2022-03-31-accounts - South West Wales Family And Friends Of Prisoners

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South West Wales Families and Friends of Prisoners (registered charity no. 1054204)

Trustees Annual Report for the year ended 31 March 2022

Trustees in place

Bev Poiner

Denise Thyer

Lorna Byrne

John Tossell

Del Cowley

Mandy-Wyn Davies

Opening Statement –

The Year again has been challenging but yet rewarding. It is with the greatest of pride that I can say a very big thank you to every single person in our Charity who has never lost the vision of FFOPS “to support and be a voice for the Families and Friends of Prisoners”. Our Charity has certainly succeeded through thick and thin despite all the adversities and problems encountered during the Year. A very proud Founder, Trustee and Chair of FFOPs.

Public Benefit Statement –

All the activities undertaken by the charity within the year have been for the public benefit through the furtherance of the organisation’s charitable aims and objectives. The public benefit is demonstrated by the activities and outcomes outlined throughout this Trustees Annual Report.

FFOPS manages the booking in/waiting area (cabin) at the entrance to the prison. We are the first point of contact for all visitors, which means making the right first and lasting impression. Getting our families to feel they can confide in us and thereby trust us is paramount. Located at the prison enables us to know, understand and communicate how the prison works, answering queries, providing practical and emotional support, helping with filling in application forms, helping with assisted prison visits, financial information, liaising with schools/social services/ solicitors/mental health services. Many of the visitors have different needs, some visible, some not. Getting to know our families enables us to assess their needs and the needs of their loved ones, and to ensure that they are treated with both dignity and care. It is our role to ensure that the prison booking team is aware of these needs prior to arrival to ensure that the visit is not impinged and the parent/carer does not suffer because of their disability. We believe that no child should suffer as a result of their parent’s actions. We also know that the prison environment can be a scary one, and visiting for a child can be overwhelming, nerve racking and intimidating. Our role is to reduce the impact that this has on the child or the parents, making the visit as relaxing as we possibly can. We do this by interacting, playing and talking to the children beforehand discussing their fears and worries and helping to explain the process.

We help these families in the community, by working with schools, Social Services, the Police, Probation, Solicitors, and the NHS to keep families together. We have built up an excellent relationship with the prison attending regular meetings and networking with other agencies where needed. We are able to reduce the number of queries the prison are dealing with by advising and consoling visitors who are distressed before they go into the visit. We are able to explain the routine and we can also walk them in, so they have a friendly face with them. It is a priority to ensure children are made to feel welcome and that they are not

frightened by the surroundings. Many are unaware that they are visiting a prison as they’ve been told that dad is ‘working away’ or ‘on holiday’.

They can be scared of the big doors and locks, the search dogs and the orders given by the uniformed security guards. We engage with the children on arrival and distract them with toys, games and activities, so they do not focus on negatives. Our aim is to encourage regular visits, thus maintaining family bonds. We treat all visitors with the respect and dignity they deserve. We liaise with the prison for disabled and special needs visitors. We can then arrange for people in wheelchairs and with mobility issues to have separate access. We have accompanied children with Autism and ADHD into visits and kept them occupied and involved so the rest of the family do not have their visit disrupted. All of these things make a huge difference to our visitors. We can arrange activities and outings for children to give their parents/grandparents a break, this is especially important when a member of the family needs constant attention, their siblings can feel marginalised and neglected so we try to arrange separate activities so everyone gets attention.

Our Family Support Worker (FSW) is available to entertain the children/families and speak to them if they have any worries. She can speak privately to visitors if they need that time. Working with the support of the Probation sector in the Prison has enabled FFOPS to be able to check with them if we have any service users that we may need some extra support or information on the background of their loved ones needs and any concerns we have we can share with them.

FFOPS is an organisation that understands what it is like to feel ostracised and lonely to be the crutch that supports and the glue that helps to hold families together. Our aim is to do this pre, during and post sentencing and following the prisoners release continuing to maintain relationships to try and support whatever we possibly can. Prisoners are aware that in some cases, families could not survive without our support. In certain cases for some it is a harsh reality for prisoners to recognise that their actions do have consequences that do not only impact on themselves: it is this realisation along with working with ourselves through their families.

Case Study: A referral from a local Comprehensive school involving 2 children aged 12 and 14. Mum and dad are both in Prison, the children both live with their grandparents but are under social services watch. The oldest doesn’t want to have any relationship with either parent and is finding it hard to concentrate on his school work and regularly skips school, the younger brother wants to see mum but not dad and this itself is causing another rift in the family. I have met with the Pastoral care worker in the school and spoke with both boys about other ways to keep in touch that doesn’t involve anything as intense as face to face for now.

They were both very happy to work with myself and FFOPS as they are very vocal about their dislike of authority like the police and social services so they are using us as their go between and trusted person/service.

Case Study: Mother of 4 children aged between 1-13, She has been travelling from Cardiff to visit with the 2 youngest children. She has really been struggling with them on her own as they don’t cope well with the visit. Mum now lets me know when she is visiting with the children as I arrange for myself or a volunteer to be there to play with the children and engage in a relaxed manner before they go over for their visit. Mum is very grateful for us doing this as it relieves some of the pressure on her. Case Study - One lady who is a grandmother undergoing chemotherapy treatment has a grandson and a son in Prison, during lockdown her son was moved to a different prison further away so this made things even more difficult for travel and visits. We helped her set up her purple visit's app, this means she is able to have a virtual visit on her iPad with both loved ones safely and regularly.

