HORSHAM UNIVERSITY OF THE THIRD AGE Charity No. 1054606
TREASURER’S REPORT AGM 2023 (For the year 1[st] March 2022-28[th] February 2023)
The accounts have been prepared for the year 1[st] March 2022-28[th] February 2023.
The accounts are appended to this Report.
The combined set of Accounts show the Bank Balances at the beginning and end of the period together with the monies received and the payments made during this Financial Year.
The Current Account covers all Income and Expenditure related to the running of Horsham U3A. The Charity Commissioners look for a balance approximately equal to 6 months annual income as reserves, which with the Deposit Account, we more than achieve at the moment. The Current account has a balance of £8,108.82.
The Deposit Account is a savings account used for the proceeds from the Open Day. However, no Open Day has taken place this year. Bank interest received amounted to a grand total of £27.86p, making the closing balance £7,773.26.
The Legacy Account has no balance, having funded reduced subscriptions in the prior financial reporting period.
The Social Account – Covers all Income and Expenditure related to the running of Social Activities, and has a balance of £1,513.77.
A PayPal account has been opened with a view to exploring the possibility of accepting payments from members online using Credit or Debit Cards. Current balance from testing activities stands at £13.29.
Now for the more detailed report on what has been received and spent on the Current Account; where there is little or no difference on last year, I will not go into too much detail.
INCOME
Membership Subs This year’s membership income of £10,097 includes £420 paid early before the start of the financial year. The monies received in this financial year are £9,979, including £302 paid early for 2023-24. As the latter amount is the total received for memberships in the financial year, it is this figure that is reported here. The number of members in 2023-23 is 765. Donations made with membership subscriptions are accounted for separately.
Contributions to Rent There are 12 groups who rent accommodation regularly. Another 4 groups make their own arrangements with their venues. Also included in the payments is the rent for committee meetings & general meetings held at the Holbrook Club. There was no extra income nor costs in the figures quoted.
Sale of Books From the sales at General Meetings, we received £66.50.
Open Day Receipts No Open Day took place.
TAT Grant No Open Day grant was applied for. Donations Donations this year were £221.30, from members’ overpayment of their subscriptions, generous contributions to the cost of processing cheques and a one-off contribution arising from the dissolution of the Sussex U3A Network (SUN) network.
Bank Interest The interest received during this year was £27.86.
EXPENDITURE
Capitation Fees Third Age Trust costs were £2,684.00. The SUN network has been dissolved and no affiliation costs have been paid. This is a 21% increase arising from increased numbers of members and increased charges from the Third Age Trust
Third Age Trust Licences These are to enable groups to photocopy literature etc. No change.
Rent of Halls/Rooms Relates to General meetings, AGM, and Groups’ accommodation. Storage at a venue has been dispensed with. Costs have increased generally, along with more meetings taking place, resulting in a 27% increase in expenditure. This is covered by members contributions, re-assessed half yearly. Rental outgoings include storage rental and prepayments for premises ahead of members contributions. Group Expenses Group expenses covered Group contributions, for photocopying, printing, library costs, and small general expenses. Postage Direct postage costs are somewhat less than the last Financial Year owing to members opting to receive newsletters by email. 2nd class postage costs increased at the beginning of April 2022 by 4p, from 47p to 51p. The franking machine carries forward a surplus of postage paid-for, to the next Financial Year. Total mailings from Mar 2021 - Feb 2022 were 2096, at a cost of £1,068.96. Using FP Mailing achieved a 2nd class cost of £0.51p compared with the standard Royal Mail cost of £0.68p, and showed a saving of £356.32 over the year. Postage costs were higher for TAM News magazine this year, at £989.12, owing to increases in charges from Third Age Trust. Printing & Stationery Printing and stationery costs were slightly higher, owing to increased supplier costs. Printing Newsletter Newsletter costs were lower, owing in part to a greater take-up of email delivery. Open Events Expenses Open Events raise awareness of Horsham U3A and its activities. No Open Day was held this year, and consequently, there were no Raffle prizes. Two events were held in the Carfax to raise awareness of Horsham U3A, which brought in some new members. HSBC Bank Charges Bank Charges were 17x higher, owing to the imposition of bank charges on the accounts and a £0.40p charge per cheque credited to the account. We continue to encourage members to pay by Bank Transfer. Computer Expenses We continue to rent the domain name “Horshamu3a.org.uk” and internet hosting. Some small costs were for computer repairs. Welfare Expenses These are for cards and flowers when notified of members who are taken ill. Speakers Expenses Costs for Speakers at General Meetings. Conference Expenses Did not take place this year. Committee Expenses the increase in Committee expenses is owing to renting storage space for committee papers, equipment, etc. This was accounted for under Premises. Travelling Expenses No travel to SUN meetings or other travel expenses. Presentations Presentations were made to Helen Ward and Gary Cooper, who both left the Committee during the year. Miscellaneous This includes Xmas Cards, and similar small items.
SOCIAL ACCOUNT
This year the short break was a trip to Cardiff, attended by 23 members, and was very successful. The Theatre Group managed to see Chicago and Singing in the Rain this year. Monies were received for an additional trip to take place in the following year, some invoices for which were paid in this year.
OTHER REPORTS
In common with previous years, I would like to encourage members to pay direct by bank transfer into our account with HSBC. The number of cheques is only falling slowly, and is time consuming to account for and administer.
