SUTTON ON TRENT VILLAGE FUND (Reg.No. 1054790) ANNUAL REPORT AND ACCOUNTS For the year ended 30th September 2025 SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2025 General Information Trustees' annual report Chairman's Statement Independent examiner's report Balance Sheet Profit & Loss Notes to the accounts ## SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2025 CHARITY REGISTERED NUMBER 1054790 ## REGISTERED ADDRESS 5 Grassthorpe Road Sutton on Trent NG23 6QD ## OFFICERS & TRUSTEES Chairman J. Pearson Secretary K. Wimpeney Treasurer M. Gough Other Trustees S. Favill D. Thomas A. Schofield M. Gregory A. Plant S. Stacey BANKERS Santander UK plc ## INDEPENDENT EXAMINER C. Sears 26 Main Street Sutton on Trent Newark SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2025 The trustees present their report for the year ended 30th September 2025 OBJECTIVES OF THE CHARITY The objects of the Village Fund are "the promotion of such charitable purposes in the parish of Sutton on Trent in the county of Nottinghamshire as the trustess shall in their absolute discretion and from time to time determine'. ## REVIEW OR PROGRESS AND ACHIEVEMENTS During the year we have supported organisations and projects shown in note 3 of the accounts. Applications for donations that were received and approved in the year amounted to £5,761.17. This is a significant increase in the amount donated during the previous year (£2,622.01) and is in line with the Treasurer's approach at the start of the financial year. Close liaison with local organisations will continue so that they are aware of the availability of funds. The Trustees anticipate the charity to have sufficient resources to meet all likely requests for donations in the forthcoming year. The Charity's principal source of income is generated from a village festival held in September. The trustees wish to place on record their thanks to the many volunteers who assist with the Festival. It is impossible to place a monetary value on this help but without it the Festival would not be possible. ## FINANCES As shown in the Statements, there was a surplus from activities of £5,342.44. This has been credited to the General Fund. A sum of £21,796.88 has been credited to the Deposit Account from Sum Up Sales. The General Fund has reserves of £54,583.84 and is an unrestricted fund comprised of the following elements: Fixed assets required for the annual Festival £3,823 Reserved for future festival costs and to supplement the Donations Fund £50,761 Total £54,584 ## INDEPENDENT EXAMINATION The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission. ## SUTTON ON TRENT VILLAGE FUND ## ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2025 ## CHAIRMAN'S REPORT I am pleased to present the Chairman’s Report for the Sutton on Trent Village Fund for the year ended 30th September 2025. This year, our family-friendly festival once again proved to be the cornerstone of our fundraising efforts. The event was well attended by residents and visitors alike, offering a wide range of activities, entertainment, and community engagement for all ages. The festival’s success is a testament to the hard work and dedication of our committee, volunteers, and supporters The festival remains our main source of revenue, and thanks to careful planning and enthusiastic participation, we achieved a strong financial outcome. This has enabled us to continue supporting local causes and initiatives in line with our stated donation targets. Over the past year, the Village Fund has made significant contributions to various groups and projects within the village, including our traditional support for the local school and PTA. Feedback from festival-goers has been overwhelmingly positive, with valuable suggestions for further improvement, which we will consider as we plan for next year. In summary, the Village Fund remains in a healthy financial position, allowing us to fulfil our commitment to the community. I would