Valley Brass AGM 21.1.23
Apologies Christian Teasdale Amber Hooton James Hooton Chris Whittle Jane Grimshaw Liam Deakin
Present
Michael Rollinson Suzanne Sutcliffe Karen Unsworth Tony Grimshaw Amanda Chadwick Dave Chadwick Joseph Chadwick Carl Bretherton Jeanette Aindow Adam Aindow Kate Kilbane Matthew Yates Mike Unsworth Mike Ascot Henry & Family Ben Ramsey Josh Jones
Minutes
Agreed to be full and accurate - prop CB; sec KK
Chairman’s Report
12 months without covid - back to competing and finishing 7th at Blackpool in the 2nd section. Best set of results ever at Whit Friday, want to push on at Saddleworth area this year because of half-term.
Learner band has grown, 50% increase in the younger members and older. Main band retained and grew members.
Keith is in good health which is a huge positive.
Adverse weather at the end of the year has caused significant damage to the building - thanks to Liam for sorting the pipes and the water heater. Heating is now a priority to get sorted. Whit walks and Christmas collections very positive - still counting exact total.
Push on for 2023 and hope we continue to improve under Dave’s guidance - a good performance at Blackpool being the start.
No comments from attendees.
Musical Director’s Report
Address bands in three - main, training, and learner.
Learners are coming on well. Built to get 15 children in the band from a catastrophic loss after covid. Split between Learner & Training. Recruitment drive through schools - Dave in Leigh Vale until Easter 2023, want to do more workshops in schools after then. All generally is going well. Want to introduce more structure in Learner band - retain “club” feel with a push for potential.
Introducing certificates to help them aim for improvement; measured/not too much. Need to continue with events and invest in socials to keep members interested and excited about coming to band.
Training band has had a few joiners & leavers, maintaining its level - JA still advertising monthly. Would like to take them to a contest - want to get them doing a bit more but don’t know what. CD recording is a good opportunity as it includes everyone.
Main band, contests are as mentioned by chairman. Good performance at Blackpool last year - impressed one adjudicator. Whit Friday was good but not perfect - still room to improve recognised by everyone. Concerts are coming back, with a decent number of bookings - would be good to do more “social” concerts like Bierkeller, area to target expansion. Christmas was maybe too busy. May look to drop concerts and reevaluate our workload - felt a lack of enthusiasm from the band. Supermarket carolling is where the money is and need to think around this for 2023. Planning for a CD, 2024 trip to Normandy, 2026 trip to Chalon. 2026 trip is more definite as lots of groups with connections looking to book concerts. 2024 still needs more planning - small group going over in May 23 to scope hotels and build on the plan with opportunities. Proposing to tour Easter weekend. Christmas will be how we best subsidise costs to members. Had Parr band in the building and excited to help and continue helping them. Crochet, Ju-Jitsu, and NW Corp of Drums using the building. Lots of maintenance to be done - issues with getting heating and carpeting with delays from trades. Disabled WC had window ordered, to be fitted. 11k is needed for roof, then the next job is the main hall. The flat roof is a mess because 15 years ago, before the band first took on the building, someone stole the lead and the council’s repairs that were done at the time are now proven to have been temporary only and inadequate. Cannot challenge this unfortunately. 11k in grants for repairs received but will need c.21k more to cover everything off - DC working on managing proposals for this. Generally okay but room for improvement.
No comments from attendees.
Treasurer’s Report Report submitted in writing.
Collections earn significantly more than concerts, even for previous period - building repairs not a large part of the reported period.
No comments from attendees.
Election of Ofcers
| Role | Member | Proposed | Seconded |
|---|---|---|---|
| Chairman | Tony Grimshaw | CB | JA |
| Secretary | Michael Rollinson | TG | SS |
| Treasurer | Jane Grimshaw | TG | AC |
| Band Sergeant | Tony Grimshaw | MR | BR |
| Safeguarding Lead | Amanda Chadwick | JC | KU |
| Safeguarding Ofcer 1 Safeguarding Ofcer 2 |
Suzanne Sutclife Tony Grimshaw |
JA | CB |
| Web Development and Social Media |
James Hooton | SS | AC |
| Librarian | Jeanette Aindow Ben Ramsey |
TG | SS |
| Role | Member | Proposed | Seconded |
|---|---|---|---|
| Fundraising & Merchandising |
Jeanette Aindow | MR | CB |
| Equipment (Non-Exec) | Mike Ascot | DC | MR |
| Committee | Kate Kilbane Amber Hooton Liam Deakin Carl Bretherton Josh Jones |
BR | MR |
AGM closed at 14:27.
Next AGM to be confirmed at the next committee meeting.
