## **SUTTON ON TRENT VILLAGE FUND** (Reg.No. 1054790) **ANNUAL REPORT AND ACCOUNTS** For the year ended 30th September 2023 ## SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2023 General Information Trustees' annual report Independent examiner's report Statement of financial activities Balance Sheet Notes to the accounts ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2023** CHARITY REGISTERED NUMBER 1054790 REGISTERED ADDRESS 1 The Cuckstools Sutton on Trent NG23 6LR ## OFFICERS & TRUSTEES Chairman D Thomas (resigned Feb 2023) J. Pearson (appointed Feb 2023) Secretary D Swainson Treasurer C Ashman Other Trustees J Barnes A Barnes (resigned Feb 2023) A.Schofield M Gregory A Plant M Taylor (resigned Feb 2023) D Thomas S Stacey (appointed Feb 2023) BANKERS Santander UK plc INDEPENDENT EXAMINER M. Harness Forge Close Sutton on Trent NG23 6PZ ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2023** The trustees present their report for the year ended 30th September 2023. ## OBJECTIVES OF THE CHARITY The objects of the Village Fund are "the promotion of such charitable purposes in the parish of Sutton on Trent in the county of Nottinghamshire as the trustess shall in their absolute discretion and from time to time determine'. ## REVIEW OR PROGRESS AND ACHIEVEMENTS During the year we have supported organisations and projects shown in note 3 of the accounts. Applications for donations that were received and approved in the year amounted to £2944. This is only slightly over the donation fund which has not been increased in a number of years. The trustees considered it to be in keeping with the objectives and to increase the donation fund for the year accordingly. The Trustees anticipate the charity to have sufficient resources to meet all likely requests for donations in the forthcoming year. The Charity's principle source of income is generated from a village festival held in September. The trustees wish to place on record their thanks to the many volunteers who assist with the Festival. It is impossible to place a monetary value on this help but without it the Festival would not be possible. ## FINANCES As shown in the Statements there was a surplus from activities of £13349. This has been credited to the General Fund. The sum of £2944 has been transferred from the General Fund in order to replenish the Donation Fund. The General Fund has reserves of £45014 and is an unrestricted fund comprised of the following elements : |Fixed assets required for the annual Festival
Reserved for future festival costs and to supplement the Donations Fund|3,823
41,191
45,014| |---|---| ## INDEPENDENT EXAMINATION The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS** ## **for the year ended 30th September 2023** CHAIRMAN'S REPORT 2023 was a very positive year for the Village Fund. We maintained a good record of donations in the Village finishing just above our stated target with some excellent causes benefitting. The Festival was incredibly successful this year and we have taken the opportunity to build new relationships with acts and stallholders as well as further solidifying some long standing ones to ensure a longevity through variety. This success will also give us the scope to look at new e ndeavours for the Village Fund in the future. It is a testament to the Committee and the Village as a whole that The Festival is still as well attended and well-loved as it is after so many years. Jon Pearson - Chairman ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS** ## **for the year ended 30th September 2023** I report on the accounts of Sutton on Trent Village Festival for the year ended 30th September 2023 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011. ## It is my responsibility to: - Examine the accounts under s145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under s145(5)(b) and - to state whether particular matters have come to my attention ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements a. to keep accounting records in accordance with s.130 of the Act: and b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ……………………………………… Date ……………………….. M F Harness 2, Forge Close Sutton on Trent ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2023** |FIXED ASSETS
Cost brought forward
Additions in year
Disposals in year
Total Cost at 30th September
Depreciation brought forward
Depreciation charge for year
Accumulated depreciation at 30th Sept
NET BOOK VALUE
CURRENT ASSETS
Stock
(note 4)
Debtors
(note 5)
Bank Deposit
Bank Current
Cash in hand
CURRENT LIABILITIES
Expense creditors (note 6)
NET CURRENT ASSETS
TOTAL NET ASSETS
**CHARITY FUNDS**
General Fund
Donations Fund|**2023**
£
£
19,982
2,100
0
22,082
17,303
956
18,259
3,823
0
330
38,833
7,822
396
47,381
3,690
3,690
43,691
47,514
45,014
2,500
47,514|**2022**
£
£
19,109
873
0
19,982
16,632
671
17,303
2,679
0
2,056
16,335
18,476
413
37,280
2,850
2,850
34,430
37,109
34,609
2,500
37,109| |---|---|---| These Accounts were approved by the Trustees on ………………………………………………………………. J Pearson (Chairman)………………………………………………………………………….. C Ashman (Treasurer)…………………………………………………………………. ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS** **for the year ended 30th September 2023** |**GENERAL FUND (note 1)**
FUND RAISING INCOME
Donations in
Previous years income
Festival income
INVESTMENT INCOME
Bank interest received
TOTAL INCOME
FUND RAISING EXPENDITURE
Expenses re last year Festival
Festival expenditure
LEGAL EXPENDITURE
ADMINSTRATIVE EXPENDITURE
TOTAL EXPENDITURE
NET INCOME / (EXPENDITURE)
Amounts transferred to Donations Fund
Balance at start of the year
BALANCE AT END OF THE YEAR
**DONATIONS FUND (note 1)**
Balance at start of the year
Transferred from General Fund
Less donations in year (note 3)
BALANCE AT END OF THE YEAR|£
£
3960
200
42,041
46,201
141
141
46,342
240
31,535
31,775
1,218
1,218
32,993
13,349
(2,944)
10,405
34,609
45,014
2,500
2,944
5,444
(2,944)
2,500
**2023**|**2022**
£
£
2150
33,221
35,371
14
14
35,386
10
28,253
28,263
2,640
90
2,730
30,993
4393
(8,011)
(3618)
38227
34609
2,500
8,011
10,511
(8,011)
2,500| |---|---|---| ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS** ## **for the year ended 30th September 2023** ## **1. ACCOUNTING POLICIES** **General** - These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and where appropriate the Statement of Recommended Practice on Accounting by Charities. **Depreciation and stocks** - Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost evenly over the assets' estimated useful lives. The depreciation rate used is 20% on cost. **General Fund** - The purpose of the General Fund is to enable the charity to meet its expenditiure commitments for the following year. This principally is inteneded to cover the costs of the village festival which is held each September. **Donations Fund** - This fund represents amounts set aside for potential donations in subsequent financial years arising from funds rasied to date. ## **2. PROFIT ON FUND RAISING ACTIVITIES** |Donations to fund
Bank Interest
Festival profit
Festival Profit is after charging:-
Depreciation on fixed assets
**3. DIRECT CHARITABLE EXPENDITURE**
Donations approved in the financial year were as follows:-
SOT School - Pantomime
SOT school sports equipment
Flyers for village jubilee events
Village Christmas cards
Methodist church
Falls group
Sutton welcome mugs
Arts and Garden Flyer
Unity Festival Edition
PTA
**4. STOCK**
Festival Stocks
**5. DEBTORS**
PTA
Simply Sweets
Co-op
Thaymers
**6.CREDITORS**
Festival expenses unpaid at y/e
Legal expenses to be paid|**2023**
£
3,960
141
13,349
17,450
956
1,050
994
900
2,944
0
50
30
250
330
2,370
1,320
**3690**|**2022**
£
2,150
14
7,033
9,197
671
600
0
66
0
1000
260
166
78
519
5322
8,011
0
1991
65
2,056
1,530
1,320
**2850**| |---|---|---| ## **7. TRUSTEES' REMUNERATION AND EXPENSES** During the year no remuneration was paid, directly or indirectly, to any trustee or any person known to be connected with any trustee. No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year other than for reimbursement of goods and services purchased on behalf of the charity.