2024-12-31-accounts

Trustees' Annual Report

For the period

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Section A				Reference and administration					details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
				79th Bushey& OhxeyScout Group
				79th Bushey& OhxeyScout Group
				Park Avenue,
				Bushey,Herts
				Postcode				W		D	2	3	2	B	D

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Mervyn Lobo	Chair
	Brian Fox	GLV(ex officio)
	Melissa Fox	Treasurer
	Kira Wilkinson	None
	Eileen Ching	GroupAdministrator

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The 79th Bushey & Oxhey Scout Group governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The 79th Bushey & Oxhey Scout Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board currently consist of the Chair, Treasurer and 1 Ex Officio Trustee (Group Lead Volunteer), Group Administrator and one scouting parent. The Trustee Board plans to meet 3 times a year. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The 79th Bushey & Oxhey Scout Group governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The 79th Bushey & Oxhey Scout Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board currently consist of the Chair, Treasurer and 1 Ex Officio Trustee (Group Lead Volunteer), Group Administrator and one scouting parent. The Trustee Board plans to meet 3 times a year. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

2 LT700001 (27 February 2024)

Section B	Structure, governance and management (continued)	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risk which they believe the Group is exposed, these have b reviewed and systems have been established to mitiga against them. The main areas of concern that have be identified are: 1. Damage to the building, property and equipment: Th Group has sufficient buildings and contents insurance place to mitigate against permanent loss. 2. Injury to leaders, helpers, supporters and members:	s to een te en e in The out imarily . The The e the orarily iant the rs to an as a s a Group place
	Group through the capitation fees contributes to the Sc Associations national accident insurance policy. Risk Assessments are undertaken before all activities. 3. Reduced income from fund raising: .The Group is pr reliant upon income from subscriptions and fundraising Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. Board could raise the value of subscriptions to increas income to the Group on an ongoing basis, either temp or permanently. 4. Reduction or loss of leaders: The Group is totally rel upon volunteers to run and administer the activities of Group. If there was a reduction in the number of leade unacceptable level in a particular section or the Group whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 5. Reduction or loss of members: The Group provides activities for all young people aged 4 to 14. If there wa reduction in membership in a particular section or the as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 6. Financial Mismanagment & loss: The Group has in

3 LT700001 (27 February 2024)

g p p systems of internal controls that are designed to provide reasonable assurance against financial mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

4 LT700001 (27 February 2024)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) The Group is wholly run and supported by volunteers. statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Throughout the year the Group's Section Leaders and assistants have delivered a varied programm of Scouting activities, both indoors and outdoors. Youmay chooseto include further The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	Throughout the year the Group's Section Leaders and assistants have delivered a varied programm of Scouting activities, both indoors and outdoors.
	The Group is wholly run and supported by volunteers.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

5 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Group has increased it's membership of young people to 96. The number of young people in Squirrels, Beavers and Cubs gaining badges and Top awards has increased. The Groups' financial position has been enhanced by fund raising and grant applications.
Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs, circa £3,000.00. The Group held reserves of approximately £6,000.00 against this at year end. This is above the level required for yearly operating expenses.
	N/A

6 LT700001 (27 February 2024)

Further financial review details (optional information)

information, where relevant, about: • investment policy and objectives; Youmay chooseto include additional • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity;	Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Planned improvements to HQ toilets,roof and floors.. Recruitment of additional Leaders & volunteers. Planned Fund raising activities during 2025 include: Sponsored cycle ride, Afternoon Tea, Christmas Wreath making, Christmas Fair & Carol singing, Quiz Night, Bushey & Oxhey Round Table Santa float collection.
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair) Date	Mervyn Lobo	Mervyn Lobo	Mervyn Lobo	Mervyn Lobo	Mervyn Lobo	Mervyn Lobo	Mervyn Lobo	Melissa Fox
	Mervyn Lobo							Melissa Fox
	Chair							Treasurer
	0 5 0 6 2 0 2 5
	0	5	0	6	2	0	2	5

7 LT700001 (27 February 2024)

79[th] Bushey & Oxhey Scout Group

[Watford South District]

ANNUAL ACCOUNTS 2024

INCOME: Banked £25,937.83 Bank Interest £72.16 Total Income £26,009.99

EXPENDITURE:

Banked £20,358.23 Total Expenditure £20,358.23

PETTY CASH RECONCILIATION:

Held @ 01/01/2024 £19.24 To Petty Cash £26.50 From Petty Cash £14.17 Held @ 31/12/2024 £31.57

BANK STATEMENTS:

LEDGER:

01/01/2024 £15,249.22 Income £26,009.99 31/12/2024 £20,900.98 Expenditure £20,358.23 Gain/Loss £5,651.76 Gain/Loss £5,651.76

Signed: Melissa Fox(Group Treasurer)

Date: 05/03/25

SUPPORTED BY SUPPORTED BY Group Scout Leader – Brian Fox. Group Chairman – Mervyn Lobo Group Treasurer – Melissa Fox fa Group Secretary – Eileen Chong apS Scout Association No. 37094 Charity No. 1054750

Scouts Watford South Dlstrlct Scout Counal Stout Ass(Kiation National Registration Number ICW1453 Registered Charity Number 302599 7th March 2025 Dlstrlrt Group Treasurer 79th 8ushey & Oxhey Scout Group 2024 Accounts Annual review of your accounts As a local Scout Group. you are an unincorporated body and as such there are no legal requirements regardingforniat and auditin8 of accounts. On advice from The Scout Association who would have drawn on the legislatlon for Ilmited companies and charities you have prepared this receipt & payments account based ofi the guidelines they have recommended. Whilst it is not necessary for the accounts to be audited, you have also adopted the recommendation that these accounts be independently examined which involves the following procedures: comparison of these accounts with the accounting records; inspection of all accountin8 records for material errors- analytical review of the accounts to identify problems; review of accounting policies. material assumptions & judgements; and the examiner has a150 obtained an understanding of our actlvities & accounting systems. the nature of our assets, liabilities, income & expenditure to be able to plan this work properly. l am pleased to say that your accounts are in first class order being detailed and accurate. I would like to take this opportunityto thank you on behalf of the Watford South District for all you do. Signed. Barry in Distrirt Treasurer Barry Hulin 91 Grover Road Oyhey WatFord Herts WD19 4HH District TreasLtrer On behalf of the txstrfict Executlve DbtrktTreasurer Mr 8arry Hulin,g1 RoJd.Oth. WD194HHTel:01923 233￿1 Emwl.. bar￿Ul1￿@bla￿r￿or1dxoffl