2025-03-31-accounts - Hinckley And Bosworth Area Community Transport Scheme

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Hinckley & Bosworth Community Transport (Registered Charity Number 1054668)

2024 -2025

1. Chairman’s Report 2. Treasurer’s Report 3. Project Report

4. Financial Statements

The year 2024/25 has been a year of consolidation but with the same problem as many previous years, the lack of volunteer drivers. This is the one issue that continues to challenge our ability to provide the service to the community for which we are widely recognised and appreciated and which is the sole aim of the organisation however, thanks to the total commitment of the administration staff and dedication of our volunteer drivers we have been able to provide the best service possible with the resources we have. Although we had 35 volunteer drivers who covered 37,000 journey miles we were still unable to meet the demand placed on us by the 2757 members of the community who are registered for our services and reluctantly, we are having to decline requests for journeys simply because we do not have a driver available. We have made many attempts at recruitment and have been supported by the various local publications and supermarkets as outlined in the Managers’ report and will continue to do so and it will once again be the main focus of our efforts in the coming year.

Operationally we are still in a good position with all plans and strategies being supported positively by various grants and funding with strategic changes have been implemented to the way the reserves are managed. The minibus is now starting to show its age and needing frequent repairs which are being monitored regularly, however I am confident that the plans we have in place will carry us forward in a positive way in the coming year with regular reviews to monitor performance.

The administration team of Lindsey, Elaine and Carol continue to do a magnificent job of managing the operation in the face of a growing demand and a diminished resource assisted by Jenny and Liz who volunteer in the office. The admin team has been further bolstered by the recruitment of Kath Hagen and Mark Brogden has joined as the replacement minibus driver and who has already made a significant impact, a big welcome to both. Payment has been made easier for the passengers and staff with the introduction of a virtual payment system and the use of emails to send invoices which yield a cost benefit.

Details of all operational initiatives can be found in the individual reports.

There has also been a significant loss to the project with the death of Brian Perkins who was a long serving trustee and volunteer driver and his contribution will be greatly missed.

I would like to thank the Management Committee who have supported me through the year and helped make the policy decisions needed for us to keep moving forward, all of whom have agreed to continue in the role for another year. I would like to thank everyone involved in the charity for making it the success that it is and wish that long may it continue.

A big thank you to everyone that is involved in the Charity in whatever way for helping to provide this vital service to our community and I look forward to doing the same in the coming year .

Steve Applin

The accounts in this financial year April 2024 to March 2025 show the following:

Income

Income increased overall by more than £15,000, Dial a Ride income remained much the same as the previous year with Minibus Income increased by around £7,000 for the year.

Expenses

Expenses increased slightly more than income, the main reason being the increases in vehicle running costs and salaries.

Unidentified Cost

As with last year there are some unidentified costs (income last year). This year’s amount is £521

Overall

2024/2025 was a really good year showing a small deficit of small deficit of £368 on a turnover in excess of £130,000.

The full accounts are included at the end of this Annual Report.

Steve Crook

Dial a Ride

This financial year continued to highlight the need for more volunteer drivers to meet the demand for community transport.

Dial a Ride our social car scheme relies totally on our volunteer drivers using their own cars to transport elderly and or disabled passengers who live in the Hinckley & Bosworth area.

This community services provides transport to:

Health and hospital appointments
Covid and Flu vaccines
Essential Shopping
Social groups and lunch group
Hairdressers, volunteering etc.

At the end of March 2025 we had 2757 residents of Hinckley and Bosworth registered to use our Dial a Ride services.

Staffing

Our Staff team has had some changes during this financial year which can be seen below: In Administration we had the following changes:

Elaine reduced her hours from 25 hrs to 15 hours per week, from the 25th February 2025. Kath Hagen joined the team on the 31[st] January 2025 working 5 hours per week and covering as and when needed.

Carol remained on her 5 hours per week, again covering when necessary.

Our Minibus driver, Dave Spencer left to live and work in Manchester on the 30th April 2024 and was replaced by Mark Brogden on the 19[th] April 2024.

