ta Trustees, Annual Report for the period Period start date Period end date 06 April 2023 05 April 2024 From Section A￿A￿￿tReference and adminl8trationidet8i18w￿￿l His Place Charlty name Other names charlty Is known by His Place Communrty Church Hastings Registered charfty number (If any) 1054331 Charfty's prlnclpal address His Place Church & Community Venue Robertson Street, Hastings Postcode TN34 1HL Names of the charity trustees who manage the char5ty Dales a¢ted Sf not for whole ear TnMte• n•me Offl¢¢ (If any) Name of person lor body) entitled int trustee rfan Cltr SirMJen Chairperson Health & Safety I Secretary Safeguarding T￿aSurer RoFer Carolme Wheeler Chnstsne Brewer Cl* Tre￿ Webb Herit2ge Henry Ward Hall & Publicity Community Pastoral AWI Whrtty Ransf￿d Ak￿tsh Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted If not for whole ear HeJt)ert West Rev Chtstopher Sears Nr£)la Roper Names and addresses of advisers (Optional infomiation) of adviser Name Address Hentage C(msultant Dr Katherine Prior Brighton FurKlraiser Heritage Archrtect John Bailey Thomas Ford & Partners 177 Kirkdale, London, SE26 4QH Name of chief executlve or names of senior stsff members (Optional infomiation) TAR Marth 2012 . Section B Structure, overnance and mana Description of the charlty's trusts Type of goveming document Constitution and trusl deed adopted 13 July 2006 How the charity is constituted Charitable Trust Twstee selection methods r.lected by church members when due at annual general meeting. If for any reason new trustees required during the year due to others stepping down. then these would be elected by trustees sourcing and electing. Trustees serve for 5 years then stand down and can be re-elected rf appointed. Anyone reaching 70 years of age must be assessed re suitability and mentsl capacity for serving as trustee. Additional governance issues (Optional Infomation) You may choose to include additional Inforniation, whe rElevant, about.. Organlzatlonal Structure and Network of His Place Charity: His Place has a managing trustee board composed of individuals wth dwerse skills that empower the charity's operations. Board members come from Var￿U$ backgrounds, including bookkeeping. mental health, social Care. county council services. events management. childcare, catering. and business His Place is a member of the National Council for Voluntary Organisatsons (NCVO), which provides valuable consultancy support. Consultancy also comes from Dr. Katherine Pnor, a heritage specialist and fundraising consultant. as well as John Bailey. a heritage architect with approximately 16 years of experience regarding our buildings risk management. poliues and Pro￿dureS adopted for the Induction and training of trustees. the charity's oryanisational Structu￿ and any wder network wth ￿lch the charity works; relationship wth any related Part￿S,. trustees, consideration of major risks and the system and procedures to manage them. Our strands of work are split into three streams.. HIS Place Communlty Church The church management committee: Nicola Roper, Caroline Wheeler, Rahni ,Pep The Café & Community Centre The management committee.. Caroline Wheeler, Alan Whity, Nicola Roper, Christsne Brewer. Henry Ward Hall: HWH is the name for the building when we are running events or hiring out for Live Music, Theatre events, conferences that are secular and not part of the church or café's identity. Situated within a grade 2 listed building and is a fully licenced venue. The hall accommodates all performers from local talent, touring, and international. Since ifs opening in October 2023, we have welcomed 'Big bands, Orchestras, Small bands, British and International Solo artists Including Blues Man 'Jerron Paxton., 'Bob Log111, Sarah Jane Morris of Communards Fame. This is a not-for-profit income stream, with Mike Willis running the HWH venue for us through his company Electica who pay the wages for the contracted staff running bar, tech support and front of house management as well as managing the publicity and marketing of the events. Contract in pla￿ with His Pla￿ sharing the rO￿S and ￿SponSibl11t1es. The managing committee for HWH are Mike Willis, Keith Forbes, Caroline Wheeler and Nicola Roper. Meeting quarterly and between if required. Relationships with other charlties I not for profit groups: Hastings Street Pastors & Safe Space project: Hastin s Safe S ace is a poli￿ and ESCC communi funded servtt. This TAR March 2012 proiect relies on volunteers caring and providing first aid and support on Satvrday nights between 9pm and 1 am. This partnership commenced July 2021 the previous funders for this service were the NHS CCG and ran from 2017- 2020. 