Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 3 | 3 | 3 | 1 | 1 | 2 | 2 | 3 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
Brighton Hill Scout Group N/A 1 0 5 5 2 3 5 |
||||||||||||||
| Schubert Road,Brighton Hill,Basingstoke | |||||||||||||||
| Postcode | R | G | 2 | 2 | 4 | J | L |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Bob Turnbull | Chair | ||
| Amanda Higgins | Treasurer | ||
| Alison Drewett | Secretary | ||
| Sharon Gill | Subs Administrator | ||
| Sam Rowland | Parent Rep | ||
| Olivia O'Shea | Parent Rep | ||
| Pawel Anikiewicz | Parent Rep | ||
| KatyBeckhurst | Parent Rep | ||
| Rob Dicks | Lead Volunteer | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (27 February 2024)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 2-3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
2 LT700001 (27 February 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Trustee Board has identified and continue to identify the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an |
3 LT700001 (27 February 2024)
unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- |
4 LT700001 (27 February 2024)
----- Start of picture text -----
|||
|---|---|
|p|p|
|operate with others and make friends.|
|The Scout Method|
|Scouting takes place when young people, in partnership with|
|adults, work together based on the|
|values of Scouting and:|
|- enjoy what they are doing and have fun|
|- take part in activities indoors and outdoors|
|- learn by doing|
|- share in spiritual reflection|
|- take responsibility and make choices|
|- undertake new and challenging activities|
|- make and live by their Promise.|
----- End of picture text -----
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary of the main achievements of Continuing to offer activities & experiences to our members the charity during the year with subsities reducing the financial barrier to participation to the lowest level possible, growing the membership and volunteers to record levels
Section E Financial Review Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs.
Brief statement of the charity’s policy on reserves
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy
5 LT700001 (27 February 2024)
• the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements.
- investment policy and objectives;
~~a~~ Section F Other Optional Information Plans for future periods (details of any Replace Roof of Scout HQ with as much grant support significant activities planned to achieve money as possible them)
~~a~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) ~~es~~ Bob Turnbull Position (eg Secretary, Chair) Chair ~~eS ee~~ Date 1 3 0 5 2 5 ~~a~~
6 LT700001 (27 February 2024)
Report & Accounts for the year ended 31st December 2024 BRIGHTON HILL SCOUT GROUP
TRUSTEES
| Group Lead Volunteer | R Dicks |
|---|---|
| Chairperson | B Turnbull |
| Treasurer | A Higgins |
| Secretary | O O'Shea |
| Trustee | J Mansell |
| Trustee | M Warmington |
| Trustee | S Duffy |
| Trustee | S Gill |
| Trustee | S Lock |
| Trustee | K Beckhurst |
| BANKERS | Lloyds Bank PLC |
| Festival Place | |
| Basingstoke |
CUSTODIAN TRUSTEES (If any)
OTHER ADVISERS (If any)
Group Registation Number with the Scout Association: Charity Registration Number: Contact Name and Address:
40779 1055235 Mrs A Higgins 17 Holmes Close Basingstoke Hampshire RG22 4UT
Receipts & Payments Account Summary for year ended 31st December 2024
BRIGHTON HILL SCOUT GROUP
| Dec-24 | Dec-23 | |
|---|---|---|
| £ | £ | |
| Brought forward | 57,734.48 | 57,924.48 |
| Total receipts for the year (see page C4) | 29,643.76 | 28,765.95 |
| Total payments for the year (see page C5) | -25,090.48 | -32,829.72 |
| Net for the year | 4,553.28 | -4,063.77 |
| Cash, bank and similar funds carried forward | 61,990.87 | 57,437.59 |
| Holland Account | 296.89 | 296.89 |
| Accounts balance | 62,287.76 | 57,734.48 |
| Sections Balance at end of Year (amount available for Sections to spend) | ||
| Squirrels | 453.53 | 562.18 |
| Beavers | 1,402.74 | 1,621.05 |
| Cubs | 3,968.79 | 3,232.20 |
| Scouts | 6,596.79 | 6,048.88 |
| Available to Group | 49,865.91 | 46,270.17 |
| Net Accrual | -1,463.30 | 190.00 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees and signed on their behalf by
Print Name Print Name Mrs Amanda Higgins
Signed
Signed
VALUE!