Jenny Applin our volunteer clerical assistant continued to offer support to the admin team along with Liz Kelly who joined us to help when needed.

The whole team this year have been just amazing, working hard to support the valuable transport services we offer in the community.

A huge ‘ Thanks’ Team

Detailed below are the types and amounts of journeys we have provided for passengers during this period.

----- Start of picture text -----
Journey Type No of Passenger Journeys
2864
Hospital Appointments, Doctors,
Dentists and Opticians
512
Visits to Hospitals and Nursing
Homes
Shopping 1340
2803
Social and lunch groups & Respite
128
Hairdressers
270
Misc Journeys such as vets, Education &
personal business
Total Journeys 7917
----- End of picture text -----

Developments

Payments and Invoicing –

From May 2024 we introduced payment by a virtual terminal called Square, so that passengers can pay over the phone. This has proved to be very successful.

Also our list continues to grow with the number of passengers we can now email invoices to rather than post, which obviously reduces our postage costs.

We have changed both our HR and telephone provider during this financial year and developed our facebook page with the help of HBBC Voluntary & Community Sector.

Promotional Campaign & Events – This year we have carried out some promotional work to advertise for volunteer drivers and promote our minibus services as seen below:

Distribution of volunteer driver leaflets to libraries in the local Borough.
Advertising through the Hinckley & Bosworth Borough Councils, The Borough Bulletin and through the Roundabout Hinckley, the Local Rock and the Voluntary Action Website and also HBBC VCS Website.
Stands in Asda, Morrisons and Tesco.

Volunteers

During this period we had 35 volunteer drivers providing transport for residents of Hinckley & Bosworth ensuring they had access to services and provisions, covering 37,000 miles.

We held a Volunteers ‘Thank You’ lunch in June 2024 at Barwell Bowling Club, paid for by passenger donations to thank them for their contribution to the community of Hinckley & Bosworth.

Minibus

Dave Spencer our community minibus driver, left in April 2024 and was replaced by Mark Brogden. Thanks to Dave for his contribution to our Charity over the last 6 years.

Mark has really worked hard to increase the number of passengers using our service to make the minibus more economical to run. He has worked endlessly to combine shopping trips, increase the number of lunch and day trips, offering more variety and interesting places to visit. Below are detailed the amount of passenger journeys and miles covered for each type of journey:

Journey Type	Number of Passenger Journeys	Number of Miles Covered
ShoppingTrips	1330	2681
Hire of Vehicle	526	837
Lunch	342	1615
DayTrips	248	1263
DialaRideTrips	160	452
Totals	2606	8671

Repairs to the minibus tail lift were carried out in Sept 2024 and we had to have a replacement gasket in January 2025 which meant the bus was off the road for 3 weeks.

We increased prices on the minibus on the 1[st] April 2024 and Mark started on a 20 hour minimum contract which with the trustees agreement in Jan 2025 was increased to a 30 hour contract.

Thanks to Mark with his innovative thinking and for ensuring passengers are cared for and treated with respect.

‘Well done and Thank you’

Partnership Work

We have worked in partnership this year with the following organisations: Leicestershire County Council; Hinckley & Bosworth Borough Council; Rural Community Council; The VCS (Voluntary & Community Sector); Leicestershire Community Transport Federation; Leicestershire Primary Care Trust, (NHS); Voluntary Action Leicestershire; CTA (Community Transport Association); St Francis Community Centre; Salvation Army, Pathways Centre; Age Uk Earl Shilton; Barwell Disabliity Group; Hinckley; Canalside WI; Let’s Walk Hinckley; Ashby Court; Churchmead Court; HBBC Sheltered accomodation; St John’s Church; Hinckley Past & Present; U3A; St Peters Church, Hinckley; Barwell & Hollycroft Befrienders; Local Area Co-ordinators; local GP surgeries and Social Prescribers.

Fundraising

Steve Applin and I attended the Alternativity fundraising event at Mary Forryan in November 2024 and raised £355. Thanks to Steve for his support.