1066 Country Crafter8: _ We have worked In partnership with Alan who runs this mental health peer support for the past 9 years, providing space for his twice weekly group and 8toraqe Enabling a safe space and opportunity for his group to succeed in continuing and providing community cohesive space for people who are under the support of community mental health teams supporting in their recovery and feinteqrat￿n Into accessing social opportunities and building friendships and links. I hey have use of a large space while enjoying Interaction with café regulars and sharing their crafting successes. Trnstee• Conslderatlon of Major rlsks and the system and procedures to manage them: . Bulldlng Deterloratlon - Onqoing building safety risk management continues as the building is Grade A at nsk on F4erilage at Risk register. T his risk will not redu￿ regarding Herrtage England rating due to the roof and Cambridge roadside of repairs still required but the urgent works wndows and masonry on the north and northeast side of the building have been Completed. This has Improved the impact on heating use, weather deterioration and safety for all who use the yard access to neightouring buildings and ours. We have seen a reduction in the heating and eleCtr￿ty costs following the end of these repairs and the prevention of water Ingress that blighted us for four years up till 2024. Increase 5n the revlews of the charlty operatlng system. Hoalth. and safety. Review of Health and Safety risk management regarding the decay of windows and masonry on Cambridge roadside of building. Quarterly roof inSpeCt￿n and gutter cleaning completed by Jason Cooper roofer I builder and quotes have been obtained for next phase of works to the building to increase its management of rainwater wastage as well as for stone repairs to Cambridge Road elevation. Works not possible this financial year as we have not succeeded in raising the match funding required applying for grants ￿qUIred for the works. Revlew and update of flnanclal management: Banking managed by Christine Brewer and Caroline Wheeler weekly. Petrol card for Esso now in use to ensure management and billing related to vehicle use is monitored. Christine Brewer, Nicola Roper and Caroline Wheeler now hold debit cards for the charity banking and purchasing. Removing the requirement of regular expenses being repaid as they are now able to purchase supplies for His Place directly and not as a third paty. Christine Brewer added as a signatory and Pastor Christopher Sears removed this financial ear. MCA Loan: _ (Methodist Funding for Churches) The heritage build project over ran and did not finish within the allocated Heritage Lottery structured time, we also incurred more expenditure than planned and therefore were not able to redeem all funding that had been planned from Heritage Lottery and we had to provide 19k of match fvnding ourselves and this had to be cOVe￿d by MCA loan as we had not succeeded in fundraising in time. Therefore, the loan is for 5 years, can be paid off early, if possible, which is our aim. The loan was 20K up till April 2024 with an extra 30k available if we need It. Grand Piano purchase: . For Henry Ward Hall and Church use. Coach House Pianos have allowed us to have a Yamaha baby grand Pkqno on an open payment scheme to be paid off, vthen possible, through the giving of donations by the HWH audien￿ and fundraising shows. The cost of the piano being £12,000 up till April 2024 we have paid off £9,583.00 of the balance. While the piano is still on loan to buy contract rt is under their Insuran￿ scheme. and we would be liable for an ur oseful dama TAR March 2012 Section Ob"8Ctives and activities His pla￿ overr￿Ing objective is to be an organisation to benefit the public in Hastings and outer areas through all Its services and activities. This is managed by being Inclusive to all, reqardless of a guests (customers) locality, ethnicity. religion, age. gender. idenlily Everyone can access support. guidan￿ and engage with the different aspects of the His Place Charity weather that is in person or virtually. HIS Plac• Community Church objective: To advance the Christian faith in accordance with scriptures. providing a place of worship, bible studEs, home groups and prayer support, social support and engagement for all ages of the members of His Place and any other Christian family who call up)n us or visit us. Completing outreach and evangelism to spread the gospel of the Good News Increasing Christian cohesion through the whole of Hastings and St Leonards with Inter