Stepping Stones Preschool **Annual General Meeting - AGM October 30th 2025** ## Minutes ## **Attendees:** - **Trustees:** Anna Kitzinger-Kemp (Chair) Lisa Fraser (Secretary) Amy Gobey, Rachel Stockham, Natasia Fulford, Rosie Brisland - **Staff:** Allison Brisland (Manager) - **Apologies** : Hannah Price (Treasurer), Chanelle Uzzell (Nominated Individual) ## **Welcome** Allison thanked everyone for coming and briefly explained that the object of the AGM is to give a summary of the activities of the academic year September 2024 – August 2025, and for election of new members. Minutes from previous AGM were read and agreed to be accurate. ## **STAFF REPORT - Sept 2024 – August 2025** ## Sept 2024 - 30 children enrolled – 11 preschool children and 19 playgroup children - 5 staff, No cleaner - Chanelle continuing L5 apprenticeship, Delilah studying for L3 - Chanelle had 2 weeks off in September following an operation for carpal tunnel syndrome - Fortnightly visits from Robot Reg - Allison off until after Christmas - AUTUMN TERM ACTIVITIES: vegetable soup, pumpkin carving , Zoo Lab, Xmas craft session with parents, , Children given books for their Christmas presents, visit from Mrs Clause - AGM - Setting visit from Michelle King at PATA to support Chanelle with onboarding new committee ## 2025 - Number of new starters - Allison return - Chanelle, Miranda and Vicky undertook first aid training - Chanelle off for 2 weeks - Parent questionnaire - Chanelle passed L5 - Cleaner – 1 session - Caterpillars came as part of our Lifecycles theme - Transition meetings with Miss Webb - Student from Rednock on Work Experience - Sponsored obstacle course - We do Clearance came - Transition visits to school - Chanelle handed in notice to say she would be leaving 31[st] August - Summer Fayre at school – Committee ran Prize Board. Once again, many thanks for their support - Lockdown incident - Began recruiting! - Bought children books and SS teddies as presents - Magic Marie came to entertain the children on their last day. - Allison updated all policies to include new safeguarding reforms around Recruitment, safer eating ## **CHAIR’S REPORT (Anna)** - AGM took place November 2024. Anna took over from Tia / Dale. - Successful year - Supported fundraising projects - Prize Board at school Xmas Fayre - Grant from Renishaw – thanks to Rachel for passing on the info - Garden makeover – massive thanks to volunteers for their time and huge effort - Summer Fayre at school - Liaised with school regarding introduction of Building Licence and proposed increased monthly costs (to begin Sept 2025) - Supported liaison with DOOSC ref. building matters - New outside tap fitted ## **Treasurers Report** – Read by Allison in Treasurer’s absence - Turnover of £99k - Final balance: **£32,719.00** increase on previous year ## Election of Committee: - Anna and Lisa offered to continue in the roles - Rachel was proposed and seconded as new Treasurer. - Rosie offered to become the Nominated Individual - Hannah stepped down from the Treasurer’s role - Chanelle stepped down as Nominated Individual ## **Board of Trustees 2025/26** - **Chair** - Anna Kitzinger-Kemp - **Secretary** - Lisa Fraser - **Treasurer** - Rachel Stockham - **Ordinary members** – Amy Gobey, Natasia Fulford - **Nominated Individual** - Rosie Brisland All committee members were given flowers as a token of appreciation for their hard work and their time. |Committee Meeting 30/10/25
(held after completion of AGM)
MINUTES|Committee Meeting 30/10/25
(held after completion of AGM)
MINUTES|Committee Meeting 30/10/25
(held after completion of AGM)
MINUTES| |---|---|---| |Agenda Item|Action|By Whom| |Recruitment|Following Chanelle’s departure, Rosie was appointed as Deputy Manager &
SENCO. Congratulations!
Ongoing search for a L2/L3 member of staf
Need to undertake Safer Recruitment training|Allison| |Xmas Fayre
5/12/25 5-7pm
Prize board|Donations needed - Allison will make a poster
Volunteers needed
Rafle tickets, foat|Allison
Volunteers?| |Risk
Assessment|Whole site Risk Assessment to be carried out by a member of the committee
with Allison or Rosie
If pirate ship is deemed unsafe for use at the moment then this must be
detailed in a separate risk assessment.|Committee
member
**WHO?**
& Allison or
Rosie| |Apple tree
removal|Request permission from school to remove the apple tree in the Magic
Garden - Speak to Heather Gregory (Allison/Rosie)
Vicky’s partner works for landscaping company and has very generously
volunteered to take tree down if allowed. This will need to be a weekend or
school holiday.|Allison / Rosie
Vicky to
arrange date
with Craig| |Waste pile
behind pirate
ship|Explore options for removal of this -**We Do Clearance**?? ask Chanelle for
their email or tel number (Rosie)|Rosie| |Changing Email
to gmail|Following cancellation of our email by DOOSC during the summer break,
Anna suggested looking into acquiring a dongle and unlimited sim.
