".IC Jli JIAt'. l < * .1 q!TJ'. TlqJ¥i_ i(11!l.AU <0% H?QAhl IE Q3CIi,. g Jl-.V . I rJi kioj EXEfER Hwfoiiic BUILDINGS TRUST YEAR ENDED 31,MARCH 2022 1 n ", ., . I1 Ibe -Ji ioVI IINIIIIII *A8)&ctW' 2111212022 COMPANIES HOUSE A39
EXEfER HisfoFUC BUILDINGS TRUST YEAR ENDED 31 MARCH 2022 T2UIIT 2aillqlllLia ?IAOT2IH Fi3fax3 (091nOU yd lIMi{ ynoqmo) Al 2TV13M3TATa JAiaVSAMR (i¥nouAVIU Legal and AdministrknveUirfomiation'.43 AA4Y Trustees. Annu81 Report 24 Ind•pendeM Examinef 5 Awrt Statement of Financiol Activities Balanco Shoot 7-8 Notes to iho Financial Ststements 16
EXETER HISTOIIIC BUILDINGS TRUST LEGAL AND ADMINISTRATIVE INFORW4noN YEAR ENDED 31 MARCH 2022 CHARfYY NAME". Exeier Historic Buildings Twst REGISTERED CHARrrY NUMBER: 1054232 REGISTERED COMPANY NUMBER: 3176516 REGISTERED OFRCE: 21 The Mint Exeter Devon EX4 38L CURRENT TRUSTEES: James Clark Jo Stnclair Katherine Chant P8uI Ch8nt Nicholas Scott David Radstone Richard Parker Lorraine Arrell Ben Clapp Sandra Ellison Jon Bell Clare Maudling (Chgirl Ivice-chairl Iresigned 15102120221 (appointed 06101120221 (resigned 15102120221 Iresigned 3010812022 (appointed 30108120221 INDEPENDENT EXAMINER: S S Cann ACA FCCA CTA Bush & Co Limited 2 Barnfield Crescent Exeter Devon EX1 IOT BANKERS: Bank ot Scotland 33, Old Broad Street London BX2 1LB
EXEfER HISTORIC BUILDINGS TRUST REpoKf OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 21)22 The trust8as, who are also Directors of the charity for th¢ purposes of the Companies Act 2006. present their report with the financial statsments ofthè ch8rity forthe year ended 31 March 2022. rhe financial statements have been prepared in accordance with the accounting policies set out on pages 9 and 10, the Memorandum and Articles of Association. the Charities Act 2011, the Statement of Recommended Pr8Ctice'. "Accounting and Reporting by Chariti¢s" Financial Reportiftg Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 2019 (Charitie$ SORP IFRS 1021. and with the Financi81 Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the small Comp8nies regime (section 419 121 of the Companies Act 2006. STRUCTURE. GOVERNANCE AND MANAGEMENT Exeter Histori¢ Buildings Trust is a company limiled by guarantee incorpor8ted on 22 March 1996 and a registered charity governed by ils Memorandum and Articles of Association. The directors ol the chaTiiable company I'the charity'l are its trustees for ihe purpose of charity law and throughout this report are collectively referred io as the trustees. Under the Articles of Association at the Annu81 General Meeting one third of the trustee$ shall relire from office and be eligible for ro-el¥ction. Trustees are appointed by the Board of Trustees which number between 5 and 10 members. Tha trustees who served during the year and up to the date the réport was approved are as follows: James Clark Jo Sinclair Katherine Chant Pavl Chant David Radstone Nicholas Scott Richard Parker Lorraing Arrell Ben Clapp Sandi Ellison Jon Bell Clare Maudling Ichairl (Vice-chairl ISe¢retsry to 151h February 20221 IA¢ting Treasurer to 51h January 20221 (Treasurer from January 20221 (to 15th February 20221 (from August 20221 (from 30th August 20221 RISK REVIEW The irustees have assessed the major risks to which thg charity is exposed and ore satisfied that gwems are in place to mitigate our exposure to the major risks. An as$e$sment of ftr8 risks has been made and a written statement prepared and issued to Trustees and Open Day Stewards. OBJECTIVES AND AcnvmES The object for which the Trust is estsblished is to preserve for the nefit of th8 pèoplè of Exetpr nd of the nation at large whatever of the English historical architectural and constructional heTltage rnay exist in and around Exeter in the form of buildings Iwhieh expression shall for these purposes include any building as defined by se10n 336111 of tha Town and Country Planning Act, 1990 8nd also any garden or plant or machinery irrespective of whether it is associated with buildingl of beauty or historical architectural or construrfional interesi or ancient rnonumerns. The trustee5 have noted the Charity Commission guidanee on public benefit. The ongoing maintenance work completed on 21 The Mint continues to provide benefit to the public through the preservation and restoration of these buildings and stimulating historical and architectural int8rést. The regular heritage opening days continue to educate the public in the local history of the area.
