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2023-03-31-accounts

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

R J CLADD F.C.A. Chartered Accountant For TRUTAX

1

AYLESBURY WOMEN’S AID (A company limited by Guarantee) DIRECTORS’ REPORT and REPORT of the TRUSTEES

The directors (who are also the Trustees of this Registered Charity) present their report and financial statements for the year ended 31[st] March 2023.

DIRECTORS AND TRUSTEES

The directors of this charitable company (the charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the directors.

The present directors who have served during the year, and who are the only members of the company, are as follows:

All directors are subscribing members of the charity whose liability is limited to £1 each.

SECRETARY –

REGISTERED OFFICE

21 Dean Forest Way Broughton Milton Keynes Bucks MK10 7AD

ACCOUNTANT

R J Cladd FCA Chartered Accountant TRUTAX 21 Dean Forest Way Broughton Milton Keynes Bucks MK10 7AD

CHARITY NUMBER - 1054308

COMPANY NUMBER - 03155260

3

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

CONSTITUTION AND PRINCIPAL ACTIVITIES

The company is limited by guarantee. The directors of the charitable company are its trustees for the purpose of the Charity Law. The company was incorporated and registered as a charity to take over the operations, assets and liabilities of the charity Aylesbury Women’s Aid. The company’s principal activities are to provide places of refuge, advice, support and advocacy for women and their children who are the victims of domestic violence and abuse, and to provide or assist in the provision of such medical, legal and other assistance as may by required.

GOVERNING DOCUMENT

Aylesbury Women’s Aid is a company limited by guarantee, registration number 3155260, Charity number 1054308. The charity is governed by its Memorandum and Articles of Association dated 5[th] February 1996, as amended 1[st] October 2014.

The financial statements have been prepared in accordance with the Companies Act 2006; the Charities Acts 1993, 2011 and 2022, and Regulations; the company’s Memorandum and Articles of Association and the Statement of Recommended Practice, Accounting and Reporting by Charities SORP FRS 102.

TRUSTEES

The board is made up of trustees who meet on a monthly basis. Trustees are drawn from a wide variety of backgrounds and we seek to recruit to the role those with a women centred perspective that have something positive to offer the service.

REVIEW OF ACTIVITIES

The Trustees have referred to the Charity Commission’s Guidance on public benefit when reviewing the aims and objectives of the charity, and planning future activities. These aims and objectives are working towards and promoting the protection of women and children who have suffered from, or are exposed to, gender based violence by offering safe, temporary and emergency accommodation, as well as practical and emotional support within the refuge and through outreach in the local community. This is achieved using an equal opportunities approach incorporated in a women centred philosophy.

Our Aims:

Cont on page 4

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AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

Services

In the year 1[st] April 2022 – 31[st] March 2023 62 women and 56 children were accommodated in the refuge. The average length of stay was 2.87 months. Aylesbury Women’s Aid found refuge in other areas for 73 families either because there was not space available, but usually because they were not safe in Aylesbury. This figure is higher than previous years.

123 families from other areas were refused refuge space in the refuge due to their being no availability. This figure is similar to the previous year, and we believe that external services, such as Social Care and the Police have made more referrals as well as an increase in self-referrals by women. 12 women were refused space due to their high needs and the lack of resources to support them.

Children who were resident in the refuge with their mothers or female carers received specialist interventions to allow them to work through their experience of domestic violence and abuse. The child development worker engaged the children in specialist play in structured groups, and in one-to-one sessions, monitoring their reactions, development and behaviour. Support was also available to access school and nursery places.

In the year ended 31[st] March 2021 the Activity Zone service was made available to 56 children. Aylesbury Women’s Aid were most recently inspected by OFSTED on 4[th] March 2022 and were rated as good.

Specialist groups using the WAFE national ‘Helping Hands’ model were provided for children aged 5 – 11 years who had witnessed or experienced domestic violence and

cont on page 5

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AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

abuse. The programme aims to increase children’s understanding of feeling safe and to explore and promote behaviours which will contribute to a safe environment. During the year, 23 programmes ran in primary schools. 158 children attended these.