Allison will speak to Tech Support (Marcus)|Allison /
Marcus| |Pressure wash
pirate ship
/moss removal|Volunteers needed to wash and remove moss from and around the pirate
ship before annual insurance inspection takes place (usually this term).
Should be easier now there is an outside tap as can use standard hose
Staf not needed to open up if give committee codes for padlock and entry
gate|WHO| |Painting /
Decorating|Early Years Advisor recommended repainting main room and snack room as
they are looking past their best. She suggests using a neutral colour as that
has been shown to improve learning and behaviour and reduce over-
stimulation.
School have previously given us permission to paint, but we should speak
with Mrs Gregory as a matter of courtesy before arranging date/volunteers.
Anna suggested some colours.
Anna will speak to DOOSC about this.|Allison
Anna| ||Date of next meeting agreed13/11/25 at 7pm|| To be held at Stepping Stones Preschool ## **Stepping Stones Playgroup (Dursley)** **Registered Charity Number 1054233** **Accounts for the Period September 2024 - August 2025** |**Account Balances at start of period**
Lloyds *2724
Loan K Redmond
Petty Cash
Lloyds *5204
Total
**Income**
Child Fees
Nursery Grant
Other Grants
Events
Photographers comm
Class fundraising
Interest
HMRC - Tax Refund
Donation - Renishaw
Total
**Expenditure**
Wages
HMRC (PAYE/NI)
Nest Pension
Premises
Memberships
Insurance
Refreshments
Clothing
Zoolab
Course Fees
Admin
Equipment/Comsumables
Xmas/Leaving Presents
HMRC fine
Write off Employee loan
Other Expenses
Total
**Income- Expenditure**
**Balance after Income- Expenditure**
**Account Balances at end of period**
Lloyds *2724
Loan - K Redmond
Petty Cash
Lloyds *5204|**2025**
£
£
£
26,703.61
901.07
31.84
5,082.48
**32,719.00**
6,665.00
89,731.57
-
47.03
-
500.00
**96,943.60**
71,036.10
4,009.43
2,519.19
3,296.80
554.08
1,120.94
722.00
23.97
298.80
548.40
2,686.97
3,236.19
-
901.07
640.55
**91,594.49**
**5,349.11**
**38,068.11**
32,906.76
31.84
5,129.51
**38,068.11**|2024
£
16,693.12
901.07
31.84
5,008.55
22,634.58
7,129.31
86,560.90
5,042.00
219.00
73.93
839.83
99,864.97
66,628.66
4,398.48
2,310.78
6,353.70
540.28
1,091.98
982.85
486.78
244.80
647.77
3,313.72
2,168.45
642.81
400.00
-
369.49
89,780.55
10,084.42
32,719.00
26,703.61
901.07
31.84
5,082.48
32,719.00| |---|---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Stepping Stones Pre-school (Dursley) On accounts for the year ènded 31 August 2025 Charity no (if any) 1054233 Set out on pages I report to the tNslees on my examination of the accounts of Ihe above charity ("Ihe Trust") for th8 year ended 3110812025. R8sponsibllities and basls of report A6 the charitls trustees, you arè responsible for the preparation of tho acoounts in accordance with the requirements of the Charitiés Act 2011 ("Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5Xb) of the AGt. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disGlosed below ') which gives me ¢ause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounling records,. or the accounts did not cornply with the applicable requirements concerning the fomi and content of accounts set out in the Chariti8S {Accounts and R8POrts} Regulations 2008 other than any requiremènt that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other mallers in connection with the examination to which attontion should be drawn in this report in order to enable a proper underslanding ofthe accounts to be reached. Please delete the words in thè brackets rf they do not apply. Signed: É.s. Date: 1710612026 Name: Mrs Ellen Sutton Relevant professional qualification(s) or body (If any): MAAT Address: CK Accounlants Ltd, 55 Parsonage St, Dursley, Glos GL114BP IER Oct 2018 Section B Disclosure Only Gomplete if the examiner needs lo highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. There was a loan to a former employee, this has not been repaid and has been written off in this year. IER Oct 2018