REGISTERED COMPANY NUMBER: 03168259 (England and Wales) REGISTERED CHARITY NUMBER: 1054823
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for Grimsby, Cleethorpes and District Dial-A -Ride
Xeinadin Humber Limited 117-119 Cleethorpe Road Grimsby North East Lincs DN31 3ET
Grimsby, Cleethorpes and District Dial-A -Ride
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 |
Grimsby, Cleethorpes and District Dial-A -Ride
Report of the Trustees
for the Year Ended 31 March 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To act as a resource to provide accessible community transport for people who find it difficult to use public transport due to illness or disability based on the following eligibility:-
a) Age requirement is in line with qualifying for a national concessionary fare pass.
b) Physical or mental disability (including those with chronic illnesses e.g. heart, pulmonary) who have difficulty accessing public transport.
Public benefit
Providing accessible transport to those in need is in the Charity Commission's general guidance on public benefit and complies with section 17(5) of the 2011 Charities act when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.
Volunteer review
We continue to be blessed by excellent volunteers; some have worked for the charity for many years. The charity however still needs more volunteer drivers to ensure that it can continue to provide the continued level of service to the local community. We would be delighted to hear from any new volunteer drivers to help support the service.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We would first like to thank our funders for their support and all our volunteers and staff who without everybody's help it would not have been possible. During the last financial year, Dial a Ride has continued to provide accessible transport to those in need acting as a vital lifeline.
Passengers can book any number of journeys with one telephone call and they can book for others making the same journey. Nursing Homes, Group Dwellings etc can book an entire bus or buses for lunches or outings (when available).
Passengers ring the office preferably 3 to 4 days before they want to travel and book their ride. Our booking clerk will work out the route to be as efficient as possible, collecting people in the same area with similar travel requests. The service is door to door for the passengers and a companion. Dial a Ride can be used for any purpose, whether you are visiting friends and relatives, have an appointment at the doctors or hospital or are going out to work or shopping.
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Grimsby, Cleethorpes and District Dial-A -Ride
Report of the Trustees
for the Year Ended 31 March 2024
FINANCIAL REVIEW
Reserves policy
Incoming resources for the year amounted to £93,793 (2023: £117,327) and resources expended £134,989 (2023: £139,722).
The charity made a loss in the year due to falling income combined with increasing operating costs as our fleet gets older. The charity sold one of the fleet vehicles to raise additional cash.
Due to our financial issues we have had to increase our fares. We do this extremely reluctantly but it is necessary as we strive to find solutions to long term sustainability.
It is the policy of the charity to monitor unrestricted funds which are free reserves of the charity to achieve a minimum level of £15,000. This will provide sufficient funds to cover management, administration, support costs and to respond to emergency applications for grants which arise from time to time.
FUTURE PLANS
As always plans are in place to maximize the use of our current resources, maintain the existing fleet and continue to support as many people as we can in the local community.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The charity seeks to appoint trustees from those who share the same ethos. It seeks to identify those most suitable to bring a balance of skills and strengths to the board. Each trustee is given a job description which utilises their skills. New trustees are appointed by a majority of the trustees in office at that time.
Organisational structure
The charity has a board of trustees who meet regularly and are responsible for its strategic direction and policy.
Induction and training of new trustees
We have a policy for induction and training of trustees. As stated in our policy each trustee receives a training pack and are directed to guidance published by the Charity Commission.
Risk management
The trustees have examined the major strategic, business and operational risks that the charity faces and confirms that systems are in place to monitor and control these risks and ensure that the necessary steps can be taken when appropriate. Any major risks to which the charity is exposed will be reviewed in an emergency trustees meeting.
