REGISTERED CHARITY NUMBER: 1054493
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2021
for
EPSOM PLAYHOUSE PRE-SCHOOL
Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX
EPSOM PLAYHOUSE PRE-SCHOOL
Contents of the Financial Statements for the Year Ended 31 March 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
EPSOM PLAYHOUSE PRE-SCHOOL
for the Year Ended 31 March 2021
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives and aims of the charity are:
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups, and by:
a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups to offer opportunities for all children whatever their race, culture, religion, means or ability
b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas
c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance
Significant activities
A variety of activities reflecting all areas of the Early Years Foundation Stage of the National Curriculum
Children learn through play and are provided with a selection of toys from dolls, trains, construction sets to dressing clothes, kitchen play area, indoor climbing frame, outdoor play area etc
Page 1
EPSOM PLAYHOUSE PRE-SCHOOL
for the Year Ended 31 March 2021
Report of the Trustees
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Over the past year we have provided learning through play for 46 children. Here are some of our achievements:
-
A key focus has been on developing fundraising streams. We have successfully been selected and benefited from local community fundraising opportunities including Co-op Local Community Fund. We have registered for fundraising cashback sites including Easy Fundraising, The Giving Machine, Amazon Smile and Recycle4Charity.co.uk ink cartridge recycling. We continue to seek and apply for other opportunities such as local Marks and Spencer in The Ashley Centre, Epsom Charity of the year.
-
We have held successful Christmas Fair and Easter Bunny Hunt, Fundraising Events with a Summer Fair planned for next year. We registered with MyDonate charity fundraising site to facilitate receiving online donations from friends and families.
Outside organisations will be coming into the preschool ie Cook and Grow and petting Zoo paid for with the fundraising - We have registered with Tesco Uniform as new uniform suppliers to save the Pre-school the initial uniform stock outlay and administration, as well as allowing parents direct access for uniform ordering and cashback in order for the pre-school.
-
We continue to invest in equipment and resources for the pre-school. This includes:
-
We have created a new Committee joining procedure and Welcome Pack to ease transition for new committee members.
-
We have registered with Volunteer Centre Epsom & Ewell to increase community involvement and interaction - We have invested in promotion of the pre-school to help fill capacity and improve financial stability. This includes creating, printing and local distribution of leaflets. Creating a public Facebook page, running targeted Facebook Advertising. Taking out paid GoogleAds, creating a relationship with local Epsom Families Facebook group, taking out membership with leading childcare resource childcare.co.uk.
Lucy left during the year, we wish her all the best and thank her for her contribution towards the preschool. We advertised the job role and was very pleased to be able offer this position to Abby Stockwell who we have full confidence in.
We said goodbye to Amy and Dee. Kelly Lloyd started her maternity Feb 20 due to return Feb 21. Rosie joined us March 20 to be our one-to-one carer.
-
We have updated all essential policies to be up to date with Pre-School Learning Alliance models.
-
Number of children for summer term - 37.
-
Achieved good OFSTED report.
FINANCIAL REVIEW
Reserves policy
Our current levels of £51k would help us cover against unforeseen expenses such as staff shortages or redundancies
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, the Pre-School Learning Alliance Model Pre-School Constitution, and constitutes an unincorporated charity. It is constituted as a body in membership of the Pre-School Learning Alliance
Recruitment and appointment of new trustees
Trustees are elected by a majority of Committee Members
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1054493
Principal address
Concorde Hall Horton Path Off Horton Hill Epsom Surrey KT19 8SR
Page 2
EPSOM PLAYHOUSE PRE-SCHOOL
Report of the Trustees
for the Year Ended 31 March 2021
Trustees
Mrs A Tuck Chairperson W Malik Treasurer Ms L Netley Secretary
Independent Examiner
Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX
Approved by order of the board of trustees on 25 January 2022 and signed on its behalf by:
W Malik - Trustee
Page 3
Independent Examiner's Report to the Trustees of EPSOM PLAYHOUSE PRE-SCHOOL
Independent examiner's report to the trustees of EPSOM PLAYHOUSE PRE-SCHOOL
I report to the charity trustees on my examination of the accounts of EPSOM PLAYHOUSE PRE-SCHOOL (the Trust) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mary E Ryan FCCA Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX
25 January 2022
Page 4
EPSOM PLAYHOUSE PRE-SCHOOL
Statement of Financial Activities for the Year Ended 31 March 2021
| 31.3.21 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 21,584 Charitable activities Nursery 131,922 Investment income 2 11 Total 153,517 EXPENDITURE ON Charitable activities Nursery 102,948 NET INCOME/(EXPENDITURE) 50,569 RECONCILIATION OF FUNDS Total funds brought forward 48,066 TOTAL FUNDS CARRIED FORWARD 98,635 |
