2022-03-31-accounts - Aylesbury Women's Aid

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AYLESBURY WOMEN’S AID (A company limited by Guarantee)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

R J CLADD F.C.A. Chartered Accountant For TRUTAX

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES

The directors (who are also the Trustees of this Registered Charity) present their report and financial statements for the year ended 31[st] March 2022.

DIRECTORS AND TRUSTEES

The directors of this charitable company (the charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the directors.

The present directors who have served during the year, and who are the only members of the company, are as follows:

All directors are subscribing members of the charity whose liability is limited to £1 each.

SECRETARY –

REGISTERED OFFICE

21 Dean Forest Way Broughton Milton Keynes Bucks MK10 7AD

ACCOUNTANT

R J Cladd FCA Chartered Accountant TRUTAX 21 Dean Forest Way Broughton Milton Keynes Bucks MK10 7AD

CHARITY NUMBER - 1054308

COMPANY NUMBER - 03155260

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

CONSTITUTION AND PRINCIPAL ACTIVITIES

The company is limited by guarantee. The directors of the charitable company are its trustees for the purpose of the Charity Law. The company was incorporated and registered as a charity to take over the operations, assets and liabilities of the charity Aylesbury Women’s Aid. The company’s principal activities are to provide places of refuge, advice, support and advocacy for women and their children who are the victims of domestic violence and abuse, and to provide or assist in the provision of such medical, legal and other assistance as may by required.

GOVERNING DOCUMENT

Aylesbury Women’s Aid is a company limited by guarantee, registration number 3155260, Charity number 1054308. The charity is governed by its Memorandum and Articles of Association dated 5[th] February 1996, as amended 1[st] October 2014.

The financial statements have been prepared in accordance with the Companies Act 2006; the Charities Acts 1993 and 2011, and Regulations; the company’s Memorandum and Articles of Association and the Statement of Recommended Practice, Accounting and Reporting by Charities SORP FRS 102.

TRUSTEES

The board is made up of trustees who meet on a monthly basis. Trustees are drawn from a wide variety of backgrounds and we seek to recruit to the role those with a women centred perspective that have something positive to offer the service.

REVIEW OF ACTIVITIES

The Trustees have referred to the Charity Commission’s Guidance on public benefit when reviewing the aims and objectives of the charity, and planning future activities. These aims and objectives are working towards and promoting the protection of women and children who have suffered from, or are exposed to, gender based violence by offering safe, temporary and emergency accommodation, as well as practical and emotional support within the refuge and through outreach in the local community. This is achieved using an equal opportunities approach incorporated in a women centred philosophy.

Our Aims:

to meet the needs of women, young people and children affected by domestic violence
to empower women who have been affected by domestic violence

Cont on page 4

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

to provide services run by women that are based on listening to survivors
to make appropriate information available to those in need in an accessible way
to encourage and enable women to make their own choices and support them in doing so
to encourage women to take an active role in the development and management of their own projects
to encourage self-help and to celebrate the success of each individual
to challenge discrimination, prejudice and the disadvantages which result from domestic violence
to support diversity, inclusion and equality of opportunity
to promote cohesive inter-agency responses to domestic violence and develop partnerships
to promote and provide research, public education and training on the prevention of violence and abuse

Services

Due to the COVID 19 pandemic, some services were operating on a restricted basis until October 2021, with some Outreach Centre staff working remotely at the beginning of the financial year however staff continued to be on-site at the refuge. Outreach Services were able to operate almost at the same level as normal whilst working from home as they were using remote contact with clients.

In the year 1[st] April 2021 – 31[st] March 2022 58 women and 65 children were accommodated in the refuge. The average length of stay was 2.7 months. Aylesbury Women’s Aid found refuge in other areas for 12 families either because there was not space available but usually because they were not safe in Aylesbury. This figure is once again lower than previous year due to increased contact from agencies (e.g. Housing, Social Care) requesting direct contact numbers for refuges outside the Aylesbury Vale. This has resulted in a lower number of Space found full referrals.

130 families from other areas were refused refuge space in the refuge due to their being no availability. This figure is significantly higher than the previous year, and we believe that external services, such as Social Care and the Police have made more referrals as well as an increase in self-referrals by women. 12 women were refused space due to their high needs and the lack of resources to support them.

