Chesterfield (A company limited by guarantee) REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024 Registered in England and Wales: Charity number 1055028 Company number 3137489
CHESTERFIELD CARE GROUP ACCOUNTS for the ear ended 31 MARCH 2024 REPORT OF THE INDEPENDENT EXAMINER Inde ndent examlner's re rt to the members of Chesterfield Care Grou I report on the accounts of Chesterfield Care Group for the year ended 31 March 2024. which are set out on pages 3 to 15. Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is required. The charitys gross income exceeded £250,000 and l am qualifi.ed to undertake the examination by being a qualified member of ICAEW or how otherwise qualified. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, rt is my responsibilty to: examine the accounts under section 145 of the 2011 ACL" to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention Basis of independent examIneS report My examination was Caled out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence Ihat would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the following statement.
CHESTERFIELD CARE GROUP ACCOUNTS for the ar ended 31 MARCH 2024 REPORT OF THE INDEPENDENT EXAMINER continued Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believ8 that in any material respect the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting record8, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities. have not been met. or (2) to which, in my opinion, attention should b8 drawn in order to enable a proper understanding of the Financial Statements to be reached. Mr A K Fawbert FCA Fawbert Adams Chartered Accountants 43 Clarence Road Chesterfield Derbyshire S40 1LQ DATE -* fL£J
CHESTERFIELD CARE GROUP ACCOUNTS for the ear ended 31 MARCH 2024 REPORT OF THE TRUSTEES The trustees are pleased to present their annual report together with the financial statements of the charity for the year ending 31 March 2024. These statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the Accounting and Reporting by Charitles: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with tt)e Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015}. Ob"ectlves The objectives of the Care Group are: To provide a safe space offering respect, dignty and companionship in order to minimise stress and anxiety. To offer information, care and support which enables individuals and Iheir families to live a fulfilled lrfe after a dlagnosls of dementia. To provide day services, where access to high-quallty person-centred support is available on a daily basis. To strive to ensure service users have purpose, feel included, and are respected in order to live well with dementia and other age-related health issues. Review of the The Care Gioup normally operates its activities At the main centre at Tontine Road five days per week (Monday-Friday) which also operates a drop- in Servi for adults to use the bathing service. At 4 centres across the borough, 2 providing specialist dementia services, 1 of which incorporates a walking group. The fourth centre opened on the 4th September at The Hollles, Inkersall. To summarise there continues to be five care groups at Tontine Road (Monday - Friday), two care groups at Brimington Methodlst Church (Wednesday and Friday), two care groups at The Peel Centre, Dronfield (Monday and Friday), one specialist dementia group at Winster Court, Stonegravels (Tuesday) and one care group at The Hollies, Inkersall (Monday). There also continues to be hvo walking groups (Tuesday and Thursday). Adults can self-refer paying a dally attendance charge or rf they meet the Derbyshlre County Council (DCC) critsria for funding, they can pay via a personal budget or direct payments from DCC. As at 31 March 2024 all numbers have increased, 194 (174 in 2023) days per week were provided for seNice users either at Tontine Road, Walking Groups or other Outreach Centres. There were 120 (100 in 2023) individual service users some of whom used the servlce more than once a week. Total attendance in the year was 7,723 service days (6,138 in 2023), with numbers continuing to increase. There continues to be a Marketing and Promotions Coordinator (2 days perweek) ensuriry that our service is promoted and continues to develop in a positive way.
CHESTERFIELD CARE GROUP ACCOUNTS for the ear ended 31 MARCH 2024 REPORT OF THE TRUSTEES continued The Care Group continues to be on the DCC Day Services Framework, which replaced the block funding prOss. The DCC annual qualty monitoring audit took pla during December 2022 with very positive feedback. People referred from DCC continue to join the Care Group. Marketing and promotional campaign continue to be planned for the forthcoming year. A Food Standards Agency Hygiene inspection was carried out during March 2024, with a food hygiene rating of five continuing to be in place. The organisation is constanlly looking for new activities to provide choice, dignity and respect which is at the heart of the Servi provided. At the Voluntary servi of the Year award in November 2023, the Care Group was short listed for The Organisation of the Year, Manager of the Year (Steve Wright). Trustee of the Year (Glenys Clinton), Iwo Employees of the Year {Julie Lewis & Daryl Chambers) and Volunteer of the Year (John Buxton). Trustees also make inspection visits to ntreS to ensure services are being delivered appropriately as part of the ongoing quality monitoring prosS. This prOsS is an open discussion with service users and staff and also looks at all aspects of health and safety within the servi. The Care Group works with the local community and is grateful for the support of 5 volunteers who enhance the quality of the Servi provided. Valuable work experience placements are offered for some training providers, such as Chesterfield College, Derby University Campus, Age Concern arKI the Job Centre. The staff work exceedingly hard to provide services which meet everyone's needs. Flnanclal Results The Care Group's notmal sources of income are from DCC referrals and from service users who self-fund for their day care. Both the number of Servi users and Servi days have continued to rise throughout the year. resulting in a vast improvement in the annual income. The Care Group's funds showed a surplus of £8,225 for the year ended 31 March 2024 (2023: deficit £8.935). Reserves ale held for operational support. a general fund and amenity funds. The former two provide the Care Group with protection against the extreme challenges it has fad and continues to face albeit on a continually reducing scale. They also provide a contingency for unforeseen expenditure and cover tennination costs for any services reduced or varied due to changes necessary to refiect changing needs. Investments are limited to short temi deSits covered by the UK Financial Services Compensation Scheme. The major risk for the Care Group in the coming monthslyears is with numbers of clients attending the service and the number of client days provided. We are reviewing capacity due to the continual increase of service users and serrfice days.