Case Study: Grandparents are visiting with their 4-year-old granddaughter whose father has been at the centre of a high profile and media case. His sentencing is due in August and he is looking at upwards of 12 years. She is unaware of the severity of the crime as she is too young but her mum has been in touch with me to ask if she can arrange a meeting with me to talk with her about the crime and sentencing in an age sensitive manner. She is worried about telling her, especially as when she goes to school, she knows people will be talking about it and doesn’t want her to perhaps hear that her dad is in prison from someone else.

Case study: We are supporting a family where a father has attacked his wife during a psychotic episode nearly causing a fatality. It is the first time he has ever been in trouble and all of the family have never experienced any involvement with the law or justice system in this capacity. They are really struggling with all that is going on.

FFOPS have been with them all the way through the process from booking and preparing them for their visit.

We have received funding from the following Organisations during April 2021-March 2022:-

National Lottery - July 2021 - £9,750 Waterloo - October 2021- £25,460 Austin Bailey - January 2022 - £2,500

The above Funding contributed to:-

Staffing costs Volunteer expenses (travel and food etc)

Activities and Equipment

Telephone/Internet costs

Volunteer/staff training and learning New printer/laptop//phone and office materials

Family days/events

Trips/Activity vouchers/Day out passes

Christmas presents/vouchers/gift bags

The running of FFOPS drop-in centre to its highest capacity

Looking forward to 2023 FFOPS are anticipating the levels of service users to be a lot higher than previous years. This will be a knock-on effect of the of cost-of-living crisis and the rise of financial related crimes.

We would like to say a heartfelt thank you to all our grant funders, partner/third

sector organisations, workers, volunteers, and trustees, without whom our work

would not be possible. Thank you all for helping us make such an important

difference to people’s lives at a time when they need it the most.

South West Wales Families & 1054204 Friends of Prisoners Annual accounts for the period Period end Period start date 01/04/21 To 31/03/22 date

Section A Statement of financial activities Section A

Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 217 37,710 - 37,927 37,800 Charitable activities S02 - - - - - Other trading activities S03 - - - - - Investments S04 2 - - 2 5 Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 219 37,710 0 37,929 37,805 Resources expended (Note 6) Expenditure on: Raising funds S08 - - - - - Charitable activities S09 49 28,670 - 28,719 17,787 Separate material item of expense S10 - - - - - Other S11 15 206 - 221 206 *Total* S12 64 28,876 0 28,940 17,992 S13 155 8,834 - 8,990 19,813 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 155 8,834 - 8,990 19,813 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fixed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 155 8,834 - 8,990 19,813 *Reconciliation of funds:* Total funds brought forward S21 110 19,869 - 19,978 165 *Total funds carried forward* S22 265 28,703 - 28,968 19,978 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 217 37,710 - 37,927 37,800 Charitable activities S02 - - - - - Other trading activities S03 - - - - - Investments S04 2 - - 2 5 Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 219 37,710 0 37,929 37,805 Resources expended (Note 6) Expenditure on: Raising funds S08 - - - - - Charitable activities S09 49 28,670 - 28,719 17,787 Separate material item of expense S10 - - - - - Other S11 15 206 - 221 206 *Total* S12 64 28,876 0 28,940 17,992 S13 155 8,834 - 8,990 19,813 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 155 8,834 - 8,990 19,813 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fixed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 155 8,834 - 8,990 19,813 *Reconciliation of funds:* Total funds brought forward S21 110 19,869 - 19,978 165 *Total funds carried forward* S22 265 28,703 - 28,968 19,978 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 217 37,710 - 37,927 37,800 Charitable activities S02 - - - - - Other trading activities S03 - - - - - Investments S04 2 - - 2 5 Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 219 37,710 0 37,929 37,805 Resources expended (Note 6) Expenditure on: Raising funds S08 - - - - - Charitable activities S09 49 28,670 - 28,719 17,787 Separate material item of expense S10 - - - - - Other S11 15 206 - 221 206 *Total* S12 64 28,876 0 28,940 17,992 S13 155 8,834 - 8,990 19,813 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 155 8,834 - 8,990 19,813 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fixed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 155 8,834 - 8,990 19,813 *Reconciliation of funds:* Total funds brought forward S21 110 19,869 - 19,978 165 *Total funds carried forward* S22 265 28,703 - 28,968 19,978 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 217 37,710 - 37,927 37,800 Charitable activities S02 - - - - - Other trading activities S03 - - - - - Investments S04 2 - - 2 5 Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 219 37,710 0 37,929 37,805 Resources expended (Note 6) Expenditure on: Raising funds S08 - - - - - Charitable activities S09 49 28,670 - 28,719 17,787 Separate material item of expense S10 - - - - - Other S11 15 206 - 221 206 *Total* S12 64 28,876 0 28,940 17,992 S13 155 8,834 - 8,990 19,813 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 155 8,834 - 8,990 19,813 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fixed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 155 8,834 - 8,990 19,813 *Reconciliation of funds:* Total funds brought forward S21 110 19,869 - 19,978 165 *Total funds carried forward* S22 265 28,703 - 28,968 19,978 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 217 37,710 - 37,927 37,800 Charitable activities S02 - - - - - Other trading activities S03 - - - - - Investments S04 2 - - 2 5 Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 219 37,710 0 37,929 37,805 Resources expended (Note 6) Expenditure on: Raising funds S08 - - - - - Charitable activities S09 49 28,670 - 28,719 17,787 Separate material item of expense S10 - - - - - Other S11 15 206 - 221 206 *Total* S12 64 28,876 0 28,940 17,992 S13 155 8,834 - 8,990 19,813 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 155 8,834 - 8,990 19,813 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fixed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 155 8,834 - 8,990 19,813 *Reconciliation of funds:* Total funds brought forward S21 110 19,869 - 19,978 165 *Total funds carried forward* S22 265 28,703 - 28,968 19,978 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):
-	-	-	-	-
-	-	-	-	-
155	8,834	-	8,990	19,813

