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2022-04-05-accounts

Charity registration number 1055210

Company registration number 02961054 (England and Wales)

BAR-N-BUS TRUST

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 5 APRIL 2022

BAR-N-BUS TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Mr A Churchill Mr K Norman (Chair ) Mrs J Hughes Mr W Johnson Mrs Mandy Wheeler Revd Canon Jane Richards

(Appointed 20 September 2021) (Appointed 20 September 2021) (Appointed 20 September 2021)

Secretary Mr A Churchill Charity number 1055210 Company number 02961054 Registered office Park Farm House Hadleigh Farm Estate Castle Lane Hadleigh Essex England SS7 2AP Independent examiner Francis James & Partners LLP 1386 London Road Leigh on Sea Essex England SS9 2UJ

BAR-N-BUS TRUST

CONTENTS

Page
Trustees' report 1 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 16

BAR-N-BUS TRUST

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 5 APRIL 2022

The trustees present their annual report and financial statements for the year ended 5 April 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) " (effective 1 January 2019 ).

Operations

Bar'N'Bus is a charitable trust that works in partnership with local churches to serve communities. Founded in 1993 it used converted double decker buses act as mobile "youth centres" to encourage, support and educate young people. Staffed by both employees but principally volunteers from local churches, our aim was and remains to communicate to the young people their value and purpose and to give surrounding communities a positive perception of this generation giving all ages and all denominations an opportunity to serve young people as their "urban family".

The principal activity of the Trust is now to provide high quality support for young people within our communities, providing more than just physical resource, but placing professional Christian youth workers into communities to link with churches, schools, councils and other groups to build new community-based youth work across the South of Essex.

The trustees continue to believe that the role the Trust has played in reaching out to young people is needed even more now

than when it started over 25 years ago.

This year has been a very challenging year for Young People, with restrictions in place for a large part of the year, young people have been required for long periods of time to remain at home and engage with their school studies remotely. Additionally, social engagements and positive, healthy activity were limited. Despite the considerable challenges arising from Covid, which has impacted our plans for the year, the organisation has expanded considerably in the year. Growing into new geographical areas was part of our strategic development plan and due to key funding successes we have been able to employ two further Area Youth Development workers, covering the Basildon and Westcliff/Leigh areas.

Our gap year, mentoring and volunteer training plans were still able to go ahead, although had to be adapted to online, but we were still successful in training 10 mentors, one gap year student and 2 youth work volunteers.

Our model of youth work places a professional youth worker at the centre of a geographical area who has overall responsibility for the work delivered, both by themselves directly as well as with volunteers and students. As this work has grown, we have been delighted to see this model working well to provide multiple points of access to support for young people and projects linking together offering a well-rounded and inclusive youth work programme.

Our plans for 202 2 are:

Develop a clearer strategy to increase the level of giving from private and church donors

Further embed youth work delivery in Rochford and Castle Point, Basildon, Westcliff and Leigh areas, b uilding key links and partnerships.

Further develop and increase the effectiveness of administration for the organisation, specifically the recruitment of an administrator

Further develop the Trustee board, in particular recruiting up to a further 5 Trustees

Run a Youth work training programme supporting degree and gap year students

Adapt the volunteer training programme to increase teambuilding opportunities, engagement and sense of community

Explore traded income streams to generate additional general funds

We still expect this year to be a challenge but the opportunities before us are huge and we are excited about being able to work with amazing young people and fantastic partners. We are privileged to see the difference that youth work makes in young people’s lives.

We are grateful to the on-going support we receive from our supporters.

BAR-N-BUS TRUST

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

Public benefit

When considering where to focus our attention, t he board of trustees have regard to the Charity Commission 's guidance on public benefit and what this means for the charity .

Review of activities and future developments

The Charity is a Christian organisation whose primary aim is to reach out to young people this includes:

Reserves

The Charity aims to have sufficient reserves to:-

In order to meet these requirements, the Charity aims to hold reserves equivalent to at least 25% of expenditure.

Structure, governance and management

Company and Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those financial statements, the trustees have:

The trustees have overall responsibility for ensuring that the Charity has appropriate systems of control, financial and otherwise. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements of the company for the year ended 5 April 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) " Accounting and Reporting by Charities" issued in January 2015 in preparing the annual report and financial statements of the charity.

BAR-N-BUS TRUST

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr A Churchill Mr K Norman (Chair ) Mrs J Hughes Mr W Johnson (Appointed 20 September 2021) Mrs Mandy Wheeler (Appointed 20 September 2021) Revd Canon Jane Richards (Appointed 20 September 2021)

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £ 1 in the event of a winding up.