CHESTERFIELD CARE GROUP ACCOUNTS for the ear ended 31 MARCH 2024 REPORT OF THE TRUSTEES continued A strong financial discipline Is maintained in the running of the Servi by the regular monitoring of income and expenditure against the budget, which is considered as a standard item by the Board. IT and other systems continue to be UFFdated and developed to meet changing requirements. Intemal rrsks are minimised by the operation of management control procedures consistent with the size of the organisation. structure overnance and mana ement Charity Number: 1055028 Company Number: 31374889 Registered Office: Chesterfield Care Group Chesterfield Communty Group Tontine Road Chesterfield Derbyshire S40 1QU Advisers Bank: Nat West 5 Market Pla Chesterfield Derbyshire S40 1TJ CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Solicitors: BRM Solicitors 99 Saltergate Chesterfield Derbyshire S40 1LD Accountants". Fawbert Adams Limited Chartered Accountants 43 Clarence Road Chesterfield Derbyshire S411LQ
CHESTERFIELD CARE GROUP ACCOUNTS for the ar ended 31 MARCH 2024 REPORT OF THE TRUSTEES continued ChesterfÉeld Care Group is a private company, incorporated in 1995 and registered charity, and in accordance with the provisions of the Companies Acts its goveming documents are its Memorandum and Articles of Association. It is registered with the Charity Commission. Anyone over the age of 18 can become a mernbei of the Company and there are currently 9 members. each of whom agrees to contribute £1 in the event of the charity winding up. The directors of the charitable company (min 6, max 16) are its trustees for the purpose of charity law. The Board administers the charity and meets normally once every two months. The trustees and officers serving during the year were as ft)Ik)ws'. Chesterfield Care Group nominated Chair: G. Clinton Chesterfield Care Group nominated Vice-chair: position vacant Elected Trustees: Rev. R. Haffis J Robson S Towse SROY T Lindley D Garratt J Brown W Uoyd Officers responsible for the day-day management of the service: Service Manager- J. Parsons Finance & Governance Manager- S. Wright Appointment of Trustees.. All members are invited to nominate trustees annually. prior to the rotation of current trustees. All new trustees are Informally interviewed by the Board Chair who considers the skill mix in the Gurrent team alongside the speGifiG attributes of the new volunteers, related parties and co-operation with other organisations. Any connection between a trustee, officer or staff member employed by the charity, must be disclosed to the Board of Trustees in the same way as any other contractual relationship with a related party. There Ere no confiicts of interest disclosed during the year. Trustees, Res onsibilities in relation to the financial statements Chesterfield Care Group trustees are responsible for preparing a trustees, annual report in accordance with applicable law and United Kingdom Accounting Standards.