Aylesbury Women’s Aid were able to provide awareness raising around healthy relationships to young people in the community and in schools 10 workshops and programmes were provided for 135 young people. The youth service provided one to one work with 38 young people aged between 11 and 18 around issues of living with domestic violence or being in an abusive relationship. This work lasted for an average of six sessions per young person.

The emergency Out of Hours service that covers the whole of Buckinghamshire received 89 calls. The majority of calls were around support issues in the refuge and women seeking accommodation and/or advice.

During the last year 264 women used the Outreach service, the average length of time that a woman uses the Outreach service is 17.6 weeks. 67 women used the counselling service. The Bucks dynamic Multi Agency Risk Assessment Conference (MARAC) continued to be held remotely rather than in the large meeting room on site which is also used for training and awareness raising sessions.

The Independent Domestic Violence Advisors (IDVA) service saw an increase in the amount of clients to the previous year – 171 women. The support offered to IDVA clients that engage with Aylesbury Women’s Aid IDVA service included telephone and face to face support and advocacy including supporting clients in family and criminal courts.

The Freedom Programme (a programme to help women understand their experiences of domestic violence) was held remotely and face to face as clients had been given the choice due to the ongoing issues with the pandemic.

57.7% of all clients were white British with the remaining 42.3% coming from a wide variety of ethnicities.

All staff members undertook various online training throughout the year including, GDPR, Fire Awareness and Emergency Fist Aid at Work.

At the end of March 2018 the three year contract held by Aylesbury Women’s Aid in collaboration with Wycombe Women’s Aid, for domestic violence services in Buckinghamshire was completed and we were awarded an additional 2 years of this contract. Due to the pandemic the contract was extended for a further 2 years. The

Cont on page 6

6

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

fifth year of a contract with Aylesbury Vale District Council for Outreach Work was carried out successfully and we were informed that funding for this had been extended until March 2023. Core Funding of £25,000 per year from the Lloyds Foundation was granted for two years in December 2020.

Aylesbury Women’s Aid was selected as Aylesbury town Mayor’s charity of the year in 2021/22. In September 2021, we were presented with a cheque for £10,000 which was used to build a new play area at the refuge. All further funds raised by the Mayor were given to Aylesbury Women’s Aid in June 2022. This was a further £10,778.

Financial Risk Management

These will primarily be achieved through nine types of activity:

Risk assessment will be managed and monitored on three levels:

Cont on page 7

7

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

TRANSACTIONS AND FINANCIAL POSITION

There were total incoming resources of £973,180 (2022 : £910,351). However the funding included £251,320 to be paid to our sub-contract colleagues at Wycombe Women’s Aid.

Expenditure by ourselves on restricted activities was £514,307 (2022 : £448,961). Direct charitable costs were £202,638 (2022 : £188,415).

Funds in hand as at 31[st] March 2023 stood at: General Funds £409,570 (2022 : £343,360). Restricted Funds £107,549 (2022 : £168,844).

RESERVES POLICY

The directors have established a new policy whereby the unrestricted funds (“the free reserves”) held by the company should be approximately £150,000 to £200,000. The unrestricted reserves at 31[st] March 2023 were significantly more than this (see above), which the directors consider very satisfactory.

GOING CONCERN

The Directors are of the opinion that the company remains a Going Concern. The fact that there are Risks has been highlighted, and the company does receive significant government grants. However, the Directors are of the opinion that in the event that local authority funding may cease, the Refuges will continue to function, and the company will be able to continue to meet its objectives, and remain a Going Concern.

Cont on page 8

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AYLESBURY WOMEN’S AID (A company limited by Guarantee) DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

GOING CONCERN continued…

The Directors are pleased to report a renewal of local authority funding (mainly for Outreach Services) from April 2023 has been achieved, for a term of 3 years.

INVESTMENT POWERS

Under the memorandum and Articles of Association the company has the power to make any investment, which the directors feel fit.

SMALL COMPANY EXEMPTIONS

The above report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of directors.