Children who were resident in the refuge with their mothers or female carers received specialist interventions to allow them to work through their experience of domestic violence and abuse. The child development worker engaged the children in specialist play in structured groups, and in one-to-one sessions, monitoring their reactions, development and behaviour. Support was also available to access school and nursery places.

cont on page 5

AYLESBURY WOMEN’S AID (A company limited by Guarantee) DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

In the year ending 31[st] March 2022 the service was made available to 65 children. Aylesbury Women’s Aid were most recently inspected by OFSTED on 4[th] March 2022 and were rated as good.

Specialist groups using the WAFE national ‘Helping Hands’ model were provided for children aged 5 – 11 years who had witnessed or experienced domestic violence and abuse. The programme aims to increase children’s understanding of feeling safe and to explore and promote behaviours which will contribute to a safe environment. During the year, 27 programmes ran in primary schools. 156 children attended these. Aylesbury Women’s Aid were able to provide awareness raising around healthy relationships to young people in the community and in schools 10 workshops and programmes were provided for 274 young people. The youth service provided one to one work with 51 young people aged between 11 and 18 around issues of living with domestic violence or being in an abusive relationship. This work lasted for an average of six sessions per young person.

The emergency Out of Hours service that covers the whole of Buckinghamshire received 129 calls. The majority of calls were around support issues in the refuge and women seeking accommodation and/or advice.

During the last year 252 women used the Outreach service, the average length of time that a woman uses the Outreach service is 15.2 weeks. 72 women used the counselling service. The weekly Bucks dynamic Multi Agency Risk Assessment Conference (MARAC) continued to be held remotely rather than in the large meeting room on site which is also used for training and awareness raising sessions.

The Independent Domestic Violence Advisors (IDVA) service saw an decrease in the amount of clients to the previous year – 152 women and 2 men. The work carried out by an IDVA based at the DAIU (Domestic Abuse Investigation Unit) on a daily basis to enable swifter intervention and referrals to the IDVA service was carried out by another agency across the whole of Thames Valley and due to this we saw a drop in referrals to the IDVA service. The support offered to IDVA clients that engage with Aylesbury Women’s Aid IDVA service included telephone and face to face support and advocacy including supporting clients in family and criminal courts.

Due to the pandemic The Freedom Programme (a programme to help women understand their experiences of domestic violence) was held remotely in the last quarter of the year, however before the remote sessions started, women were referred to the online version if they wanted to partake in the programme.

59.4% of all clients were white British with the remaining 40.6% coming from a wide variety of ethnicities.

Cont on page 6

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

All staff members undertook various online training throughout the year including Prevent, GDPR, Fire Awareness and Emergency First Aid at Work.

At the end of March 2018 the three year contract held by Aylesbury Women’s Aid in collaboration with Wycombe Women’s Aid, for domestic violence services in Buckinghamshire was completed and we were awarded an additional 2 years of this contract. Due to the pandemic the contract was extended for a further year. The fourth year of a contract with Aylesbury Vale District Council for Outreach Work was carried out successfully and we were informed that funding for this had been extended until March 2023. Core Funding of £25,000 per year from the Lloyds Foundation was granted for two years in December 2020

Aylesbury Women’s Aid was selected as Aylesbury Town Mayor’s charity of the year. In September 2021, we were presented with a cheque for £10,000 which was used to build a new play area at the refuge. All further funds raised by the Mayor will be given to Aylesbury Women’s Aid in June 2022. We anticipate that this will be a further £10,000.

Financial Risk Management

These will primarily be achieved through nine types of activity:

Business and Development Planning
Establishing an annual budget – and reporting and monitoring income and expenditure
Maintaining a Risk Register that covers financial and other risks
A system of delegated authorities regarding financial management
The process of an independent examination of the annual accounts and an audit when necessary
Processes relating to risk assessment of financial matters
Established office procedures
A reserves policy
Statement of Investment Powers

Risk assessment will be managed and monitored on three levels:

Areas of financial risk which are known to the organisation and measures to address these will be presented to the Management Group annually. If any Management Group member feels that there is a pressing risk posed by one of the areas, she should request that that area appear on the agenda regularly until the risk subsides

Cont on page 7

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

Any unforeseen areas of financial risk emerging, or any circumstances arising unexpectedly and presenting a potential risk to the Organisation, will be immediately reported to the Management Group as soon as the Head of Services or any Management Group member becomes aware of them. An example of this would be a grant being discontinued. Where this occurs a paper will be presented to the Management Group clearly setting out the details.
Equally, where an unplanned, unforeseen service development opportunity arises because funding has been made available, this should be brought immediately to the attention of the Management Group.
A Business Continuity Management Policy, procedure and guidelines are in place to cover loss of use of buildings and long term sickness of members of staff.

