## Section C:  Notes to the accounts Trustees’ annual report for the period 


> Period start date 0 1 0 4 2 0 Period end date 3 1 0 3 2 1 

Charity No Charity name Ysgol Meithrin Llansawel (if any) 

1 0 5 4 4 8 0 

## Objectives and Activities 

||SORP<br>reference||
|---|---|---|
|Summary of the purposes of the<br>charity as set out in its governing<br>document|Para 1.17|To provide a preschool environment for children<br>aged between 18 months and 12 through the<br>medium of Welsh and English where needed.<br>Provide wraparound care and holidayclub.|
|Summary of the main activities<br>in relation to those purposes for<br>the public beneft, in particular,<br>the activities, projects or services<br>identifed in the accounts.|Para 1.17 and<br>1.19|Provision of preschool care to children in Llansawel<br>and surrounding areas.<br>Provision of holiday club / wrap around care.<br>Supply of healthy snacks and meals.|
|Statement confrming whether the<br>trustees have had regard to the<br>guidance issued by the Charity<br>Commission onpublic beneft|Para 1.18|Trustees have full regard to guidance issued<br>by the Charity Comission on public benefit and<br>are happy that the charity is fullfilling its<br>purpose.|



## Additional information (optional) 

You may choose to include further statements where relevant about: 

||SORP<br>reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment including<br>program related investment|Para 1.38|N/A|
|Contribution made by volunteers|Para 1.38|N/A|
|Other|||



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## Achievements and Performance 

||SORP<br>reference||
|---|---|---|
|Summary of the main achievements<br>of the charity, identifying the<br>difference the charity’s work has<br>made to the circumstances of its<br>benefciaries and any wider benefts<br>to society as a whole.|Para 1.20|In the financial year covering 20/21 we<br>improved our facilities and moved from limited<br>days/hours to wrap around care - improving<br>affordable access to care in Llansawel and<br>surrounding areas.<br>This allowed increased support to low income<br>families and families who wished to access<br>Welsh medium care.<br>We were also able to offer families affordable care<br>during the pandemic from September onwards.<br>We also ran affordable holiday clubs to support working<br>families when care can be difficult.<br>Through the provision of affordable care and a<br>compassionate approach to fee collection we have<br>allowed greater financial freedom to families.|



## Additional information (optional) 

You may choose to include further statements where relevant about: 

||SORP<br>reference||
|---|---|---|
|Achievements against objectives set|Para 1.41||
|Performance of fundraising activities<br>against objectives set|Para 1.41||
|Investment performance against<br>objectives|Para 1.41||
|Other|||



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## Financial Review 

||SORP<br>reference||
|---|---|---|
|Review of the charity’s fnancial<br>position at the end of the period|Para 1.21|Increase in both income and expenditure in the period<br>after being closed April - September 2020.  Overall gross<br>income more than doubled from the previous year's low.|
|Statement explaining the policy for<br>holding reserves stating why they<br>are held|Para 1.22|No policy.|
|Amount of reserves held|Para 1.22|Zero|
|Reasons for holding zero reserves|Para 1.22|Previously charity has not had funds to build reserves,<br>however we will be looking to develop a reserve policy.|
|Details of fund materially in defcit|Para 1.24|None.|
|Explanation of any uncertainties<br>about the charity continuing as a<br>goingconcern|Para 1.23|None.|



## Additional information (optional) 

You may choose to include further statements where relevant about: 

||SORP<br>reference||
|---|---|---|
|The charity’s principal sources of<br>funds (including any fundraising)|Para 1.47|Children's care fees.<br>Government Grants.<br>Fundraising - raffles, fundraising events.|
|Investment policy and objectives<br>including any social investment<br>policy adopted|Para 1.46||
|A description of the principal risks<br>facing the charity|Para 1.46||
|Other|||



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## Structure, Governance and Management 

|Description of charity’s trusts:|SORP<br>reference||
|---|---|---|
|Type of governing document<br>(trust deed,royal charter)|Para 1.25|CIW|
|How is the charity constituted?<br>(e.gunincorporated association,CIO)|Para 1.25|unincorporated association|
|Trustee selection methods including<br>details of any constitutional<br>provisions e.g. election to post<br>or name of any person or body<br>entitled to appoint one or more<br>trustees|Para 1.25|Election to post at AGM|



## Additional information (optional) 

You may choose to include further statements where relevant about: 

||SORP<br>reference||
|---|---|---|
|Policies and procedures adopted for<br>the induction and training of trustees|Para 1.51||
|The charity’s organisational structure<br>and any wider network with which<br>the charityworks|Para 1.51||
|Relationship with any related parties|Para 1.51||
|Other|||