Steve Applin attended Hinckley & District Past & Present’s awards night in February 2024

where we were presented with £200. Thanks to Steve. Tony Galvin attended on our behalf in Sept 2024 the ‘New Plough Inn’ pub quiz and raised £510. Thanks to Tony for his support.

I applied to the VCS for a grant for £320 to revamp the signage on our minibus, we received this funding in October 2024.

We held our annual skittles event in March 2025 and raised £600.

Funders

We would like to say a big ‘THANK YOU’ to all those who over the last 12 months have contributed to our Charity and to Leicester County Council for our continued funding.

We have received funds from the following places:

£210 from Burbage Methodist Church

£5,000 from an anonymous benefactor

£1,400 from Hinckley Ladies Circle

£900 from our passengers – this went into the drivers fund to pay for a meal for all the volunteer drivers.

Trustees

We welcomed two new trustees to our committee, Bill Roberts (vice-chair) and Steve Crooks.

It was with great sadness that our trustee and volunteer driver Brian Perkins died in March 2025. We appreciate all his contributions over the years and will be sadly missed.

Future Plans

The next financial year will again look at recruiting more volunteer drivers and increasing the usage and profitability of our community minibus.

We will also be looking to recruit a Secretary to be a trustee and sit on our management committee.

A ‘ BIG THANK YOU’

to all the Management Committee for their support during the last 12 months.

Lindsey Short Manager

HINCKLEY & BOSWORTH COMMUNrrY TRANSPORT REGISTERED CHARITY NUMBER: 1054668 HILL STREET HINCKLEY ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Page Contents Trustees. annual report Independent examiner's report ststement of financial activities Income and expenditure awount Balance sheet 9-13 Notes to the accounts

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2025 Full name: Hinckley & Bosworth Community Transport Roglstered charity number. 1054668 Principal address: Hinckley Health Centre, Hill Street, Hinckl8y Leicestershire, LE10 1 DS Management Committee: Volunteer Driver Roprosentatlvos: Mr St8ve Applin, Chalman Mr William Roberts. Vice-chaimian Mr Steve Crook. Treasurer Vacant, Secrelary Mr Colin Higgins Mr Bary Orton Mr Brian Perkin5 (passed March 2025) Mr Les Pratt Mr Bill Kelly Mrs Julie Srnith Mrs L8sley Pratt Minibus Representative: Vacant Dial a Rlde Representstive: Vacant LCC Funding R•presentatlvè: Vacant Hinckley & Bosworth Borough Council Representstive: Cllr Martin Cartwright Linds8y Short. Project Man8g8r Elaine Hi¢k8y, Clerical Assistsnt Carol Cart8r, Clerical Assistant Kathleèn Hagen, Clerical Assistant Mark Brogden, Minibus Driver Bankers Natwest Bank plc, The Borough. Hind(ley. Leicestershire. Independent Examiner Paula Wilson MAAT, 56 Hickman Road, Galley Common, Nuneaton, CV10 9NQ

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT TRUSTEES, ANNUAL REPORT CONTINUED YEAR ENDED 31 MARCH 2025 Responsibilities of the Trustees The charity Iruslees are responsible for preparing a trustees, annual report and financial statements in accordan with applicable law and Uniled Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities of England and Wales requires the charity trustees to prepare financial statements for each yéar which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing those financial statements the Trustees are required to: select suitable accounting policies and then apply them consistently. observe the methods and principles in the applicable Charities SORP- make judgements and estimates that are reasonable and prudent. state whether applicable accountlng standards have been followed, subject to any rnaterial departur8S that must be disclosed and explained in the financial statements; prepare the finanGial statements on Ihe going cOnM basis unless it is inappropriate to presume that the company will continue in business. The Trustees are responsible for keepin9 proper accounting records that disclose with reasonable accuracy, at any time, the financial position of the charity and to enable them to ensure that Ihe financial statements comply with the Charities Act 2011, the applicable Charities {Accounts and Reports) Regulations and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and laking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the Maintenan and integrity of the charity and financial infonmation included on the charity's website in accordance with legislation in the United Kingdom goveming the preparation and dissemination of financial statements. Governlng Document The Charity is operated under th8 rul8s of its constitution. Overall management of the charity is the responsibility of the trustees who are elected and co-opted under Ihe terms of the constitution. Day to day project activity is managed and carried oul by volunteers andlor paid staff. Sned on behalf of the Charity's trustees Signed.. Date: 27 io reasurer