church activities and oulreach as Idenlrfied through our being the home base for'SIIADES" Christian theatre company. Café objective: to be a safe place with the provision of affordable meals. snacks and refreshments for those who choose to access the servi￿. A pla￿ where everyone is included and able to meet, eat and socialise. Regardless of swal standing. employment, age. Run by church and community volunteers from different social groups to promote inclusion and cohe&on for all. Summary of the objects of the charity set out in its governing document Community centro objectlve: to provide a safe environment for all Ithere they can access education, social opportunities and resilience training through leaming skills. supported problem solving as well as general fvn for all ages and abilities. Providing space that can be hired by other charities. community and public sector servi￿$ ensuring that services required by the public are accessible to all. Filling In the gaps that the community identify and where other services alert us to a need. Health and wellbeing objective: provide a place where all regardless of challenges, disabilities, age, and nationality will feel included. SerV￿e$ to include mental health support, addiction support and life skills to aid people to a full and manageable life, safe Spa￿ for those coping with or seeking help to access services relating to domestic abuse, eating disorders, mental heatth crisis, stalking. Henry Ward hall: to provide a venue where there is entertainment for all. professional and amateur music and theatre events. Providing training positions regarding production management through volunteering for all ages and abilities. Providing income from its activities to aid with the maintenance and management costs for the His Place Building. Contributing to the security of the charity's future. Activities undertaken: Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Church activities- Sunday seThices - His Place hosts a setvice on a Sunday- max no of attendees is 30 currently this is less than it had been prior to Covid when we hosted 2 services a day. The café is a church to some of the customers many of whom come requesting prayer and fellowship. The congregation at His Place is inclusive and mutts' TAR March 2012 Volunteer engagement to provide the community services including part of tho Henry Ward Hall seNice and church activities within His Place. The café only has 12 volunteers of whom 5 attend the Church, this highlighls the strength of His Place and the commitrnent the community has lo it. The volunleers who we attract are those whom finding employment Is a challenge. we provide person centred volunteering opportunrties and welcome all who are eligible to work with us. We have ex-offenders who integrated Into the team. and everyone has a risk assessment ccrfnpleted and safeguarding practi￿ In place. We pride ourselves on seNing all and providing opportunities regardless of someone's history. When required due lo safeguarding needs, we will arrange volunteering tasks within teams to happen out of public opening hours and ensure that every volunteer feels appreciated and is respected within His Place. Social support Is volunteering Is the community pastoral support which Includes welfare checks face to face. phone calls all happening outside of the café or church open hours a lot of which occur In evenings and weekends lo ensure mental health breakdown does not occur and supp)rt to contact professionals is provided. You may choose to include further statements. ￿ere relevant, atx)ut'. Volunteer hours in the year have been approximately. policy on grantmaking., policy programme related Investment,. Areas of volunteering Annual hours of work delwered Cost if these staff were paid INing wage rather than being volunteers, without Tax & Nl added on to the bill. £72,483.84 £ 594.88 contnbution made by volunteers. Café.. Church serving drinks 6,336 hrs 52 hrs Ministry team hours re service I bible study leading 1 prayer meetings for non-paid church staff Maintenance.. 