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## Reference and Administrative details 

|Charity name|Ysgol Meithrin Llansawel|
|---|---|
|Other name the charity uses|Cylch Meithrin Llansawel|
|Registered charity number|1054480|
|Charity’s principal address|Neuadd Llansawel<br>Llansawel<br>LLANDEILO<br>Dyfed<br>SA19 7JH|



## Names of the charity trustees who manage the charity 

|Trustee name|Office (if any)|Dates acted if not for<br>whole year|Name of person (or<br>body) entitled to appoint<br>trustee(if any)|
|---|---|---|---|
|Christine Jones|Trustee|||
|Annie Elizabeth Morgans|Secretary|||
|Moi Leong|Secretary|||
|Amanda Jane Jones|Chair|||
|Jennifer Cavill-Frysol|Treasurer|||
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## Reference and Administrative details (cont) 

Corporate trustees – names of the directors at the date the report was approved 

Director name 

## Name of trustees holding title to property belonging to the charity 

|Trustee name|Dates acted if not for whole<br>year||
|---|---|---|
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## Funds held as custodian trustees on behalf of others 

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets 

## Additional information (optional) 

Names and addresses of advisers (Optional information) 

Type of adviser Name Address 

## Name of chief executive or names of senior staff members (Optional information) 

## Exemptions from disclosure 

Reason for non-disclosure of key personnel details 

## Other optional information 

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## Declarations 

The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees 

Signature(s) Full name(s) 

Position (eg Secretary, Chair, etc) 