TRANSACTIONS AND FINANCIAL POSITION

There were total incoming resources of £910,351 (2021 : £933,402). However the funding included £251,320 to be paid to our sub-contract colleagues at Wycombe Women’s Aid.

Expenditure by ourselves on restricted activities was £448,961 (2021 : £405,637). Direct charitable costs were £188,414 (2021 : £180,441).

Funds in hand as at 31[st] March 2022 stood at: General Funds £343,360 (2021 : £312,397). Restricted Funds £168,844 (2021 : £178,152).

RESERVES POLICY

The directors have established a policy whereby the unrestricted funds (“the free reserves”) held by the company should be approximately 3-6 months of essential resources expended, which equates to £47,000 to £94,000. The unrestricted reserves at 31[st] March 2022 were more than this (see above), which the directors consider very satisfactory.

GOING CONCERN

The Directors are of the opinion that the company remains a Going Concern. The fact that there are Risks has been highlighted, and the company does receive significant government grants. However, the Directors are of the opinion that in the event that local authority funding may cease, the Refuges will continue to function, and the company will be able to continue to meet it’s objectives, and remain a Going Concern.

Cont on page 8

AYLESBURY WOMEN’S AID (A company limited by Guarantee) DIRECTORS’ REPORT and REPORT of the TRUSTEES (continued)

GOING CONCERN continued…

In September 2022 the Directors are submitting a tender for a renewal of local authority funding (mainly for Outreach Services) from April 2023.

INVESTMENT POWERS

Under the memorandum and Articles of Association the company has the power to make any investment, which the directors feel fit.

SMALL COMPANY EXEMPTIONS

The above report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of directors.

……………………………………………………….

Company Secretary

DATE:

_____________ CHARTERED ACCOUNTANT’S REPORT to the BOARD of DIRECTORS On the Unaudited Financial Statements of AYLESBURY WOMEN’S AID

In order to assist you to fulfil your duties under the Companies Act 2006, I have prepared for your approval the financial statements of Aylesbury Women’s Aid for the year ended 31[st] March 2022 which comprise the Income Statement, Balance Sheet and the related notes from the company’s accounting records and from information and explanations you have given me. I have also carried out an Examination of the books and records and transactions of the charity.

As a practising member of the Institute of Chartered Accountants in England and Wales (ICAEW), I am subject to its ethical and other professional requirements which are detailed within the ICAEW’s regulations and guidance at http://www.icaew.com/en/membership/regulations-standards-and-guidance.

This report is made solely to the Board of Directors of Aylesbury Women’s Aid as a body, in accordance with my terms of engagement. My work has been undertaken solely to prepare for your approval the financial statements of Aylesbury Women’s Aid and state those matters that I have agreed to state to the Board of Directors of Aylesbury Women’s Aid as a body, in this report in accordance with ICAEW Technical Release 07/16AAF. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than Aylesbury Women’s Aid Board of Directors, as a body, for my work or for this report.

It is your duty to ensure that Aylesbury Women’s Aid has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and profit of Aylesbury Women’s Aid. You consider that Aylesbury Women’s Aid is exempt from the statutory audit requirement for the year.

I have not been instructed to carry out an audit. For this reason my Report is abbreviated. I have examined the accuracy and completeness of the accounting records and information provided to me. I have also checked the accounting information and standing data in the Directors/Trustees Report is consistent with the financial statements, and records at Companies House and the Charity Commission, but I do not, however, express any opinion on the statutory financial statements.

