REGISTERED COMPANY NUMBER: 02961054 (England and Wales) REGISTERED CHARITY NUMBER: 1055210
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021
FOR
BAR-N-BUS TRUST
Francis James & Partners LLP 1386 London Road Leigh on Sea Essex SS9 2UJ
BAR-N-BUS TRUST
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | to | 9 |
| Notes to the Financial Statements | 10 | to | 14 |
| Detailed Statement of Financial Activities | 15 |
BAR-N-BUS TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 5 April 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Public benefit
When considering where to focus our attention, the board of trustees have regard to the Charity Commission's guidance on public benefit and what this means for the charity.
STRUCTURE, GOVERNANCE AND MANAGEMENT
GOVERNING DOCUMENT
Company and Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those financial statements, the trustees have:
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selected suitable accounting policies and then applied them consistently;
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made judgements and estimates that are reasonable and prudent;
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stated whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepared the financial statements on the going concern basis.
The trustees have overall responsibility for ensuring that the Charity has appropriate systems of control, financial and otherwise. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements of the company for the year ended 5 April 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) " Accounting and Reporting by Charities" issued in January 2015 in preparing the annual report and financial statements of the charity.
RISK MANAGEMENT
In accordance with the Charities (Accounts & Reports) Regulations 2000, the Charity regularly reviews the risks associated with running the Charity. The principal risks are:-
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Financial control systems to protect its assets and to prevent and detect fraud and other irregularities.
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The environment and youth cultures.
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Regulations with regard to employment law and taxation are complied with.
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Health and personal safety and safeguarding of its staff, volunteers and clients.
Where the Charity finds areas which they consider to be of risk to the Charity, they have taken the appropriate action including where necessary seeking professional advice.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
02961054 (England and Wales)
Registered Charity number
1055210
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BAR-N-BUS TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021
Registered office
Park Farm House Hadleigh Farm Estate Castle Lane Hadleigh Essex SS7 2AP
Trustees
K W Norman (Chair ) Trustee A P Churchill Trustee M R Tiddy Trustee (resigned 21/9/20) Mrs J Hughes Trustee
Company Secretary
A P Churchill
Independent Examiner
David Petrassi BA (Hons) FCCA ACA Francis James & Partners LLP 1386 London Road Leigh on Sea Essex SS9 2UJ
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BAR-N-BUS TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021
REVIEW OF ACTIVITIES AND FUTURE DEVELOPMENTS
The Charity is a Christian organisation whose primary aim is to reach out to young people this includes: - Providing a listening ear, practical help and wise counsel to enable young people to gain a sense of purpose, value responsibility and self-confidence and thereby promote and stimulate their overall maturity and development, be it personal, social, emotional or spiritual.
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Provide facilities for youth work that provide a safe environment for young people, especially the under 18 group and those at risk, as a credible and wholesome alternative to negative influences such as drugs, alcohol, gambling addiction and crime.
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Provide opportunities and an environment for young people to develop effective, lasting personal relationships with others, and to enable individuals from different backgrounds to get along together in a spirit of tolerance, understanding and co-operation.
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Represent and reflect young people's views, attitudes, problems and aspirations to the media and community at large and to encourage young people to actively think about, intelligently discuss, comment on and appropriately act on the issues that affect them.
OPERATIONS
Bar'N'Bus is a charitable trust that works in partnership with local churches to serve communities. Founded in 1993 it used converted double decker buses act as mobile "youth centres" to encourage, support and educate young people. Staffed by both employees but principally volunteers from local churches, our aim was and remains to communicate to the young people their value and purpose and to give surrounding communities a positive perception of this generation giving all ages and all denominations an opportunity to serve young people as their "urban family".
The principal activity of the Trust is now to provide high quality support for young people within our communities, providing more than just physical resource, but placing professional Christian youth workers into communities to link with churches, schools, councils and other groups to build new community-based youth work across the South of Essex.
The trustees continue to believe that the role the Trust has played in reaching out to young people is needed even more now than when it started over 25 years ago.
This year has been a very challenging year for Young People, with restrictions in place for a large part of the year, young people have been required for long periods of time to remain at home and engage with their school studies remotely. Additionally, social engagements and positive, healthy activity were limited. Despite the considerable challenges arising from Covid, which has impacted our plans for the year, the organisation has expanded considerably in the year. Growing into new geographical areas was part of our strategic development plan and due to key funding successes we have been able to employ two further Area Youth Development workers, covering the Basildon and Westcliff/Leigh areas.
Our gap year, mentoring and volunteer training plans were still able to go ahead, although had to be adapted to online, but we were still successful in training 10 mentors, one gap year student and 2 youth work volunteers.
Regrettably the Counselling service we have previously provided has closed, as the school ended the contract. However our mentoring offering has enabled us to continue supporting young people in schools, and has in fact expanded our capacity for 1-2-1 support
Our model of youth work places a professional youth worker at the centre of a geographical area who has overall responsibility for the work delivered, both by themselves directly as well as with volunteers and students. As this work has grown, we have been delighted to see this model working well to provide multiple points of access to support for young people and projects linking together offering a well-rounded and inclusive youth work programme.
