## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 07 2021 **To** 30 06 2022
## Section A Reference and administration details
Friends of Mettupalayam Trust
**Charity name** Friends of Mettupalayam Trust **Other names charity is known by Registered charity number (if any)** 1054673 **Charity's principal address** c/o Mr HGG Welsh 16 The Avenue, Haxby, York, UK **Postcode YO32 3EQ**
## **Names of the charity trustees who manage the charity**
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10
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12
13
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17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs A Eldridge||||
||Mr S A Lawson||||
||Mrs K M Lawson||||
||Mr F A Muncaster||||
||Mr H G G Welsh||||
||Mrs J S Welsh||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
By Trust Deed
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Appointed by Existing Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
All our donations are directed through a properly constituted Indian Registered charity, The Institute for Rural Development Trust (IRDT).
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The relief of poverty and sickness (whether physical or mental), the advancement of education and the preservation of good health, primarily **Summary of the objects of the** but not exclusively amongst those persons residing in and around the **charity set out in its** village of Mettupalayam and the district of Chengalpattu, South India. **governing document**
**TAR**
March **2012**
2
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Financing and supporting the provision of primary school education, with
open access to all children living in our catchment areas. We particularly
encourage children from tribal communities who are not generally
encouraged into the state education system.
Provision of bursaries to enable disadvantaged pupils to continue to
higher education. This includes both tribal children and those whose
parents cannot afford school expenses.
Initiating, organising and supporting primarily women’s self-help groups
for social and economic development.
Promoting healthcare through education, facilitation and the organisation
of health camps and providing financial support to individuals for medical
purposes. This is particularly aimed at illiterate and/or socially
disadvantaged villagers and tribal communities.
Supporting, organising and facilitating disability services including help to
gain access to Government grants, pensions and entitlements.
Providing services to the elderly, including a daily food programme and
clothing provision.
The Trustees have had regard to the guidance issued by the Charity
Commission on public benefit.|
|---|---|
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
We are entirely run by volunteers and all UK expenses are covered by Trustees’ donations, so that every penny donated is received in India.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p
**Summary of the main** This year was another extraordinary one, due to the impact of Covid-19. **achievements of the charity** It meant that none of the Trustees was able to visit the project and that **during the year** we utilised video calls as a key means of support and communication. Through our team at the project we continued a major programme of food aid for the local population. Lockdowns meant that local people lost their employment and means of income with most families living on a week-toweek basis. Our project and schools remained open while others closed – a testament to our project director, his team, and the teaching staff. We continued to provide advice on Covid precautions and encouraged uptake of the vaccine, when it was available. Provision of a high standard of primary school education to around 75 children at the Crakehall School at Mettupalayam and a further 35 children at the Nambikki School at Palayanadukuppam. Our schools remained open unless there were state-wide mandatory closures, whilst many schools were closed. We continue to encourage and embrace the local gypsy/tribal community who can suffer discrimination in this area. Ten years ago, only 20% of these children attended school – this has now over 90%. We continue to support former pupils from the Tribal community who have successfully gained entry to Further Education Colleges to study Engineering and Arts degrees.
A high standard of nutritional school meals, provided daily, using local produce, some grown on our own farm employing local labour.
Ongoing support for healthcare and the disabled, working with a local doctor, local Lions and Rotary clubs to supply weekly health clinics, eye clinics and the provision of therapy and wheelchairs for local disabled people.
Continued support to women’s groups to gain financial aid to promote small business development; and to local farmers by support in gaining preferential loans.
Continued provision of health and nutrition support to people from neighbouring villages
Ongoing support for the elderly, including meals, healthcare and clothing.
**TAR**
March **2012**
5
## **Section E Financial review**
We do not plan to build up reserves of funds in the UK as we wish to **Brief statement of the** expedite the use of all donations excepting that, from time to time, we do **charity’s policy on reserves** build up funds for planned capital expenditure, and also keep a general reserve to meet fluctuations in both the level of donations and also the level of running costs (particularly relevant and useful this year due to the extra costs incurred due to the pandemic). We have no specially allocated reserves. **Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
We target regular monthly donations of between ½ and 2/3rds of the total monthly running costs at any one time. The majority of funding comes from personal donors with a small percentage from UK schools.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mr Hugo G G Welsh **Position (eg Secretary, Chair,** Trustee **etc) Date** 25.04.2023
**TAR**
March **2012**
6
**Friends of Mettupalayam Trust**
**10546713**
## **Receipts and payments accounts**
7/1/2021 6/30/2022 **To**
**For the period from**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Donations 41,257 - - 41,257
Craft fair sales - - - -
Talks - - - -
Other Receipts - - - -
Bank Interest 7 - - 7
- - - -
- - - -
- - - -
41,264 - - 41,264
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 41,264 - - 41,264
A3 Payments
Funds to IRDT Mettupalayam 18,844 - - 18,844
Expenditure on Goods & trips to India - - - -
Website - - - -
Food Aid to IRDT Mettuplayam - - - -
Admin - - - -
Cheque receipt not cleared - - - -
- - - -
- - - -
- - - -
Sub total [ 18,844 ] - - 18,844
A4 Asset and investment
purchases, (see table)
- - - -
- - -
Sub total [ - ] - - -
Total payments 18,844 - - 18,844
Net of receipts/(payments) 22,420 - - 22,420
A5 Transfers between funds - - - -
A6 Cash funds last year end 66,927 - - 66,927
Cash funds this year end 89,347 - - 89,347
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Natwest Current Account
COIF Deposit
**_Total cash funds_**||**to nearest £**
**29,914**
**59,433**
**-**
**89,347**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**
Projector||Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**299**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
## **to the nearest £**
**40,655 23 - - 27 - - - 40,704**
**40,704**
**36,320 - - 17,848 311 - - - 54,479**
**54,479 - 13,774 - 80,701 66,927**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional)**
**When due (optional)**
Date of approval
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
> **Report to the trustees/** Friends of Mettupalayam Trust **members of On accounts for the year** 30/06/2022 **Charity no** 10546713 **ended (if any) Set out on pages** 1&2 (remember to include the page numbers of additional sheets)
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no material matters have come to my **examiner's statement** attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|27-04-2023|
|---|---|---|
||||
||Susie Hodgson CGMA||
||||
||CIMA||
||||
||27 The Brambles, New Hartley, Northumberland, NE25 0RQ||
1
**December 2017**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
None.
2
**December 2017**
**IER**