31.3.20 Total funds £ 24,115 84,685 56 108,856 112,238 (3,382) 51,448 48,066 |
|---|---|
The notes form part of these financial statements
Page 5
EPSOM PLAYHOUSE PRE-SCHOOL
Balance Sheet
31 March 2021
| 31.3.21 | 31.3.20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank and in hand | 99,802 | 48,832 | |
| CREDITORS | |||
| Amounts falling due within one year | 7 | (1,167) | (766) |
| NET CURRENT ASSETS | 98,635 | 48,066 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 98,635 | 48,066 | |
| NET ASSETS | 98,635 | 48,066 | |
| FUNDS | 8 | ||
| Unrestricted funds | 98,635 | 48,066 | |
| TOTAL FUNDS | 98,635 | 48,066 |
The financial statements were approved by the Board of Trustees and authorised for issue on 25 January 2022 and were signed on its behalf by:
W Malik - Trustee
The notes form part of these financial statements
Page 6
EPSOM PLAYHOUSE PRE-SCHOOL
Notes to the Financial Statements for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
- 25% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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EPSOM PLAYHOUSE PRE-SCHOOL
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.21 | 31.3.20 | |
| £ | £ | |
| Deposit account interest | 11 | 56 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Admin & teaching staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Nursery Investment income Total EXPENDITURE ON Charitable activities Nursery NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.3.21 31.3.20 8 8 Unrestricted fund £ 24,115 84,685 56 108,856 112,238 (3,382) 51,448 48,066 |
|---|---|
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
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EPSOM PLAYHOUSE PRE-SCHOOL
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
| 6. TANGIBLE FIXED ASSETS COST At 1 April 2020 and 31 March 2021 DEPRECIATION At 1 April 2020 and 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 8. MOVEMENT IN FUNDS At 1.4.20 £ Unrestricted funds General fund 48,066 TOTAL FUNDS 48,066 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 153,517 TOTAL FUNDS 153,517 |
Fixtures and fittings £ 1,377 1,377 - - 31.3.21 31.3.20 £ £ 1,167 766 Net movement At in funds 31.3.21 £ £ 50,569 98,635 50,569 98,635 Resources Movement expended in funds £ £ (102,948) 50,569 (102,948) 50,569 |
|---|---|
continued...
Page 9
EPSOM PLAYHOUSE PRE-SCHOOL
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.19 £ Unrestricted funds General fund 51,448 TOTAL FUNDS 51,448 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 108,856 TOTAL FUNDS 108,856 |
Net movement At in funds 31.3.20 £ £ (3,382) 48,066 (3,382) 48,066 Resources Movement expended in funds £ £ (112,238) (3,382) (112,238) (3,382) |
Net movement At in funds 31.3.20 £ £ (3,382) 48,066 (3,382) 48,066 Resources Movement expended in funds £ £ (112,238) (3,382) (112,238) (3,382) |
|---|---|---|
| (3,382) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.19 | in funds | 31.3.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 51,448 | 47,187 | 98,635 |
| TOTAL FUNDS | 51,448 | 47,187 | 98,635 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 262,373 262,373 |
Resources Movement expended in funds £ £ (215,186) 47,187 (215,186) 47,187 |
Resources Movement expended in funds £ £ (215,186) 47,187 (215,186) 47,187 |
|---|---|---|---|
| 47,187 |
continued...
Page 10
EPSOM PLAYHOUSE PRE-SCHOOL
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
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EPSOM PLAYHOUSE PRE-SCHOOL
Detailed Statement of Financial Activities for the Year Ended 31 March 2021
| Detailed Statement of Financial Activities for the Year Ended 31 March 2021 |
||
|---|---|---|
| 31.3.21 | 31.3.20 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 14,146 | 24,115 |
| Grants | 7,438 | - |
| 21,584 | 24,115 | |
| Investment income | ||
| Deposit account interest | 11 | 56 |
| Charitable activities | ||
| Fees | 131,922 | 84,685 |
| Total incoming resources | 153,517 | 108,856 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 81,735 | 80,204 |
| Social security | 333 | 1,233 |
| Pensions | 1,232 | 880 |
| Hall hire | 3,850 | 14,959 |
| School uniforms | 145 | 141 |
| Canteen & refreshments | 302 | 743 |
| School Activities | 10,741 | 10,523 |
| Cleaning | 1,191 | 342 |
| 99,529 | 109,025 | |
| Support costs | ||
| Management | ||
| Telephone | 149 | 110 |
| Postage and stationery | 47 | 57 |
| Sundries | 25 | 418 |
| Trade subscriptions | 167 | 72 |
| Bookkeeping fees | 585 | 445 |
| 973 | 1,102 | |
| Finance | ||
| Bank charges | - | 2 |
| Information technology | ||
| Website costs | 239 | 210 |
| Advertising, logo design | 297 | 152 |
| 536 | 362 | |
| Human resources | ||
| Staff training | 348 | 659 |
| Carried forward | 348 | 659 |
This page does not form part of the statutory financial statements
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EPSOM PLAYHOUSE PRE-SCHOOL
Detailed Statement of Financial Activities for the Year Ended 31 March 2021
| Detailed Statement of Financial Activities for the Year Ended 31 March 2021 |
||
|---|---|---|
| 31.3.21 | 31.3.20 | |
| £ | £ | |
| Human resources | ||
| Brought forward | 348 | 659 |
| Recruitment | 97 | 163 |
| 445 | 822 | |
| Governance costs | ||
| Accountancy fees | 925 | 925 |
| Legal & professional fees | 540 | - |
| 1,465 | 925 | |
| Total resources expended | 102,948 | 112,238 |
| Net income/(expenditure) | 50,569 | (3,382) |
This page does not form part of the statutory financial statements
Page 13