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT Independent Examiner's Report to the Trustees of Hinckley & Bosworth Community Transport Year ended 31 March 2025 I report on the financial statements for the year ending 31 March 2025. which comprise the statement of financial aGtivities, statement of financial position, ststement of cash flows and the related notes. R•spectiv• rn8ponsibilitl•s of trustees and èxaminer The charity's trustees are responsible for th8 preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of Ihe Charities Act 2011 ("the Charities Act.) and that an independent examination is needed. It is my responsibility to- examine the accounts urvjer section 145 of the Charities Act. to follow the pro¢edures laid down in the general Directions given by the Charity Commission (under section 145(5Xb) of the Charilies Act, and to state whether particular matters have come to my attention. Basis of Independant examinerfs 3tatemerrt My examination was carried out in aGGordance with general Directions given by th8 Charity Commission. An examination includes a review of the accounting records kept by the Gharity and a comparison of the accounts presented with thos8 records. It also Includes consideration of any unusual items or disdosures in the 8¢counts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whelher the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Ind•pandent examlner's statement In ¢onneclion with my examination. no matter has come to my attention which gives me reasonable causé to believe that in, any material respect. the requirements.. to keep accounting records in accordancè wlth section 130 of the Charities Act: and to prepare accounts which aord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: Paula Wilson, MAAT

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Totsl Funds 2024 Totsl Funds Incomlng Resources Donations and Legacles Charitable Activities Grants Investment Income 9.686 53,542 4,357 3,322 62,755 7.344 50.685 1,856 Fundraising Other 57.996 Total Incomln8 Resources 133,661 118,460 Resources Expended Fundraising Charitable Activities 461 133.569 119,581 Total charitable resources expended 134,030 119,581 Net movement in funds for the year 13681 11,121) Funds bought forward at l April 2024 149,524 150,645 Fund balances carried forward 149,156 I4924

HINCKLEY AND BOSWORTH COMMUNITY TrANSPORT INCOME AND EXPENDITURE FOR THE YEAR ENDING 31 MARCH 2025 2025 Total Funds 2024 Total Funds Income Donations Grants Other Income Interest Received Fund Raising Total Incoming R•sources 9,686 53,542 62,755 4.357 3.322 133.661 50.685 57,996 1,856 580 118,460 Expondituro Staff Salary Costs Training Volunteer Drivlng Costs Flexiroute Travel Vehic18 Running Costs Office Expenses Advertising Insuranc8 Bank Charges Independent Examinatlon Professional Fees Drivers Fund Expenses Fundraising Expenses Totsl Charitable Rèsources Expended 76,436 69,347 32,509 1,200 12 12.208 5,524 2.103 1.747 31.641 1.200 63 7,568 5.378 1.149 1.909 42 150 1,080 -37 12 150 990 690 461 133,569 go 119,581 SurpluslDeflcit Cash Funds Bought Forward {368) 149.524 (1.121) 150.645 Cash Funds at 31 March 149.156 149,524

HINCKLEY AND BOSWORTH COMMUNITY TRANSPORT BALANCE SHEET FOR THE YEAR ENDING 31 MARCH 2025 2025 2024 Current Assets Note Debtors Deposits and Cash Bank Account 4.164 4,226 11 135,356 12.986 140.999 7.161 11 152,506 152,386 Current Liabilities Creditors Taxation Wages 10 (3,350) (2,863} Net Assets 149,156 149,524 Fund Balances Balance b I&E Account 149.524 {368) 150,645 (1.121) 149,156 149,524 Th8 trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees.. Signed: Mr S Crook, Treasurer ,1,,125

