2024-08-31-accounts - Allfarthing School P.T.A

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Trustees' Annual Report for the period

Period start date Period end date 1 September 2023 31 August 2024

Section A: Reference and administration details

Charity name Allfarthing School PTA

Other names charity is known by Friends of Allfarthing School

Registered charity number (if any) 1055327

Charity's principal address

Allfarthing Primary School

St Ann’s Crescent

London Postcode SW18 2LR

Names of the charity trustees who manage the charity (parent representatives)

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Victoria Coombs	Chair	Until 18/09/23	AGM
Lucinda Jeffrey	Chair	From 18/09/23	AGM
Andrew Toynbee	Treasurer		AGM
LucyDyson	DeputyChair		AGM
Michelle Cox		Until 18/09/23	AGM
Vicki Wilden-Lebrecht			AGM
Anne Walters			AGM
Nats Going			AGM
Clare Wood			AGM
Fasia Sheriff			AGM
Catriona Foyle			AGM
Zoe Robinson			AGM
Karen Cope			AGM

Names of the trustees for the charity, if any, (for example, any custodian trustees) (teacher representatives)

	representatives)
	Name	Dates acted if not for whole year
	James Heale
	Fahri Francis

Section B: Structure, governance and management

Description of the charity’s trusts

AS PTA is governed by a 2012 constitution as amended by resolution at Type of governing document the AGM held on 26 September 2013, the AGM held on 14 October 2015 (eg. trust deed, constitution) and further amended at the AGM on 18 September 2019. AS PTA is constituted as an association consisting of the parents and How the charity is constituted guardians of pupils attending the school and all the current teaching and (eg. trust, association, company) non-teaching staff. Trustees are appointed/reappointed annually at AGM (typically held in Trustee selection methods September or early October). The General Committee is authorised to (eg. appointed by, elected by) appoint additional or replacement trustees outside the AGM and these appointments must be ratified at the next AGM.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

The day to day affairs of AS PTA are managed by the General Committee, which includes parents and school representatives.

The head teacher of Allfarthing School (or the head’s representative) is consulted directly on education related matters and the PTA upholds the values of the school and substantially follows school policies in matters such as safeguarding.

AS PTA is a member of ParentKind through which it also obtains public liability insurance.

• relationship with any related All trustees and committee members give their time voluntarily and receive no remuneration. AS PTA policy is that it will reimburse out of parties; pocket expenses incurred in the course of putting on events (for example • trustees’ consideration of major the hire cost of fairground rides) and of administering the association risks and the system and (such as printing and postage) but it does not reimburse for travel costs procedures to manage them. or personal time.

Section C: Objectives and activities

The principle objectives of AS PTA are to advance the education of the pupils in Allfarthing Primary School through:

Summary of the objects of the charity set out in its governing document

developing more extended relationships between staff, parents and others associated with the school;
• engaging in activities to support the school; • assisting in the provision of facilities or items for education at the school.

Membership of the General Committee was stable throughout the year. The focus of activities remained similar to prior years and had due regard to the AS PTA purpose and requirement to act for the ‘public benefit’. The PTA had a hugely successful year holding a number of successful fundraising events, raising in total over £50,000

• Christmas and Summer Fairs raised over £12,000 • Parents were also encouraged to tap into various resources which allow them to raise funds whilst shopping, such as Coop membership, Easyfundraising or Amazon Smile – those in total raised £4,700 • Gala dinner and auction raised over £24,000 Summary of the main • We also held a series of community fundraising events including, school activities undertaken for discos, movie nights, uniform sales and several social picnics the public benefit in • We are also beneficiaries of regular and one-off donations from parents relation to these objects and local businesses (include within this section the statutory Raised funds were used to fund a wide range of activities and resources for declaration that trustees the school, which inter alia included: have had regard to the • Each year AS PTA provides financial support to Allfarthing Primary guidance issued by the School for both out of school trips and a variety of school activities which Charity Commission on help expand and enhance the quality of education the school provides. public benefit)

• Each year AS PTA provides financial support to Allfarthing Primary School for both out of school trips and a variety of school activities which help expand and enhance the quality of education the school provides. This takes a variety of forms including paying for coaches, theatre groups, dance troupes, entrance fees and news subscriptions. There is an agreed approach to help determine what activities the PTA helps fund with an objective of making this balanced across year groups. In the school year 2022/2023 PTA funded over £9,000 of trips and workshops. • The start of the year focused on completing the new reading room, with a final payment of £9,000 and additional funds spent on new books. • The main focus of the rest of the year was raising funds for a new astro turf for the back playground. Aided by the Gala, £40,000 has been reserved to contribute to this project which is due for completion over the Summer 2025.

Additional details of objectives and activities (Optional information)

You may choose to include The ongoing success of the AS PTA is underpinned by: further statements, where • relevant, about: •

The support and goodwill of the school’s leadership team and other staff.
• An active parent body – some 60 or more individuals are involved in organising and running the various AS PTA activities during the year and many more attend its flagship events such quiz evenings and fairs
• The support and contribution, in money and in kind, of various local businesses and community members.
policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

All of whom support and participate on a purely voluntary basis.

Section D Achievements and performance

Summary of the main achievements of the charity • Key activities and achievements are summaries in Section C during the year ~~—~~ Section E: Financial review The AS PTA accounts are drawn up on a cash basis and show a cash Brief statement of the profit for the year of £26,734.26. charity’s policy on reserves At the year-end AS PTA held cash at hand of £62,843.26 all of which is in unrestricted funds.

In general AS PTA operates a prudent reserves policy of holding sufficient funds in reserve to cover at least one year’s worth of ongoing financial commitment to the school plus unforeseen expenditure. This recognises that school budgets are under significant pressure, and it relies on PTA funding for a number of regular activities. This allows the school to plan its budgets with some certainty for the year ahead and for AS PTA for to be confident of meeting its commitments even should one of the two flagship fundraisers be unable to take place.

Details of any funds materially N/A in deficit

Further financial review details (Optional information)

Section F: Other optional information

Section G: Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Lucinda Jeffrey Position (eg Secretary, Chair, etc)[Chair ] Date 09/11/2024

Andrew Toynbee Treasurer

Allfarthing School PTA

Income receipts and cash expenditures 1 September 2023 – 31 August 2024

Chair: Lucinda Jeffrey

Treasurer: Andrew Toynbee

Independent reviewer: Debbie Tyson-Gooden

If you have a query please email: allfarthingschoolpta@gmail.com Registered address: Allfarthing Primary School, St Ann’s Crescent, Wandsworth, SW18 2LR, Charity number: 1055327

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees	Report to the trustees	Report to the trustees	Report to the trustees

Charity Name Allfarthing School PTA

On accounts for the year 31[st] August 2024 Charity no 1055327 ended (if any) Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 27/11/24. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed:		Date:27/11/24 ~~os~~	Date:27/11/24 ~~os~~
Name:	Debbie Tyson-Gooden

Relevant professional	School Business Manager

Oct 2018

IER

qualification(s) or body (if any):

Address: Allfarthing Primary School, St Ann’s Crescent, London, SW18 2LR

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER