**----- Start of picture text -----**
Online Friday Saturday Saturday Saturday Sunday Sunday 2021
before cash Friday card Friday Total cash card Total cash Card Sunday Total Total expenses profit GPR 2021 takings expenses 2021 profit +/- %
Independent stalls (see below £0.00 £653.40 £653.40 £ 40.00 £ 40.00 £693.40 £ - £ 693.40 100.00% £ 581.80 £ - £ 581.80 19.18%
Gate 2479 £2,479.00 £ 2,504.00 £ 1,498.50 £4,002.50 £ 826.80 £ 526.50 £ 1,353.30 £7,834.80 £ 433.13 £ 7,401.67 94.47% £ 7,198.40 £ - £ 7,198.40 2.82%
Bar £ 102.50 £ 104.51 £207.01 £ 4,703.20 £ 5,644.56 £10,347.76 £ 1,560.85 £ 998.75 £ 2,559.60 £13,114.37 £ 8,639.82 £ 4,474.55 34.12% £ 11,453.09 £ 6,901.84 £ 4,551.25 -1.69%
BBQ £0.00 £ 1,021.50 £ 291.50 £1,313.00 £ 1,141.40 £ 336.50 £ 1,477.90 £2,790.90 £ 1,379.91 £ 1,410.99 50.56% £ 2,831.72 £ 1,492.25 £ 1,339.47 5.34%
Refreshments £0.00 £ 717.31 £717.31 £ 719.30 £ 719.30 £1,436.61 £ 286.43 £ 1,150.18 80.06% £ 1,228.55 £ 356.68 £ 871.87 31.92%
Raffle £0.00 £ 335.50 £335.50 £ 412.50 £ 412.50 £748.00 £ 8.97 £ 739.03 98.80% £ 350.00 £ 10.47 £ 339.53 117.66%
Tombola & cakes £0.00 £ 336.10 £336.10 £ 288.49 £ 288.49 £624.59 £ 95.12 £ 529.47 84.77% £ 547.20 £ 118.62 £ 428.58 23.54%
Books £0.00 £ 238.50 £238.50 £ 155.40 £ 155.40 £393.90 £ 393.90 100.00% £ 334.54 £ 334.54 17.74%
Bric a Brac £ 120.00 £120.00 £ 1,081.06 £1,081.06 £ 744.82 £ 744.82 £1,945.88 £ 1,945.88 100.00% £ 2,045.03 £ 2,045.03 -4.85%
Clothes £0.00 £ 780.00 £ 3.00 £783.00 £ 658.85 £ 658.85 £1,441.85 £ - £ 1,441.85 100.00% £ 1,172.63 £ - £ 1,172.63 22.96%
Inflatables £0.00 £ 545.00 £ 152.50 £697.50 £ 104.90 £ 104.90 £802.40 £ 1,760.00 -£ 957.60 -119.34% £ 1,313.41 £ 1,575.00 -£ 261.59 266.07%
Human fruit machine £0.00 £ 51.00 £51.00 £ 51.22 £ 51.22 £102.22 £ 71.40 £ 30.82 30.15% £ 131.00 £ 100.30 £ 30.70 0.39%
Crafty Friday £ 35.00 £35.00 £0.00 £ - £35.00 £ 47.70 -£ 12.70 -36.29% £ 43.80 £ 30.70 -141.37%
Facepainter £0.00 £0.00 £ 82.75 £ 82.75 £82.75 £ 300.00 -£ 217.25 -262.54%
Paul Temple penny arcade £0.00 £0.00 £ 97.45 £ 97.45 £97.45 £ 400.00 -£ 302.55 -310.47%
2,479.00 257.50 104.51 2,841.01 12,966.57 7,590.06 20,556.63 6,884.73 1,861.75 8,746.48 32,144.12 13,422.48 18,721.64 29,231.17 10,555.16 18,662.91
Independent Stalls
Fiona Price 10
Fiona Price's mum 10
South normanton cat sanctuary 30 Total from all stalls 32,144.12
Yoga 60
fun in the sun 50 less event brite 2,479.00
chink 10 less sum up 9,586.32
coffee man 100 less not received yet 25
Sophies bran tub 70
Thaymers Ice cream 120
Simply sweets 30 paid card to cash acc 20,053.80
Scott Cheyette toys 50
Newark Art Gallery 10 10
Steph Tyers -stumped handmade 10 10
Sarah Jewellery 10
Carries Animal corner 10 10
Co-op pitch fee C202222 25 bank
Bruce addison 58.4
653.4 40 £693.40
**----- End of picture text -----**
|**Event Takings**
Gate
Programme Sales
Bar
BBQ
Refreshments
Raffles
Tombola
Book Stall
Bric a Brac
Clothes Stall
Human Fruit Machine
Inflatables
Crafty Friday
Facepainter
Paul Temple penny arcade
**Other Income**
Previous year income
Bank Interest
Crafts stalls & Pitch rentals
Programme advertising
Sponsorship and Donations
Total income
**Expenses**
Entertainment
Equipment & Services
Depreciation of equipment
Bar Costs
BBQ costs
Refreshments
Gate
Raffle and Tombola Costs
Programme Printing
Bad debt written off
Licences and Regulatory Costs
Clothes Stall
Postage and Stationary
staff / volunteers
Prior Year Costs
Account adjustment
Total Expenses
Festival Profit
Solicitors Expenses
Donations made from fund
Profit after donations|2022
2021
7,834.80
£
7,198.40
£
-
£
109.50
£
13,114.37
£
11,453.09
£
2,790.90
£
2,831.72
£
1,436.61
£
1,228.55
£
748.00
£
350.00
£
624.59
£
547.20
£
393.90
£
334.54
£
1,945.88
£
2,045.03
£
1,441.85
£
1,172.63
£
102.22
£
131.00
£
802.40
£
1,313.41
£
35.00
£
82.75
£
97.45
£
222.00
£
14.49
£
2.82
£
£693.40
581.80
£
855.00
£
580.00
£
2,150.00
£
223.95
£
35,385.61
£
30,103.64
£
10,760.41
£
6,149.42
£
3,580.82
£
2,555.56
£
670.18
£
619.47
£
8,639.82
£
6,901.84
£
1,379.91
£
1,492.25
£
286.43
£
356.68
£
433.13
£
104.09
£
129.09
£
336.77
£
245.80
£
1,326.22
£
1,485.02
£
-
£
-
£
90.00
£
112.99
£
734.78
£
630.09
£
10.00
£
52.73
£
28,352.56
£
20,730.94
£
7,033.05
£
9,372.70
£
2,640.00
£
8,010.69
£
646.60
£
3,617.64
-£
8,726.10
£|**Balance Sheet**
Assets
Fixed Assets NBV
Current Account
Deposit account
Cash
Debtors
Liabilities
Creditors
Net assets
Capital account
Net assets Bf
Profit / Loss
Net assets cf
DIFFERENCE|**2022**
**2021**
2,680.70
£
2,477.89
£
18,475.98
£
25,890.32
£
16,334.90
£
12,670.17
£
413.04
£
29.61
£
2,055.73
£
20.00
£
39,960.35
£
41,087.99
£
2,850.00
£
£360.00
2,850.00
£
£360.00
37,110.35
£
40,727.99
£
40,727.99
£
3,617.64
-£
37,110.35
£
-
£| |---|---|---|---| ## **SUTTON ON TRENT VILLAGE FUND** (Reg.No. 1054790) **ANNUAL REPORT AND ACCOUNTS** For the year ended 30th September 2022 ## SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022 General Information Trustees' annual report Independent examiner's report Statement of financial activities Balance Sheet Notes to the accounts ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022** ## CHARITY REGISTERED NUMBER 1054790 REGISTERED ADDRESS 1 The Cuckstools Sutton on Trent NG23 6LR ## OFFICERS & TRUSTEES Chairman D. Thomas Secretary R. Lott (Resigned Feb 2022) D Swainson (Appointed Feb 2022) Treasurer C Ashman Other Trustees Jo Barnes A Barnes J Rayner (resigned Feb 2022) A.Schofield M Gregory A Plant M Taylor BANKERS Santander UK plc INDEPENDENT EXAMINER M. Harness Forge Close Sutton on Trent NG23 6PZ ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022** The trustees present their report for the year ended 30th September 2022. ## OBJECTIVES OF THE CHARITY The objects of the Village Fund are "the promotion of such charitable purposes in the parish of Sutton on Trent in the county of Nottinghamshire as the trustess shall in their absolute discretion and from time to time determine'. ## REVIEW OR PROGRESS AND ACHIEVEMENTS During the year we have supported organisations and projects shown in note 3 of the accounts. Applications for donations that were received and approved in the year amounted to £8010.69. This is above the anticipated donation fund due to an extra-ordinary request from the school PTA. The trustees considered it to be in keeping with the objectives and to increase the donation fund for the year accordingly. The Trustees anticipate the charity to have sufficient resources to meet all likely requests for donations in the forthcoming year. The Charity's principle source of income is generated from a village festival held in September. The trustees wish to place on record their thanks to the many volunteers who assist with the Festival. It is impossible to place a monetary value on this help but without it the Festival would not be possible. ## FINANCES As shown in the Statements there was a surplus from activities of £7033. This has been credited to the General Fund. The sum of £8011 has been transferred from the General Fund in order to replenish the Donation Fund. The General Fund has reserves of £34609 and is an unrestricted fund comprised of the following elements : |Fixed assets required for the annual Festival
Reserved for future festival costs and to supplement the Donations Fund|2,679
31,930
34,609| |---|---| ## INDEPENDENT EXAMINATION The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022** ## CHAIRMAN'S REPORT Another successful year for the Village Fund with donations to causes in the Village well above our stated target. This is also in addition to the over £5,000 donated to the PTA by allowing them to run the gate at the festival. The festival itself was again a great success, well organised by the whole Committee and with a good variety of new and returning acts resulting in good customer feedback and a good return on the investment of time and money. This sees the Fund remaining well placed to continue into the next year. David Thomas - Chairman ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022** I report on the accounts of Sutton on Trent Village Festival for the year ended 30th September 2022 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011. ## It is my responsibility to: - Examine the accounts under s145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under s145(5)(b) and - to state whether particular matters have come to my attention ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements a. to keep accounting records in accordance with s.130 of the Act: and - b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ……………………………………… Date ……………………….. M F Harness 2, Forge Close Sutton on Trent ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022** |FIXED ASSETS
Cost brought forward
Additions in year
Disposals in year
Total Cost at 30th September
Depreciation brought forward
Depreciation charge for year
Accumulated depreciation at 30th Sept
NET BOOK VALUE
CURRENT ASSETS
Stock
(note 4)
Debtors
(note 5)
Bank Deposit
Bank Current
Cash in hand
CURRENT LIABILITIES
Expense creditors (note 6)
NET CURRENT ASSETS
TOTAL NET ASSETS
**CHARITY FUNDS**
General Fund
Donations Fund|**2022**
£
£
19,109
873
0
19,982
16,632
671
17,303
2,679
0
2,056
16,335
18,476
413
37,280
2,850
2,850
34,430
37,109
34,609
2,500
37,109|**2021**
£
£
18,862
494
247
19,109
16,012
620
16,632
2,477
0
20
12,670
25,890
30
38,610
360
360
38,250
40,727
38,227
2,500
40,727| |---|---|---| These Accounts were approved by the Trustees on ………………………………………………………………. D Thomas (Chairman)………………………………………………………………………….. C Ashman (Treasurer)…………………………………………………………………. ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS** **for the year ended 30th September 2022** |**GENERAL FUND (note 1)**
FUND RAISING INCOME
Donations in
Festival income
INVESTMENT INCOME
Bank interest received
TOTAL INCOME
FUND RAISING EXPENDITURE
Expenses re last year Festival
Festival expenditure
LEGAL EXPENDITURE
ADMINSTRATIVE EXPENDITURE
TOTAL EXPENDITURE
NET INCOME / (EXPENDITURE)
Amounts transferred to Donations Fund
Balance at start of the year
BALANCE AT END OF THE YEAR
**DONATIONS FUND (note 1)**
Balance at start of the year
Transferred from General Fund
Less donations in year (note 3)
BALANCE AT END OF THE YEAR|£
£
2150
33,221
35,371
14
14
35,386
10
28,253
28,263
2,640
90
2,730
30,993
4,393
(8,011)
(3,618)
38,227
34,609
2,500
8,011
10,511
(8,011)
2,500
**2022**|**2021**
£
£
224
29,877
30,101
3
3
30,104
53
20,565
20,618
113
113
20,731
9373
(647)
8726
29501
38227
2,500
647
3,147
(647)
2,500| |---|---|---| ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2022** ## **1. ACCOUNTING POLICIES** **General** - These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and where appropriate the Statement of Recommended Practice on Accounting by Charities. **Depreciation and stocks** - Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost evenly over the assets' estimated useful lives. The depreciation rate used is 20% on cost. **General Fund** - The purpose of the General Fund is to enable the charity to meet its expenditiure commitments for the following year. This principally is inteneded to cover the costs of the village festival which is held each September. **Donations Fund** - This fund represents amounts set aside for potential donations in subsequent financial years arising from funds rasied to date. ## **2. PROFIT ON FUND RAISING ACTIVITIES** |Donations to fund
Bank Interest
Festival profit
Festival Profit is after charging:-
Depreciation on fixed assets
**3. DIRECT CHARITABLE EXPENDITURE**
Donations approved in the financial year were as follows:-
SOT School - Pantomime
SOT school sports equipment
Flyers for village jubilee events
Village Christmas cards
Methodist church
Falls group
Sutton welcome mugs
Arts and Garden Flyer
Unity Festival Edition
PTA
**4. STOCK**
Festival Stocks
**5. DEBTORS**
PTA
Programme advertising
**6.CREDITORS**
Festival expenses unpaid at y/e
Legal expenses to be paid|**2022**
£
2,150
14
7,033
9,197
671
600
0
66
0
1000
260
166
78
519
5322
8,011
0
1991
65
2,056
1,530
1,320
**2850**|**2021**
£
224
3
9,373
9,600
620
-
500
0
62
85
647
0
20
20
360
**360**| |---|---|---| ## **7. TRUSTEES' REMUNERATION AND EXPENSES** During the year no remuneration was paid, directly or indirectly, to any trustee or any person known to be connected with any trustee. No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year other than for reimbursement of goods and services purchased on behalf of the charity.