The major events of the year 2021r2022 The year was dominated bythe Covid-19 outt)reaL vthi( led to the suspension of many nomial activitses and the closure of St Nitholas Priory to the public for the majority of the year. In July 2021. the Tmst was awanled a 3 year grant from the National Heritage Lottery Fund to allow the Trust io continue to contribute to the wellbeing of the people of Exeier as a Community wjtre and to engage ftew and harder t(1 reath audiences through schools. thildren's activwties embedding dimate change and using stories involving "monastic" related topics such as food and medicine. This grant also ensures that the long-term programme of conseNion and protection of the fabric of the lory is continued. upgrading environmentsl monitoring systems and addressing ihe rd for repaifs to windows whilst curaling and conlexlualising the Signifint collection of stone fragments. TheTr$fiTr8nea9Were sustsined by emergencyhjnding frnm NHLF. Governmenl and from Heritage England totslling £117.879. This enabled us to keep staff on. purchase equipment to improve Ouf operations on ropening. fund structural repair5 and contfibule lo the new heating and IT SemS. Other. nonmergenLy. funding PTovided the major c4)ntribution to the air-sourced heat pump system and the IT broadband introthicul in the we Raroe of the Priory. Most of the planned wogTamme of tslks wntinued. but remotely over the intemel and free of charge for most of the p¢Tiod urtil eaTly 2022 when the Plioryopened to the public again. In spile of the challenges with Covi&19. membetship subscyiptions held up well. in ta slightty incteasing to )0. Ivll The Trust conlinues to attend to the ry)1ne maintenan(x needs of the fviory 4*iih expenditure under this hea(fing totalling c. £S.(M)O in the year. The charity made 8 surplus in the year of n6.16012021 ~ sury)lus £76298). Totsl in¢ome fell by 23% compared to the pVIouS year this is the result of stgniffcant grant income last year. Total expenditurn increased by 9% compared to the previous year. Total funds at the year-end amounted to £250.701. of which is held in restrided funds. The Trust seeks to maintsin sufficient re¥erve5 to tover unexpected property maintenan eXpendire along with reseTves to cover losses whlch may arise due lo rental void periods. The Trustees have detefmined thal a reserve of £21.(X)O is appropriate plus approximately 6 months rentsl income of £9.IX)O so thetsrget reseNe is £30.(#XI. Atthe year end the tru had rnsems totslling £37291. (Net vJTwent assets less restri¢Aed funds).
