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2023-12-31-accounts

ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023

CHARITY REGISTRATION No: 1055306

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

1

COMMUNITY OF AIDAN AND HILDA

CONTENTS

Page 3 Legal and Administrative Information Page 4 Trustees' Report Page 5 Statement of Receipts and Payments Page 6 Statement of Assets and Liabilities Pages 7 to 9 Notes to the Accounts Page 10 Independent Examiners Report to the Trustees

2

COMMUNITY OF AIDAN AND HILDA

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1055306 CHARITY REGISTRATION DATE 16th May 1996 START OF FINANCIAL YEAR 1st January 2023 END OF FINANCIAL YEAR 31st December 2023 TRUSTEES WHO SERVED DURING Geoff Holt (Chair) THE YEAR TO 31 DECEMBER 2023 Janet Bissex Joy Holt (resigned 3rd July 2023) Linda Butler (resigned 3rd July 2023) Ruth Stock Dr Lars Knutsen (appointed 17th January 2023) Rev Carol Smith (appointed 6th November 2023)

The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.

GOVERNING INSTRUMENT Charitable Trust Deed dated 22 April 1996

OBJECTS

The advancement of the Christian religion, in particular:

BANKERS

CORRESPONDENCE ADDRESS

National Westminster Bank Plc Stratford-Upon-Avon 137 Newton Road Sparkhill Birmingham B11 4PU

INDEPENDENT EXAMINER Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

3

COMMUNITY OF AIDAN AND HILDA

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

Review of activities during the year

Our membership has continued to steadily increase during the year, both nationally and internationally. We are aware of growing interest in dispersed New Monastic community and living by a Way of Life, a rhythm of prayer, and a network of Soul Friendship.

Many individuals continue to find the Way of Life of the Community a real support and encouragement. Being able to connect with one another through Zoom and other digital means has been greatly appreciated by many, recognising that in person contact may not always be practicable for a number of reasons.

We have continued a hybrid approach for our Community Annual Gathering and Voyagers Retreat, offering both inperson and online options, and as a result significantly more people have been involved and included.

We value the inspirational leadership of our three Guardians – Simon Reed, Penny Warren and Graham Booth, our Deputy Guardians Sister Thenue and Brother Cassian, and the wisdom of our Caim Council and Trustees through the year, as well as the ongoing support of our Founding Guardian, Ray Simpson. During the year Graham announced his intention to step down and after a thorough process Scott Brennan will be formally appointed as Guardian early in 2024.

Our Community Administrator Richard Brassington provides an excellent point of contact and support for Members and Friends. He has introduced ChurchSuite as our database, providing focused administrative and communication support for our growing Community.

Finances for the Community account have held up well during the year. A generous legacy has been received, which has allowed us to set up a designated Bursary Fund to support individuals who might not otherwise be able to afford the full cost of a Community event. Our aspiration is that finance should not be a bar.

The implications for our work on Holy Island have been considered in the report for Lindisfarne Trust Ltd.

We believe we can look forward with confidence to the work and ministry of the Community growing further in 2024.

Details of any funds materially in deficit

There are none.

Financial Review

At the end of the year, we held £21,732 in the bank accounts. Of this amount, £4,307 is designated (ringfenced) for the Bursary Fund.

Policy on Reserves

The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

Trustees Responsibilities

The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:

·· Make judgements and estimates that are reasonable and prudentp g g pp p p trust will continue in existence.

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees:

Date: 4th October 2024

4

COMMUNITY OF AIDAN AND HILDA

STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Notes
RECEIPTS :
Voluntary Receipts
2a
Charitable Activities
2b
Asset and Investment Sales
2c
TOTAL RECEIPTS
PAYMENTS :
Costs of Charitable Activities
3a
Costs of Generating Funds
3b
Governance Costs
3c
Asset and Investment Purchases
3d
TOTAL PAYMENTS
NET RECEIPTS/(PAYMENTS)
Transfers Between Funds
6
Cash Balances Brought Forward
CASH BALANCES CARRIED FORWARD		 Unrestricted Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
66,086
193
0
66,279
39,246
38,080
0
0
38,080
32,335
0
0
0
0
0
104,166
193
0
104,359
71,581
95,350
886
0
96,236
66,900
4,519
0
0
4,519
3,196
684
0
0
684
654
0
0
0
0
0
100,553
886
0
101,439
70,750
3,613
(693)
0
2,920
831
(5,000)
5,000
0
0
0
18,812
0
0
18,812
17,981
17,425
4,307
0
21,732
18,812

5

COMMUNITY OF AIDAN AND HILDA

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 DECEMBER 2023

Unrestricted Designated Restricted 31-Dec-23 31-Dec-22
Fund Fund Fund Total Total
£ £ £ £ £
CASH ASSETS
Bank Account 16,931 4,307 0 21,238 18,448
PayPal Account 494 0 0 494 364
17,425 4,307 0 21,732 18,812
OTHER ASSETS
Gift Aid Tax Rebate due 3,660 0 0 3,660 3,213
Other Debtors 0 0 0 0 841
Computer Equipment 1,185 0 0 1,185 769
4,845 0 0 4,845 4,823
LIABILITIES
Independent Examiners Fees 720 0 0 720 684
Other Creditors 945 0 0 945 0
1,665 0 0 1,665 684

TRUSTEES RESPONSIBILITIES IN RELATION TO THE ACCOUNTS

Charity Law requires the Trustees to prepare accounts for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 5 and 6.