like to thank everyone involved for their continued support and look forward to another successful year ahead. Jon Pearson Chairman SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2025 I report on the accounts of Sutton on Trent Village Festival for the year ended 30th September 2025 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011. It is my responsibility to: * Examine the accounts under s145 of the 2011 Act * to follow the procedures laid down in the General Directions given by the Charity Commission (under s145(5)(b) and * to state whether particular matters have come to my attention BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements a. to keep accounting records in accordance with s.130 of the Act: and b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. The matters which did come to my attention were as follows: (a) Due to issues with the Santander Bank Account there was a large sum of money that was not deposited into the account for the accounting period. his has now been deposited. (b) There were 2 receipts sent to be paid after the accounting period, totalling £107. These have now been paid and this year efforts will be made for all accounts to be settled prior to the end of the accounting period. It was excellent to see that Mick Gough now has full ownership of the account which meets all legal requirements. There was also attention paid this year to stalls which had made a loss previously, for example the Climbing Wall only attended for 1 day. The aims of the Treasurer this year will be: to update the 4 signatories on the account, so they are all current and active committee members; and to review savings rates for the Deposit account to make sure the best rate of interest is being paid. Excellent accounting by Mick Gough. C. Sears 26 Main Street; Sutton on Trent; Newark, NG23 6PF |**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**||||| |---|---|---|---|---|---|---|---| ||||||||| |**ANNUAL REPORT AND ACCOUNTS**|||||||| |**for the year ended 30th September 2025**|||||||| ||||||||| ||||**2025**|||**2024**|| ||||£|£||£|£| |FIXED ASSETS|||||||| |Cost brought forward|||22,082|||22,082|| |Additions inyear|||0|||0|| |Disposals inyear|||0|||0|| |Total Cost at 30th September||||22,082|||22,082| ||||||||| |Depreciation brought forward|||18,259|||18,259|| |Depreciation charge foryear|||0|||0|| |Accumulated depreciation at 30th Sept||||18,259|||18,259| ||||||||| |NET BOOK VALUE||||3,823|||3,823| ||||||||| |CURRENT ASSETS|||||||| |Stock|(note 4)||0|||0|| |Debtors|(note 5)||0|||0|| |Bank Deposit|||40485.46|||42,233|| |Bank Current|||180.42|||2,664|| |Cash in hand|||10094.96|||521|| ||||||||| ||||50,761|||45,419|| ||||||||| |CURRENT LIABILITIES|||||||| |Expense creditors(note 6)|||107|||0|| ||||||||| ||||107|||0|| |NET CURRENT ASSETS||||50,654|||45,419| ||||||||| |TOTAL NET ASSETS||||54,477|||49,242| ||||||||| |**CHARITY FUNDS**|||||||| |General Fund||||49,477|||45,014| |Donations Fund||||5,000|||2,500| ||||||||| |||||54,477|||47,514| ||||||||| |These Accounts were approved bythe Trustees on …………………||||||………………|………………| ||||||||| |J. Pearson(Chairman)…………………………………………………………………………..|||||||| ||||||||| |M. Gough(Treasurer)………………………………………………………………….|||||||| These Accounts were approved by the Trustees on ………………………………………………… |**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**|||||||| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |**ANNUAL REPORT AND ACCOUNTS**|||||||||| |**for theyear ended 30th September 2025**|||||||||| ||||||||||| |||||**2025**|||**2024**||| |||||£|£||£|£|| ||||||||||| |**GENERAL FUND(note 1)**|||||||||| ||||||||||| |FUND RAISING INCOME|||||||||| |Donations in||||485|||640||| |Previous Years Income||||0|||0||| |Festival income||||49,940|||43,921||| ||||||50,425|||44,561|| ||||||||||| |INVESTMENT INCOME|||||||||| |Bank interest received||||404|||392||| ||||||404|||392|| ||||||||||| |TOTAL INCOME|||||50,828|||44,952|| ||||||||||| ||||||||||| |FUND RAISING