Trustees. Annual Report for the period Period d￿e Sept 2019 Period end date 31 August 2020 From To Section A Reference and administration details Charfty name North Nibley PreThschool Other names charity is kno￿7 by Registered charity number Of any) 1054254 Charity's princlpal address North Nibley lthllage Hall Innocks Estate North Nibley. Dursley. Gloucestershire Postcode GLII 6DP Names of the charlty trustees manage the charlty Dtht•J actsd If not for ThlMAe Nwn8 ol person (ow body) enlllled year to appolm tru$t•¢ Ilt any Committee Members and parent attendees ' as above . T1￿1•e nam• Offi￿ (Ifany) Julie Dyer Chair Eleanor Selle Kerrie Campbell Rachel Pretlove easurer Deputy Treasuref Secretary Health & Safety Rep Fundraising Rep Communications Rep Village Hall Rep Committee Member 09109119 to 0410412020 ' as above" ' as above. Jennifer Campbell Julian Powell Abble Pearson ' as above" "as above. "as above" "as above. Katharine Jones Sara Riddiford 09109119 to 31112119 12 13 17 18 19 NNPS TAR 2019-20 Iv2 201 Sept 2020 NNPS TAR 201￿20 Iv2 Sept 201 Sew z020 Names of the trustees for the charlty. tt any, {for example. any custodlan trustees) Name Dates acted if nol for vthole year Names and addresses of advisers (Optional inlorniation) Type of adviser AddreYJ Name of chief executive or names of senior staft members (Optional inforniation) Section B Structure, governance and management Descriptlon of the chaiity's trusts Constitution adopted on 5 Decemb￿ 1995, as amended on 13 December 2000, 11 June 2008, 16 September 2009 and 3 Octobef 2016. 7ype of governing document leg. Irusi deed. consliiLJlioi)) How the charity is constituted (eg. Irusl, dssocialion, compcll)yl Group (unincorporated) Trustee selection methods Elected from and by family mernbers and management convnittee at the nnual General Meeting. Additlonal governance igsues (Optional infomiatlon) Strong relationship wlth local primary school [North Nibley Church of England Prtmary Schooll, Primarily the Head teacher and Reception teacher. Sound relats.(￿sh1p Y￿th landlord [North Nibley Village Hall Committeel. Wth a member of Ihe Pre-school Cornmittee representing the setts'ng at meets'ngs. Working relab"onship with Socal chapel INorth Nibley Chapel], whose facilitie5 are used as an altemative venue when needed. Links wilh local Vlllage Hub tNorth Nibley Comfflunity Hub], who allow the Pre-school to advertise events elc. • The Pre-school's organisaiional structure is staled In Its consdtuilon, ie. Chair, Treasurer and Secretary. • The Pre-school participated in the local Early Years Managers Group network. You may choose to include additional informats'on, where relevant, about: policies and piocedures adopted lor the induction and training of trustees: the charity's organisational structure and any wider netsvork with which the charity wmrks., relationship with any related • trustees. consideration of major risk5 and the system and ocedures to manage them. NNPS TAR 2019-20 tv2 Sept20] Sw 2020 Section C Objectives and activities o enhance the development. care and education of children primarily under statutory school age and also of children and young people ol school age ty encouraging parents to understand and provide for the needs of their children through community (voluniary managed) groups and by: (a) offering appropriate play facilities and training courses, together with the rights of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion, disability or means; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area: (c) inst￿alIng and adhering to and furthering the aim of PATA. Summary of the objects of the charfty set out In its governing document In planning our aclivitses for the year, the management committee keep in mind the Charity Commission's guidance on public benefit at all meetings. Its aim is to advance education for the publlc benefit by the provision of a pre-school for chlldren aged 2 years to school age Ilving in the Stroud Valley. Summary of the maln actlvitles undertaken for the publlc benefit in relatlon to Ihese obJects (include within this Sectlon Ihe statutory declaratlon Ihat trustees have had regard lo the guidance Issued by the Charity Commission on public beneflt) o achieve this and our objectives. we undertake the following activities by.. oviding chlldren's places foi pre4chool activities; managing, supporting. devek)ping and paying stafTr, ensuring applications of government nursery grants, fuNlraigng and researching other grant initiatives; ensuring Otsted, Gloucestershire County Council, 'Free for 2s, 3s and 4s' compliance including olfering 30 hours free childcare to those parents who are eligible (subject to availability); ensuring compliance with the Early Years Foundation s* and Government Statutory requirements,. involving the community and parents in group activities. Additional detalls of obleclives and actlvltles (Optional Inforniallon) olunteers have contyibuted to the pre-school in the following ways.. piano accompaniment to children's singing time (once a week),. gardening - tdking to children and invo￿1ng them planting seeds and growing sunflowers and tomatoes,. reading stories to the children., helping out at fundraising events. You may choose to include further slatements, vhlere relevant, about policy on grantrnaking. policy programme related investment,. contribulion made by volunteers. 