Our plans for 2021 are:
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Develop a clearer strategy to increase the level of giving from private and church donors
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Further embed youth work delivery in Rochford and Castle Point, Basildon, Westcliff and Leigh areas, building key
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links and partnerships.
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Further develop and increase the effectiveness of administration for the organisation, specifically the recruitment of an administrator
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BAR-N-BUS TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021
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Further develop the Trustee board, in particular recruiting up to a further 5 Trustees
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Run a Youth work training programme supporting degree and gap year students
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Adapt the volunteer training programme to increase team building opportunities, engagement and sense of community
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Explore traded income streams to generate additional general funds
We still expect this year to be a challenge but the opportunities before us are huge and we are excited about being able to work with amazing young people and fantastic partners. We are privileged to see the difference that youth work makes in young people's lives.
We are grateful to the on-going support we receive from our supporters.
ADMINISTRATION
General administration is covered by the CEO.
INCOME GENERATION
The principle source of income continued to be donations from Christian organisations, Christian minded individuals, grants from national and local charitable organisations and from local authority funding and partnerships. The trustees on behalf of the Trust recognise the grants received from local authorities who, by doing so are acknowledging the positive contribution of the Bar'N'Bus Trust to the local communities that they seek to serve.
LEGAL STATUS
The Charity is a Company limited by Guarantee and is bound under the Companies Act 2006 and Charities Act 2011.
ORGANISATION
The Charity is controlled by a Board of Trustees drawn from the business community and local churches. The day to day management is delegated to the Chief Executive Officer who is responsible for the management of the youth workers, under the supervision of the trustees.
During the year, Mark Tiddy stood down as a trustee. Mark was originally appointed a trustee in 2018, we are grateful for his service and his dedication to the Trust.
RESERVES POLICY
The Charity aims to have sufficient reserves to:-
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Provide funds to enable the Charity to continue its activities in the short term absence of funding.
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Allow the Charity to continue to develop the services it is able to offer.
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Allow the Charity to pursue its long term development plan to meet the needs of present and future youngsters. In order to meet these requirements, the Charity aims to hold reserves equivalent to at least 25% of expenditure.
VOLUNTEERS
The Charity is grateful for the unstinting efforts of its volunteers who are involved in service provision and fund-raising.
CONCLUSION
I would like to thank all those involved in the Trust, whether as employees, volunteers (trustees and youth workers) or donors and supporters, in helping make this year one of continued success.
Approved by order of the board of trustees on 24 August 2021 and signed on its behalf by:
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BAR-N-BUS TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021
K W Norman (Chair ) - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BAR-N-BUS TRUST
Independent examiner's report to the trustees of Bar-n-Bus Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 5 April 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Petrassi BA (Hons) FCCA ACA Francis James & Partners LLP 1386 London Road Leigh on Sea Essex SS9 2UJ
24 August 2021
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BAR-N-BUS TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 16,792 Charitable activities Youth support 4,320 Investment income 2 24 Total 21,136 EXPENDITURE ON Charitable activities Youth support 27,716 NET INCOME/(EXPENDITURE) (6,580) Transfers between funds 10 2,524 Net movement in funds (4,056) RECONCILIATION OF FUNDS Total funds brought forward 27,807 TOTAL FUNDS CARRIED FORWARD 23,751 |
Restricted funds £ (1) 78,590 - 78,589 86,350 (7,761) (2,524) (10,285) 46,206 35,921 |
2021 Total funds £ 16,791 82,910 24 99,725 114,066 (14,341) - (14,341) 74,013 59,672 |
2020 Total funds £ 13,407 89,944 92 103,443 73,213 30,230 - 30,230 43,783 74,013 |
|---|---|---|---|
The notes form part of these financial statements
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BAR-N-BUS TRUST
BALANCE SHEET
5 APRIL 2021
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 7 8,896 - CURRENT ASSETS Debtors 8 587 - Cash at bank 18,660 35,921 19,247 35,921 CREDITORS Amounts falling due within one year 9 (4,392) - NET CURRENT ASSETS 14,855 35,921 TOTAL ASSETS LESS CURRENT LIABILITIES 23,751 35,921 NET ASSETS 23,751 35,921 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
2021 Total funds £ 8,896 587 54,581 55,168 (4,392) 50,776 59,672 59,672 23,751 35,921 59,672 |
2020 Total funds £ 7,306 2,655 66,768 69,423 (2,716) 66,707 74,013 74,013 27,807 46,206 74,013 |
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The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5 April 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 5 April 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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BAR-N-BUS TRUST
BALANCE SHEET - continued
5 APRIL 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 24 August 2021 and were signed on its behalf by:
K W Norman (Chair ) - Trustee
A P Churchill - Trustee
The notes form part of these financial statements
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BAR-N-BUS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Equipment - 15% on reducing balance Computer equipment - 25% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Irrecoverable value added tax
Irrecoverable value added tax has been charged to the profit and loss account, against the relevant expense heading that incurred the value added tax. Any irrecoverable value added tax on fixed asset purchases has been capitalised and written off over the estimated useful life of the asset purchased.
continued...