Date 

Charity Accounts templates – Trustees’ annual report for the period 

October 2016 



**FINANCIAL FORECAST 2020-21 CYLCH MEITHRIN LLANSAWEL** 

||**Apr**|**May**|**June**|**July**|**Jun**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**Mar**|**Total 12 Months**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**OPENING BALANCE**|**-£**<br>**831.60-**|**-£ 3,298.31- **|**-£ 2,206.89- **|**-£ 3,387.87- **|**-£ 2,431.17- **|**-£ 1,208.44- **|**-£ 1,037.22- **|**-£**<br>**24.88-**|**-£**<br>**344.68-**|**-£**<br>**155.89-**|**-£**<br>**395.18-**|**-£ 6,557.65-**|**-£**<br>**21,879.78-**||
||||||||||||||||
|**INCOME**|||||||||||||||
|Fees|-£<br>350.00-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£ 1,319.00-|-£ 2,445.50-|-£ 3,787.87-|-£ 2,161.75-|-£ 3,574.50-|-£ 3,575.25-|-£ 4,317.00-|-£<br>21,530.87-||
|Grants|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£ 5,000.00-|-£<br>- -|-£<br>5,000.00-||
|HMRC JRS Grant (furlough)|-£<br>- -|-£<br>- -|-£ 2,137.68-|-£<br>943.92-|-£<br>943.92-|-£<br>888.58-|-£<br>449.12-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>5,363.22-||
|Ti A Fi Grant|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>250.00-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>250.00-||
|Sustainability Grant|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>541.16-|-£<br>- -|-£<br>- -|-£<br>- -|-£ 2,516.20-|-£<br>3,057.36-||
|Mudiad Meith, Grant Covid-19|-£ 3,794.85-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>3,794.85-||
|Flying Start|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Fundraising (+ donations)|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>127.00-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>0.01-|-£<br>802.50-|-£<br>- -|-£<br>929.51-||
|Other|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Correction|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>144.24-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>144.24-||
|Llansawel Parish Council Rent|-£<br>- -|||||-£<br>300.00-||||||-£<br>900.00-|-£<br>1,200.00-||
|Loan|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£ 1,600.00-|-£<br>- -|-£<br>1,600.00-||
||||||||||||||||
|**TOTAL INCOME**|**-£ 4,144.85- **|**-£**<br>**-  -**|**-£ 2,137.68- **|**-£**<br>**943.92-**|**-£**<br>**943.92-**|**-£ 2,778.82- **|**-£ 2,894.62- **|**-£ 4,329.03- **|**-£ 2,411.75- **|**-£ 3,574.51- **|**-£ 10,977.75- **|**-£ 7,733.20-**|-£<br>42,870.05-||
||||||||||||||||
|**TOTAL AVAILABLE INCOME**|**-£ 4,976.45- **|**-£ 3,298.31- **|**-£ 4,344.57- **|**-£ 4,331.79- **|**-£ 3,375.09- **|**-£ 3,987.26- **|**-£ 3,931.84- **|**-£ 4,353.91- **|**-£ 2,756.43- **|**-£ 3,730.40- **|**-£ 11,372.93- **|**-£ 14,290.85-**|-£<br>64,749.83-||
||||||||||||||||
|**EXPENDITURE**|||||||||||||||
|Staff Wages|-£ 1,492.86-|-£ 1,078.64-|-£<br>943.92-|-£ 1,887.84-|-£<br>957.76-|-£ 2,735.83-|-£ 3,756.78-|-£ 3,503.24-|-£ 2,574.04-|-£ 2,925.60-|-£ 4,754.48-|-£ 4,454.78-|-£<br>31,065.77-||
|NI, Pension (PAYE)|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>160.02-|-£<br>- -|-£<br>252.30-|-£<br>412.32-||
|Rent|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>300.00-||-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£ 2,025.00-|-£<br>2,325.00-||
|Training and Resources|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>60.00-|-£<br>26.50-|-£<br>- -|-£<br>12.00-|-£<br>- -|-£<br>98.50-||
|Food|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||-£<br>40.28-|-£<br>40.28-||
|Electric / Water|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Mobile Phone|-£<br>12.78-|-£<br>12.78-|-£<br>12.78-|-£<br>12.78-|-£<br>12.78-|-£<br>12.78-|-£<br>12.78-|-£<br>12.78-|-£<br>- -|-£<br>29.60-|-£<br>- -|-£<br>- -|-£<br>131.84-||
|Bank charges|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|MM Membership|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|MM Insurance|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Advertising|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Office Supplies / Resource|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>36.36-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>80.18-|-£<br>116.54-||
|Insurance|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Repairs|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>250.16-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>250.16-||
|Fixed Assets|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>405.95-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>405.95-||
|Travel|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Meals & Entertainment|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Utilities - Rent|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||
|Loan Expenses|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£ 1,600.00-|-£<br>1,600.00-||
|Taxes and Licenses|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>35.00-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>20.00-|-£ 2,192.76-|-£<br>2,247.76-||
|Other Expenses|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>92.43-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -||-£<br>- -|-£<br>92.43-||
|Fees Credit|-£<br>112.50-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>112.50-||
|UCheck|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>94.40-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>28.80-|-£<br>- -|-£<br>123.20-||
|Grocery|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>14.60-|-£<br>102.40-|-£<br>156.85-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>273.85-||
|Accountancy|-£<br>60.00-|-£<br>- -|-£<br>- -|-£<br>- -|-£<br>240.00-|-£<br>- -|-£<br>- -|-£<br>240.00-|-£<br>- -|-£<br>220.00-|-£<br>- -|-£<br>60.00-|-£<br>820.00-||
||||||||||||||||
|**TOTAL OUT GOING**|-£ 1,678.14-|-£ 1,091.42-|-£<br>956.70-|-£ 1,900.62-|-£ 2,166.65-|-£ 2,950.04-|-£ 3,906.96-|-£ 4,009.23-|-£ 2,600.54-|-£ 3,335.22-|-£ 4,815.28-|-£ 10,705.30-|-£<br>40,116.10-||
||||||||||||||||
|**TOTAL EXPENDITURE**|-£ 1,678.14-|-£ 1,091.42-|-£<br>956.70-|-£ 1,900.62-|-£ 2,166.65-|-£ 2,950.04-|-£ 3,906.96-|-£ 4,009.23-|-£ 2,600.54-|**-£ 3,335.22- **|**-£ 4,815.28-**|**-£ 10,705.30-**|-£<br>40,116.10-||
||||||||||||||||
|**FINAL BALANCE**|**-£ 3,298.31- **|**-£ 2,206.89- **|**-£ 3,387.87- **|**-£ 2,431.17- **|**-£ 1,208.44- **|**-£ 1,037.22- **|**-£**<br>**24.88-**|**-£**<br>**344.68-**|**-£**<br>**155.89-**|**-£**<br>**395.18-**|**-£ 6,557.65-**|**-£ 3,585.55-**|-£<br>24,633.73-||







_**Stubbings Accountancy & Bookkeeping Services Ltd**_ **Pen Y Baily, Llansawel, Carmarthenshire, SA19 7JF LL: 01558 685 858 M: 07522 984 094 sabservices1@gmail.com    www.sabservices.wales Registered in England & Wales, Company No: 08794066** 

Cylch Meithrin Llansawel Llansawel Hall Llansawel Carmarthenshire SA19 7JH 

23[rd] January 2022 

F.A.O. The Treasurer 

Dear Jennifer Cavill-Frysol 

## **Re: Charity No. 1054480 Cylch Meithrin Llansawel** 

I confirm that I have met with you this instant and examined the 2020-2021 Financial Accounts of the above Charity. 

There are no issues to report, and I confirm that they are a true statement of the Charitie’s financial position for their financial year April 2020 to March 2021. 

Yours sincerely 


Kathleen Stubbings C.E.O 


Bespoke Accounting Services and Tax Efficiency Guidance for Business _**We believe in your success!**_