EXPENDITURE|||||||||| |Expenses re lastyear Festival||||0|||0||| |Festival expenditure||||45,486|||43,409||| ||||||45,486|||43,409|| ||||||||||| |LEGAL EXPENDITURE||||0|||||| |ADMINSTRATIVE EXPENDITURE||||0|||0||| ||||||0|||0|| ||||||||||| |TOTAL EXPENDITURE|||||45,486|||43,409|| ||||||||||| |NET INCOME /(EXPENDITURE)|||||5,342|||1,544|| |Amounts transferred to Donations Fund|||||5,000|||2,500|| ||||||342|||-956|| |Balance at start of theyear|||||45,418|||45014|| ||||||||||| |BALANCE AT END OF THE YEAR|||||45,761|||42,918|| ||||||||||| ||||||||||| |**DONATIONS FUND(note 1)**|||||||||| ||||||||||| |Balance at start of theyear|||||2,500|||2,500|| |Transferred from General Fund|||||8,261|||2,622|| ||||||10,761|||5,122|| |Less donations inyear(note 3)|||||(5,761)|||(2,622)|| ||||||||||| |BALANCE AT END OF THE YEAR|||||5,000|||2,500|| |**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**|**SUTTON ON TRENT VILLAGE FUND**||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||| |**ANNUAL REPORT AND ACCOUNTS**|||||||||||| |**for the year ended 30th September 2025**|||||||||||| ||||||||||||| |**1. ACCOUNTING POLICIES**|||||||||||| |**General**-These accounts have been prepared under the historical cost conventon and in accordance with applicable|||||||||||| |accountng standards and where appropriate the Statement of Recommended Practce on Accountng by Charites.|||||||||||| ||||||||||||| |**Depreciaton and stocks**-As there has not been an assessment of the value of assets held no depreciaton has|||||||||||| |been calculated. A full (ongoing) audit of all assets is being conducted and wil be completed prior to any further|||||||||||| |depreciaton calculated.|||||||||||| ||||||||||||| |**General Fund**-The purpose of the General Fund is to enable the charity to meet its expenditure commitments for the|||||||||||| |following year. This principally is inteneded to cover the costs of the village festval which is held each September.|||||||||||| ||||||||||||| |**Donatons Fund** -This fund represents amounts set aside for potental donatons in subsequent fnancial years arising|||||||||||| |from funds rasied to date.|||||||||||| ||||||||||||| |**2. PROFIT ON FUND RAISING ACTIVITIES**|||||||||||| |||||||**2025**||**2024**|||| |||||||£||£|||| ||||||||||||| |Donatons to fund||||||485||640|||| |Bank Interest||||||404||392|||| |Festval proft||||||10,215||1,544|||| ||||||||||||| |||||||11,104||2,576|||| ||||||||||||| |Festval Proft is afer charging:-|||||||||||| ||Depreciaton on fxed assets|||||0||0|||| ||||||||||||| ||||||||||||| |**3. DIRECT CHARITABLE EXPENDITURE**|||||||||||| |Donatons approved in the fnancial year were as follows:-|||||||||||| |SOT School||||||228||1,100|||| |Falls group||||||1000||1,000|||| |Unity Festval Editon||||||479||627|||| |Jigsaw Hire Scheme||||||0||250|||| |Methodist / All Saints church||||||150||158|||| |Outstanding Rafe Prize||||||0||50|||| |Flowers for S. Storer Funeral||||||0||50|||| |Wine for Auditor||||||20||15|||| |Suton on Trent W.I.||||||160||0|||| |Tower Concrete (Christmas Tree)||||||198||0|||| |Newark District Round Table (Santa Sleigh)||||||100||0|||| |Coaches for School to atend Panto (Narshalls of SoT)||||||1125||0|||| |Suton on Trent Sports Club||||||2800||0|||| ||||||||||||| |||||||6,260||3,249|||| ||||||||||||| |**4. STOCK**|||||||||||| |Festval Stocks|||||||||||| |||||||0||0|||| ||||||||||||| |**5. DEBTORS**|||||||||||| ||||||||||||| |||||||0||0|||| |**6.CREDITORS**|||||||||||| |Festval expenses unpaid at y/e||||||107||0|||| |Legal expenses to be paid||||||0||0|||| ||||||||||||| |||||||**107**||**0**|||| |**7. TRUSTEES' REMUNERATION AND EXPENSES**|||||||||||| |During the year no remuneraton was paid, directly or indirectly, to any tr|||||||ustee or any person known to be connected||||| |with any trustee.|||||||||||| ||||||||||||| |No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year other|||||||||||| |than for reimbursement of goods and services purchased on behalf of the charity.||||||||||||