Risk management

In accordance with the Charities (Accounts & Reports) Regulations 2000, the Charity regularly reviews the risks associated with running the Charity. The principal risks are:-

Where the Charity finds areas which they consider to be of risk to the Charity, they have taken the appropriate action including where necessary seeking professional advice.

O rganisation

The Charity is governed by a Board of Trustees drawn from the business community and local churches. The day to day management is delegated to the Chief Executive Officer who is responsible for the management of the staff and volunteers, under the supervision of the trustees.

During the year we were able to appoint 3 additional Trustees.

Administration

General administration is covered by the CEO.

Income generation

The principle source of income continued to be donations from Christian organisations, Christian minded individuals, grants from national and local charitable organisations and from local authority funding and partnerships. The trustees on behalf of the Trust recognise the grants received from local authorities who, by doing so are acknowledging the positive contribution of the Bar’N’Bus Trust to the local communities that they seek to serve.

Use of restricted fund grants

The terms of the grant used to the purchase the mobile unit, required that the funds received were to be used by the end of March 2022, even though the vehicle is not due to be completed until the summer. The financial treatment of this arrangement is to show the amount paid for the vehicle as a deposit in debtors in the balance sheet, which will be capitalised as a fixed asset when we take delivery of the vehicle.

The grant received for the mobile unit has been treated as deferred income in the balance sheet within creditors. This income will be released in the next financial statements at the same time the mobile unit is capitalised, matching the related expense.

Legal status

The Charity is a Company limited by Guarantee and is bound under the Companies Act 2006 and Charities Act 2011.

BAR-N-BUS TRUST

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

Volunteers

The Charity is grateful for the unstinting efforts of its volunteers who are involved in service provision and fund-raising.

Conclusion

I would like to thank all those involved in the Trust, whether as employees, volunteers (trustees and youth workers) or donors and supporters, in helping make this year one of continued success.

The trustees' r eport was approved by the Board of Trustees.

Mr K Norman (Chair ) Trustee

11 July 2022

BAR-N-BUS TRUST

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF BAR-N-BUS TRUST

I report to the trustees on my examination of the financial statements of Bar-N-Bus Trust (the charity) for the year ended 5 April 2022.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Francis James & Partners LLP

1386 London Road Leigh on Sea Essex SS9 2UJ England

Dated: .........................

BAR-N-BUS TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2022

Unrestricted
Restricted
funds
funds
2022
2022
Notes
£
£
Income from:
Donations and legacies
3
48,588
-
Charitable activities
4
-
134,944
Investments
5
7
-
Total income
48,595
134,944
Expenditure on:
Raising funds
6
434
330
Charitable activities
7
23,394
131,485
Total expenditure
23,828
131,815
Net incoming/(outgoing)
resources before transfers
24,767
3,129
Gross transfers between
funds
16,170
(16,170)
Net income/(expenditure) for
the year/
Net movement in funds
40,937
(13,041)
Fund balances at 6 April 2021
23,751
35,921
Fund balances at 5 April 2022
64,688
22,880		 Total Unrestricted
Restricted
funds
funds
2022
2021
2021
£
£
£
48,588
16,791
-
134,944
4,320
78,590
7
24
-
183,539
21,135
78,590
764
-
-
154,879
27,716
86,350
155,643
27,716
86,350
27,896
(6,581)
(7,760)
-
2,524
(2,524)
27,896
(4,057)
(10,284)
59,672
27,807
46,206
87,568
23,750
35,922		 Total
2021
£
16,791
82,910
24
99,725
-
114,066
114,066
(14,341)
-
(14,341)
74,013
59,672

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

BAR-N-BUS TRUST

BALANCE SHEET

AS AT 5 APRIL 2022

2022
Notes
£
Fixed assets
Tangible assets
11
Current assets
Debtors
12
171,049
Cash at bank and in hand
67,839
238,888
Creditors: amounts falling due within one
year
13
(171,818)
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
14
Unrestricted funds		 £
20,498
67,070
87,568
22,880
64,688
87,568		 2021
£
587
54,581
55,168
(4,392)		 £
8,896
50,776
59,672
35,922
23,750
59,672

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 5 April 2022.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 11 July 2022