Horsham University of the Third Age
1054606
Receipts and payments accounts
CC16a
For the period 01/03/2022 28/02/2023 To from
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 10,200 - 4,809 - 28 - - - 67 - - 19,292 34,395 - - |
Unrestricted funds to the nearest £ 10,200 - 4,809 - 28 - - - 67 - - 19,292 34,395 - - |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - |
Total funds to the nearest £ 10,200 |
Total funds to the nearest £ 10,200 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
| MembershipSubs+Donations | 10,200 | 10,200 | 7,919 | ||||||
| Gift Aid | - | - | - | ||||||
| Hire of Halls Contributions | 4,809 | 4,809 | 2,131 | ||||||
| GroupExcursions | - | - | 339 | ||||||
| Bank Interest | 28 | 28 | 1 | ||||||
| Open DayReceipts | - | - | - | ||||||
| Third Age Trust Grant | - | - | - | ||||||
| Sale of Diaries | - | - | - | ||||||
| Sale of Books | 67 | 67 | 69 | ||||||
| Refunds | - | - | 161 | ||||||
| Miscellaneous | - | - | 213 | ||||||
| Social Activities | 19,292 | 19,292 | 5,499 | ||||||
| Sub total(Gross income for AR) |
34,395 | 34,395 | 16,332 | ||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| Total receipts A3 Payments |
34,395 2,684 - 60 7,104 204 - 2,221 1,355 286 122 330 72 524 257 50 20,335 |
- - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - |
||||||
| 16,332 | |||||||||
| Capitation Fees-Third Age Trust | 2,684 | - | - | 2,684 | 2,223 | ||||
| Sussex Network | - | - | - | - | - | ||||
| Third Age Trust Licences | 60 | - | - | 60 | 60 | ||||
| Hire of Halls | 7,104 | - | - | 7,104 | 4,979 | ||||
| GroupExpenses | 204 | - | - | 204 | 92 | ||||
| GroupExcursions | - | - | - | - | 339 | ||||
| Postage | 2,221 | - | - | 2,221 | 1,874 | ||||
| Printing& Stationary | 1,355 | - | - | 1,355 | 1,956 | ||||
| MailingMachine Rental+Costs | 286 | - | - | 286 | 207 | ||||
| Open DayExpenses | 122 | - | - | 122 | 79 | ||||
| HSBC Bank Charges | 330 | - | - | 330 | 23 | ||||
| Computer Expenses | 72 | - | - | 72 | 458 | ||||
| Speakers Expenses | 524 | - | - | 524 | 170 | ||||
| Committee+Conference Expenses | 257 | - | - | 257 | 49 | ||||
| Miscellaneous | 50 | - | - | 50 | 120 | ||||
| Social Activities | 20,335 | - | - | 20,335 | 3,814 | ||||
| **Sub total ** | 35,605 | - | - | 35,605 | 16,443 | ||||
| - - - 18 |
- - - - |
- - - - |
|||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Banner | - | - | - | - | 248 | ||||
| Urn | - | - | - | - | 85 | ||||
| Shelving | - | - | - | - | 70 | ||||
| Kettle **Sub total ** |
18 | - | - | 18 | |||||
| 18 | - | - | 18 | 403 | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
35,623 - 1,228 - 18,637 17,409 |
- - - - - |
- - - - - |
||||||
| 16,845 | |||||||||
| - 1,228 | - | - | - 1,228 |
- 513 | |||||
| - | - | - | - | - | |||||
| 18,637 | - | - | 18,637 | 19,151 | |||||
| 17,409 | - | - | 17,409 | 18,637 |
CCXX R1 accounts (SS)
17/03/2023
1
Section B Statement of assets and liabilities at the end of the period Cat•qorMs Details fvnd• BI CMh fvnd• 101 1$ 17MQ• nth Detai15 n••r••¢£ P¥rA D•tslls 94 A•sql• r•l•ln•d f•r th• ahrlty'$ own itshb•h Dgtails 06 LIAbN(tI•# F¥*d•• D•tJils by on b•half of 411 th•trteel Chair. Hor•hwn U&4 Date ol val J H•Thod CCXX R2 ac4)unts ISS} 17AW2Q3
CHARITY COMMISSION FOR ENGLAND ANO WALES | Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HORSHAM U3A Ofi a¢¢ourlts for thé yéar 28-. FEBRUARY 20n ended Chaftty fio 105460v Ilf anyl Set out on pages I report to the trustees on my examInan of the a¢ntS of the above tharity (Ihe Trusf) for the year ended 2810212023. Responsibllities and As the chanty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of th8 Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carrng out my examination. I have followed the applicable Directions given by Ihe Charity Commission under section 145{5)(b) of the Act. I have com.*.eled my e¥amith.ation. I confinn that no rnaterial matters have come to my attention in connection with the examination which gtves me cause to believe that in, any material respecl.. accounting records were not kept in accordance wtih section 130 of the Act or the a£wunts do not xcord with the ac¢¢wnting recorrls Independent examiner's statemènt I have no have come across no other matteryts in connection wrth the examination lo which attentK)n should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: 1510312023 Name: Timothy HosseKk Relevant professlonal quallfication(sl or body (if anyl: ACMA (Retired) Address: 18 PotteT5 Place Horsham RH12 2PL IER October 2018