100 hrs £ 1,144.00 360 hrs £ 4,118.40 Social Support: 104 hrs £ 1,189.76 Administration: 1300 hrs £14,872.00 Cleanin and eneral su Hen Ward Hall ort 208 hrs 452 hrs Total annual £ 2,379.52 £ 5,170.88 £105,097.28 Our aim is to eventually be able to have a paid stsff and welcome volunteers to and increase all aspects of the His pla￿ work to include outreach programs as well tskin services, activities out into the communi Section DMll•￿AchIevements and performance•w￿ll• TAR March 2012 Section,D,WMM￿￿.AchievementS and performance Summary of the main achievements of the charity during the year Saving Robertson Street URC Building. (Our home) The building work was completed and the church able to re-open and performance space known as Henry Ward Hall from July 2023. This VK)uld not have been p)ssible without the grant funders and public supwrt and belief in His Place I his has now reduced the risk of closure as the building is safe and has bided time for the fundraising required for the remaining structure repairs for the Cambridge Roadside of the building. Teamwork: We do not have fully paid staff and rely heavily on volunteers from all areas of the community and church members. The management of the building and teamwork In ensuring high stsndards of hyqiene remained high and health and safety contsnLJe to be observed ensuring our community can continue to access and enjoy a full range of activities. services, and opportunities at His Plxe. Retaining volunteers some of which have now been serving in the café for 8 years. As a restjlt of the Henry Ward Hall opening and the previous herrtage projects, we have recruited some event volLJnteers. bLrt they are not able to provide support during V￿rkIng hours of the cafè due to being In employment. Trusteo team: The trustee team being increased in number and skills has made a p)sitive impact in moving His Place and the services forward. With 2 councillors. nurse and business-related professionals joining the team. All who have been involved wth the charity in some way for over past 5 years whether that be from attending services or bringing groups or individuals to receive support from His Place. Therefore. firsthand experience of His Place aiding in their knowledge and shared expenence on both sides of the charity. Rough Sleepers Initiative: this NHS service started out as a small group activity 2 years ago and has grown. The outcome for the service users has been that they are now welcome in the community. engaging in courses. some are housed independently kn¢yN. The negatNe side is that this service ended in Apnl 2024 as funding had to be redirected and therefore from the NHS. We have not got the sponsorship or grants yet to re-create this service, but the service users are able to access our current welfare opportunities and activrties although they are not solely for Rough Sleepers. The OTS are remaining on contact and relying on His Place to find funding in the future to create a new partnership working option. Increased engagement from the publlc.. The running of Henry Ward Hall has aided in the increase of public engagement with His Pla Charity and the increase footfall of café and community engagement through awareness of the services provided. Welcoming all nat10naliti￿ and ethnicities into His Place: We continue to see an increase in homeless & refugees accessing His Place. Although the Rough Sleepers Initiative has come to an end this Apnl because of funding cuts from their services the attendees are still accessing support through His Pla￿ community strand. Therefore, we have succeeded in continuing to provide a cohesive and inclusive community venue. Extended Fellovr&hip team.. We have welcomed Pastor Stuart and Worship leader Mark to our church team. and they are supporting ￿lce a month with ministry on Sundays, guidance for His pla￿ Community Church. TAR March 2012 SeCtion,'DJ•￿w￿AchieveM8nt8 and:performanceMv•ww Sectlon Flnanclal rev18w'4•￿W His Place has a policy requiring that 10k spread acfOSS the café and church bank accounts is maintained. This is to ensure that should there be sudden stop in Income, or unexpected maintenance bills that the costs can be covered. This rf ￿qUired for a period where the café and church V￿re not able to be open for income stream that the running costs for the building would be maintained for 6-month period. The monthly income and expenditure are monitored and trends of change in income, giving and ex enditure monitored b the chair of trustees and treasurer. Brief statement of the charity's policy on reserves Detsils of any funds materially in deficit NIA Further financial review details (Optional infomiation) Church collection I tithing and general donations Income- £13,556.00 this inGome is used for the running ￿sts of the building including utslities, insuran￿. and maintenance. Cafè - £18,704.00 -Due to the living crisis vft have been mindful of people's needs and restrictions of their situation and have kept our prices the same as we do not have a mortgage and we are not for profit and at this time rt has been possible to provide service with out risking our own situation. The buying prices are checked regularly to ensure