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Grimsby, Cleethorpes and District Dial-A -Ride
Report of the Trustees
for the Year Ended 31 March 2024
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
03168259
Registered Charity number
1054823
Registered office
The Ice House Victor Street Grimsby North East Lincs
Trustees
D M Houlton F S Bemrose J C Shepherd D McIntyre Mrs S E McIntyre (appointed 1.7.23) K Pennock (appointed 2.10.23) Ms F L Houlton (appointed 2.10.23 and resigned 9.10.23)
Independent Examiner
Xeinadin Humber Limited 117 - 119 Cleethorpe Road Grimsby North East Lincs DN31 3ET
Approved by order of the board of trustees on 14 November 2024 and signed on its behalf by:
J C Shepherd - Trustee
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Independent Examiner's Report to the Trustees of Grimsby, Cleethorpes and District Dial-A
-Ride
Independent examiner's report to the trustees of Grimsby, Cleethorpes and District Dial-A -Ride ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Stothard BSc (Hons) FCA
Xeinadin Humber Limited 117-119 Cleethorpe Road Grimsby North East Lincs DN31 3ET
14 November 2024
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Grimsby, Cleethorpes and District Dial-A -Ride
Statement of Financial Activities for the Year Ended 31 March 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,209 Charitable activities General 87,584 Investment income 2 - Total 93,793 EXPENDITURE ON Charitable activities General 131,139 Core - Other 1,350 Total 132,489 NET INCOME/(EXPENDITURE) (38,696) RECONCILIATION OF FUNDS Total funds brought forward 80,589 TOTAL FUNDS CARRIED FORWARD 41,893 |
Restricted fund £ - - - - - 2,500 - 2,500 (2,500) 15,000 12,500 |
31.3.24 Total funds £ 6,209 87,584 - 93,793 131,139 2,500 1,350 134,989 (41,196) 95,589 54,393 |
31.3.23 Total funds £ 18,483 98,831 13 117,327 135,680 2,500 1,542 139,722 (22,395) 117,984 95,589 |
|---|---|---|---|
The notes form part of these financial statements
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Grimsby, Cleethorpes and District Dial-A -Ride
Balance Sheet
31 March 2024
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 29,510 CURRENT ASSETS Debtors 8 8,911 Cash at bank and in hand 6,685 15,596 CREDITORS Amounts falling due within one year 9 (3,213) NET CURRENT ASSETS 12,383 TOTAL ASSETS LESS CURRENT LIABILITIES 41,893 NET ASSETS 41,893 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 12,500 - - - - - 12,500 12,500 |
31.3.24 Total funds £ 42,010 8,911 6,685 15,596 (3,213) 12,383 54,393 54,393 41,893 12,500 54,393 |
31.3.23 Total funds £ 64,127 25,298 8,934 34,232 (2,770) 31,462 95,589 95,589 80,589 15,000 95,589 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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continued...
Grimsby, Cleethorpes and District Dial-A -Ride
Balance Sheet - continued
31 March 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 14 November 2024 and were signed on its behalf by:
J C Shepherd - Trustee
The notes form part of these financial statements
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Grimsby, Cleethorpes and District Dial-A -Ride
Notes to the Financial Statements for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
These financial statements have been prepared under the historical costs convention and are in accordance with 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland (FRS 102)' effective 1 January 2019.
The Company has taken advantage of the exemption in Financial Reporting Standard No.1 from the requirement to produce a cash flow statement, on the grounds that it is a small company.
Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Funding grants, including funding grants for the purchase of fixed assets, are recognised in the full in the SOFA in the year in which they are receivable.
No amounts are included in the financial statements for services donated by volunteers. Gifts in kind donated for use by the charity are recognised as income when receivable.
Outgoing resources
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with use of the resources.
Fixed assets and depreciation - vehicles & office equipment
Fixed assets are included in the accounts at cost. Depreciation is provided to spread the cost of each asset over its expected useful life.
Depreciation of the vehicles is on a straight line basis assuming a 10 year useful life from the date when the vehicle was first registered.
Depreciation of office and electrical equipment is on a straight line basis over 3 years from its purchase date.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Restricted and unrestricted funds
The unrestricted general fund represents the net income received, which is applied in furtherance of the objects of the charity.
Restricted funds are funds that are used in accordance with specific restrictions imposed by the fund providers. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs where appropriate. The aim of each restricted fund is set out in these notes to the accounts.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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Grimsby, Cleethorpes and District Dial-A -Ride
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
2. INVESTMENT INCOME
| 2. | INVESTMENT INCOME | |||
|---|---|---|---|---|
| 31.3.24 | 31.3.23 | |||
| £ | £ | |||
| Bank interest received | - | 13 | ||
| 3. | NET INCOME/(EXPENDITURE) | |||
| Net income/(expenditure) is stated after charging/(crediting): | ||||
| 31.3.24 | 31.3.23 | |||
| £ | £ | |||
| Depreciation - owned assets | 13,460 | 15,736 | ||
| Other operating leases | 7,290 | 4,062 | ||
| Deficit on disposal of fixed assets | 157 | - | ||
| 4. | TRUSTEES' REMUNERATION AND BENEFITS | |||
| 31.03.24 | 31.03.23 | |||
| £ | £ | |||
| Trustees' remuneration | 24,000 | - |
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Administration staff No employees received emoluments in excess of £60,000. 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 18,483 Charitable activities General 98,831 Investment income 13 Total 117,327 EXPENDITURE ON Charitable activities General 135,680 Core - |
31.3.24 3 Restricted fund £ - - - - - 2,500 |
31.3.23 3 Total funds £ 18,483 98,831 13 |
|---|---|---|
| 117,327 | ||
| 135,680 2,500 |
continued...