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BAR-N-BUS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5 APRIL 2021
2. INVESTMENT INCOME
3.
| INVESTMENT INCOME | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Interest received | 24 | 92 |
| NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
2021 £ 2,333 |
2020 £ 1,653 |
4. TRUSTEES' REMUNERATION AND BENEFITS
Trustees' expenses
There were no trustees' expenses paid for the year ended 5 April 2021 nor for the year ended 5 April 2020.
5. STAFF COSTS
No members of staff qualified as high paid staff and received a salary in excess of £60,000 per annum.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 13,407 Charitable activities Youth support 9,591 Investment income 92 Total 23,090 EXPENDITURE ON Charitable activities Youth support 47,471 NET INCOME/(EXPENDITURE) (24,381) Transfers between funds 8,405 Net movement in funds (15,976) RECONCILIATION OF FUNDS Total funds brought forward 43,783 TOTAL FUNDS CARRIED FORWARD 27,807 |
Restricted funds £ - 80,353 - 80,353 25,742 54,611 (8,405) 46,206 - 46,206 |
Total funds £ 13,407 89,944 92 103,443 73,213 30,230 - 30,230 43,783 74,013 |
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continued...
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BAR-N-BUS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5 APRIL 2021
| 7. TANGIBLE FIXED ASSETS Computer Equipment equipment £ £ COST At 6 April 2020 6,327 2,817 Additions 1,588 2,335 At 5 April 2021 7,915 5,152 DEPRECIATION At 6 April 2020 949 889 Charge for year 1,045 1,288 At 5 April 2021 1,994 2,177 NET BOOK VALUE At 5 April 2021 5,921 2,975 At 5 April 2020 5,378 1,928 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Trade debtors - Other debtors 587 587 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Social security and other taxes 3,779 Accrued expenses 613 4,392 10. MOVEMENT IN FUNDS Net Transfers movement between At 6/4/20 in funds funds £ £ £ Unrestricted funds General fund 27,807 (6,580) 2,524 Restricted funds Restricted fund 46,206 (7,761) (2,524) TOTAL FUNDS 74,013 (14,341) - |
Totals £ 9,144 3,923 13,067 1,838 2,333 4,171 8,896 7,306 2020 £ 1,815 840 2,655 2020 £ 1,600 1,116 2,716 At 5/4/21 £ 23,751 35,921 59,672 |
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continued...
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BAR-N-BUS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5 APRIL 2021
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 21,136 Restricted funds Restricted fund 78,589 TOTAL FUNDS 99,725 Comparatives for movement in funds Net movement At 6/4/19 in funds £ £ Unrestricted funds General fund 43,783 (24,381) Restricted funds Restricted fund - 54,611 TOTAL FUNDS 43,783 30,230 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 23,090 Restricted funds Restricted fund 80,353 TOTAL FUNDS 103,443 |
Resources Movement expended in funds £ £ (27,716) (6,580) (86,350) (7,761) (114,066) (14,341) Transfers between At funds 5/4/20 £ £ 8,405 27,807 (8,405) 46,206 - 74,013 Resources Movement expended in funds £ £ (47,471) (24,381) (25,742) 54,611 (73,213) 30,230 |
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continued...
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BAR-N-BUS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5 APRIL 2021
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net Transfers movement between At 6/4/19 in funds funds £ £ £ Unrestricted funds General fund 43,783 (30,961) 10,929 Restricted funds Restricted fund - 46,850 (10,929) TOTAL FUNDS 43,783 15,889 - |
At 5/4/21 £ 23,751 35,921 59,672 |
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A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
Incoming resources £ 44,226 158,942 203,168 |
Resources Movemen expended in funds £ £ (75,187) (30,961) (112,092) 46,850 (187,279) 15,889 |
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11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 5 April 2021.
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BAR-N-BUS TRUST
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Investment income Interest received Charitable activities Fee income Grants Total incoming resources EXPENDITURE Charitable activities Buses running costs Community and mentoring Support costs Management Wages and subcontractors Training Office costs Telephone Advertising Sundries Motor expenses Finance Insurance Equipment depreciation Computer equipment Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
2021 £ 14,873 1,918 16,791 24 4,320 78,590 82,910 99,725 116 6,432 6,548 92,877 1,586 4,657 365 139 159 2,767 102,550 1,096 1,045 1,288 3,429 1,539 114,066 (14,341) |
2020 £ 12,396 1,011 13,407 92 9,591 80,353 89,944 103,443 65 2,052 2,117 58,017 1,886 2,296 358 185 690 3,728 67,160 927 949 704 2,580 1,356 73,213 30,230 |
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This page does not form part of the statutory financial statements
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