………………………………………. Roger J CLADD, FCA TRUTAX 21 Dean Forest Way Broughton Milton Keynes, Bucks MK10 7AD

Date:

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee) Income & Expenditure Account, and STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2022

2022 Unrestricted Funds £ 19,371 162,196 12,565 25,000 129 117	Restricted Funds £ 9,695 31,819 649,459	2021 Unrestricted Funds £ 24,747 128,325 12,565 2,112 26,718 10,000 6,250 4,085 156 735	Restricted Funds £ 5,000 28,500 623,235 14,672 46,302
219,378	690,973	215,693	717,709
188,414	152,294 229,999 66,668 251,320	180,441	161,010 187,178 57,449 251,320
188,414	700,281	180,441	656,957
30,963 312,397	-9,308 178,152	35,252 277,145	60,752 117,400
£343,360	£168,844	£312,397	£178,152

Note: BC = Buckinghamshire Council

__________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

BALANCE SHEET AS AT 31[ST] MARCH 2022

£ 27,645 494,950	2022 £ 172,073 454,029	£ 18,268 476,766	2021 £ 176,100 433,847
522,595 68,566		495,034 61,187

	626,102 113,898		609,947 119,398
	£512,204		£490,549
	343,360 168,844		312,397 178,152
	£512,204		£490,549

The members have not required the company to obtain an audit of its financial statements for the year ended 31[st] March 2022 in accordance with section 476 of the Companies Act 2006.

Cont on p…12

______________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

BALANCE SHEET AS AT 31[ST] MARCH 2022 continued

The directors acknowledge their responsibilities for:

a. Ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
b. Preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirement of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as is applicable to the company.

The financial statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the Board of Directors on ……………………………………. and were signed on their behalf by:

……………………………………………….

TRUSTEE and DIRECTOR

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

1. ACCOUNTING POLICIES

Accounting convention

The financial statements are prepared under the Historical Cost Convention and in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP FRS102). The principal accounting policies adopted in the preparation of the financial statements are as follows:

(a) Going Concern

The financial statements are prepared on the basis that the company is a Going concern. The Directors know of no present threat to this status. A Budget has been prepared to March 2023 which shows projected income should equal projected expenditure.

(b) Incoming resources

Incoming resources are mainly Grants, or Refuge Rent Income and relate wholly to the continuing principal activity in the United Kingdom.

Grants are recognised in full in the Statement of Financial Activities in the year in respect of which the company is entitled to them, and they match with the expenditure they contribute towards.

Other income is recognised on an accruals basis or in the case of the limited number of sales, on the date of sale and invoicing.

Donations are credited to the unrestricted funds when received or the receipt is without doubt.

(c) Reserves

The unrestricted funds are expendable at the discretion of the trustees in the furtherance of the objects of the charity.

Restricted funds are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

1. ACCOUNTING POLICIES (continued)

(d) Resources expended

Resources expended are included in the statement of Financial Activities on an accruals basis. Certain expenditure is directly attributable to restricted activities and has been included in those cost categories.

(e) Tangible fixed assets and depreciation

Fixed assets are recorded at cost, less depreciation. Depreciation is provided at rates calculated to write off the cost, less estimated residual value over the expected useful life of each asset as follows:

Freehold Buildings 50 years straight line Motor vehicles 25% straight line basis Office equipment 25% straight line basis

Grants or donations specifically for the purchase of fixed assets are credited to the restricted fund reserve when received or the receipt is without doubt. Any depreciation is charged against the restricted fund.

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

2. RESTRICTED GRANTS

The BC Grants include £65,329, full year, for an IDVA Youth worker, and for a Dispersed Unit Worker.

3. TOTAL RESOURCES EXPENDED

(Unrestricted and Restricted Funds) (Excluding Wycombe) Staff Costs (note 4) Rent, Rates, Light & Heat & Household Expenses Vehicle & Travel Expenses Other Direct Expenses Printing, Postage, 'Phones, Accounts and Books Depreciation Training Bank Interest & Charges Other Expenses	2022 £ 460,505 107,749 4,832 16,800 30,779 4,027 1,336 5,035 6,312 £ 637,375	2021 £ 422,006 107,402 4,627 5,899 28,428 4,027 2,711 5,082 5,896
		£ 586,078

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

4. STAFF COSTS

The costs incurred, in respect of employees were:

Wages and salaries Employer's N.I. Contributions Recruitment Expenses etc Pension contributions	2022 £ 420,169 33,783 652 5,901 £460,505	2021 £ 386,144 30,813 166 4,883
		£422,006

No remuneration was paid to trustees in the year, and no significant costs were reimbursed to them. The average weekly number of staff employed by the charity during the year as was follows:

