Girlguldlng
Bedfordshire Guide Association
Annual Trustees Report &
Financial Statements
Year ended 31 December 2024
Registered Charity No.1054718

Bedfordshire Guide Association
Index
Fortho Year Ended 31 December 2024
CONTENTS
PAGE
Report of the Trustees
Independent Examiner's Report
Statement of Financial Activities
10
Balance Sheet
11
Notes to the Accounts
12

Bedfordshire Guide Association
Page I
Roport ofthe Tru$l••s
FortheY•ar Ended 31 Docember 2024
The Trust8es are pleased to present their report together with the financial statements of the charity for the
year ended 31st Decembgr 2024.
R¢lw¢n¢• and admlnlstratlon dotoll8
Registered charity nome:
Bedfordshire Guide Association
Registered charity nurnbgr.
1054718
Correspondence address..
Mrs A Barker. 26 Grosvenor Gardens, Biggleswade, SN18 ONF
Independent Examln8r'.
Miss C Wilmot, 32 Selsey Drive, Luton LU2 8HZ
Bankers:
Lloyds. Hlgh Street. Lalghton Buzzard Branch
Trusto•s
The Trustees seNing during the year and in office on the date ot approval of this r8port were as follows:
Mrs A Barker
County Commissioner
Assistant County Commissioner
Assistant County Commissioner
Assistant County Commissioner
Ms A Wenham
Ms H Donald
(Appointed 1810312024)
(Appointed 2810212024)
Ms L Oliver
Mr A Maynard
Ms C Mayr
County Treosurer
Mid B8ds Division Commissloner
Bedford Division Comlssioner
Ms R Hayler
Miss D E1115
Luton South Division Commlssion8r Team
(Appoint8d 2510312023)
East Beds Division Commissioner Team
Miss Z Swinburn
East Beds Dlvlslon Commlssloner Team
Ms A Gibbons
Luton North Division Commissioner
(Appointod 0210512024)
Ms A Simms
Leighton Linslade Division Commissloner
Woburn Division Commissioner
Ms S Bartlett
(Appointed 0210512024)
Miss S Chisman
Dunstable Division Comissioner
Ms A Briscoe
North Beds Division Commissioner
(Appointed 2611212024)
(Resigned 3110712024)
(Appointed 0110912024}
(Resigned 1810912024)
(Appolnted1810912024)
Mrs C Dickman
County Training Advisor
County Training Advisor
County Progromme Advisor
County Progromme Advisor
County Membershlp Support Advlser
County Insplre Advisor
County Morketlng & Communlcatlons Adviser
County Mark8ting & Communications Adviser
Ms K Keeling
Mg C Hare
Ms E Bowloy
Mrs V Davy
Mrs J Weir
(R8slgned 3010612024)
(Appointèd 0910512024)
Ms E Slmms

Bedfordshire Guide Association
Report of the Trustees
For the year ended 31 December 2024
STRUCTURE GOVERNANCE AND MANAGEMENT
Governing Instrument
The Association's objects and regulations are regulated by th8 Guiding Manual
and a deed of constitution dated1910, with subsequent revision and, under that
deed, is constituted as an unincorporated association.
The Bedfordshire Guide Association has operated under the nome of'Girlguiding
Bedfordshire, since May 2002, following the national launch of The Guide
Association's new identity as 'Girlguiding UK..
Oryanisation of the Association
Guiding within the United Kingdom is organised in a series of areas to provide
support, lines of two-way communication and opportunities for young members,
Leaders, and Commissioners to make decisions and take responsibility. Each of
the six Regions of England and the three Countries of Scotland, Ulster and wales
has a Chief Commissioner, who is Chairperson of an Executive Committee which
is appointed according to the Country or Region constitution, and which is
responsible for the administration of Guiding In that Country or Region.
This County is situated within the Anglia Region. Each County, Division and District
has a commissioner who is responsible for the organisation and development of
Guiding in her area. She is supported by an Executive Committee which meets
regularly. The members of the County Executive Committee are the trustees of the
Association and policies on Guiding initiatives and activities are implemented by
delegation from County through to Division, District and finally Unit level.
At the year end the County has approximately 3300 young members who are
supported by approximately 800 adult and young volunteers, all of whom operate
within the County's 9 Divisions, 16 Districts and 217 Units.
Appolntment of Trustees
The voting m8mbers of the County Executive Committee are th8 Trustees of the
Association and the office holders who comprise the County Executlve are as set
out in the Constitution.

Bedfordshire Guide Association
Report of the Trustees
For the year ended 31 December 2024
All Trustees give their time freely and no Trustee remuneration was paid in the
year. Details of Trustees, expenses are disclosed in note three of the accounts.
Bedford Division Commission8r role was vacant at the end of the year. The
Divlsion Is being supported by the County Commlssloner and the Division has
been represented at the County Executive Committee meetings by members
from the Division.
Luton South Division and Luton North Division Commissloner are being run as
Division Teams. The Division teams are in the process updating their constitutions
and a nominated representative from each division represents the division at the
county executive.
OBJECTIVES AND ACTIVITIES
Objectives
The Association provides a balanced programme of activities, aiming to help girls
and young women, wlthln the age range 4 to18 years and who live in
Bedfordshire, to develop emotionally, mentally, physically, and spiritually so thcrt
they can make a positive contribution to their community and the wider world.
Public Ben•flt
When planning the activities of Girlguiding Bedfordshire, the Trustees have
considered the Charity Commission's guidance on public benefit and in particular
the specific guidance on charities for the advancement of citizenship or
community development. They are of the opinion that the foregoing obJectiV8S
and activities together with the ochievements demonstrate the public benefit of
the work of Girlguiding Bedfordshire
ACHIEVEMENTS AND PERFORMANCE
Girlguiding Bedfordshlre hos continued to implement the county strategy and
action plan to support our recovery following the impact of COVID pandemic.
2024 was o stable year with our membership continuing to grow.

Bedfordshire Guide Association
Report of the Trustees
For the year ended 31 December 2024
The strategy focused on continued financial stability, membership growth,
training, providing adventure, community support and safety.
Units are all meeting face to face with many offering day trips and residential
events. At the end of 2024, the organisation is financially stable, our girl
membership and volunteer numbers grown steadily throughout the year.
Member Experienc•s
Plans for a County trlp to Iceland in 2025 are ongoing.
700 members took part in a County Day at Bletchley Park, where we decoded
messages and learned about a Woman's Role during WWII
Both the Wrest Park Quest and Shuttleworth Quest have been enjoyed by many
units. We have launched a new partnership with the Forest of Marson Vale
focussing on the environment and nature. We are also working on partnerships
with Bletchley Park and Woburn Safari Parl and these will launch in 2025.
We continued our partnership with Keech Hospice in 2024. We raised money by
taking part in the Short Tail Trail with Artemis, our Hare. This followed in o similar
vein to Olivia the Elephant,
The Archery and Tomahawk teams have continued to deliv8r numerous sessions
throughout the County. Our Climbing club held regular sessions throughout the
year at Big Rock for Guides and Rangers. In the summer, they'Rocked all over the
Peaks, _ enjoying climbing in the Peak District.
Member Voices- We will listen to members and promote their voice.
At our annual Commissioner's day, held in May, with a focus on supporting
Division's, financial compliance and a review of the awards and recognition
process.
Artemis, our Keech cottage Hare, will visit units around the County with all profit
from the badges being passed on to Keech Cottage.

Bedfordshire Guide Associatlon
Report of the Trustee5
For the year ended 31 December 2024
Dollvery of Guiding
Our Go Guiding publication was produced electronically and emailed directly to
parents with details of our adventures. Our paid PR support has also led to more
exposure in the press and in social media for what we are doing, with the focus on
encouraging more adults to volunteer so that we can offer more girls the
opportunities they want and need.
The welcome and induction sessions have continued to be run by the county
Growth team to help new volunteers joining to gain an understanding of the
organisation and the opportunities available.
Recruitment of volunteers is a key priority. This has been supported by developing
materials for units to use. In addition, targeted social media campaigns have
been developed to help units who need volunteers to continue running.
Resources and Capacity
Girlguiding Bedfordshire supports all these activities and actions through a
structured plan and budget with each team having a clear objective shown
below:
The Membership Support Advisor and her team focused on supporting Mentors in
being part of the team that ensures new volunteers receive a warm welcome into
Girlguiding Bedfordshire, supporting new commissioners and developing the
thanks and recognition that volunteers receive to improve retention.
The new leadership development programme was launched in the autumn of
2022, at the end of 2024 we have twenty-four volunteers working on the new
scheme with one volunteer successfully gaining their qualification.
Our valuing volunteers, event was held in November at the Rufus Centre where
over 130 awords were given out. This included 54 long service awards, l Laurel
Award, 2 Anglia Region Brooches, l Anglia Region Youth Award, 2 Region Thank You
awards, 21 Bedfordshire Brooches, 7 Good Service awards, l Bedfordshlre Youth
Awards, 8 Thanks badges, and 12 Hero certificates.

Bedfordshire Guide Association
Report of the Trustees
For the year ended 31 December 2024
The Marketing and Communications Advisor and her team focused on providing
effective external communications that delivers on the key PR messages that
increases awareness of Girlguiding in Bedfordshire and internal communication
that supports adult members in the delivery of Good Guiding. The development of
the County website continued throughout the year. The County Linkedln account
was also launched to support recruitment of volunteers and trustees.
The Programme and Adventure team have worked hard in 2024 developing
relationships and preparing events. We have continued to work with Wrest ParL
Shuttleworth and Keech Cottage. New partnerships wer8 also initiated with
Bletchley Park and the Forest of Marston Vale.
The Training team aim to provide training opportunities that enable new and
experienced Leaders to broaden their skills and provide good guiding throughout
the County as well as delivering sessions for the region. In addition, twenty
sessions covering safe space, first response, finance, mentoring, young leaders,
programme, risk assessment and Commissioners were run within County. Within
County we ran 13 sessions covering safer guiding, first response, finance, property
management and Commissioner Training.
This exciting and adventurous programme is only possible due to the dedication
and support of our amazing 800+ volunteer workforce.
FINANCIAL REVIEW
As part of our ongoing governance, the Trustees have been working to reduce the
free resepdes of the County as it was felt that the charity has surplus reserves
against the reserves policy. We had therefore budgeted a reduction in the free
reserves by approximately £12,000 during the year. The actual results were
decrease in free reserves of £2,283
The Trustees will continue to budget with the expectation of reducing the free
reserves for another year with the aim over that time to gradually increase the
income to meet the level of expenditure.

Bedfordshire Guide Association
Report of the Trustees
For the year ended 31 December 2024
The Statement of Financial Activitles on page 9 discloses the charity had net
outgoing resources of £2,283 from funds available for unrestricted use during the
year.
The Truste8s are satisfied that the assets of the charity are adequate to fulfil the
obligations of the charity on a fund-by-fund basis.
Principal Fundlng Source
The principal funding source continues to be the County share of the annual
subscription. The annual subscription is levied on all members of the County.
Sustainability Grant
A sustainability has been set up to support any units with financial chall8nges.
Units can apply for support for subscrlptions, rent or resources to support running
the unit.
The aim of the grant is to support units and members impacted by th8 COSt-of-
living crisis to provide opportunities for all members.
Reserve8 poIIcy
The Trust88s strive to maintain free reserves in unrestrlcted funds at a level which
equates to approximately two years of budgeted expenditure and to ensure that
sufficient funds are available for unforeseen expenditure that may be incurred by
internatlonal events organised by Girlguiding Bedfordshire and unforeseen
exceptional expenditure incurred by Units, Districts or Divisions within the County.
This policy would provid8 sufficient funds to ensure the continuation of the
charitable activities across the County for at least a two-year period.
The balance of free res8rves at the balance sheet date, being unrestricted
reserves not designated to or invested in fixed assets and investments, was
£85,540.

Bedfordshire Guide Association
Report of the Trustees
For the year ended 31 December 2024
APPROVAL
This report was approved by the Trustees on the date shown below and signed on
their behalf by:
Mrs A Barker
County Commlssioner
Date: .......

Bedfordshirg Gulde A$soclatlon
Page 9
Indwndent Examln•r's Report on th• Aecount8
For th• Yoar Endod 31 ￿¢0M￿r 2024
I report to the trusteas on the accounts of the Bedfordshlre Guida Association for the year ended 31st
December 2024. which are set out on pages 9 to13.
Resp•ctivo responslbllhles of trusteos and examlner
The choritys trustees are resF)onsiblg tor the preparation ot the accounts. The charity's trustees consider that
an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an
indgpendent examination is needed.
It is my responsibility to-
examine the accounts under se¢tion145 of th8 2011 ACL
to follow the procadures laid down In the general Directlons given by th8 Charity Commission (under
section145(5)(b) of the 2011 Act). and
to state whether partlcular matters have come to my attention.
Basis ol Indopond•nt examlnerfs stot•ment
My examination was carried out In accordance with general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the chorlty and a comparison of the
accounts presented with those records. It also includes consideratlon of any unusual Items or disclosures In
the accounts, and seeking explanotions from the trustees concarning any such matters. The procedures
ur)dertaken do not provide all thè evidence that would be requir8d in an audiL and consequently no opinion
is given as to whether the accounts present a 'true and foirf view and the report is limited to those matters
set out in the statement below.
Independent examlner's 8tatament
In connection with my examination, no m(Jtter hos come to my attention:
(i) which gives mg reasonable cause to believe that in, ony material respect, the requirements:
to k88p accounting records in occordancg With se¢tion 130 of the 2011 Act. and
to prepare accounts which accord with the accountlng records ond comply with the accounting
requirements of the 2011 Act
have not been meL' or
(2) to whlch, in my opinion, attention should be drawn in order to enable a proper understondlng of the
a¢¢ounts to be reached.
2£
Miss C Wilmot
32 Selsay Drive
Luton
LU2 8HZ

Bedfordshire Guide Association
Page 10
Statement of Financlal Activitles
Fortheyoar Ended 31 December2024
unre8trictea Restricte
Total
Notes
funds
lunds
2024
2023
Incomlng resourcos
Income from guiding activities
Membership subscriptions
County badges
Training income
Youth events
29,280
29,280
15,676
2,669
2,669
3,710
4,970
2,346
2,346
31,470
31,470
10,464
Adult events
International trips
Sundry income
Donations received
250
250
375
200
58
Grants received
1,958
1,958
933
3,334
Deposit interest
933
851
Total Incoming resources
66,948
1.958
68,906
39.638
Resources expended
Guiding activitles
Adminstration and general
41,413
1,203
42,676
27,818
33,530
27,818
25,658
Total resources expended
69.231
1.203
70,434
59,188
Net (outgolng)I Incomlng resources
(2.283)
755
(1,528) (19.550)
The notes on pages13 to15 form part of these accounts.

Bedfordshire Guide Association
Page 11
Balance sheet
At 31 December 2024
Notes
2024
2023
Investments
The Scout Associatlon Investment Account
CuThent A880ts
stock of badg8S
Debtors and prepayments
Cash
Bank current accounts
Deposit account
NSB savings
3,915
4,337
11
34,514
77,823
25,420
5,701
11
1,065
86,890
25,420
146,020
119,087
Current Liabllltie8
Creditors and accruals
(29,025)
(566)
Net Current As88ts
116.995
118,521
Total Assets less Liabllltlos
116.995
118.521
Incom• funds
Unrestricted funds
Unrestricted designated funds
Restrlcted funds
85,540
7,408
23,978
87,788
7,443
23,223
116,926
118,454
Thls report was approved by the trustees on the date shown below and signe
on their behalf by:
Mrs A Barker
County Commissioner
Mr
May
County Treasurer
ard
Date:
The notes on pages 12 to 14 torrn part ot these accounts.