INDBIENDEPIT EXAMINER A resolutiork will be proposed at the AThrwal General Meeting that Bush & Co Limited. Chartered Accountants be rtrappoinied to the Charity forthe next year. The trustees {who awe also the dirertors of ExeteT Histowic Buildings Trust) are resFX)nsible for preparing the annual report and the accounts in accordance wilh applicable law and regulion Company law requires tt diiecicrfs to prepart financial sMemeThts for each financial year. Under that law the diredors have eEe¢ted to prepare the financial statements in accordance with United Kingdom Generally Accepied A¢counling Practice. Under comparby law the directors must not approve the financial slatements unless they are satisfied th they give a true at)d fair view of the state of aflairs of the charitable company for that period. In preparing these financial sLitements. ts direcknrs are rewired to: observe the methods and principles in the Charities SORP: ake judgements and eiMate5 that are reasonable and Pnmlent and prepare the financial statements on the going nCern basis unless it is inappropriate to presume th the charity will cominue in busines& Thediieclors are responsiblefor keepiry adequate ac¢ounting rec(vds thal are grfficient to show and explain the compan*s Ifartsactions and disdose with sonable alxuracy at any lime the financial position of the charitable rnPany and io enable ihem io ensure ihat the financial statements comply with the Companies Act 20. They are also responsible IOT safeguarding Ihe assets of ihe charitable ¢xJmpany and hence for takirMJ reasonable steps for the prevenlion and deteclion of fraud and other itregularilie& This Teport. which have been prepared in acconlance with the PTovisions in the Companies Act 2006 relating io small companies. was approved by the trustees on .. .........-..............-.....and signed on their behalf by. J Clark
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EXETER HISTORIC 8UILDINGS TrUST I report to the ch?rity trustees on my examination of the accounts of the Company for the year ended 31 March 2022. which are set out on pages 6 to 16. Responsibilities and Basis of Report As the charity's trustees of the Company land also ils directors for Ihe purposes of company lawl you are responsible for ihe preparation of the accounts in accordanc8 Wlth the requirements of the Companies Aet 20061'the 2006 A.1. Having satisfied myself that ihe accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in resped of my examination of your ¢harity'S accounts as carried out under section 145 of the Charities Act 2011 I'the 201 l Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under sertion 145151 Ibl of the 2011 Act. Independent Examiner's Statement I have completed my examination. l Confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by section 386 of the 2006 act; or the accounts do not accord wilh those reeordg; or the accounts do not comply with the accounting requirements of $tIOn 396 of the 2006 A oiher ihan any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination: or the accounts have not been prepared in a¢¢oTdance with ihe methods and principles of the Siatemeni of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no eoncems and I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undetstanding of the accounts to be reached. S S Cann ACA FCCA CTA Bush & Co Limited Chartered Accountants 2 Bainlield Crescent Exeter EX1 1QT
EXETER HISTO BUILOINGS TRUST IIKLiJOING INCOAIE AND EXPEpayrrvREACCOUFffj FwnJ5 Furd Dtsnationsand thatabACtitsÉS Irhvestrnem nME.. Bat&ihierest 13Y• 24.142 47 37J49 196.311 19425fj 24M2 47 TOTO S&139 21IASO charitablEIlOs 70J76 64.77fj 14152 TOTAL 79Jl0 147Ag8 64.7F6 135.152 1152371 91 16 126217 112&2171 IM 1&160 IX6821 7& 91JSl 158243 23i116 202.361 32.1 234.541
COWANY NUPa8ER 3176516 Tangible assets 124724 678 Investrnents T27.115 743570 Debtorn Cash at Bank and Building Souety 10 16.150 48.010 41.753 64.160 UABiimES Creditors: Amounts fallin9 within one year 11 125 38%12 uAUllES 781911 than one year 12 15312401 15478411 ZAI.701 234541 Restricted income Funds Unre5tFiCted Funth 16 16 17535 Z33.166 32.180 202J61 234.541 For the year ending 31 March 2W4 the tharitsble (Xmnpany erfided to exemwion from audit under section 477 of the Cofflpanies Art 21Th relatirwJ to small mmpanie& The notes on pages >16fomi an integral part of these a¢thurts.
COWANY IWPdlBER 317ffj16 The member5 have re(yJired the charitable company to obtsin an audit of its aclunts forthe year in question in a1Xx>rdan with se¢bon 476 ofthe Companies Acl- however in 8CCOTdarKe with section 145 of the Chaiities 2011 the accounts have been examined by an independent examiner report appea on page 5. The twstees acknowledgetheir respM)nsibilities for complying with the rewirements ofthe These financial statements have been prepaved in olanCe with the provInS applicable io companies subject to the small companies. regime and with the FRS 102 lelfective January 2019) .. and signed on their behalf by.