110	19,869	-	19,978	165
265	28,703	-	28,968	19,978

Section B Balance sheet

Section B Balance sheet	Section B Balance sheet	Section B Balance sheet	Section B Balance sheet
Guidance Notes £ £ £ £ £ Fixed assets F01 F02 F03 F04 F05 Intangible assets (Note 15) B01 - - - - - Tangible assets (Note 14) B02 - - - - - Heritage assets (Note 16) B03 - - - - - Investments (Note 17) B04 - - - - - *Total fixed assets* B05 - - - - - Current assets Stocks (Note 18) B06 - - - - - Debtors (Note 19) B07 - - - - - Investments (Note 17.4) B08 - - - - - Cash at bank and in hand (Note 24) B09 265 31,864 - 32,129 23,139 *Total current assets* B10 265 31,864 - 32,129 23,139 B11 - 3,161 - 3,161 3,161 *Net current assets/(liabilities)* B12 265 28,703 - 28,968 19,978 *Total assets less current liabilities* B13 265 28,703 - 28,968 19,978 B14 - - - - - Provisions for liabilities B15 - - - - - *Total net assets or liabilities* B16 265 28,703 - 28,968 19,978 Funds of the Charity Endowment funds (Note 27) B17 - - - - B18 28,703 28,703 19,869 Unrestricted funds B19 265 - 265 110 Revaluation reserve B20 - *Total funds* B21 265 28,703 - 28,968 19,978 Signature Print Name Unrestricted funds Restricted income funds Endowment funds Total this year Total last year Creditors: amounts falling due within one year (Note 20) Creditors: amounts falling due after one year (Note 20) Restricted income funds (Note 27) Signed by one or two trustees on behalf of all the trustees Date of approval dd/mm/yyyy
	Signature	Print Name	Date of approval dd/mm/yyyy

CC17a (Excel)

07/09/2022

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with* ü preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014

and with* ü the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.* ü * -Tick as appropriate

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support Not applicable the conclusion that the charity is a going concern;

Disclosure of any uncertainties that make the Not applicable going concern assumption doubtful; Where accounts are not prepared on a going Not applicable concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.

Yes * -Tick as appropriate No

Please disclose:

(i) the nature of the change in accounting policy; N/A (ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; N/A and (iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS 102 SORP. N/A

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). Yes ü * -Tick as appropriate No Please disclose: (i) the nature of any changes; N/A (ii) the effect of the change on income and expense or assets and liabilities for the current period; and N/A (iii) where practicable, the effect of the change in one or N/A more future periods.

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Yes ü * -Tick as appropriate No Please disclose: (i) the nature of the prior period error; N/A (ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and N/A (iii) the amount of the correction at the beginning of the N/A earliest prior period presented in the accounts.

CC17a (Excel)

07/09/2022

Section C Notes to the accounts

Note 2 Accounting policies

Please complete this note when first reporting under FRS2102. Section 35 of FRS102, requires 3 reconciliations to be presented, if all are applicable.

2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE

Please provide a description There has been no change due to the small amount of income and expenditure, of the nature of each change and also the nature of the charity's affairs which are straightforward, with no in accounting policy tangible assets and no complicated financial structures or investments. Reconcilation of funds per previous GAAP to funds determined under FRS 102 Start of End of period period £ £ Fund balances as previously stated Adjustments: N/A Fund balance as restated Reconcilation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102 End of period£ Net income/(expenditure) as previously stated Adjustments: N/A Previous period net income/(expenditure) as restated

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 2 Accounting policies

2.2 INCOME

This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.

Recognition of income	These are included in the Statement of Financial Activities (SoFA) when:
	· the charity becomes entitled to the resources;· the charity becomes entitled to the
	· it is more likely than not that the trustees will receive the resources; and	Yes	No	N/a
	· the monetary value can be measured with sufficient reliability.· the monetary value can	ü
Offsetting	There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.	Yes ü	No	N/a
	Grants and donations are only included in the SoFA when the general income	Yes	No	N/a
Grants and donations	recognition criteria are met (5.10 to 5.12 FRS102 SORP).	ü
	In the case of performance related grants, income must only be recognised to the extent	Yes	No	N/a
	that the charity has provided the specified goods or services as entitlement to the grant
	only occurs when the performance related conditions are met (5.16 FRS 102 SORP).			ü
Legacies	Legacies are included in the SOFA when receipt is probable, that is, when there has	Yes	No	N/a
	been grant of probate, the executors have established that there are sufficient assets in
	the estate and any conditions attached to the legacy are either within the control of the			ü
	charity or have been met.
		Yes	No	N/a
Government grants	The charity has received government grants in the reporting period		ü
	Gift Aid receivable is included in income when there is a valid declaration from the
Tax reclaims on	donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift	Yes	No	N/a
donations and gifts	and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.	Yes	No	ü N/a
Contractual income and	This is only included in the SoFA once the charity has provided the related goods or
performance related	services or met the performance related conditions.			ü
grants		Yes	No	N/a
Donated goods	Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.			ü
	The cost of any stock of goods donated for distribution to beneficiaries is deemed to be	Yes	No	N/a
	the fair value of those gifts at the time of their receipt and they are recognised on
	receipt. In the reporting period in which the stocks are distributed, they are recognised			ü
	as an expense at the carrying amount of the stocks at distribution.
	Donated goods for resale are measured at fair value on initial recognition, which is the
	expected proceeds from sale less the expected costs of sale, and recognised in 'Income	Yes	No	N/a
	from other trading activities' with the corresponding stock recognised in the balance
	sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading			ü
	activities'.
		Yes	No	N/a
	Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable.	Yes	No	ü N/a
	Gifts in kind for use by the charity are included in the SoFA as income from donations
	when receivable.			ü
Donated services and	Donated services and facilities are included in the SOFA when received at the value of	Yes	No	N/a
facilities	the gift to the charity provided the value of the gift can be measured reliably.			ü
	Donated services and facilities that are consumed immediately are recognised as	Yes	No	N/a
	income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.	Yes	No	ü N/a
Support costs	The charity has incurred expenditure on support costs.	Yes	No	ü N/a
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.	Yes	No	ü N/a
Income from interest,	This is included in the accounts when receipt is probable and the amount receivable can
royalties and dividends	be measured reliably.	ü Yes	No	N/a
Income from membership	Membership subscriptions received in the nature of a gift are recognised in Donations
subscriptions	and Legacies.			ü
	Membership subscriptions which gives a member the right to buy services or other	Yes	No	N/a