Bedfordshire Guide Association
Page12
Notes
For the Year Ended 31 Docembèr 2024
l Accountlng policies
a) Ba$1$ of accountlng
The accounts have been prepared under the historical cost convention and in occordance
b) Incoming resources
These are included in the Statement of Financial Activities (SOFA) when:
the charity becomes entitled to the resources;
thè trustees are virtually certain they wlll receive the r8source; and
the monetary value can be measured with sufficient reliability.
c) Resources expended
Expenditure is included in the SOFA on an accruals basis.
d) fix•d assets
Tanglble fixed asset expenditure is capitalised If the asset can be used for more than one
e) stocks
stocks are stated at the lower of cost ond net realisable value.
Unrestricted R•Strlcted
funds
tunds
Total
2024
2023
2 Anaiysls of expenditure
Guiding activit108
Membership subscriptlon
county badges for resale
County awarded badges
Training costs
Youth events
893
893
668
3,325
708
3.325
708
3,505
1,775
B,203
10,723
343
3,204
30,257
214
3.204
30,257
214
Adult events
International trips
Opportunitl8s grants awarded
Outdoor expanses
Lloyds Bank Gront (Ist Arsley)
Transport grants
Learning & Development Grant
Region sustainability grant
Region Cost of Living Grant
914
914
779
340
340
370
1,523
1,523
1,000
35
1,327
500
1,000
35
480
988
53
53
3,869
150
150
41,413
1,203
42.616
33.530

Bedfordshire Guide Association
Page13
Notes (continued)
For th? Year Ended 31 December 2024
Unrestrlcted Restrlcted
funds
funds
Total
2024
2023
2 Analysls of oxpenditure (continued)
Administratlon and general
Membership support
Volunteer expenses
Marketing & communication costs
Administration Support
Sundry expenses
3,349
1,036
10,260
12,604
569
3,349
1,036
10,260
12,804
569
2,873
Z527
10,980
7,378
1,900
25,658
27,818
27,818
3 Trustee txpensos
2024
2023
All members ot tlie Executive committ￿ are entitled to be reimbursed
out of pocket expenses together with travelling expens8s. Claims mode
during the year:
None of the Trustees received remuneration for their role as Trustee.
1,036
1527
2024
2023
4 Debtors and prepayments
Youth event prepayment
4337
4,337
2024
2023
5 Credltors and accruals
Accrued expenses
Youth event income
5,064
23,962
546
20
29,026
566

Bedfordshire Guide Association
Page14
Notes (contlnued)
For thg Year Ended 31 Dec•mb•r 2024
2024
2023
6 Unrestrlcted fund5
Balance brought forward
Net (outgoing)lincoming resources
Amounts designated during year
Expenses against designated funds
Balance carried forward
87,788
(2,283)
(340)
375
104,835
(17,527)
(370)
850
85,540
87,788
At Ist Jan
Designated At 31st Dec
during year
2024
Expenses
2024
7 Unrestricted designatod funds
Transport fund
opportunities grant fund
2,691
4,752
7,443
(35)
(340)
375
2,656
4,752
7,408
340
340
These funds are part of the unrestrlcted funds which the trustees hav8 earmarked for a particular
Use, without restricting or committing the funds legally.
The designation may be cancelled by the trustees if they later d8cide that the charity should not
proceed or continue with the use for which the funds were designated.
At Ist Jan
At 31st Doc
Income
Expenses
2024
2024
8 Restrict•d funds
Growing guiding
Programme update grant
L80rning & Development grant
Jean Cooper donations
Anglia Sustainability Grant
Anglia Cost of Living Grant
Gale Family Trust Grant
Generation Green Grant
Lloyds Bank- Held for Ist Arlesey
40
40
1209
76
893
1209
76
840
808
20,000
(53)
(150)
958
20,000
1,000
(1,000)
1,203
23.223
1,958
23,978
These funds represent grants and donations recgived by the charity and are restricted by
the donor for a particular purpose.