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Valley brass fund accounts April 2021 to March 2022
April May June July August September October November December January February March TOTALS
Balance C/F £16,146.94 £14,572.61 £14,304.18 £ 13,317.24 £ 13,496.71 £ 23,159.02 £ 22,688.81 £ 22,117.53 £ 20,544.24 £ 20,912.54 £24,175.55 £ 23,289.35 £16,146.94
Money Received
Subs £414.00 £330.00 £584.00 £ 422.01 £ 653.00 £ 564.00 £ 446.00 £ 439.00 £ 646.00 £ 647.00 £ 581.00 £ 909.00 £ 6,635.01
Grant £ 11,030.00 £ 5,000.00 £ 16,030.00
Room Hire £300.00 £ 220.00 £ 160.00 £ 256.00 £ 50.00 £ 157.00 £ 1,143.00
Repairs/ Replacements £ 1,150.00 £ 10.00 £ 1,160.00
Job Fee/ Concerts £ 298.00 £ 325.00 £ 623.00
Donations £ 72.39 £ 72.39
Collections £ 725.92 £ 3,358.44 £ 75.00 £ 77.00 £ 4,236.36
Sales £ 74.00 £ 87.00 £ 161.00
Tour Payments/refunds £ 1,020.50 £ 406.50 £ 1,007.50 £ 500.00 £ 140.00 £ 184.00 £ 525.00 £ 3,783.50
Paypal/Amazon/everyclick £65.72 £ 42.05 £ 45.43 £ 17.08 £ 41.64 £ 211.92
Total £414.00 £695.72 £584.00 £1,442.51 £12,131.55 £1,791.50 £946.00 £ 599.00 £ 2,895.74 £ 4,584.52 £ 1,206.64 £6,765.00 £34,056.18
Balance £16,560.94 £15,268.33 £14,888.18 £14,759.75 £25,628.26 £24,950.52 £23,634.81 £ 22,716.53 £ 23,439.98 £ 25,497.06 £25,382.19 £30,054.35 £50,203.12
Money Paid
Tutors/ Conductors £890.00 £890.00 £890.00 £890.00 £ 890.00 £890.00 £890.00 £ 890.00 £ 890.00 £ 890.00 £ 890.00 £ 890.00 £ 10,680.00
Equipment £ 194.29 £ 270.00 £ 231.29 £ 307.17 £ 1,002.75
Music £ 175.34 £ 18.98 £ 194.32
Uniforms £ 106.44 £ 109.83 £ 216.27
Contest Entry £275.00 £ 150.00 £ 150.00 £ 575.00
Coach Hire £ 125.00 £ 125.00
Room Hire £ 34.00 £ 34.00
Service/repairs £ 290.00 £ 180.00 £ 545.00 £ 43.20 £ 1,058.20
licence/membership £14.00 £ 312.25 £ 74.00 £ 14.87 £ 14.87 £ 14.87 £ 21.87 £ 14.87 £ 14.87 £ 496.47
Insurance £587.64 £ 587.64
Expenses £ 120.00 £ 128.30 £ 56.60 £ 28.30 £ 28.30 £ 82.45 £ 443.95
Stationary £ 19.61 £ 50.95 £ 105.00 £ 175.56
I.T Costs £ 14.87 £ 14.87 £ 143.97 £ 173.71
Misc. £ 25.00 £ 53.97 £ 197.00 £ 116.00 £ 495.91 £ 887.88
Accountant £ 264.00 £ 264.00
Bank Charges £6.00 £6.00 £6.00 £ 6.00 £ 6.00 £ 6.00 £ 6.00 £ 6.00 £ 6.00 £ 11.58 £ 23.82 £ 5.70 £ 95.10
Gas/Electricity £143.20 £58.18 £73.30 £ 54.79 £ 52.97 £ 60.42 £ 8.50 £ 292.86 £ 182.84 £ 100.73 £ 80.79 £ 891.77 £ 2,000.35
Water £134.36 £ 302.61 £ 154.42 £ 82.28 £ 60.94 £ 734.61
Waste £539.77 £ 539.77
Tour £ 380.50 £ 957.00 £ 1,337.50
Building repairs/maintenance £9.97 £ 380.00 £ 389.97
Total £1,988.33 £964.15 £1,570.94 £1,263.04 £2,469.24 £2,261.71 £1,517.28 £ 2,172.29 £ 2,527.44 £ 1,321.51 £ 2,092.84 £1,863.28 £22,012.05
Balance £14,572.61 £14,304.18 £13,317.24 £ 13,496.71 £ 23,159.02 £ 22,688.81 £ 22,117.53 £ 20,544.24 £ 20,912.54 £ 24,175.55 £23,289.35 £ 28,191.07 £ 28,191.07
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Valley brass fund accounts April 2021 to March 2022
| TOTALS | TOTALS | |
|---|---|---|
| Balance C/F | £ | 16,146.94 |
| Money Received | ||
| Subs | £ | 6,635.01 |
| Grant | £ | 16,030.00 |
| Room Hire | £ | 1,143.00 |
| Repairs/ Replacements | £ | 1,160.00 |
| Job Fee/ Concerts | £ | 623.00 |
| Donations | £ | 72.39 |
| Collections | £ | 4,236.36 |
| Sales | £ | 161.00 |
| Tour Payments/refunds | £ | 3,783.50 |
| Paypal/Amazon/everyclick | £ | 211.92 |
| Total | £ | 34,056.18 |
| Balance | £ | 50,203.12 |
| Money Paid | ||
| Tutors/ Conductors | £ | 10,680.00 |
| Equipment | £ | 1,002.75 |
| Music | £ | 194.32 |
| Uniforms | £ | 216.27 |
| Contest Entry | £ | 575.00 |
| Coach Hire | £ | 125.00 |
| Room Hire | £ | 34.00 |
| Service/repairs | £ | 1,058.20 |
| licence/membership | £ | 496.47 |
| Insurance | £ | 587.64 |
| Expenses | £ | 443.95 |
| Stationary | £ | 175.56 |
| I.T Costs | £ | 173.71 |
| Misc. | £ | 887.88 |
| Accountant | £ | 264.00 |
| Bank Charges | £ | 95.10 |
| Gas/Electricity | £ | 2,000.35 |
| Water | £ | 734.61 |
| Waste | £ | 539.77 |
| Tour | £ | 1,337.50 |
| Building repairs/maintenance | £ | 389.97 |
| Total | £ | 22,012.05 |
| Balance | £ | 28,191.07 |
| Prepared by Amanda Chadwick |