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

ü Yes No N/a ü Yes No N/a ü 2.3 EXPENDITURE AND LIABILITIES Liability recognition Yes No N/a ü Yes No N/a ü Yes No N/a ü Yes No N/a ü Yes No N/a ü Redundancy cost The charity made no redundancy payments during the reporting period. Yes No N/a ü Deferred income No material item of deferred income has been included in the accounts. Yes No N/a ü Creditors Yes No N/a ü Provisions for liabilities Yes No N/a ü Yes No N/a ü 2.4 ASSETS These are capitalised if they can be used for more than one year, and cost at least They are valued at cost. Yes No N/a ü The depreciation rates and methods used are disclosed in note 9.2. Intangible fixed assets Yes No N/a ü They are valued at cost. Yes No N/a ü Heritage assets Yes No N/a ü Yes No N/a They are valued at cost. ü Investments Yes No N/a ü Yes No N/a ü Yes No N/a ü Yes No N/a ü Yes No N/a p p g g y benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Settlement of insurance claims Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Governance and support costs Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Grants with performance conditions Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without performance conditions Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. The charity has creditors which are measured at settlement amounts less any trade discounts A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. Tangible fixed assets for use by charity The charity has intangible fixed assets, that is, non-monetary assets that do not have physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 9.5 The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 9.6.1.4. Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.Fixed asset investments in quoted shares traded bonds and similar investments are valued at Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Stocks and work in progress Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.			ü

W k i i l d l f bl l h i lik l h

Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. ü Debtors Yes No N/a ü Yes No N/a ü Yes No N/a They are valued at fair value except where they qualify as basic financial instruments. ü Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. Current asset investments The charity has has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity date of less than one year held for investment purposes rather than to meet short term cash commitments as they fall due.			ü
			ü

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

N/A

Section C Notes to the accounts (cont)

----- Start of picture text -----
Note 3 Analysis of income
Restricted
Unrestricted income Endowment
funds funds funds Total funds Prior year
Analysis £ £
Donations Donations 217 - - 217 -
and legacies: Gift Aid - - - - -
General grants provided by government/other
charities - 37,710 - 37,710 37,800
Miscellaneous income - - - - -
- - - - -
- - - - -
Other - - - - -
Total 217 37,710 - 37,927 37,800
Charitable
activities: - -
- - -
- - -
- - - - -
- - - - -
- - - - -
- - - - -
Other - - - - -
Total - - - - -
Other trading Fundraising
activities: - - - - -
- - - - -
- - - - -
Other - - - - -
Total - - - - -
Income from Bank & Building Society Interest 2 - - 2 5
investments: - - - - -
- - - - -
Other - - - - -
Total 2 - - 2 5
Separate - - - - -
material item - - - - -
of income: - - - - -
- - - - -
Total - - - - -
Other: Conversion of endowment funds into income - - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 219 37,710 - 37,929 37,805
Other information:
All income in the prior year was unrestricted except for: 2020/2021 Allen Lane Foundation £4,000, Austin Bailey
(please provide description and amounts) £1,500, Waterloo Foundation £22,500, National Lottery
Awards for All £9,800. (Total restricted income 2020.2021 =
N/A
Where any endowment fund is converted into income in the
reporting period, please give the reason for the conversion.
2021/2022 Austin Bailey £2,500, Waterloo Foundation
Within the income items above the following items are material: £25,460, National Lottery Community Fund £9,750. (Total
(please disclose the nature, amount and any prior year restricted income 2021/2022 = £37,710.)
amounts)
----- End of picture text -----

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

	This year	Last year
Government grant 1 Government grant 2 Government grant 3 Other	Description £ - - - - Total -	£ - - - - -
*Please provide details of any* *unfulfilled conditions and other* *contingencies attaching to grants that* *have been recognised in income.*
*Please give details of other forms of* *government assistance from which* *the charity has directly benefited.*

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 5 Donated goods, facilities and services

	This year	Last year
Seconded staff	£ -	£ -
Use of property	-	-
Other	-	-
Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services. Please provide details of any unfulfilled conditions and other contingencies attaching to resources from donated goods and services not recognised in income.	-	-
Please give details of other forms of other donated goods and services not recognised in the accounts, eg contribution of unpaid volunteers.