Reporting by Chariti. Statement of 1Mmended Prathice applicable to charii•es preparing their actounts in arxOn1an with the Finant4al Reporting Standard applicable in the UK and Republi¢ of Iand IFRS 1021 leffel11 l January 2019) - (Chrilies SORP IFRS 10211. tile finanual Re[lIng Standard applicable in the UK and Republic of Ireland IFRS 1021. The finarKaal ststements have also been prepared with the Charities Act 2011 and the small Companies regime (s10 419 121 of the Companie5 Art 211 As5etsand liabilities a inilialty recognised athistori(a ¢mtortransa(i(mvalueunless otheTrTh sted in the rdevant a(Xnting poliry notelsl. Exeter Historrc 119$ Tnjst Tets thedefinibon of a public benefft entity under FRS 101 b) ITrc4Mie All 4me is induded in the statem01 Financial A(1vIb vthen the chaiity is legally entiued to the irwme. receipt is wobable and the amourrt can be quanttfied with All expeThJiture is accfjvrkled for on an a(xwals basi Chatitable a(ivIl comprise all costs ingjrred by the charity in the delivery of ts Fed assets are stated at u)st less acMulated deprecialion. Flrns and ffttings and equipment have been deplated at 15%0fttITIIteTh down valueand are tapitslised where amojjnts exceed £5(W). ConwuteT equipment has been deprlated at 25% on straight line basis and Is captslised kn amounts exc £5. Ihere donated hwitsge assetscannot be reliabty valued.they are not rewgnised inthe Building improvu•wts are being djated over their uselul life of 50 years on a straight line baw& Debt0 are measuY&l on inilial reu)gnition at the settlerneftt amount after any discounts. Prnpayfflwts are valued at the amount prepaid r*t of any lrnde dis(x)unts du& 91 Cash at bank Cash at bank induts shorttemi highlyliquid Investm with a short maturityofthree months or Itss from the date olacquisition oropening ofthe depositorsimilar account.
credito are recognised when the chaiity has a presentobligalion rewhing from a past event th* will probably resuh in the tranthr of funds to a thi party and the amount due to settle the obligation can be measured or eslimated Teliably. Creditors a noTmaty recognised at their settlemert amourt afterallowing for any trad8 discounts. Grants relating to as¥ets arn inilially deferTed. and subsequently rewgnised in income Funds ld by the charity aw. These are funds that not subiecl io any rnstr1th1 regarding their use and a available foK application within the charitsble obierts for the general pbJry)oses of the thaiity. obJts of the charity. Restrirtions arise when spetsfied bythe donororwhen thefvDd5 are raiwj for parti¢ular wjypo Thechaiity only ha$finalat aand bilItIeS0f a kind thatqualify as basicfinancial Instmen Basi¢financial inslruments are tnitialty recognised attransaction value and The trUee$ consider there arn no material uertainl1es about the charirfs ability.to 10
t3IftAd&GIttd00thmS 15$311 15 16QS11 IX256 ¢7Q 612 Inro 17.131 Inlur4ru-71 Wot•r 572 Ithco dmlnlstmlwco 1P SUbKrfp0 $1 133 PT•El•tlon trèTg 70Jn 1.152
Al The charity is a company limited by guarantee and has no share capital. The liability of each member in the of inding up is limiled to £5. As a charity. Exeter Histoiic Buildings Tru is exempt from lax on income and gasns generdted by the MpanY to theextentthatthese areapplied to its chayitsble pu0$e No tax charges have arisen in the charity. At l April 2021 Additions in the year 139343 18.030 16316 763 1227 24.793 At 31 Marth 2022 157973 a079 185mO At 1 April 2021 Charge lor year 35.503 23.047 19.722 At 31st Marth 21Y22 1479 58.550 NEf BOOK VALUE At 31st M•ffh 21122 111.761 13220 126A70 At31st Marth 2021 1114&3 1481 124.724 21 The Mint- 125 years from al a nolional ienL St NiclM)las' Priory- 99 yeavsfrom 2018 at a ThAional rent . As the tsjildings are historK assets. inft)m1w rtlating kntheiroriginal cosl is notwailable ' aftd il is very diffi11 to pla valuations on them. The original lease has therefore bee 12