VALUE!
Date: 05/06/2025
Date:
10/6/2025
Scout Group Receipts for the year ended 31st December 2024
BRIGHTON HILL SCOUT GROUP
| Dec-24 | |
|---|---|
| £ | |
| MEMBERSHIP SUBSCRIPTIONS | 15315.00 |
| Less paid: | |
| To District | -5676.00 |
| To Sections £5056.50 | |
| DONATIONS/GRANTS | |
| Hire of HQ by Basingstoke & Dean and Kraken Explorers | 1005.00 |
| BDBC Grant for Payment of Tents | 3000.00 |
| Hampshire County Scouts - Scout Grant | |
| Donation for 2nd hand Uniform | 5.00 |
| Early Years Foundation Grant | |
| Squirrels set up grant from Basingstoke West District Scouts | 200.00 |
| Donations to Cubs | 1500.00 |
| ACTIVITIES | |
| Squirrels | 60.00 |
| Beavers | 545.00 |
| Cubs | 3914.00 |
| Walsh Activities | 5088.50 |
| Group | 558.00 |
| Holland 2023 camp payments | |
| OTHER INCOME | |
| Income tax recovered - | 2565.50 |
| Selling woggle Cubs & Badges | 6.00 |
| Selling of T-Shirts/Hoodies (Walsh) | 15.00 |
| Selling of T-Shirts/Hoodies/Necker (Group) | 30.00 |
| Pre-joining fee (Cubs) | 13.50 |
| Invoices issued to Kraken ESU | 1325.66 |
| Bulk clothing order - payments from parents | 162.00 |
| Return of overpaid expense | 6.60 |
| Payment made in error by parent | 5.00 |
TOTAL RECEIPTS FOR THE YEAR 29643.76
Dec-23 £ 14512.00 -3952.00 420.00 1000.00 200.00 2.50 500.00
22370 1564 5275
0.00 195.00 4335.50 510.00 1575.00 7281.35
1995.00 5.60 35.00 119.00 32.00
28765.95
Payments for the year ended 31st December 2024
| BRIGHTON HILL SCOUT GROUP | ||
|---|---|---|
| Dec-24 | Dec-23 | |
| £ | £ | |
| PREMISES | ||
| Light and Heat | -2,613.00 | -2,689.49 |
| Insurance | -376.74 | -528.65 |
| Repairs and Renewals - | -729.00 | |
| Inc. boiler repair, new time, roller shutter repair | ||
| Fire extinguisher servicing | -118.80 | |
| DONATIONS/GRANTS | ||
| ACTIVITIES | ||
| Group Activities | -3,485.21 | |
| Beaver Activities | -1,213.45 | -501.16 |
| Cub Activities | -6,729.21 | -7,033.96 |
| Walsh Activities | -6,267.20 | -1,369.47 |
| Squirrels Activities | -527.03 | -56.64 |
| Holland Camp Expenses | -13,029.89 | |
| Return of incorrect payment made by parent | -5.00 | |
| ADMIN/ESTABLISHMENT EXPENSES | ||
| Purchase of neckchiefs (Walsh, Beavers) and woggles | -126.00 | |
| Leaders uniform, neckerchiefs, woggles | -742.87 | -75.00 |
| Additional copies of hut keys | -55.00 | -11.90 |
| Leaders Squirrels hoodie | -33.99 | |
| PURCHASE OF CAPITAL EQUIPMENT | ||
| Gas bottle refills & ice blocks | -270.00 | |
| Lanterns & Gas | -42.50 | |
| Tents | -3,720.90 | -2,252.50 |
| PURCHASE OF BADGES | ||
| Squirrels Badges | -456.13 | -103.16 |
| Beavers Badges | -192.36 | -50.12 |
| Walsh Badges | -160.57 | -245.06 |
| Cubs Badges | -490.80 | -241.07 |
| SUNDRY PAYMENTS |
Items required to set up Squirrels
-148.02
| Bulk purchase of Group Clothing (parents paid | |||
|---|---|---|---|
| for orders) | -353.00 | ||
| Cleaning equipment | -4.68 | ||
| First aid equipment | -89.74 | ||
| Anniversary Cake | -94.50 | ||