Mr A Churchill Mr K Norman (Chair ) Trustee Trustee

Company registration number 02961054

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

1 Accounting policies

Charity information

Bar-N-Bus Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Park Farm House, Hadleigh Farm Estate, Castle Lane, Hadleigh, Essex, SS7 2AP, England.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and equipment 15% on reducing balance Computers 25% on cost Motor vehicles 15% on reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity 's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity ’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Unrestricted
funds funds
2022 2021
£ £
Donations and gifts 48,588 16,791

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

4 Charitable activities

Youth Youth
support support
2022 2021
£ £
Fee income - 4,320
Performance related grants 134,944 78,590
134,944 82,910
Analysis by fund
Unrestricted funds - 4,320
Restricted funds 134,944 78,590
Investments
Unrestricted Unrestricted
funds funds
2022 2021
£ £
Interest receivable 7 24
Raising funds
Unrestricted Restricted Total Total
funds funds
2022 2022 2022 2021
£ £ £ £
Fundraising and publicity
Other fundraising costs 434 330 764 -
434 330 764 -

5 Investments

6 Raising funds

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

7 Charitable activities

Buses running costs
Community and mentoring
Share of support costs (see note 8)
Share of governance costs (see note 8)
Analysis by fund
Unrestricted funds
Restricted funds
Support costs
Support costs Governance
costs
£
£
Staff costs
122,650
-
Depreciation
4,608
-
Training
1,994
-
Office costs
5,418
-
Telephone
724
-
Advertising
-
-
Sundries
232
-
Motor expenses
4,288
-
Insurance
2,461
-
Subscriptions
135
-
Bank charges
19
-
Repairs and renewals
1,031
-
Legal and professional
-
1,782
143,560
1,782
Analysed between
Charitable activities
143,560
1,782		 Youth
support
2022
£
41
9,496
9,537
143,560
1,782
154,879
23,394
131,485
154,879
2022Support costs
Governance
costs
£
£
£
122,650
92,877
-
4,608
2,333
-
1,994
1,586
-
5,418
4,657
-
724
365
-
-
139
-
232
159
-
4,288
2,767
-
2,461
1,096
-
135
-
-
19
-
-
1,031
-
-
1,782
-
1,539
145,342
105,979
1,539
145,342
105,979
1,539		 Youth
support
2021
£
116
6,432
6,548
105,979
1,539
114,066
27,716
86,350
114,066
2021
£
92,877
2,333
1,586
4,657
365
139
159
2,767
1,096
-
-
-
1,539
107,518
107,518

8 Support costs

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

10 Employees

The average monthly number of employees during the year was:

2022 2021
Number Number
4 4
Employment costs 2022 2021
£ £
Wages and salaries 122,650 92,877

There were no employees whose annual remuneration was more than £60,000.

11 Tangible fixed assets

11
Tangible fixed assets
Plant and
equipment
Computers Motor vehicles
£
£
£
Cost
At 6 April 2021
7,915
5,152
-
Additions
1,260
-
14,950
At 5 April 2022
9,175
5,152
14,950
Depreciation and impairment
At 6 April 2021
1,994
2,177
-
Depreciation charged in the year
1,077
1,288
2,243
At 5 April 2022
3,071
3,465
2,243
Carrying amount
At 5 April 2022
6,104
1,687
12,707
At 5 April 2021
5,921
2,975
-
12
Debtors
2022
Amounts falling due within one year:
£
Other debtors
171,049		 Total
£
13,067
16,210
29,277
4,171
4,608
8,779
20,498
8,896
2021
£
587

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

13 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Other taxation and social security
Accruals and deferred income		 2022
£
2,841
168,977
171,818		 2021
£
3,779
613
4,392

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 5 APRIL 2022

14 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Transfers Balance at Incoming Resources Transfers Balance at
6 April 2020 resources expended 6 April 2021 resources expended 5 April 2022
£ £ £ £ £ £ £ £ £
Restricted fund 46,206 78,589 (86,350) (2,523) 35,921 134,944 (131,815) (16,170) 22,880

BAR-N-BUS TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2022

15 Analysis of net assets between funds

Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2022
2022
£
£
Fund balances at 5 April 2022
are represented by:
Tangible assets
20,498
-
Current assets/(liabilities)
44,190
22,880
64,688
22,880		 TotalUnrestricted
funds
Restricted
funds
2022
2021
2021
£
£
£
20,498
8,896
-
67,070
14,854
35,922
87,568
23,750
35,922		 Total
2021
£
8,896
50,776
59,672

16 Related party transactions

There were no disclosable related party transactions during the year (2021 - none) .