HORSHAM UNIVERSITY OF THE THIRD AGE
Charity No. 1054606
TREASURER’S REPORT AGM 2024 (For the year 1[st] March 2023‐29[th] February 2024)
The accounts have been prepared for the year 1[st] March 2023‐29[th] February 2024.
The accounts are appended to this Report.
The combined set of Accounts show the Bank Balances at the beginning and end of the period together with the monies received and the payments made during this Financial Year.
The Current Account covers all Income and Expenditure related to the running of Horsham U3A. The Charity Commissioners look for a balance approximately equal to 6 months annual income as reserves, which with the Deposit Account, we more than achieve at the moment. The Current account has a balance of £8,108.82.
The Deposit Account is a savings account used for the reserves. Bank interest received amounted to a grand total of £111.58, making the closing balance £7,884.84.
The Legacy Account has no balance, having funded reduced subscriptions in the prior financial reporting period.
The Social Account – Covers all Income and Expenditure related to the running of Social Activities, and has a balance of £626.72.
A PayPal account has been opened with a view to exploring the possibility of accepting payments from members online using Credit or Debit Cards. Current balance stands at £0.00.
During the year, the Committee agreed to change bankers, to remove the costs of bank charges and cheque processing. The Co‐operative Bank was selected and new accounts have been opened. Balances are in the process of being transferred to the Co‐op.
Now for the more detailed report on what has been received and spent on the Current Account; where there is little or no difference on last year, I will not go into too much detail.
INCOME
- Membership Subs This year’s membership income of £6,434.50 includes £302 paid early before the start of the financial year. The monies received in this financial year are £6,478.50, including £44 paid early for 2023‐24. As the latter amount is the total received for memberships in the financial year, it is this figure that is reported here. The number of members in 2023‐24 is 736. The reduced income despite the numbers remaining stable is owing to a reduction in membership fees in order to reduce the balances held at the bank.
Donations made with membership subscriptions are accounted for separately.
-
Contributions to Rent There are 12 groups who rent accommodation regularly. Another 4 groups make their own arrangements with their venues. Also included in the payments are the rents for committee meetings and general meetings held at the Holbrook Club. Costs have risen this year in line with the general rise in the costs of living and energy. There was no extra income nor costs in the figures quoted.
-
Sale of Books From the sales at General Meetings, we received £105.71
-
Open Day Receipts £92.77 was received from the Open Event.
-
TAT Grant No Open Day grant was applied for, owing to late realisation that the process had been changed.
-
Donations Donations this year were £160.50, from members’ overpayment of their subscriptions and generous contributions to the cost of processing cheques.
Bank Interest The interest received during this year was £111.58.
EXPENDITURE
| EXPENDITURE | |||
|---|---|---|---|
| Capitation Fees | Third Age Trust costs were £2,636.00. | ||
| Third Age Trust Licences | These are to enable groups to photocopy literature etc. No change. | ||
| Rent of Halls/Rooms | Relates to General meetings, AGM, and Groups’ accommodation. Costs have increased | ||
| generally, along with more meetings taking place, resulting in a 6% | increase in expenditure, | ||
| in line with inflation generally. This is covered by members contributions, re‐assessed half | |||
| yearly. Rental outgoings include storage rental and prepayments for premises ahead of | |||
| members contributions. | |||
| Group Expenses | Group expenses covered Group contributions, for photocopying, printing, library costs, and | ||
| small general expenses. | |||
| Postage | Direct postage costs are somewhat less than the last Financial Year | owing to members opting | |
| to receive newsletters by email. 2nd class postage costs increased in October 2023 by 10p, | |||
| from 59p to 69p, although this is still a discount on payments for stamps. The franking | |||
| machine carries forward a surplus of postage paid‐for, to the next Financial Year. | |||
| Total mailings from Mar 2023 ‐ Feb 2024 were 2,170, at a cost of £ | £1,359.22. Using FP | ||
| Mailing achieved a 2nd class cost of £0.69p compared with the standard Royal Mail cost of | |||
| £0.75p, and showed a saving of £130.20 over the year. | |||
| Postage costs were higher for TAM News magazine this year, at £2467.43, owing to increases | |||
| in charges from Third Age Trust and a cost carried forward from adjustments in membership | |||
| numbers subscribing to Third Age Matters over the year. | |||
| Printing & Stationery | Printing and stationery costs were slightly higher, owing to increased supplier costs. | ||
| Printing Newsletter | Newsletter costs were higher, owing to a greater cost of production, despite encouraging | ||
| members to take email deliveries. | |||
| Open Events Expenses | Open Events raise awareness of Horsham U3A and its activities. The event raised £92.77 for | ||
| cakes and £22 for the Book Stall. | |||
| HSBC Bank Charges | Bank Charges were reduced to £198.40, owing to encouraging members to pay by bank | ||
| transfer. We continue to encourage this, although in future there will be no charges from the | |||
| Co‐op Bank. | |||
| Computer Expenses | We continue to rent the domain name “horshamu3a.org.uk” and internet hosting. Some | ||
| small costs were for computer repairs. | |||
| Welfare Expenses | These are for cards and flowers when notified of members who are taken ill. | ||
| Speakers Expenses | Costs for Speakers at General Meetings. | ||
| Conference Expenses | Did not take place this year. | ||
| Committee Expenses | The reduction in Committee expenses is owing to changing the venue we use for committee | ||
| meetings. Storage space for committee papers, equipment, etc is accounted for under | |||
| Premises. | |||
| Travelling Expenses | No travel to SUN meetings or other travel expenses. | ||
| Presentations | Presentations were made to outgoing committee members George Stringer and Ian Cooper, | ||
| and to Tony Bailey and Pam Brakes, who all left their roles during the year. | |||
| Miscellaneous | This includes Xmas Cards, and similar small items. |
SOCIAL ACCOUNT
This year there were trips to Bletchley Park and a holiday in the Nottingham area, attended by some 35 and 29 members respectively, and was very successful. The Theatre Group have booked to see Jersey Boys, Never Have I Ever, The Sound of Music and Crazy for You during the year.