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 6 Analysis of expenditure

----- Start of picture text -----
Unrestricted Restricted Endowment
funds income funds funds Total funds Prior year
Analysis £ £
Expenditure on Incurred seeking donations - - - - -
raising funds:
Incurred seeking legacies - - - - -
Incurred seeking grants - - - - -
Operating membership schemes and
social lotteries
- - - - -
Staging fundraising events
- - - - -
Fudraising agents - - - - -
Operating charity shops - - - - -
Operating a trading company
undertaking non-charitable trading
activity - - - - -
Advertising, marketing, direct mail and
publicity - - - - -
Start up costs incurred in generating
new source of future income
- - - - -
Database development costs - - - - -
Other trading activities - - - - -
Investment management costs: - - - - -
Portfolio management costs - - - - -
Cost of obtaining investment advice
- - - - -
Investment administration costs
- - - - -
Intellectual property licencing costs
- - - - -
Rent collection, property repairs and
maintenance charges - - - - -
- - - - -
Total expenditure on raising funds - - - - -
Expenditure on Staff Employment Costs - 22,909 - 22,909 15,710
charitable
activities Staff Training - 934 - 934 -
Volunteer Travel & Subsistence
- 236 - 236 -
Volunteer Training - 20 - 20 -
Printing & Stationery 49 480 - 528 255
Telephone, Internet & website - 726 - 726 539
Insurances
- 346 - 346 319
Postage & General Office Costs - 25 - 25 4
Committee Members' Expenses
- - - - -
Events
- 1,458 - 1,458 -
IT Software
- 20 - 20 -
Cleaning - - - - 10
Equipment - Play Materials,
Educational Toys and Equipment - 843 - 843 156
DBS Checks
- - - - -
----- End of picture text -----

CC17a (Excel)

07/09/2022

----- Start of picture text -----
Equipment – general
- - - - -
Maintenance
- - - - -
Refreshments
- - - - -
Client Travel Costs
- - - - -
Family Day - - - - -
Miscellaneous
- - - - -
Christmas: Children
- 674 - 674 794
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Total expenditure on charitable 49 28,670 -
activities 28,719 17,787
Separate material - - - - -
item of expense
- - - - -
- - - - -
- - - - -
Total - - - - -
Other
Accounts preparation & Indep. Exam. - 206 - 206 206
Bank charges 15 - - 15 -
- - - - -
- - - - -
- - - - -
Total other expenditure 15 206 - 221 206
TOTAL EXPENDITURE 64 28,876 - 28,940 17,992
----- End of picture text -----

Other information:

Analysis of expenditure on charitable activities

----- Start of picture text -----
Grant
Activity or Support Total this Total prior
programme Activities undertaken directly funding of activities Costs year year
£ £ £ £ £
Activity 1
Activity 2
Other
Total
----- End of picture text -----

Prior year expenditure on charitable activities can be analysed as follows:

Within the expenditure items above the following items are material: (please disclose the nature, amount and any prior year amounts)

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 7 Extraordinary items

Please explain the nature of each extraordinary item occurring in the period.

Description This year Last year £ £ Extraordinary item 1 - - Extraordinary item 2 - - - - Extraordinary item 3 - - Extraordinary item 4 - - Total extraordinary items - -	Description This year Last year £ £ Extraordinary item 1 - - Extraordinary item 2 - - - - Extraordinary item 3 - - Extraordinary item 4 - - Total extraordinary items - -	Description This year Last year £ £ Extraordinary item 1 - - Extraordinary item 2 - - - - Extraordinary item 3 - - Extraordinary item 4 - - Total extraordinary items - -	Description This year Last year £ £ Extraordinary item 1 - - Extraordinary item 2 - - - - Extraordinary item 3 - - Extraordinary item 4 - - Total extraordinary items - -
		-	-
			-
		-	-

		-	-
		-	-

CC17a (Excel)

07/09/2022

Section C Notes to the accounts

Note 8 Funds received as agent

8.1 Please complete this note if the charity has agreed to administer the funds of another entity as its agent. Note: If a charity is acting as an agent, it should not recognise the income in the Statement of Financial Activities or the Balance Sheet.

----- Start of picture text -----
Amount received Amount paid out Balance held at period end
Description/name of party Related
party (Yes This year Last year This year Last year This year Last year
or No) £ £ £ £ £ £
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Total - - - - - -
----- End of picture text -----

8.2 Where a consortia or similar arrangement exists whereby 2 or more charities co-operate to achieve economies in the purchase of goods or services, please disclose details of any balances outstanding between any participating members.

----- Start of picture text -----
Description/name of party
Balance held at period end
This year Last year
£ £
- -
- -
- -
- -
- -
Total - -
----- End of picture text -----

CC17a (Excel)

07/09/2022

Section C Notes to the accounts

Note 9 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

----- Start of picture text -----
Basis of
Raising funds Activity 1 Activity 2 Activity 3 Grand total allocation
Support cost (Describe
(examples) £ £ £ £ £ method)
- - - -
Governance
- - - -
- - - -
- - - -
Other - - - -
- - - -
Total
----- End of picture text -----

Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.

CC17a (Excel)

07/09/2022

Section C Notes to the accounts

Note 10 Details of certain items of expenditure

10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

*Please provide details of the amount paid for any statutory external scrutiny of* *accounts and other services provided by your independent examiner. If nothing* *was paid please enter '0' in the appropriate box(es).*
Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner	This year £	Last year £
	206	206
	0	0
	0	0
	0	0

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 11 Paid employees

Please complete this note if the charity has any employees.

11.1 Staff Costs

This year Last year £ £ Salaries and wages 22,909 15,710 Social security costs - - Pension costs (defined contribution scheme) Other employee benefits - - Total staff costs 22,909 15,710 N/A Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party	This year £	Last year £
	22,909	15,710
	-	-

	-	-
	22,909	15,710
	N/A

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

----- Start of picture text -----
No employees received employee benefits (excluding employer
pension costs) for the reporting period of more than £60,000 0
Band Number of employees
£60,000 to £69,999
£70,000 to £79,999
£80,000 to £89,999
£90,000 to £99,999
£100,000 to £109,999
Please provide the total amount paid to 0
key management personnel (includes
trustees and senior management) for
their services to the charity
----- End of picture text -----

11.2 Average head count in the year

The parts of the charity in which the employees work

----- Start of picture text -----
This year Last year
Number Number
Fundraising - -
Charitable Activities 1 1
Governance - -
Other - -
Total 1 1
----- End of picture text -----

CC17a (Excel)

07/09/2022

11.3 Ex-gratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made.

Please explain the nature of the payment

Please state the legal authority or reason for making the payment

N/A N/A

Please state the amount of the payment (or value of any waiver of a right to an asset)

N/A

11.4 Redundancy payments Please complete if any redundancy or termination payment is made in the period.

Total amount of payment

N/A

The nature of the payment (cash, asset etc.)