………………………………………………………

Company Secretary

DATE:

9

_____________ CHARTERED ACCOUNTANT’S REPORT to the BOARD of DIRECTORS On the Unaudited Financial Statements of AYLESBURY WOMEN’S AID

In order to assist you to fulfil your duties under the Companies Act 2006, I have prepared for your approval the financial statements of Aylesbury Women’s Aid for the year ended 31[st] March 2023 which comprise the Income Statement, Balance Sheet and the related notes from the company’s accounting records and from information and explanations you have given me. I have also carried out an Examination of the books and records and transactions of the charity.

As a practising member of the Institute of Chartered Accountants in England and Wales (ICAEW), I am subject to its ethical and other professional requirements which are detailed within the ICAEW’s regulations and guidance at http://www.icaew.com/en/membership/regulations-standards-and-guidance.

This report is made solely to the Board of Directors of Aylesbury Women’s Aid as a body, in accordance with my terms of engagement. My work has been undertaken solely to prepare for your approval the financial statements of Aylesbury Women’s Aid and state those matters that I have agreed to state to the Board of Directors of Aylesbury Women’s Aid as a body, in this report in accordance with ICAEW Technical Release 07/16AAF. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than Aylesbury Women’s Aid Board of Directors, as a body, for my work or for this report.

It is your duty to ensure that Aylesbury Women’s Aid has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and profit of Aylesbury Women’s Aid. You consider that Aylesbury Women’s Aid is exempt from the statutory audit requirement for the year.

I have not been instructed to carry out an audit. For this reason my Report is abbreviated. I have examined the accuracy and completeness of the accounting records and information provided to me. I have also checked the accounting information and standing data in the Directors/Trustees Report is consistent with the financial statements, and records at Companies House and the Charity Commission, but I do not, however, express any opinion on the statutory financial statements.

………………………………………. Roger J CLADD, FCA TRUTAX 21 Dean Forest Way Broughton Milton Keynes, Bucks MK10 7AD

Date:

10

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee) Income & Expenditure Account, and STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023

INCOMING RESOURCES
Income and Endowments from:
Donations
Charitable Activities…
Rent & Service Charges
Wycombe Women's Aid…fees
Grants:
BC (Legacy) (Note)
BC(grossed up for Wycombe)
OPCC Thames Valley
Heart of Bucks
Lloyds
National Lottery
Investment Income
Other Income
TOTAL INCOMING RESOURCES
Expenditure on
:
Charitable activities
General (inc. Housing)
IDVA Outreach
Children's & Family Projects
To Sub-Contractor (Wycombe)
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES
Fund balances brought forward
Fund balances carried forward		 2023
Unrestricted
Funds
£
44,950
188,652
12,565
21,000
1424
257		 Restricted
Funds
£
38
28,500
636,347
17,224
1,098
21,125		 2022
Unrestricted
Funds
£
19,371
162,196
12,565
25,000
129
117		 Restricted
Funds
£
9,695
31,819
649,459
268,848 704,332 219,378 690,973
202,638 165,838
285,489
62,980
251,320		 188,415 152,294
229,999
66,668
251,320
202,638 765,627 188,415 700,281
66,210
343,360		 -61,295
168,844		 30,963
312,397		 -9,308
178,152
£409,570 £107,549 £343,360 £168,844

Note: BC = Buckinghamshire Council

11

__________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

BALANCE SHEET AS AT 31[ST] MARCH 2023

Notes
2023
£
£
FIXED ASSETS
Tangible Assets
7
168,046
CURRENT ASSETS
Debtors
8
25,217
Cash at bank and in hand
537,149
562,366
CREDITORS:amounts falling
due within one year
9
102,450
NET CURRENT ASSETS
459,916
TOTAL ASSETS LESS CURRENT LIABILITIES
627,962
CREDITORS:amounts falling
due after more than one year
10
110,843
NET ASSETS
£517,119
The FUNDS of the CHARITY:
Unrestricted funds
409,570
Restricted funds
107,549
£517,119
The company is entitled to exemption from audit under Section 477 of the
Companies Act 2006 for the year ended 31stMarch 2023.		 £
25,217
537,149		 2023
£
168,046
459,916		 £
27,645
494,950		 2022
£
172,073
454,029
562,366
102,450		 522,595
68,566
627,962
110,843		 626,102
113,898
£517,119 £512,204
409,570
107,549		 343,360
168,844
£517,119 £512,204

The members have not required the company to obtain an audit of its financial statements for the year ended 31[st] March 2023 in accordance with section 476 of the Companies Act 2006.