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 1. Basis of Accountlng These accounts have been prepared under th6 historical fA)St nVentIon items recognised at wst or transaction value unless othemse stated in the relevant note(s) to these accounts. The accounts have been prepared in a¢¢ordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance With the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act. These accounts hav8 been prepared on an accrual basis. 2. Funds All funds in the year are unrestricted. 3. Grant8 Leicestershire County Council provlde(i grants lolalllng £51,684 towards Iho runnlng of the overall scheme. D8Pt of Transport- BSOG provided grants totalling £1.537.20 and other grants totalling £320.99 were received. 4. Other Income 2025 2024 Passenger Income (Dial a Ride) Hire Income (minibu5) Shopping Income (Minibus) Lunch tours including Day trips {Minibus) Fuel duty rebate (Minibus) Employer Nl Gov saving Miscellaneous) Covid (Dial a Ride) 37,903 5.603 7.110 6.586 554 5.000 38,459 3,680 5.495 3,166 823 4,563 1,146 664 62.755 57.996

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 S. Funding Donations to ihe scheme amounted to £9,686 of which £7,829 was gift aided. £877 was allocated to the driver's fund. Fundraising events raised a further £3,321 (before costs of £461). 6. Staff costs 2025 2024 Wages Employer Nl Pension Costs Casual Drivèrs 68789 62.801 5082 4,563 2493 1,783 72 200 76,436 69,347 Breakdown by Staff Type Office Staff Minibus 55,597 20,768 50,596 18,751 7. Vehicle Expon3oS 2025 2024 Fu61s Taxes, Insurances Servicing, Repairs Miscellarwus 5,166 1,952 4,428 661 12,208 4,039 1,715 1,439 375 7.568 Miscellaneous includes £521 of unidentffied costs. 10-

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 8. Offlce Expanses 2025 2024 Postage Telephone Stationery Photocopier Softwarelcomputlng Subscriptions Refreshments Miscellaneous 1.133 1,796 367 1,406 150 237 128 308 5,524 1,669 1,602 302 1,290 12 155 140 208 5,378 9. Debtors 2025 2024 Dial a Ride Passengers Minibus Hire Build Soc. Interest (now incl in Bank Interest) 3.551 613 3.445 259 522 3,321 4,164 Dial a 'do Passenger debtors has been reduced by £353.60 representing bad debt write

HINCKLEY & BOSWORTH COMMUNITY TRANSPORT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2025 9. Creditor8 2025 2024 Office Costs Voluntèer Drtver Costs Independent Examination 151 3.049 150 3,3SO 147 2.715 2.862 10. Deposits and Cash 2025 2024 Business Reserve Account Hinckley & Rugby Building Society Earf Shilton Building Society 20,797 30,467 57,339 55,143 57,221 55,389 12,986 Current Account 7.161 148,342 148.160 11. Indepondent Examination The cost of the Independent Examination for the 202412025 accounts was £150. 12. Trustees Remuneration Trustees are not remunerated. During the year no fees were reimbursed to trustees for travel expenses incurred. 12-

Glossary of Terms Restricted Funds These are funds given to the charity subject to specific restrictions set by the donor but still wrthin the general objectives of th8 charity. The were no restricted funds in th8 perit)d 202412025. Credltors These are amounts owed by th8 charity. but not paid during the accounting period. Dobtors These are amounts owed lo the charty. but not received in the accounting period. For 202412025 there was a write off for unpaid debts of £353.60 13-

HINCKLEY & BOSWORTH COMMUNrrY TRANSPORT REGISTERED CHARITY NUMBER: 1054668 HILL STREET HINCKLEY ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

Glossary of Terms Restricted Funds These are funds given to the charity subject to specific restrictions set by the donor but still wrthin the general objectives of th8 charity. The were no restricted funds in th8 perit)d 202412025. Credltors These are amounts owed by th8 charity. but not paid during the accounting period. Dobtors These are amounts owed lo the charty. but not received in the accounting period. For 202412025 there was a write off for unpaid debts of £353.60 13-