CHESTERFIELD CARE GROUP ACCOUNTS forthe ear ended 31 MARCH 2024 REPORT OF THE TRUSTEES continued Company law requires the Care Group trustees to prepare financial ststemènts for each year which gives a true and fair view of the state of affairs of Ihe charity and of Ihe incoming resources and application of resources in the financial year to 31 March 2024. In preparing the financial statements the trustees are required to: Selecl suitable accounting policies and then apply them consistently. Observe the methods and principles in the Charities SORP; Make judgemenls and estlmates that are reasonable and prudent", Stats whether applicable UK accounting standards have been followed, subject lo any material departures disclosed and explained in the financial statemenls. Prepare the financial statsments on the going concem basis unless it is inappropriate to presume that the charity wlll contlnue In buslness. The trustees are responsible for keeping proper accounting records that disclose with reasonab18 accuracy at any time the financial position of Ihe charity and to enable them to ensure that the financial statements comply wlth the Companies Act 2006. They are also responsible for safeguarding the a&sets of Chesterf*ld Care Group and hence taking reasonable steps for Ihe prevention and detection of fraud and other irregularities. Statement as to dlsclosure to the inde endent examiners In so far as the trustees are avffire at Ihe time of approving the trustees, annual report: There is no relevant infomiation. being information needed by the independent examiner in connection with preparing the report, of which the group's independent examiner is unaware of. and., The trustees, having made enquiries of fellow directors and the group's independent examiners that they ought to have indmdually taken, have each laken all steps that helshe is obliged to take as a director in Order to make themselves awa of any relevant independent examination inlormation and lo establish that the indepenijent examiner Is aware of that Informatlon. Approved by the board and signed on its behalf by: G. Clinton {Chair) DATE ail.1. ItF
CHESTERFIELD CARE GROUP STATEMENT OF FINANCIAL ACTIVITIES includin Incorne and Ex enditure Account for the ear ended 31 MARCH 2024 Unrestricted Funds 202312024 202212023 INCOMING RESOURCES (Income) Local Authority charges Self funder attendance charges Other contril)utions Investment income - interest receivable Amenities and activities contributions Donations and legacies 210,341 138,036 229,668 187,576 65,550 43,277 8,822 3,162 6.822 6,528 5,165 7,535 Total incomiro resources 526,368 386,114 RESOURCES EXPENDED (Expenditure) Charitsble activities 498,245 377.103 Governance costs 19,897 17,946 Total resources expended 518,142 395.049 Net incomingl(outgoing) resources (net expenditure for the year) 8,226 (8,935) RECONCILIATION OF RESOURCES Total funds brought forward 251,534 260,469 Total funds carried forward £259,760 £ 251,534 There are no restricted funds in either year. All of the charity's activities are continuing and there are no recognised gains or losses for either this or the preceding year other than as included in the net income for the year as shown above.
CHESTERFIELD CARE GROUP BALANCE SHEET as at 31 MARCH 2024 202312024 202212023 FIXED ASSETS Tanglble fLxed assets 2,228 3.492 CURRENT ASSETS Debtors and accrued income Short tem deposits Cash at bank and in hand 20.892 225,120 40,565 13.549 210.307 48.085 286,577 271,941 CURRENT LIABILITIES Creditors: Amounts falling due within one year (29,045) (23,899) NET CURRENT ASSETS 257,532 248,041 NET ASSETS £259.760 £ 251.534 FUNDS Unrestricted £ 259,760 £ 251,534 For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtdn 8n audit of its accounts ft)r the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Ad with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companie5 subject lo the small companies, regime. Approved by the Board and signed on its behalf by: G Clinton (Cha5r} DATE tlL¥ . I. 2L
CHESTERFIELD CARE GROUP NOTES TO THE ACCOUNTS ft>i the ear ended 31 MARCH 2024 ACCOUNTING POLICIES The Accounts follow the requirements of the Statement of Recommended Practice for Accounting by Charities. Basis of accounting The Accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard ft)r Smaller Entities using the principal accounting policies set out below. The Accounts have been prepared on a going conrn basis which presumes that the Charity can continue in operational existen for 12 months following the date of approval of the Accounts. Income recognition Local and Public Authorty contracts are reviewed on an annual basis with funds allotted on a rCal year basis which is in line with the accounting period of the Chesterfield Care Group. d. Resources expended All expenditure is accounted for on the accruals basis and is allocated to the fund to which the expenses relate. A varied number of volunteers over the year support the charty undertaking duties such as befriending. helping with activities and pot washing. No value has been included in the Accounts. e. Taxation As a registered charity, the Project is exempt from corporation tax, but generally not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. Fixed assets and depreciation Fixed assets are stated at cost to the Care Group less depreciation. Depreciation is charged on a straight line basis over the expected useful economlc lives, most of which are considered to have a 5-year life. However, assets acquired under the terms of the previous contract with Derbyshire County Council were fully depreciated in the year of acquisition In order to benefit from the funding available. Pension contributions Contributions are made at rates set by the DeTbyshire County Council Pension Fund Actuary and advised to the Trustees by the Fund Administrator so as to spread the cost of pensions over the Servi lives of the employees in the scheme. Pension costs are recognised in the period in vthich they fall due with any differen between the charge to the statement of financial activities and the contributions payable being shown as an asset or liabilty in the balance sheet. The Care Group has appointed NOW Pensions as its statutory aut(Fenrol pension provider, a defined contribution scheme for staff not eligible to join the Derbyshire County Council Pension Fund. It contributes on behalf of employees in line with statutory requirements. -10-