Cont on p…12

12

______________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

BALANCE SHEET AS AT 31[ST] MARCH 2023 continued

The directors acknowledge their responsibilities for:

The financial statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the Board of Directors on and were signed on their behalf by:

……………………………………………….

TRUSTEE and DIRECTOR

13

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

1. ACCOUNTING POLICIES

Accounting convention

The financial statements are prepared under the Historical Cost Convention and in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP FRS102). The principal accounting policies adopted in the preparation of the financial statements are as follows:

(a) Going Concern

The financial statements are prepared on the basis that the company is a Going concern. The Directors know of no present threat to this status. A Budget has been prepared to March 2024 which shows projected income should equal projected expenditure.

(b) Incoming resources

Incoming resources are mainly Grants, or Refuge Rent Income and relate wholly to the continuing principal activity in the United Kingdom.

Grants are recognised in full in the Statement of Financial Activities in the year in respect of which the company is entitled to them, and they match with the expenditure they contribute towards.

Other income is recognised on an accruals basis or in the case of the limited number of sales, on the date of sale and invoicing.

Donations are credited to the unrestricted funds when received or the receipt is without doubt.

(c) Reserves

The unrestricted funds are expendable at the discretion of the trustees in the furtherance of the objects of the charity.

Restricted funds are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

14

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

1. ACCOUNTING POLICIES (continued)

(d) Resources expended

Resources expended are included in the statement of Financial Activities on an accruals basis. Certain expenditure is directly attributable to restricted activities and has been included in those cost categories.

(e) Tangible fixed assets and depreciation

Fixed assets are recorded at cost, less depreciation. Depreciation is provided at rates calculated to write off the cost, less estimated residual value over the expected useful life of each asset as follows:

Freehold Buildings 50 years straight line Motor vehicles 25% straight line basis Office equipment 25% straight line basis

Grants or donations specifically for the purchase of fixed assets are credited to the restricted fund reserve when received or the receipt is without doubt. Any depreciation is charged against the restricted fund.

15

AYLESBURY WOMEN’S AID (A company limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

2. UNRESTRICTED DONATIONS

Mayor's Charity
Chartridge Park GC
Kier Foundation
Williams Charitable Foundation
Paradigm
Sundry donations £1,000 or less		 2023
10,778
4,073
2,750
15,000
0
12,349
£ 44,950		 2022
0
0
0
0
6,000
13,371
£ 19,371

3. RESTRICTED GRANTS

The BC Grants include £52,217, (2022 : £65,329), for an IDVA Youth worker, and for a Dispersed Unit Worker.

4. TOTAL RESOURCES EXPENDED

(Unrestricted and Restricted Funds)
(Excluding Wycombe)
Staff Costs (note 5)
Rent, Rates, Light & Heat &
Household Expenses
Vehicle & Travel Expenses
Other Direct Expenses
Printing, Postage, 'Phones, Accounts
and Books
Depreciation
Training
Bank Interest & Charges
Other Expenses		 2023
£
539,554
106,905
5,331
7,243
33,949
4,027
2,075
7,517
10,344
£ 716,945		 2022
£
460,505
107,749
4,832
16,800
30,779
4,027
1,336
5,035
6,312
£637,375

16

AYLESBURY WOMEN’S AID (A company limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

5. STAFF COSTS

The costs incurred, in respect of employees were:

Wages and salaries
Employer's N.I. Contributions
Recruitment Expenses etc
Pension contributions		 2023
£
487,747
41,680
1,578
8,549
£539,554		 2022
£
420,169
33,783
652
5,901
£460,505

No remuneration was paid to trustees in the year, and no significant costs were reimbursed to them. The average weekly number of staff employed by the charity during the year as was follows:

Direct charitable work
Administrative
Management Salaries were as follows:
Highest paid
Other (2)		 2023
18
3
21
2023
£
42,051
65,994		 2022
16
3
19
2022
£
40,874
61,540