we can change suppliers if required to enable to manage finanaal standing. Homeless scheme - £ 250.00 restricted fund and is used for the needs of vulnerable or homeless people's needs. Such as food. or personal care items. Donations - £469.OQk His pla￿ continues to see visitors and others providing donations for general use of the services we provide. Building Fund & heritage grants- £203.432.00 carried over from 2022- 2023 for the building restoration project. Grants for projects- £1000.00 restricted funding for use within the community setting and to benefit those requiring warm space due to the financial climate in the UK and its effects on welfare. You may choose to indude addthonal Information, where relevarrt about.. charty's principal sources of funds (including any fundraising): h¢yw expendrture has supported the key objectives of the charty; investmerrt policy and objeciives induding any ethical Investment policy adopted. Section Other optlonal Informationl TAR 10 March 2012 S8ctlon G D•clarntlon, The tiustees declare thal fliey l)ave apploved Ilie tiijstees. report above. Signed on behalf ol the ch•rlty'• triiste•• Signaturnls Full namels) Position (eg Secretary. Chair, etc) Nicola Roper Health & Safetyl Secretary Cafolir* W￿ler SaleguardiThJ Date C)/ 111 ?oL(f TAR 11 Marth 2012 CH Fok, CHARITY COMMISSION FO* INGLANO AND WALIS HIS PLACE COMMUNifi CHURCH R•c•lpt• •nd p4ym•nt• accounts CC16a For th• p•rlod from C￿/04120?3 0510412024 S•eiion A R•¢•lpti p• - Unr••lrlct•d lund• to lh• Tr••r••t R••tflct•d Endowm•nl lund• fund• to th• n••r••l to th• n••r••t to th• n•ar••t ToL*l fund• L••t year to th• n￿l￿t £ A! R•¢•lpts._...._.._ Buildiry Funsj 203832 141,891 18,704 13,087 469 Church &)Il&-.tK)n 469 22N71 FurNJrai4IuAc.t￿it 76 76 InSurar)￿ Claim 4,002 530 1,375 Transfers behtypen &xi)unts Heart of Hasli Grants 11.516 417.913 277,159 Sub totsl(Gll￿ ilKxyne for AR) A2 Ass•t and inv•stm•nt Ism tabbel. 417,913 Sub to&•1 rot•l r•c•lpts 417,913 Aarnintw+ Costs Aud￿ V￿￿al suFpl*gSofN¥ar8 Chnsw ¢)utreach Fr6eLanceJCcrttra(Xors Fundra Cafe Insurance 8,461 6.091 8,865 47,299 1,510 11,816 8.872 2,320 8,461 6,091 8,865 47,299 1,510 11.816 8,872 2,320 13,450 960 10.457 12.817 252 7,S35 7,633 632 mante￿a￿¥￿Ildl￿a supply and 274,467 274,467 113,913 2.157 9,300 1,113 4,993 8.487 1,667 3,474 758 Misceiiarious Publ Phone Antemet Utslit Volunteer E Wastelclearance QWA QWA Caterin nt Transfer to Cafe Account Transfer to General account ui tfor rant acts'vitses Homeless Voucher8 12,976 1.417 7,509 12.976 1,417 7,509 1.769 2.163 4.917 30.020 50,750 21 1.759 2.163 4.917 30.020 $0.750 21 3,656 Sub tot41 485,927 03, CCXX R1 accounts {SS) 09112r2024 A4 Ass•¢ •r•d inv•strn•nt Urch￿￿, tabl• Sub total 485.927 rot•l pym•nts Pl•t QfrK•lpt￿(PaY￿￿ts) A5 Trnnsf•rd b•tw••n fund• A6 C•sh fvrth ￿ y•ar end C•sh fvnds this year end ,24 25.229 CCXX R2 accwnts (SS) CW12r2024 UnrMtrlct•d lund• to n••r••t £ 16.036 193 RMtrlct•d fuftd• to noal￿t £ 10,000 Endowment funds to nearest £ Cateoor ies Dotails Bl Cash fund• Bank + Church 8ccounl$ Tot•1 ¢a$h fvnd• iayiee wiiri rw>iyi¥ 15.229 10,000 and payments accountls}) Unr••trl¢t•d fund• to n••r••t £ R••trlct•d lund• to n••rMt £ Endowm•nt fund• to n••rMI £ Details Fund to whlch aM•t bolon Cost (optional) Currfrnt v•lu• (optlon41) Details Fund to whkh as••t lon CurT•nt valu• l0ptlonal) 36.000 49.269 210,959 Det3ils Fixed Assets (optlonal) Non Fixed Assets Building Fund to Amount due whlch Il•billty (optlonal) relat When duo (optlonal Details MCA Loan 86 U4￿1￿ Church 20.000 30 Jun• 2027 CCXX R3 accounts ISS) 0911¥2024 Sgwy trustees on tyhalf d al the trnstees s￿nature Print Nama Date of approval CCJlA 3uliiiL CCXX R4 K£ounts {SS> OW12r2024 **49 Cambridge Gardens Hastings East Sussex TN34 1EN 01424 444691 etcsussex@btinternet.com** ## INDEPENDENT EXAMINATION OF THE ACCOUNTS FOR HIS PLACE YEAR ENDED 5TH APRIL 2024. I report to the trustees on my examination of the accounts of His Place for the year ended 5th April 2024. ## **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the accounts, which comprise the receipts and payments accounts. ## **Independent examiner’s statement** I have completed my examination and confirm that no matters have come to my attention in connection with the examination that have given me cause to believe that in any material respect: 1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2) the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Helen Barraclough Chief Executive Etc Sussex 49 Cambridge Gardens Hastings East Sussex TN34 1EN Education Training Consortium Sussex Registered Charity: 1147918 www.etcsussex.weebly.com