11 input ty volunteers have been very much appreciated ty staff and mmittee. The children too have enjoyed listening and le￿ning from meone different. ose volunteews who have given up their valuable time to help organise andlor run fundraising events are a valuable asset and life-line for the pre- school. NNPS TAR 2019-20 Iv2 201 Sw 2020 Section D Achievements and performance Summary of Ihe main achievements of the charity during the year Sept 2019 to July 2020.. Number of children at the start ol the Pre-school year in Septembei 2019 was 9, and there were 14 children on the register at the end of July 2020. Staff contiacts reviewed and updated. One member of staff made pemianent. Pre-school's Single Central Recofd updated (simpler forrnat) taking aifvice from PATA and requirements set ty Charity Comrnissi(￿ and Otsted. Pre-school took the children on l (Xrtlng￿lp during Ihe school year." Policies- ￿vieWed througtMILrt the year and updated In Ilne with legislation or inspection changes. Regular use of altemative venue- good working relatsonship developlng. • Local vicar attends Pre-school once a month doing 'open the book. with the children. Involved in a number of aclivitie5 at the local Plimary School (by invitation). Local elderly resident visits iwice a week and plays ihe piano whilst the children sing their favourite nursery rhyrneslsongs. Organised a number of talkslvisits from people about jobs etc. (eg. police officer). Pre-xhool organisedlinvolved in 4 fundraisirvJ events durlng the year prior to COVID-19 and lockdown. Raising vrtal fvnds lo enable the continued operaiion of the Pre-school. Coronavirus pandemic cancelled three lundraising events, Including its main fundraiser - parlicipation at the Nibley Festival. This put considerable strain on the setting's finances. Pre-school's annual Easter egg hunt had to be cancelled. Some of the eggs were sold at cost price to offset some expenditure. the res was donated to the local Village Hub ft)r people who were shielding. Monies received from several establishments, eg. Nibley Festival 2019, to support a number of prolects and the contlnued running of Ihe Pre-school. Conversety, the Pre-school held l fvndraising event for Children In Solid working felationship with North Nibley Village Hall where the Pre-school is held. Wlth a member of the Committee representirKJ the setting on the Village Hall Commlttee. Continuing with strong relationshiplcollabjradon with the Headteacher and staff at North Nibley Church of EnglarKI Primary School The Pre-school committee has fofged a stronger ielatronshiplcollaboration with North Nlbley Church of England Primary School's PTA. Working together at events the Pre-school eithef partiapates in at the Primary School, or the Pre-school itself organises. Pre-school staff attended a number of training courses during the ye￿. Due to Coronavirus Ihe pre-school closed on 20 March 2020 and reopened NNPS TAR 20￿20 Iv2 Serrt201 2020 o a Teduced number of chIld￿n on 2 June 2020, operating on 3 days a eek rather than 4.5. Action plans (C(*onavirus superseded by Reopening) vKitten, version controlled and updated on a v￿eklY basis; 3 out of 4 slaff ffijrloughed at closure. Two retumed to work in June 2020 and one rern￿ned ftjtloughed. Reopening checklist written, togethei with associated paperw¢yk to assist the reopening of the Pre-schwl in June, including information fof those parents who had indicated that their child was to attend the setting from reopening. • During closure of Pre-school links to home leaming activities sent to parentslcarers. September Action plan, risk assessrnent and revised Parental Agreement written. Section E Financial review e management committee aim to preSe￿e a reserve of £7,000 to provide Wor￿.ng capital in periods of low activity and income to provide unds for future expansion. The Pre-school also has a lund of £15,000 reserved specifically for the case of setting closure to pay redundancy and olher debts. Brief statement of the charity's policy on reserves Policy on reserves vKitten and ratified by comnNttee- in line with Charty Commission requirements. Details of any fvnds malerialty in deficit Further financlal review detalls (Optional intormatlon) Principd sources of funds.. nursery grant from Gloucestershire County Council for 15 hours (universal) and 30 hours (extended) entitlement fees paid by parents ft)r children under nursery 9rant age or lo hours over nursery grant 15 hours per week (universal) hold at leasl Mio fvjndraising events a yeai. You may choose to include additional information, where relevanl aboul.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives o the charity., investment policy and objectives including any ethical investment policy adopted. Funds raised have been used to pay outstanding balance for the refurbishment of the children's toilets in the Villaoe Hall. As well as purchasing new mobile storage cabinets and replacing IT equipment. NNPS TAR 20￿20 tv2 Sgpt 201 Sept 2020 Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity¥ trustees Signature(s} AD J A O-LLQ Full narne(s) gEQLER Position (eg Secretary, Chair, etc) os 2_0 ZJ NNPSTAR 201￿20 Iv2 Sept 201 Sept 2020 ## **North Nibley Pre School - Accounts for the period 1.9.17-31.8.18** |**Receipts**
**Balance B/f**
Children's fees
Deposits
Nursery Education Grant
Other Grants
Fundraising
Bank interest
Donations
Other Income
Uniform (childrens)
Toddler Fees
Toddlers Grants
Toddlers Donations
**Total Income**
**Total**
**Payments**
**PLAYGROUP**
Total payment to staff
HMRC
Course fees
Premises inc heating &electric
Subscriptions|Note||1.09.19-31.08.20
1.09.15-31.8.16
£
**£31,912.92**
30303.43
£4,107.72
26663.82
£120.00
80
£21,994.27
13821.51
£1,550.00
1700
£1,821.63
3032.92
£285.37
187.85
£0.00
39.74
£20,902.53
138.15
£0.00
2
£0.00
610
0
0
0
0
£50,781.52
46275.99
**£82,694.44**
76579.42
£23,427.59
30333.62
£1,114.20
3541.44
£0.00
982.65
£2,886.64
4004
0
0||1.09.14-31.8.15
£
**£28,974.36**
£18,263.64
£150.00
£9,720.98
£2,260.05
£4,058.12
£363.77
£0.00
£230.50
£0.50
£376.22
£0.00
£0.00
**£35,423.78**| |---|---|---|---|---|---| ||||||**£64,398.14**| ||||||£25,215.26
£255.95
£3,281.50
£0.00| |Insurance
Admin Costs (post, tel etc.)