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Grimsby, Cleethorpes and District Dial-A -Ride
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 7. TANGIBLE FIXED ASSETS COST At 1 April 2023 Disposals At 31 March 2024 DEPRECIATION At 1 April 2023 Charge for year Eliminated on disposal At 31 March 2024 NET BOOK VALUE At 31 March 2024 At 31 March 2023 |
Unrestricted fund £ 1,542 137,222 (19,895) 100,484 80,589 Plant and machinery £ 11,914 - 11,914 11,914 - - 11,914 - - |
Restricted fund £ - 2,500 (2,500) 17,500 15,000 Motor vehicles £ 188,840 (22,750) 166,090 124,713 13,460 (14,093) 124,080 42,010 64,127 |
Total funds £ 1,542 139,722 (22,395) 117,984 95,589 Totals £ 200,754 (22,750) 178,004 136,627 13,460 (14,093) 135,994 42,010 64,127 |
|---|---|---|---|
continued...
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Grimsby, Cleethorpes and District Dial-A -Ride
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
| 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors Prepayments 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Social security and other taxes Other creditors Accrued expenses 10. MOVEMENT IN FUNDS At 1.4.23 £ Unrestricted funds General fund 80,589 Restricted funds Core Fund 15,000 TOTAL FUNDS 95,589 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 93,793 Restricted funds Core Fund - TOTAL FUNDS 93,793 |
31.3.24 31.3.23 £ £ 4,502 4,843 4,354 20,230 55 225 8,911 25,298 31.3.24 31.3.23 £ £ 565 - 1,248 1,347 32 175 1,368 1,248 3,213 2,770 Net movement At in funds 31.3.24 £ £ (38,696) 41,893 (2,500) 12,500 (41,196) 54,393 Resources Movement expended in funds £ £ (132,489) (38,696) (2,500) (2,500) (134,989) (41,196) |
|---|---|
continued...
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Grimsby, Cleethorpes and District Dial-A -Ride
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.22 £ Unrestricted funds General fund 100,484 Restricted funds Core Fund 17,500 TOTAL FUNDS 117,984 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 117,327 Restricted funds Core Fund - TOTAL FUNDS 117,327 |
Net movement At in funds 31.3.23 £ £ (19,895) 80,589 (2,500) 15,000 (22,395) 95,589 Resources Movement expended in funds £ £ (137,222) (19,895) (2,500) (2,500) (139,722) (22,395) |
|---|---|
Purposes of restricted funds:
Restricted funds received and expended during the prior year were from the Coronavirus Job Retention Scheme for use towards employee salaries.
The restricted funds balance related to a donation of £25,000 received on 29/01/2019 from Grantscape's East Coast Community Fund towards the purchase of a new minibus. The grant had a 10 year restriction over subsequent use and disposal of the vehicle i.e. until 29/01/2029 which is being amortised evenly across that period.
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
continued...
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Grimsby, Cleethorpes and District Dial-A -Ride
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
12. MEMBERS' LIABILITY
The charity is incorporated as a limited company by guarantee and therefore has no share capital. The liability of each member is limited to £10.
13. CONTROL RELATIONSHIP
The company is limited by guarantee and as such is controlled by its trustees who, acting as a body, totally control all aspects of the running of the company.
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Grimsby, Cleethorpes and District Dial-A -Ride
Detailed Statement of Financial Activities for the Year Ended 31 March 2024
| Detailed Statement of Financial Activities for the Year Ended 31 March 2024 |
||
|---|---|---|
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 6,209 | 2,489 |
| Grants | - | 15,994 |
| 6,209 | 18,483 | |
| Investment income | ||
| Bank interest received | - | 13 |
| Charitable activities | ||
| Concessions | 47,469 | 58,215 |
| Fare income | 22,782 | 17,829 |
| Invoiced services | 12,000 | 13,000 |
| Registration fees | 979 | 923 |
| Fuel duty rebate | 4,354 | 8,864 |
| 87,584 | 98,831 | |
| Total incoming resources | 93,793 | 117,327 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 49,197 | 48,864 |
| Pensions | 948 | 904 |
| Equipment and software rental | 7,290 | 4,062 |
| Insurance | 11,548 | 11,834 |
| Motor and travel | 37,586 | 44,643 |
| Payroll support | 744 | 2,049 |
| Postage and stationery | 1,062 | 452 |
| Office rent | 9,953 | 7,656 |
| Sundries | 1,693 | 1,980 |
| Depreciation of tangible fixed assets | 13,461 | 15,736 |
| Loss on sale of intangible fixed assets | 157 | - |
| 133,639 | 138,180 | |
| Other | ||
| Regulatory compliance | 1,350 | 1,542 |
| Total resources expended | 134,989 | 139,722 |
| Net expenditure | (41,196) | (22,395) |
This page does not form part of the statutory financial statements
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