OTHER REPORTS
In common with previous years, I would like to encourage members to pay direct by bank transfer into our account with the Co‐op Bank. The number of cheques is only falling slowly, and is time consuming to account for and administer.
| Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
Section A Receipts and payments CC16a 1054606 Horsham University of the Third Age Receipts andpayments accounts 01/03/2023 29/02/2024 To For the period from ~~_——~~ |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||||
| MembershipSubs+Donations | 6,639 | - | - | - | - | 6,639 | 10,200 | |||||
| Gift Aid | - | - | - | - | - | - | - | |||||
| Hire of Halls Contributions | 3,633 | - | - | - | - | 3,633 | 4,809 | |||||
| GroupExcursions | 4,110 | - | - | - | - | 4,110 | - | |||||
| Bank Interest | - | - | - | - | - | - | 28 | |||||
| Open DayReceipts | 93 | - | - | - | - | 93 | - | |||||
| Third Age Trust Grant | - | - | - | - | - | - | - | |||||
| Sale of Diaries | - | - | - | - | - | - | - | |||||
| Sale of Books | 106 | - | - | - | - | 106 | 67 | |||||
| Refunds | - | - | - | - | - | - | - | |||||
| Miscellaneous | 112 | - | - | - | - | 112 | - | |||||
| Social Activities | 23,713 | - | - | - | - | 23,713 | 19,292 | |||||
| Sub total(Gross income for AR) 38,404 - - 38,404 34,395 A2 Asset and investment sales, (see table). - - - - - - - - - - Sub total - - - - - Total receipts 38,404 - - 38,404 34,395 A3 Payments ~~SSS~~ ~~5=~~ |
||||||||||||
| Capitation Fees-Third Age Trust | 2,636 | - | - | - | - | 2,636 | 2,684 | |||||
| Sussex Network | - | - | - | - | - | - | - | |||||
| Third Age Trust Licences | - | - | - | - | - | - | 60 | |||||
| Hire of Halls | 7,553 | - | - | - | - | 7,553 | 7,104 | |||||
| GroupExpenses | 123 | - | - | - | - | 123 | 204 | |||||
| GroupExcursions | - | - | - | - | - | - | - | |||||
| Postage | 2,467 | - | - | - | - | 2,467 | 2,221 | |||||
| Printing& Stationary | 1,953 | - | - | - | - | 1,953 | 1,355 | |||||
| MailingMachine Rental+Costs | 216 | - | - | - | - | 216 | 286 | |||||
| Open DayExpenses | 281 | - | - | - | - | 281 | 122 | |||||
| HSBC Bank Charges | 321 | - | - | - | - | 321 | 330 | |||||
| Computer Expenses | 183 | - | - | - | - | 183 | 72 | |||||
| Speakers Expenses | 480 | - | - | - | - | 480 | 524 | |||||
| Committee+Conference Expenses | 58 | - | - | - | - | 58 | 257 | |||||
| Miscellaneous | 140 | - | - | - | - | 140 | 50 | |||||
| Social Activities | 24,477 | - | - | - | - | 24,477 | 20,335 | |||||
| **Sub total ** | 40,889 | - | - | - | - | 40,889 | 35,605 | |||||
| A4 Asset and investment purchases, (see table) Banner - - Urn - - Shelving - - Kettle - - Sub total - - Total payments 40,889 - ~~== ~~ |
- - - - - - |
- - - - - - - - 18 - - 18 - 40,889 35,623 ~~===~~ |
||||||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- 2,485 - - - 2,485 - - - 17,409 - - 14,924 - - 14,924 ~~===~~ |
- - 2,485 - - - - - 14,924 |
- - 2,485 - 14,924 |
- - 2,485 - 1,228 - - 17,409 18,637 - 14,924 17,409 ~~==~~ |
CCXX R1 accounts (SS)
18/03/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||
|---|---|---|---|---|
| Unrestricted Restricted |
Endowment | |||
| Categories B1 Cash funds |
funds funds funds to nearest £ to nearest £ to nearest £ 6,412 - - 7,885 - - Paypal - 627 - - 14,924 - - Details Current account Deposit account Social account Total cash funds ~~===~~ ~~= =~~ |
|||
| Unrestricted Restricted |
Endowment | |||
| funds funds |
funds | |||
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
to nearest £ to nearest £ to nearest £ - - - - - - - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - - - - - - - - - Details Details Details ~~SSS SS~~ ~~——~~ ~~=~~ ~~=—===~~ |
|||
| Signed by one or two trustees on B5 Liabilities |
Fund to which liability relates Amount due (optional) When due (optional) - - - - - Details ~~Ee=~~ |
|||
| behalf of all the trustees | ||||
| Chair, Horsham U3A | Signature | Print Name | Date of approval |
|
| Treasurer, Horsham U3A | S Hill | 17/03/2024 | ||
| M J Harrod | 17/03/2024 |
Signed by one or two trustees on behalf of all the trustees Chair, Horsham U3A Treasurer, Horsham U3A
CCXX R2 accounts (SS)
18/03/2024
2
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