Session refreshments (inc milk)
Consumables (paint, paper etc.)
Equipment (toys, books etc)
Fundraising Costs
Other
Uniform
**TODDLERS**
Premises inc heating &electric
Session refreshments (inc milk)
Consumables (paint, paper etc.)
Equipment (toys, books etc)
**Total Expenditure**
**Income Less Expenditure**
Yearend totals
Lloyds Current A/c 2847166
Lloyds Premier A/c 6083527
Coventry Building society
Playgroup Petty Cash
Treasurer's Petty Cash
Toddlers Petty Cash
**Total Monies in Hand**
**Total(balance brought forward + income - expendit**|£308.83
291.01
£726.98
1542,31
£0.00
487.19
£127.54
506.87
£334.75
908.9
£522.79
2097.8
£21,269.41
373.49
£0.00
353.7
£0.00
£0.00
181.58
£0.00
**£50,718.73**
44062.25|£290.26
£752.90
£323.04
£520.69
£986.84
£1,721.26
£475.50
£90.00
£102.00
£0.00
£0.00
**£34,015.20**
**£1,408.58**
4098.71
11320.63
£0.00
14610.16
£0.00
9.3
156.73
107.41
30302.94
**64318.14**| |---|---|---| ||**£62.79**
2213.74
£16,211.20 actual 16194.6
£0.29
£15,697.22
£0.00
£0.00
£0.00
**£31,908.71**
**u**
**£31,975.71**|**£1,408.58**| |||4098.71
11320.63
£0.00
14610.16
£0.00
9.3
156.73
107.41
30302.94| |||**64318.14**| -£67.00 These accounts have been prepared using the format required for the annual return to PATA. £4,505.53 £3,656.48 CHARITY COMMISSION FOR ENGL4ND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts forthe year endod 2020 Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity 1.the Trusf) for th8 year ended Responsibllltles and basis of report As the charitys trustees, you are responsibFe for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's ac￿untS carried out under SeCt￿n 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions giv8n by the Charity Commission under section 14515Xb) of the Act. Independent examinerfs statement I have compl8t8d my examination. l ￿nfI￿rn that no material matters have come to my attention in connection with the examination (other than that disdosed below") whth gives me cause to belleve that In, any material respecL" the accounting records were not kept In accordance with sectlon 130 of the Charities Act: or the accounts did not a¢￿)rrI with the accounting records". or the accounts did not comply with the applicable requirements con￿MIng the fomi and content of accounts set out in the Charilies (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a Irue and fairf view which is not a matter nsidered as part of an iThJ&pendent examination. I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in this report in order to enable a proper undeFStanding of the ac￿Unts to be reached. . Plèase delete the words in the brackets rfthey do not apply. Signed: bo- Date". oFID&/LI Nanie: JADffli tt)66£￿0 Relevant professlonal qualifi&qtlon(s) or body CIMA IER Oct 2018 {If any): Address: S AOÉLf Hi cO￿￿T Et Ixf. Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examinaticffi of charity accounts.. directions and guidan￿ for examiners). Givo here brief dotails of any items that the examiner wlshes to dl$close. Iia(v F4 r Fo rcLkn'i OTh i¥Ioiizo hr 4IsDOO d ThbseqAAQnL* trfcLryfrf book 141 k)r £18,0S1fr ort oéloi/LO %LAerid deEGLiI OÈ JQVili QCCOLLAtr be venAecL, I tYwTrtykncLI (rnPoc* lo occo OVefCL( I. baJLL sli I I Lz f￿￿1deCL. IER Od2018