

	Trustee Name	Office (if	Date acted if	Name ofperson (or body) entitledto
		any)	notforthe	appointtrustee (ifany)
			whole year
1	Emma Egan	Chair		Ramsbury PreSchool
				Management Committee
2	Rachel	Treasurer		Ramsbury PreSchool
	Willis-Smith			ManagementCommittee
3	Victoria Gray	Secretary		Ramsbury PreSchool
				ManagementCommittee

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Corporate trustees — names of the directors at the date the report was approved
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Name of trustees holding title to property belonging to the charity |Trusteename ss as—C~*~“‘é‘LXéDaatteScactedifrnotforwholeyear| Cid” De Se

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Name of chief executive or names of senior staff members (Optional Information)

Exemptions from disclosure

Reason for non-disclosure of;7 details Other~ information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signatureignature (s)(s a : /
(aoa EMMA EGAN Kachal willis -Smuith
ae J Nov 2020 TO Neatebur 2020 |
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Xo CHARITY COMMISSION | Independent examiner's report on the
(34) FOR ENGLAND AND WALES accounts
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Section A

Independent Examiner’s Report

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Report to the trustees/ ni Ce
members of RAMNSRURY PRESCHOOL
On accounts for the year | — __ oy co : Charityno| ,. ~~ 5p
ended | 51 St AUGUIT 2020 (ifany) | (OQ SC S30
Set out on pages | AID 2
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011 2011
(“the Act”).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
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Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 2011 (“the Act”).

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or

e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

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IER
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| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
P ease delete the words in the brackets if they do not apply.
Xd ~—Csiate: [17
signed: | YX OV\Fs [1 [25D |
Name: yrglten Vt)
Relevant professional
1 Oct 2018
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Address: 0 bu LDETY SUC EET. Pout =

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of examiner wishesany items that theto N / A disclose.

IER

Oct 2018

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Ramsbury Pre-School Accounts 2019/20

	2019/20	2018/19
Fee Income	119,528	128,444
Bank interest	75	5
Fundraising and donations	15,949	59,050
Rounding difference	¢)	(1)
Total Gross Income	135,552	187,498
Payroll expenses	104,861	101,329
New build expenses	37	39,631
Rent Transferfrom New Build Account Other expenses	0 7,866 22,924	2,619 0 22,712
Total Expenses	135,687	166,291
Surplus/(Deficit) fortheyear	(135)	21,207
Cash at Bank
Santander	271	997
Barclays Current Account	4,988	5,157
New Build Account	0	7,902
Barclays Savings Account	49,987	41,325
	55,246	55,381
Funds
At 1 September	55,381	34,174
Add surplus/less deficit	(135)	21,207
	55,246	55,381

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||||||| |---|---|---|---|---|---| |2019/20|2018/19| |Income| |Fees|39,480|46,005| |Government funding|80,048|82,439| |Charitable|activities|4,021|1,580| |Donations|4,062|4,334| |New|Build|Fundraising|7,866|9,258| |Bank|interest|75|5| |Total|Income|135,552|143,621| |Expenditure| |Wages|91,484|86,591| |Tax and|NI|10,444|11,537| |Pension|2,933|3,201| |Computer|costs|2,271|650| |Equipment|&|Materials|9,067|6,523| |Rent|-|2,619| |Utilities|2,428|1,454| |Professional|Services|1,114|1,058| |Phone|30|374| |Repairs|&|Maintenance|719|6,314| |Stationary|&|Postage|74|396| |Marketing|inc Web|574|567| |PPE/COVID-19|438|-| |Insurance|2,573|1,382| |Training,|learning|and|development|1,310|=| |Other|-|-| |Cleaning|1,579|1,945| |Gardening|452|113| |Office|expenses|295|1,693| |Staff entertaining|2|243| |Total|Spend|127,785|126,660| |Surplus/(Deficit)|7,767|16,961| |7,866| |(719)| |Ringfenced new|build donations|7,147|

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we

New Build Account 2019/20

Opening balance	7,902
Income	-
Expenditure	(37)
Transferto Preschool Account	(7,866)
Closing balance	(0).
As per bank	0
Expenditure
Lloyds bank charges	6.5
Lloyds bank charges	30
	36.5
TransfertoPreschoolaccount	7,865.84

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Xo CHARITY COMMISSION | Independent examiner's report on the
(34) FOR ENGLAND AND WALES accounts
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Section A

Independent Examiner’s Report

Independent examiner's statement

e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

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IER
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Address: 0 bu LDETY SUC EET. Pout =

IER

Oct 2018

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| | | |

Ramsbury Pre-School Accounts 2019/20

	2019/20	2018/19
Fee Income	119,528	128,444
Bank interest	75	5
Fundraising and donations	15,949	59,050
Rounding difference	¢)	(1)
Total Gross Income	135,552	187,498
Payroll expenses	104,861	101,329
New build expenses	37	39,631
Rent Transferfrom New Build Account Other expenses	0 7,866 22,924	2,619 0 22,712
Total Expenses	135,687	166,291
Surplus/(Deficit) fortheyear	(135)	21,207
Cash at Bank
Santander	271	997
Barclays Current Account	4,988	5,157
New Build Account	0	7,902
Barclays Savings Account	49,987	41,325
	55,246	55,381
Funds
At 1 September	55,381	34,174
Add surplus/less deficit	(135)	21,207
	55,246	55,381

‘ —

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we

New Build Account 2019/20

Opening balance	7,902
Income	-
Expenditure	(37)
Transferto Preschool Account	(7,866)
Closing balance	(0).
As per bank	0
Expenditure
Lloyds bank charges	6.5
Lloyds bank charges	30
	36.5
TransfertoPreschoolaccount	7,865.84