Glrlgulding
Bedfordshire Guide Association
Annual Trustees Report &
Financial Statements
Year ended 31 December 2023
Registered Charity No.1054718

Bedfordshire Guide Association
Ind•x
For th• Y•ar Ended 31 D•comhr 2023
CONTENTS
PAGE
Report of the Trustees
Independent Examiner's Report
10
Statement of Financial Activlties
Balance Sheet
12
Notes to the Accounts
13

edfordshire Guide Association
Page I
R•port of th• TruitM8
For th• Y•ar End•d 31 D•c•mb•r 2023
The Trustees are pleased to present thelr report together with the linanclal statements of the charity for the
year ended 31st December 2023.
R•f•r•nc• and admlnlstratlon d•tall8
R6glStered chority name:
Bedlordshlre Gulde Associatlon
Reg5stered chority number.
1054718
Correspondence address:
Mrs K Keeling, 63 Station Road Flitwicl MK45 IJU
Independent Examiner.
Miss C WilmoL 32 Selsey DrNe, Luton LU2 8HZ
Banker&
Lloyd& High Stree( Leighton Buzzard Branch
Trust••*
The Trustees serving durlng tho year and in office on the date of approval of thls report were as follo
(Resigned 3111212023)
(Appolnted oil0112024)
Mrs K Keeling
Mrs A Barker
County Commissioner
County Commissioner
Assistant County Commissloner
County Treasurer
Mid Beds Division Commissioner
Luton South Division Commissioner
Luton South Division Commissioner
Luton South Division Commissioner
East Beds Division Commissioner
East Beds Division Commissioner
Eost Beds Division Commissioner
Luton North Division Commissioner
Luton North Division Commissioner
South Beds Division Commissioner
Leighton Linslade Division Commissioner
Woburn Division Commissioner
Woburn Division Commissioner
Dunstable Division Comissioner
Ms A Wenham
Mr A Maynard
Ms C Mayr
Mrs A Bollada
(Resigned 2810312023)
(Resigned 1010812023)
Ms P Whittall
Mrs A Barker
(Resigned 3111212023)
(Appointed oil0112024)
(Appointed oil0i12024)
(Resigned 1010912023)
Miss D Ellis
Miss Z Swinburn
Mrs L Olrver
Mrs D Smith
(Resigned 0410812023)
(Appointed1711112023)
(Appointed 0710612023, Resigned 2911112023)
Ms A Simms
MS Z Pascoe
S Chisman
Bedford Division Comissioner
Ms K Jonff5
North Beds Division Commissioner
s C Dickman
County Training Advisor
County Programme Advisor
County Membership Support Adviser
County Inspire Advisor
County Inspire Advisor
County Marketing & Communications Adviser
Ms C Hare
rs V Davy
Ms E 8owl8Y
(Resigned1011212023)
sJWeir

Bedfordshire Guide Association
Page 9
Report of the Trustees
For the year ended 31 December 2023
STRUCTURE GOVERNANCE AND MANAGEMENT
Governlng Instrument
The Association's objects and regulations are regulated by the Guiding Manual
and a deed of constitution dated1910, with subsequent revision and, under that
deed, is constituted as an unincorporated association.
The Bedfordshire Guide Association has operated under the name of'Girlguiding
Bedfordshire, since May 2002, following the national launch of The Guide
Association's new identity as 'Girlguiding UK..
Organisation of the Association
Guiding within the United Kingdom is organised in a series of areas to provide
support, lines of two~way communication and opportunities for young members,
Leaders, and Commissioners to make decisions and take responsibility. Each of
the six Regions of England and the three Countries of Scotland, Ulster and Wales
has a Chief Commissioner, who is Chairperson of an Executive Committee which
is appointed according to the Country or Region constitution, and which is
responsible for the administration of Guiding in that Country or Region.
This County is situated within the Anglia Region. Each County, Division and District
has a commissioner who is responsible for the organisation and development of
Guiding in her area. She is supported by an Executive Committee which meets
regularly. The members of the County Executive Committee are the trustees of the
Association and policies on Guiding initiatives and activities are implemented by
delegation from County through to Division, District and finally Unit level.
STRUCTURE GOVERNANCE AND MANAGEMENT (continued)
At the year end the County has approximately 3400 (2022- 3300) young
members who are supported by approximately 720 (2021- 706) adult volunteers
and 81 (2021- 76) young volunteers, all of whom operate within the County's 9
Divisions,19 Districts and 223 Units.

ordshire Guide Association
ort of the Trustees
Page 9
For the year ended 31 December 2023
Appolntment of Trustees
The voting members of the County Executive Committee are the Trustees of the
Association and the office holders who comprise the County Executive are as set
out in the Constitution.
All Trustees give their time freely and no Trustee remuneration was paid in the
year. Details of Trustees, expenses are disclosed in note three of the accounts.
Bedford Division Commissioner vacant at the end of the year. The division is being
supported by the county commissioner and members from the division have
represented the division at the county executive.
South Bedfordshire Division and its districts were closed and replaced by two new
divisions, Leighton Linslade and Woburn.
Luton South Division and Luton North Division Commissioner are vacant, division
teams are in the process of being put in place with new constitutions being
developed.
Karen Keeling's term as County Commissioner ended on 3111212023. Amanda
Barker was appointed as her successor.
OBJECTIVES AND ACTIVITIES
Objectives
The Association provides a balanced programme of activities, aiming to help girls
and young women, within the age range 4 to18 years and who live in
Bedfordshire, to develop emotionally, mentally, physically, and spiritually so that
they can make a positive contribution to their community and the wider world.
OBJECTIVES AND ACTIVITIES (Continued)
Publlc Benefit
When planning the activities of Girlguiding Bedfordshire, the Trustees have
consldered the Charity Commission's guidance on public benefit and in particular

Bedfordshire Guide Association
Page 9
Report of the Trustees
For the year ended 31 December 2023
the specific guidance on charities for the advancement of citizenship or
community development. They are of the opinion that the foregoing objectives
and activlties together with the achlevements demonstrate the public benefit of
the work of Girlgulding Bedfordshire
ACHIEVEMENTS AND PERFORMANCE
Girlguiding Bedfordshire has continued to implement the county strategy and
action plan to support our recovery following the impact of COVID pandemic.
2023 was a stable year with our membership continuing to grow.
The strategy focused on continued financial stability, membership growth,
training, providing adventure, community support and safety.
Units are all meeting face to face with many offering day trips and residential
events. At the end of 2023, the organisation is financially stable, our girl
membership and volunteer numbers grown steadily throughout the year.
Member Experiences
Plans for a county trip to Iceland in 2025 have commenced with 2 International
experience weekends planned for girls interested in attending,
Three members started working on their Queens Guide Award in 2023. This is the
highest award available for young members to achieve and it shows a huge
commitment to guiding taking up to 3 years to complete.
Units throughout the county celebrated the Kings Coronation. Some volunteers
were in London helping on the day. The county also participated in the Big Help
OUL
ACHIEVEMENTS AND PERFORMANCE (continued)
A Rainbow Circus was an event run at Redbourne school in July for Rainbows from
across the county. Games, dancing, circus skills, crafts and bouncy castles were
enjoyed by all.

ordshlre Guide Association
Page 9
port of the Trustees
For the year ended 31 December 2023
Both the Wrest Park Quest and Shuttleworth Quest have been enjoyed by many
units and we were happy to support the family day at Shuttleworth in August. A
new partnership also began with Bletchley Park and plans of a county day for all
sections in 2024 has started.
The archery team have continued to deliver numerous sessions throughout the
county. The climbing club held regular sessions throughout the year at Big Rock
for guides and rangers. In the summer they enjoyed a weekend in the Peak
District. A team of volunteers achieved their Tomahawk Throwing qualification
and are now offering sessions throughout the county.
Member Voices- We will listen to members and promote their voice.
At our annual commissionerfs day was held in January with a focus on growth,
inclusion and supporting the divisions.
A county weekend was held for volunteers at Hautbois in October. A weekend
focused on celebrating guiding, reflecting on our recent achievements, and
planning for the future.
Olivia, our Keech cottage Elephant, has continued visiting units around the county
with all profit from the badges being passed on to Keech Cottage.
Delivery of Guiding
Our Go Guiding publication was produced electronically and emailed directly to
parents with details of our adventures. Our paid PR support has also led to more
exposure in the press and in social media for what we are doing, with the focus on
encouraging more adults to volunteer so that we can offer more girls the
opportunities they want and need.
ACHIEVEMENTS AND PERFORMANCE (continued)
The welcome and induction sessions have continued to be run by the county
Growth team to help new volunteers joining to gain an understanding of the
organisation and the opportunities available.

Bedfordshire Guide Association
Page 9
Report of the Trustees
For the year ended 31 December 2023
Recruitment of volunteers is a key priority. This has been supported by developing
materials for units to use. In addition, targeted social media campaigns have
been developed to help units who need volunteers to continue running.
Resources and capacity
Girlguiding Bedfordshire supports all these activities and actions through a
structured plan and budget, with each team having a clear objective shown
below.
The Membership Support Advisor and her team focused on supporting Mentors in
being part of the team that ensures new volunteers receive a warm welcome into
Girlguiding Bedfordshire, supporting new commissioners and developing the
thanks and recognition that volunteers receive to improve retention.
The existing Leadership Qualification was retired in the summer with thirty-six
leaders completing their Leadership Qualification in 2023.
The new leadership development programme was launched in the autumn of
2022, at the end of 2023 we have thity-seven volunteers working on the new
scheme with one volunteer successfully gaining their qualification.
Our valuing volunteers, event was held in November at the Rufus Centre where
over130 awards were given out. This included fifty-four long service awards, I
Laurel Award, 2 Anglia Region Brooches, l Anglia Region Youth Award, 2 Region
Thank You awards, 21 Bedfordshire Brooches, 7 Good Service awards, I
Bedfordshire Youth Awards, 8 Thanks badges, and12 Hero certificates.
The Marketing and Communications Advisor and her team focused on providing
effective external communications that delivers on the key PR messages that
increases awareness of Girlguiding in Bedfordshire and internal communication
that supports adult members in the delivery of Good Guiding. The development of
the county website continued throughout the year. The county Linkedln account
was also launched to support recruitment of volunteers and trustees,
The Programme and Adventure team have worked hard in 2023 developing
relationships and preparing events. We have continued to work with Wrest ParL

ordshlre Gulde Assoclation
port of the Trustees
For the year ended 31 December 2023
Page 9
Shuttleworth and Keech Cottage. A new partnershlp was also inltlated with
Bletchley Pork,
The Trainlng team alm to provlde tralnlng opportunltles that enable new and
experienced Leaders to broaden thelr skills and provlde good gulding throughout
the County. Two members of the team galned thelr tralnlng qualiflcation, and all
the team were all involved In dellvering sessions for the region. In addition, twenty
sessions coverlng safe space, flrst response, flnance, mentorlng, young leaders,
programme, rlsk assessment and Commlssloners.
Thls exciting and adventurous programme Is only possible due to the dedication
and support of our amazlng 800+ volunteer workforce.
FINANCIAL REVIEW
As part of our ongoing governance, the Trustees have been working to reduce the
free reserves of the County as It was felt that the charity has surplus reserves
agalnst the reserves policy. We had therefore budgeted a reduction in the free
reserves by approximately £12,000 during the year. The actual results were
decrease in free reserves of £17,257.
The Trustees will continue to budget with the expectation of reducing the free
reserves for another year with the alm over that time to gradually increase the
income to meet the level of expenditure.
The Statement of Financial Activities on page 9 discloses the charlty had net
outgoing resources of £17,257 from funds available for unrestricted use during the
year.
FINANCIAL REVIEW (continued)
The Trustees are satisfied that the assets of the charity are adequate to fulfil the
obllgations of the charity on a fund-by-fund basis.

Bedfordshire Guide Association
Page 9
Report of the Trustees
For the year ended 31 December 2023
Principal Funding Source
The principal funding source continues to be the County share of the annual
subscription. The annual subscription is levied on all members of the County.
Opportunitles Grant
During the year, the County continued to designate funds for the Opportunities
Grant. This grant is available to ensure that all events and opportunities that
Girlguiding offers are available to all members, regardless of their financial
background.
Sustainability Grant
A sustainability has been set up to support any units with financial challenges.
Units can apply for support for subscriptions, rent or resources to support running
the unit.
The aim of the grant is to support units and members impacted by the cost-of-
living crisis to provide opportunities for all members.
Reserdes Policy
The Trustees strive to maintain free reserves in unrestricted funds at a level which
equates to approximately two years of budgeted expenditure and to ensure that
sufficient funds are available for unforeseen expenditure that may be incurred by
international events organised by Girlguiding Bedfordshire and unforeseen
exceptional expenditure incurred by Units, Districts or Divisions within the County.
This policy would provide sufficient funds to ensure the continuation of the
charitable activities across the County for at least a two-year period.
The balance of free reserves at the balance sheet date, being unrestricted
resen/es not designated to or invested in fixed assets and investments, was
£87,788.

lordshire Guide Association
ort of the Trustees
For the year ended 31 December 2023
Page 9
APPROVAL
This report was approved by the Trustees on the date shown below and signed on
their behalf by:
Mrs A Barker
County Commissioner
Date: IS

B•dfordshlr• Gulde Assoclatlon
Ind•pend•nt Examlner's Report on the Accounts
Forthe Year Ended 31 December 2023
Poob It)
I report to the trustees on the accounts of the Bedfordshire Guide Association for the year ended 31st
December 2023, whlch are set out on pages 9 to13.
R•spectlv• rnspon$lbllltl•s of tru8te•$ and examlner
The charlty's trustees are responslble tor the preparatlon ot the accounts. The charity's trustees consider that
an audit Is not requlred for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to:
examine the accounts under section145 of the 2011 ACL
to follow the procedures laid down in the general Directions given by the Charity Commission (under
section145(5)(b) of the 2011 Act), and
to state whether particular matters have come to my attention.
Basls of Independent examlner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of any unusual items or disclosures in
the accounts, and seeking explanations from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audi¢ and consequently no opinion
is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters
set out in the statement below.
Independent examlner's statement
In connection with my examination, no matter has come to my attention:
(i) which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section130 of the 2011 Act. and
to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Miss C Wilmot
Date
32 Selsey Drive
Luton
LU2 8HZ

adfordshire Guide Association
stat•m•nt of Flnanclal Actlvltlos
For tho Yoar Ended 31 Decomber 2023
Page11
Unrestrictea Restrictea
funds
funds
Total
Notes
2023
2022
Incomlng resources
Income from guldlng actlvitles
Membership subscriptions
County badges
Training Income
Youth events
Adult events
15,676
3,710
4,970
10,464
15,676
3,710
4,970
10,464
11,245
3,940
1,400
26,284
International trips
Sundry income
Donations received
375
375
200
200
58
58
Grants received
3,334
3,334
851
1,000
80
Deposit interest
851
Total Incomlng resources
36,304
3,334
39,638
43,949
Resources expended
Guiding activities
Adminstration and general
28,173
25,658
5,357
33,530
25,658
50,257
18,409
Total resources expended
53,831
5,357
59,188
68,666
Net (outgolng)I Incomlng resources
(17,527) (2,023) (19,550) (24,717)
The notes on pages13 to15 form part of these accounts.

Bedfordshire Guide Association
Page12
Balance sheet
At 31 December 2023
Notes
2023
2022
Investments
The Scout Association Investment Account
5,325
5.325
Current Assets
stock of badges
Debtors and prepayments
Cash
Bank current accounts
Deposit account
NSB savings
5,701
6,152
1,096
1,065
86,890
25,420
13,879
85,714
25,420
119,087
132,272
Current Liabilities
Creditors and accruals
(566)
(25)
Net Current Assets
118.521
732.247
Total Assets less Liabilities
118.521
137.572
Income tunds
Unrestricted funds
Unrestricted designated funds
Restricted funds
87,788
7,443
23,223
104,835
7,923
25,246
118.454
738.004
This report was approved by the trustees on the date shown below and signed on their behalf b
Mrs A Barker
County Commissioner
Mr A Maynard
County Treasurer
Date:
The notes on pages13 to 15 torm part ot these accounts.

edfordshire Guide Association
Page13
Notes
For th• Y￿r Ended 31 December 2023
l Accountlng pollcles
a) Basls of accounting
The accounts have been prepared under the hlstorical cost convention and in accordance
b) Incomlng resources
These are included in the Statement of Financial Activities (SOFA) when:
the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resource; and
the monetary value can be measured with sufficient reliability.
c) Resources expended
Expenditure is included in the SOFA on an accruals basis.
d) Flxed assets
Tangible fixed asset expenditure is capitalised if the asset can be used for more than one
e) stocks
Stocks are stated at the lower of cost and net realisable value.
Unrestricted Restricted
Total
funds
funds
2023
2022
2 Analysis of expenditure
Guldlng actlvitles
Membership subscription
County badges for resale
County awarded badges
Training costs
Youth events
668
668
3,505
1,775
8,203
10,723
343
1,037
4,130
1,864
6,725
24,148
221
3,505
1,775
8,203
10,723
343
Adult events
International trips
Opportunities grants awarded
Outdoor expenses
Uoyds Bank Grant (Ist Arsley)
Transport grants
Learning & Development Grant
Region sustainability grant
New Rainbow unit grant awarded
Generation Green Grant
779
370
779
583
370
55
1,327
1,327
500
356
500
480
480
80
988
988
1,468
8,975
120
3,869
3,869
495
28.173
5.357
33.530
50,257

Bedfordshire Guide Association
Page14
Notes (continued)
For the Year Ended 31 December 2023
Unrestrlcted Restricted
funds
funds
Total
2023
2022
2 Analysls of expendlture (contlnued)
Admlnlstration and general
Membership support
Volunteer expenses
Marketing & communication costs
Administration Support
Sundry expenses
1873
2,527
10,980
7,378
1,900
25,658
2,873
2,527
10,980
7,378
1,900
25,658
3,262
1,231
5,621
4,225
1,982
16,321
3 Trustee expenses
2023
2022
All members ot the Executive Committee are entitled to be reimbursed
out of pocket expenses together with travelling expenses. Claims made
during the year
2,527
2,181
None of the Trustees received remuneration for their role as Trustee.
2023
2022
4 Debtors and prepayments
Youth event prepayment
Training event prepayment
Other debtors
100
438
557
1,095
2023
2022
5 Credltors and accruals
Accrued expenses
Youth event income
546
20
25
566
25

edfordshire Guide Association
Page15
Notes (continued)
For the Year Ended 31 December 2023
2023
2022
6 Unrestricted funds
Balance brought forward
Net (outgoing)lincoming resources
Amounts designated during year
Expenses against designated funds
Balance carried forward
104,835
119,414
(17,527) (14,659)
(370)
(55)
850
135
87,788
104,835
At Ist Jan
Deslgnated At 31st Dec
during year
2023
2023
Expenses
7 Unrestricted designated funds
Transport fund
Opportunities grant fund
3,171
4,752
7,923
(480)
(370)
850
2,691
4,752
7,443
370
370
These funds are part of the unrestricted funds which the trustees have earmarked for a
particular use, without restricting or committing the funds legally.
The designation may be cancelled by the trustees if they later decide that the charity
should not proceed or continue with the use for which the funds were designated.
At Ist Jan
At 31st Dec
Income
2023
Expenses
2023
8 Restrlrted tunds
Growing guiding
Programme Update grant
Learning & Development grant
Jean Cooper donations
Anglia Sustainability Grant
Gale Family Trust Grant
Generation Green Grant
Lloyds Bank- Held for Ist Arlesey
40
40
3,197
76
1,428
20,000
(988)
2,209
76
893
20,000
3,334
(3,869)
500
(500)
5,357
25,246
3,334
23,223
These funds represent grants and donations received by the charity and are restricted by
the donor for a particular purpose.