| Section Posters & Cleaning Equipment | -16.42 | ||
| Carbon Monoxide Detectors | -35.98 | ||
| PTS Compliance fire extinguishers, fire blanket, disposal, attendance | -616.44 | ||
| Post box for internal communications | -17.59 | ||
| TOTAL PAYMENTS FOR THE YEAR | -25,090.48 | -32,829.72 |
Statement of Assets & Liabilities at 31st December 2024
BRIGHTON HILL SCOUT GROUP
| Dec-24 | Dec-23 | ||
|---|---|---|---|
| £ | £ | ||
| MONETARY ASSETS-Cash, bank and similar funds | |||
| Bank Current Account(s) | 61,990.87 | 57,437.59 | |
| Bank Current Account (Holland) | 296.89 | 296.89 | |
| Balance | 62,287.76 | 57,734.48 | |
| NON-MONETARY ASSETS -Assets for Charity's own use | |||
| Badge Secretary's stock | |||
| Group/District shop stock | |||
| Land and Buildings | |||
| Motor vehicles | |||
| Scouting equipment, furniture, etc. | Insured for £31900.00 |
CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS……………………………………………………………..
Reconciliation Sheet for the year ended 31st December 2024
BRIGHTON HILL SCOUT GROUP
| 2024 | 2023 | |||
|---|---|---|---|---|
| Bank Account Balance at 31st Decenber | 57,437.59 | 57,734.48 | ||
| Accruals - Debits still to go through | -1,943.30 | |||
| Accruals - Credits still to go through | 480.00 | 190.00 | ||
| Ledger Balance | 55,974.29 | 57,924.48 | ||
| Accruals - made up of the following debits | ||||
| Cubs Leader expenses | -409.30 | |||
| Scouts - Silent Disco Dec 24 | -280.00 | |||
| Group - June 23 Camp Payments | 100.00 | |||
| Uniform donation | 5.00 | |||
| Hoodie Payment | 5.00 | |||
| Gangshow 2023 Payments | 80.00 | |||
| INV24-05 Hire of HQ | 480.00 | |||
| Walsh - missed payment to Gilwell for June 2024 | -1,254.00 | |||
| Total Debit Accruals | -1,943.30 | 0.00 | ||
| Total Credit Accruals | 480.00 | 190.00 | ||
| Total Accruals | -1,463.30 | 190.00 | ||
| . | . |
Scutineer's Report to the Trustees of the
BRIGHTON HILL SCOUT GROUP
I report on the accounts of the above Group for the year ended 31st December 2024
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply.
It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on the following pages:
Account Summary
Receipts
Payments Assets and Liabilities
Accruals
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Mr James Fry Address: 8 Pumphouse Way Basingstoke RG24 9GY
Date: 05/06/25
Signed: Mr J Fry
Groups and Districts Receipts Payments Form (Single-fund)
C7
2001
Scutineer's Report to the Trustees of the
BRIGHTON HILL SCOUT GROUP
I report on the accounts of the above Group for the year ended 31st December 2024
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply.
It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on the following pages:
Account Summary
Receipts Payments Assets and Liabilities
Accruals
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Mr James Fry Address: 8 Pumphouse Way Basingstoke RG24 9GY
Date: 05/06/25
Signed: Mr J Fry
Groups and Districts Receipts Payments Form (Single-fund)
C7
2001