Direct charitable work Administrative Management Salaries were as follows: Highest paid Other (2)	2022 16 3 19 2022 £ 40,874 61,540	2021 15 3
		18
		2021 £ 35,765 57,769

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

5. NET INCOMING RESOURCES FOR THE YEAR

These are stated after charging:-

Depreciation .TANGIBLE FIXED ASSETS COST: Balance at 31st March 2021 Additions this year Disposals Cost at 31st March 2022 DEPRECIATION: Balance at 31st March 2021 Charge in year Disposals Balance at 31st March 2022 NET BOOK VALUE: At 31st March 2022 At 31st March 2021	2022 £ £4,027 Freehold Office Property Equipment	2021 £ £4,027 Motor Vehicles Total
	£ £ 205,000 42,563 0 0 0 0	£ £ 38,371 285,934 0 0 0 0
	205,000 42,563	38,371 285,934
	32,784 38,679 2,732 1,295 0 0	38,371 109,834 0 4,027 0 0
	35,516 39,974	38,371 113,861
	£169,484 £2,589	£0 £172,073
	£172,216 £3,884	£0 £176,100

6. TANGIBLE FIXED ASSETS

Note: Freehold Buildings Depreciation is being charged on an amount of £136,600.

There are no Capital Commitments at 31[st] March 2022.

AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

7. DEBTORS

Prepayments and accrued income	2022 £27,645	2021 £18,268

8. CREDITORS: amounts falling due within one year

Bank Mortgage Loan (secured) Creditors and Accruals Taxes and social security costs Deferred Grant Surpluses Miscellaneous	2022 £ 4,675 32,342 8,584 19,955 3,010 £68,566	2021 £ 3,850 14,082 6,581 34,318 2,356
		£61,187

The Bank Mortgage Loan, repayable in instalments, is for a term of no more than 30 years from 2009, at a minimum interest rate of 4%. It is secured on the Freehold Property.

Income has been deferred in respect of those Grants which are paid in relation to a time period.

9. CREDITORS: amounts falling due after more than one year

Bank Mortgage Loan (secured)	2022 £ 113,898	2021 £ 119,398

Of this, the amount of the instalments which are payable after five years is £95,198 (2021 : £99,873).

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2022

10. OTHER COMMITMENTS

At 31[st] March 2022 the company had annual commitments under operating leases as set out below:

	Due within	Due in	Due in over
	1 year	2 to 5 years	5 years
	£	£	£
Main House	47,000	188,000	no estimate
Town Office	15,000	60,000	no estimate

Note: The Lease of the main house is for an undefined term. The rent is increased by a factor for inflation each year.

The Town Office lease expires in January 2023. It is expected it will be renewed by the Landlord.

11. RELATED PARTY TRANSACTIONS

There were no related party transactions. The Trustees receive no remuneration or significant reimbursed expenses from the charity.

12. COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee without share capital.

Every member of the company undertakes to contribute such amount as may be required (not exceeding £1) to the assets of the company if it should be wound up while he or she is a member, or within one year after he or she ceases to be a member, for payment of the company’s debts and liabilities contracted before he or she ceased to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves.

_____________ AYLESBURY WOMEN’S AID (A company limited by Guarantee)

STATEMENT OF CASH FLOWS for the year ended 31[st] March 2022

Cash flows from operating activities: Net cash provided by/used in operating activities Cash flows from investing activities: Net cash provided by/used in investing activities Expenditure on Fixed Assets Cash flows from financing activities: Repayments of borrowing in year Net cash provided by/used in financing activities Change in cash in the period Cash at the beginning of the period Cash at the end of the reporting period Note: Reconciliation of net income/expenditure to net cash flows from operating activities Net income for the period per the Statement of Financial Activities add: Depreciation charges (Increase)/decrease in Debtors Increase/(Decrease) in Creditors Net cash provided by/used in operating activities	Total Total Funds Funds 2022 2021 £ £
	23,684 125,360

	0 0
	- -5,179
	-5,500- 4,657
	-5,500- 4,657

	18,184 115,524 476,766 361,242
	494,950 476,766
	2022 2021 £ £
	21,655 96,004 4,027 4,027 -9,377 1,043 7,379 24,286
	23,684 125,360