Approved by the Trustees on 4th October 2024 and

Signed on their behalf by

Trustee

6

COMMUNITY OF AIDAN AND HILDA

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. BASIS OF ACCOUNTING

The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.

2. RECEIPTS
Note
a) Voluntary Receipts
Crowdfunding
Gifts & Donations
6
Gift Aided Donations & Tax Recovered
Legacy
7
b) Charitable Activities
Book Sales - primary purpose trading
Retreat Income
c) Asset and Investment Sales etc
Loans repaid
Loans received
3. PAYMENTS
a) Costs of Charitable Activities
Building Repairs & Maintenance
7
Book Purchases
Legacy to Lindisfarne Trust Ltd
7
Office, Secretarial & Administration
4
Retreat Expenses
6
Staff & Volunteer Expenses (incl training)
Staff (Self Employed Individuals)
Travel		 Unrestricted Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
810
0
0
810
0
19,573
193
0
19,766
15,774
25,703
0
0
25,703
23,472
20,000
0
0
20,000
0
66,086
193
0
66,279
39,246
3,429
0
0
3,429
3,048
34,651
0
0
34,651
29,287
38,080
0
0
38,080
32,335
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4,000
0
0
4,000
2,088
1,493
0
0
1,493
2,120
10,000
0
0
10,000
0
6,311
0
0
6,311
11,282
45,219
886
0
46,105
25,109
1,756
0
0
1,756
2,221
26,525
0
0
26,525
22,631
46
0
0
46
1,449
95,350
886
0
96,236
66,900

7

COMMUNITY OF AIDAN AND HILDA

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023

3. PAYMENTS (continued)
Note
b) Costs of Generating Funds
Publicity, Mission & Outreach
c) Governance Costs
Accountancy & Independent Examination
d) Asset and Investment Purchases etc
Loans made
Loans repaid		 Unrestricted Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
4,519
0
0
4,519
3,196
4,519
0
0
4,519
3,196
684
0
0
684
654
684
0
0
684
654
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

4. ANALYSIS OF OFFICE, SECRETARIAL AND ADMINISTRATION COSTS

Cleaning Costs
IT & Computer
Licences & Subscriptions
Printing, Postage & Stationery
Secretarial Support
Sundry Administration & Office
Telephone & Internet		 2023
2022
Total
Total
£
£
2,280
960
2,001
5,388
77
35
1,682
1,894
0
2,494
147
511
124
0
6,311
11,282

5. RESTRICTED FUNDS

The charity held no restricted funds during or at the end of the financial year.

6. DESIGNATED FUNDS

The charity has established a designated Bursary Fund in 2023 to support individuals who might not otherwise be able to afford the full cost of a Community event

CURRENT YEAR
Bursary Fund
PREVIOUS YEAR
Bursary Fund		 Balance
Transfer
Balance
01-Jan-23
Income
Expenditure
btw funds
31-Dec-23
£
£
£
£
£
0
193
(886)
5,000
4,307
0
193
(886)
5,000
4,307
Balance
Transfer
Balance
01-Jan-22
Income
Expenditure
btw funds
31-Dec-22
£
£
£
£
£
0
0
0
0
0
0
0
0
0
0

8

COMMUNITY OF AIDAN AND HILDA

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

6. PAYMENTS TO TRUSTEES

No payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.

7. RELATED PARTY TRANSACTIONS

During the year the following related party transactions took place:

A gift of £4,000 (2022: gift of £2,000) to assist with building works was given by the Community of Aidan and Hilda (charity number 1055306) to Lindisfarne Trust. The two charities work closely together and Lindisfarne Trust has a particular responsibility to manage the property and other facilities of the Community of Aidan and Hilda (CAH), including the regular maintenance and improvement of the Community’s buildings and other assets, in keeping with the ethos of the Community, and so to offer spiritual renewal and refreshment to guests, pilgrims and visitors. All of The Trustees of Lindisfarne Trust are also Trustees of CAH.

As disclosed in the 2022 accounts, a legacy of £20,000 was received in February 2023. Of this £10,000 was attributable to Lindisfarne Trust Ltd (charity number 1092445) and this was duly paid over on 15th February 2023.

8. RISK ASSESSMENT

The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

9. PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

9

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

I report to the trustees on my examination of the accounts of the Community of Aidan and Hilda for the year ended 31st December 2023.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Responsibilties and basis of report

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: J Irvinesmith FCIE

Date: …..................20248 October

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

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