N/A

The extent of redundancy funding at the balance sheet date

N/A

Please state the accounting policy for any redundancy or termination payments

N/A

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.

12.1 Please complete this note if a defined contribution pension scheme is operated.

Amount of contributions recognised in the SOFA as an expense Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.

12.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.

Please confirm that although the scheme is accounted for as a defined contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity

12.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.

Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multi-employer plan

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 13 Grantmaking

Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.

13.1 Analysis of grants paid (included in cost of charitable activities)

----- Start of picture text -----
Grants to Grants to
Analysis institutions individuals Support costs Total
Activity or project 1 £ £
Activity or project 2 - -
Activity or project 3 - -
Activity or project 4 - -
Total - - - -
----- End of picture text -----

Please enter “Nil” if the charity does not identify and/or allocate support costs.

13.2 Grants made to institutions

----- Start of picture text -----
Please provide
My charity has made grants to particular institutions that are material in Yes details of charity's
the context of its grantmaking. Details of the institution supported, URL.
purpose of the grant and total paid to each institution is available on the
charity's web site. No Provide details
below
Total amount of
Names of institution Purpose
grants paid £
-
-
-
-
-
-
-
-
-
-
Total grants to institutions in reporting period -
Other unanalysed grants -
TOTAL GRANTS PAID -
----- End of picture text -----

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 14 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

14.1 Cost or valuation

----- Start of picture text -----
Freehold land Other land & Plant, Fixtures, Total
& buildings buildings machinery fittings and
and motor equipment
vehicles
£ £ £ £ £
At the beginning of - - - - -
the year
Additions - - - - -
Revaluations - - - - -
Disposals - - - - -
Transfers * - - - - -
At end of the year - - - - -
14.2 Depreciation and impairments
Basis SL or RB SL or RB SL or RB SL or RB SL or RB Straight Line
("SL") or
Reducing
Balance
("RB")
Rate
At beginning of the - - - - -
year
Disposals - - - - -
Depreciation - - - - -
Impairment - - - - -
Transfers - - - - -
At end of the year - - - - -
14.3 Net book value
Net book value at the - - - - -
beginning of the year
Net book value at the - - - - -
end of the year
14.4 Impairment
Please provide a description of the events and
circumstances that led to the recognition or
reversal of an impairment loss.
----- End of picture text -----*

14.5 Revaluation

If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation

the name of independent valuer, if applicable

the methods applied and significant assumptions the carrying amount that would have been recognised had the assets been carried under the cost model.

14.6 Other disclosures

(i) Please state the amount of borrowing costs, if any, capitalised in the construction of tangible fixed assets and the capitalisation rate used. (ii) Please provide the amount of contractual commitments for the acquisition of tangible fixed assets. (iii) Details of the existence and carrying amounts of property, plant and equipment to which the charity has restricted title or that are pledged as security for liabilities.

The "transfers" row is for movements between fixed asset categories.
** Please indicate the method of depreciation by deleting the method not applicable (SL = straight

CC17a (Excel)

07/09/2022

Section C Notes to the accounts

Note 15 Intangible assets Please complete this note if the charity has any intangible assets

15.1 Cost or valuation

£ Research & development	£ Patents and trademarks	Other £	Total £
-	-	-	-
-	-	-	-
-	-	-	-
-	-	-	-
-	-	-	-
-	-	-	-

15.2 Amortisation and impairments

Basis SL or RB SL or RB SL or RB SL or RB Rate - - - - Disposals - - - - Amortisation - - - - Impairment - - - - Transfers - - - - At end of year - - - - 15.3 Net book value* - - - - - - - - Straight Line ("SL") or Reducing Balance ("RB") At beginning of the year Nat book value at the beginning of the year Net book value at the end of the year	SL or RB	SL or RB	SL or RB	SL or RB	Straight Line ("SL") or Reducing Balance ("RB")

15.4 Accounting policy

CC17a (Excel)

07/09/2022

Please disclose the accounting policy for intangible fixed assets including: Reasons for choosing amortisation rates Policies for the recognition of any capital development

15.5 Impairment

Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

15.6 Revaluation

If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation

the name of independent valuer, if applicable

the methods applied

the carrying amount that would have been recognised had the assets been carried under the cost model.

15.7 Other disclosures

(i) If your intangible asset was acquired by way of grant, provide value on initial recognition and carrying amount of the asset.

(ii) Details of the carrying amounts of any intangible assets to which the charity has restricted title or that are pledged as security for liabilities.

(iii) Please provide the amount of contractual commitments for the acquisition of intangible assets.

(iv) State the amount of research and development expenditure recognised as expenditure in the year.

(vi) Please detail the headings in the SOFA in which a charge for amortisation of intangible assets is included.

(vii) For any material intangible assets, please provide a description, its carrying amount and any remaining amortisation period.

CC17a (Excel)

07/09/2022

* The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 16 Heritage assets Please complete this note if the charity has heritage assets

16.1 General disclosures for all charities holding heritage assets

(i) Explain the nature and scale of heritage assets held.

(ii) Explain the policy for the acquisition, preservation, management and disposal of heritage assets.

16.2 Cost or valuation

16.2 Cost or valuation
At beginning of the year Additions Disposals Revaluations Transfers * At end of the year	£ Heritage asset 1	£ Heritage asset 2	£ Heritage asset 3	£ Heritage asset 4	Total £
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 17 Investment assets

Please complete this note if the charity has any investment assets.

17.1 Fixed assets investments (please provide for each class of investment)

Cash & cash equivalents	Listed investments	Investment properties	Social investments	Other	Total
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 18 Stocks

Please complete this note if the charity holds any stock items

18.1 Please state the carrying amount of stock and work in progress analysed between activities.

Stock	Stock	Donated goods	Donated goods	Work in progress
For distribution	For resale	For distribution	For resale
£	£	£	£	£

-		-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-


-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-


-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
	-

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

Note 19 Debtors and prepayments *Please complete this note if the charity has any* *debtors or prepayments.*
19.1 Analysis of debtors Trade debtors Prepayments and accrued income Other debtors	This year £	Last year £
	-	-
	-	-
	0	0
	0	0

Total

Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.

19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)

Trade debtors Prepayments and accrued income Other debtors Total	This year £	Last year £
	-	-
	-	-
	-	-
	-	-
	-	-

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

Amounts falling due within one year	Amounts falling due within one year	Amounts falling due after more than one year	Amounts falling due after more than one year
This year £	Last year £	This year £	Last year £
-	-	-	-
-	-	-	-
-	-	-	-
-	-	-	-
206	206	-	-
-	-	-	-
2,955	2,955	-	-
3,161	3,161	-	-

20.2 Deferred income

Please complete this note if the charity has deferred income.

Please explain the reasons why income is deferred.

*Movement in deferred income account* Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period	This year £	Last year £
	-	-
	-	-
	-	-
	-	-

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 21 Provisions for liabilities and charges

Please complete this note if you have included in charity expenditure any provisions. A provision is made when the charity has a liability of uncertain timing or amount.

21.1 Please provide:

- a brief description of any obligations on the balance sheet and the expected amount and timing of resulting payments;

- an indication of the uncertainties about the amount or timing of those outflows; and

- the amount of any expected reimbursement, stating the amount of any asset that has been recognised for that expected reimbursement.

21.2 Movements in recognised provisions and funding commitment during the period

Balance at the start of the reporting period Amounts added in current period Amounts charged against the provision in the current period Unused amounts reversed during the period Balance at the end of the reporting period	This year £	Last year £
	-	-
	-	-
	-	-
	-	-
	-	-

21.3 For any funding commitment that is not recognised as a liability or provision, provide details of commitment made, the time frame of that commitment, any performance-related conditions and details of how the commitment will be funded (with contracts for capital expenditure separately identified).

21.4 Where unrestricted funds have been designated to a fund commitment, please disclose the nature of any amounts designated and the likely timing of that expenditure.

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 22 Other disclosures for debtors, creditors and other basic financial instruments

22.1 Please provide information about the See note 29 regarding personal no-interest loans significance of financial instruments (eg. debtors, received from Trustees in previous financial years to creditors, investments etc) to the charity's financial support the charity. position or performance, for example, the terms and conditions of loans or the use of hedging to manage N/A 22.2 If the charity has provided financial assets as a form of security, the carrying amount of the financial assets pledged as security and the terms and conitions related to its pledge should be given here.

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 23 Contingent liabilities and contingent assets

23.1 Contingent liabilities

Where the charity has contingent liabilities, please complete the following section unless the possibility of their existence is remote.

Description of item including its legal nature. Please Estimate of financial effect describe any security provided in connection to the liability.

23.2 Contingent assets

Where the charity has contingent assets, please complete the following section when their existence is probable

Description of item Estimate of financial effect

23.4 Other disclosures for contingent assets and/or liabilities Please provide the following information where practicable:

Explain any uncertainties relating to the amount or timing of settlement; and the possibility of any reimbursement

Where it is not practical to make one or more of these disclosures, please state this fact

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 24 Cash at bank and in hand This year Last year £ £ Short term cash investments (less than 3 months maturity date) - - Short term deposits - - Cash at bank and on hand 32,129 23,139 Other - - Total 32,129 23,139	Note 24 Cash at bank and in hand This year Last year £ £ Short term cash investments (less than 3 months maturity date) - - Short term deposits - - Cash at bank and on hand 32,129 23,139 Other - - Total 32,129 23,139	Note 24 Cash at bank and in hand This year Last year £ £ Short term cash investments (less than 3 months maturity date) - - Short term deposits - - Cash at bank and on hand 32,129 23,139 Other - - Total 32,129 23,139
	This year £	Last year £
	-	-
	-	-
	32,129	23,139
	-	-
	32,129	23,139

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 25 Fair value of assets and liabilities

25.1 Please provide details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks.

25.2 Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.

No current credit risk, due to the fact that the vast majority of income comes from grants. Some current liquidity risk, as the charity has limited income resources, almost all of which come from grants, and a very small amount from donations. There is a risk because of the time taken to receive grant instalments while projects continue to run. This risk is exacerbated by a lack of unrestricted income and the fact that Trustees have made personal no-interest loans to the charity to try to keep it going at a time in previous financial years where grant funding was running out (see note 29). Unrestricted income generation would help cushion these financial effects. No market risk, as the organisation has no investments other than cash at the bank/building society standard accounts.

N/A. There has been no change which is attributable to credit risk.

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 26 Events after the end of the reporting period

Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

Please provide details of the nature of the event

Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made

CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE – expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and UR - unrestricted funds

----- Start of picture text -----
Fund Fund
balances balances
Type PE, EE
R or UR * Purpose and Restrictions brought Gains and carried
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
- - - - - -
- - - - - -
- - - - - -
- - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - -
- - - - - -
- - - - - -
- - - - -
- - - - - -
Other funds N/a N/a - - - - - -
Total Funds 0 0 0 0 0 0
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CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 27 Charity funds (cont)

27.2 Details of material funds held and movements during the PREVIOUS reporting period

* Key: PE - permanent endowment funds; EE – expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

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Fund Fund
balances balances
Type PE, EE
R or UR * Purpose and Restrictions brought Gains and carried
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Other funds N/a N/a - - - - - -
Total Funds 0 0 0 0 0 0
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CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 27 Charity funds (cont)

27.3 Transfers between funds

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Reason for transfer and where endowment is converted to income, Amount
legal power for its conversion
Between unrestricted and
restricted funds
Between endowment and
restricted funds
Between endowment and
unrestricted funds
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27.4 Designated funds
Planned use Purpose of the designation Amount
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CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

Note 28 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

28.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

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TRUE
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In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.

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Amounts paid or benefit value
This year Last year
Legal authority (eg Remuneration Pension Redundancy Other TOTAL
Name of trustee order, governing contribution (including
document) loss of
office)/ex
gratia
£ £ £ £ £
Please give details of why remuneration or other N/A
employment benefits were paid.
Where an ex gratia payment has been made to a trustee, N/A
provide an explanation of the nature of the payment.
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28.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

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No trustee expenses have been incurred (True or False) TRUE
This year Last year
Type of expenses reimbursed
£ £
TOTAL 0 0
Please provide the number of trustees reimbursed for
expenses or who had expenses paid by the charity 0
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28.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

There have been no related party transactions in the reporting period (True or False)

TRUE

CC17a (Excel)

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Amounts
written off
Name of the trustee Relationship Description of the Amount Balance at Provision for bad debts during
or related party to charity transaction(s) period end at period end
reporting
period
£ £ £ £
In relation to the transactions above, please provide the
terms and conditions, including any security and the nature
of any payment (consideration) to be provided in settlement.
For any related party, please provide details of any
guarantees given or received.
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CC17a (Excel)

07/09/2022

Section C Notes to the accounts (cont)

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

This is to draw attention to the matter highlighted in note 25 regarding some liquidity risk. In a previous financial year the charity received two no-interest loans of one thousand pounds each from two trustees in order to help the organisation through a difficult financial period while awaiting grant funding.

In a more recent financial year this £2k owed increased to £2,955, because the same two Trustees have increased the amounts they’ve lent to the charity. This amount has been entered into the accounts as a creditor. For reasons of prudence this has been entered into the creditors due within one year, although in reality that is not likely to be the case because the whole reason for the Trustees using their own money to make an interest free loan to the organisation was solely for the purposes of keeping the charity going. As no time limit has been given regarding the repayment of those loans it is therefore unlikely that they would seek to call them in within one financial year. Also it must be borne in mind that the charity couldn’t repay those loans even if the Trustees wanted it to, because the charity has virtually no unrestricted funding of its own and therefore it would have to use grants from other sources to make the repayment which would instantly put it in breach of those grant terms. In essence the £2,955 loan has been entered as a creditor to act as a constant reminder that that amount is still owed by the charity to the Trustees who lent it.

In essence the only way that the charity will ever be able to repay those loans is if it generates some unrestricted income (i.e. non grant funded income). Other charities use regular member subscriptions, or hold fundraising events such as sponsored events, coffee mornings, book/jumble/craft sales, or seek bequests by circulating fact sheets about the charity to local solicitors etc. Donations or subscriptions from UK taxpayers can also be enhanced by claiming government Gift Aid on those donations. Unrestricted income would have multiple benefits including tiding the organisation through the hard times experienced by many charities while they wait to hear whether or not grant applications have been successful. It would also mean that the Trustees could request to be repaid their loans. Also, it would also allow the organisation to undertake charitable activities or projects which it wished to carry out without being tied to funder restrictions, including enabling chosen projects to continue for a while once grant funded income has run out. In essence unrestricted income can act as a buffer and an enabler allowing for at least some continuity of service in the hard financial times between grants.

One way forward may be for the Trustees to decide to reclassify the loans they gave (or part of them) and ask for them to be considered as donations instead. This would instantly remove the current £2,955 creditor (or part of it) from the next set of accounts because as donations those amounts would not be repayable.

CC17a (Excel)

07/09/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ South West Wales Families & Friends of Prisoners members of

On accounts for the year 31/03/22 Charity no 1054204 ended (if any) Set out on pages (Set out on the 41 pages after the third page of this IER. )

Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. Independent examiner's In connection with my examination, no matter has come to my attention statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:

• to keep accounting records in accordance with section 130 of the Charities Act; and

to prepare accounts which accord with
the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: J-P Eckersley Date: 19/12/22

Name: John Eckersley

Relevant professional qualification(s) or body (if any):

IER

Address: C/o SCVS, 7 Walter Rd, Swansea, SA1 5NF.

Section B Disclosure

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

IER

Give here brief details of any items that the examiner wishes to disclose .

It should be noted that there is some liquidity risk, as mentioned in note 25 of the accounts, which is mainly due to grant funded projects continuing to run while awaiting further funding instalments and is exacerbated by a lack of unrestricted income which would help act as a cushion against these effects. The fact that the vast majority of the organisation’s income is grant funded with restrictions means that flexibility is very limited.

The £2k loan total received from two of the charity’s trustees as a loan of £1k from each increased to a total of £2,955 last financial year and remains at that level in this financial year being examined. It is owed by the charity to those trustees split £1,500 and £1,455 at financial year end. However, until such time as enough unrestricted income is generated by the charity it will continue to be unable to repay those loans since the charity’s main funding comes from grants with restrictions and objectives placed upon them.

IER