17

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

6. NET INCOMING RESOURCES FOR THE YEAR

These are stated after charging:-

2023 2022 £ £ Depreciation £4,027 £4,027

7. TANGIBLE FIXED ASSETS

COST:
Balance at 31st March 2022
Additions this year
Disposals
Cost at 31st March 2023
DEPRECIATION:
Balance at 31st March 2022
Charge in year
Disposals
Balance at 31st March 2023
NET BOOK VALUE:
At 31st March 2023
At 31st March 2022		 Freehold
Office
Motor
Property
Equipment
Vehicles
Total
£
£
£
£
205,000
42,563
38,371
285,934
0
0
0
0
0
0
0
0
205,000
42,563
38,371
285,934
35,516
39,974
38,371
113,861
2,732
1,295
0
4,027
0
0
0
0
38,248
41,269
38,371
117,888
£166,752
£1,294
£0
£168,046
£169,484
£2,589
£0
£172,073

Note: Freehold Buildings Depreciation is being charged on an amount of £136,600.

There are no Capital Commitments at 31[st] March 2023.

18

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

8. DEBTORS

2023
£
Prepayments and accrued income
£25,217
9.
CREDITORS:amounts falling due within one year
2023
£
Bank Mortgage Loan (secured)
4,675
Creditors and Accruals
18,460
Taxes and social security costs
10,423
Deferred Grant Surpluses
64,694
Miscellaneous
4,198
£102,450		 2022
£
£27,645
2022
£
4,675
32,342
8,584
19,955
3,010
£68,566

The Bank Mortgage Loan, repayable in instalments, is for a term of no more than 30 years from 2009, at a minimum interest rate of 4%. It is secured on the Freehold Property.

Income has been deferred in respect of those Grants which are paid in relation to a time period.

10. CREDITORS: amounts falling due after more than one year

2023 2022
£ £
Bank Mortgage Loan (secured) £110,843 £113,898

Of this, the amount of the instalments which are payable after five years is £90,523 (2022 : £95,198).

19

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2023

11. OTHER COMMITMENTS

At 31[st] March 2023 the company had annual commitments under operating leases as set out below:

Due within Due in Due in over
1 year 2 to 5 years 5 years
£ £ £
Main House 54,600 218,400 no estimate
Town Office 17,000 68,000 no estimate

Note: The Lease of the main house is for an undefined term. The rent is increased by a factor for inflation each year.

The new Town Office lease is a Tenancy at Will. It is expected it will be renewed by the Landlord in the short term, but it is terminable by either party at any time.

12. RELATED PARTY TRANSACTIONS

There were no related party transactions. The Trustees receive no remuneration or significant reimbursed expenses from the charity.

13. COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee without share capital.

Every member of the company undertakes to contribute such amount as may be required (not exceeding £1) to the assets of the company if it should be wound up while he or she is a member, or within one year after he or she ceases to be a member, for payment of the company’s debts and liabilities contracted before he or

20

she ceased to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves.

21

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

STATEMENT OF CASH FLOWS for the year ended 31[st] March 2023

Cash flows from operating activities:
Net cash provided by/used in operating activities
Cash flows from investing activities:
Net cash provided by/used in investing activities
Expenditure on Fixed Assets
Cash flows from financing activities:
Repayments of borrowing in year
Net cash provided by/used in financing activities
Change in cash in the period
Cash at the beginning of the period
Cash at the end of the reporting period
Note:
Reconciliation of net income/expenditure to net cash
flows from operating activities
Net income for the period per the
Statement of Financial Activities
add: Depreciation charges
(Increase)/decrease in Debtors
Increase/(Decrease) in Creditors
Net cash provided by/used in operating activities		 Total
Total
Funds
Funds
2023
2022
£
£
45,254
23,684
0
0
0
0
-3,055
-5,500
-3,055
-5,500
42,199
18,184
494,950
476,766
£537,149
£494,950
2023
2022
£
£
4,915
21,655
4,027
4,027
2,428
-9,377
33,884
7,379
£45,254
£23,684

22