21 The Mirrt was restored over a seven year perTod. (knr this PeTl. the cost of the roratiOn amounted 10 £910j1 of whith £830.058 has ITr paid for fr(m graTr The osts have been eapitalised as an impn>venwt to a heritage asset. and the improvemerts are being deprecied over a 50 year peiiod. The grants relating to this work were lnilially Carrying amount at l April 2021 Depreciation 618.845 11&201) There have been no other trans•#i¢)ns overthe I S yeats Ing to heritage assets other than those dewibed abo Tbe Trust has beneficial ownership of the ordinary share ca1 of EHB Enterprises Limited. This one ordinary share was purC1Sed for ll. Prepayments EHBPT Enterprises Limited Grants reIvable Gift Aid Event and Public•ions in¢¢ Other debtors 2812 ' 6.455 313 1&150 11. 5.7 7512 Atxruals 16.&)1 16.&)1 531240 547041 13
Ex¢eptformatteTS reported in Note 15 no remunerntion IWor Indi<•t of thefunds of the chaiitywas paid or p•/ablefortheyearlo any Inor person orpewsons known lo be connthd wilh any ofthem. There were no Iwsiees. expensts paid for the ended 31 March 2021 nor for the year ended 31 Marth 2021. There is a legal charge of £W held bYArthifdI Htrge Fund on 21 The MinL 1& RELATED PAffnES EH8PT EnteliseS Limiled was cr&ed as a sutsirfiarycompany to take a long lease on the 2 dwellings created in 21 The Minl. This T1VeS Tent fmm a third party and it pays rent to Any pmffts rnlained by EHBPT Enterprises LiMid are paid to ts TntsL No proffts were t•ained by EHBFT EnteriSeS Limited in the last financial year. £l.IMIO wa5 ovAd by the Company to the Tw * 31 March 2022. Both. Paul and Katherine Chant seNed difec%ors of EHBFf Enterprises Limited during the 14 was paid thring theyearto Devon & Exaer Medical Heritsge Twsl IDEMHI to deli%¢r a medical heritage education progrdmme at the Priory. l)avid Radstone is Chair of Devon & Exeter Medical HwTtage TrusL Fund Balance5 Fund Bdances "St Nicholas lory CRF NLHF ERSX Physic Garden Thriving Communities 24 (4.158) 136J71) S5 120.019) 11.095) (6.545) 113.530) 7242 1.112 7.776 127.563) 4750 General 202J61 q79J101 41358 233.166 234541 161ffi8 1147.498) 250.701 ExpendI[e ¢Orfinued to be spent on the Priory and new fiXre$ and fftiings of ll3.530 ere capitslised in the year and transferred tt> unrestri(thl A grant of f37A83 from the National Lottery for Heritage Wds received in the year. As explained in the Report of theTnees. this relates to a 3 year pwojeLt with a maximum total grant awarded by the end of the project of E246AM). This grant is bthng e1Ved over the life of the project and claimed as expenditijre is incurred. 14
The majo. r pjrposes of the grant ale ttr. Seek to rfrengage wilh. our audiences irkpetson and digitslly irKJudiw usiThJ our outdoor Spa for perf0MarS. ' Start a three year Nvellbeing- program induding (wrmodern medi(inal garden. memory cafe. autism sessions and mental health: Engage with new and harder to reath audiences thnwgh school& thildren's activities embedding climate change. usiry stoiies invofving Imnastirf Yelated lopics such as food and medicine: and Ensure the long.tenn progrwnme of conseNion and protection of the fa1¢ of the Priory is )ntInued. upgrading envtn)nmentsl monitoring syems and addressing the Tre for repair5 to iThJovrt" ojraling and ¢4)nteXalls1ng the significarrt collecti(m of se fragments. A grani of £55258 froni the Nattonal Lottery Heiitage Fund wa5 received in the year relating to support to enable the Priory to reopen to the public. Monies were used to employ new staff. purchase a new alarni"system and computer equiprnit. £20JKI of the grant was also transfeTred to uDrestriGled as the grnnt induded this in(x)m8 to t*Jild up Tnjst resems. TheThriving Commvnitres fundwas spent in theyearwith the remaining balance of £265 agreed to"transfer lo unrestiided. Belween Balances St Nicholas Priory CRF Furnishing Ser¥ery Intem Physic Garden Thrrving Communities 66m 143.448 I163> 24330 (5.0001 613 16131 4.750 4.750 General 91.381 55.139 170276) 126.217 202.361 158243 211.450 1135.152) 234.541 15
- ANALYSIS OF FUPXIS Funds . Tots 727.115 60241 727.115 78.n6 I230) 1531240) CUrnt Assets Creditots: Due within one year Creditors". Due after more than one year 18535 15312401 17.535 233.166 250.701 743.570 26.108 {19A76) (547.841) 743.570 64.760 {25J481 15470471 Current Assets Creditors: Due within one year Creditots: Due after rnore than one year 38.052 IS2) 32.1 202.361 234.541 16