## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 Sept 2023 **To** 31 August 2024 ## Section A Reference and administration details **Charity name** Sacred Heart Pre-school Playgroup **Other names charity is known by** Little Hearts 1054157 **Charity's principal address** Greys Hill Henley on Thames Oxfordshire **Postcode** RG9 1SL ~~—~~ **Registered charity number (if any)** 1054157 |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---| |1 Vacancy|Chair||| |2 Laura Healy|Secretary||| |3 Alan Draper|Treasurer||| |4 Veronika Cintra|Nominated Person||| |5 Rachel Saunders|General member||| |6 AveryPenna|General member||| |7 Sabrina D’Annibel|Fundraising||| |8|||| |9|||| |10|||| |11|||| |12|||| |13|||| |14|||| |15|||| |16|||| |17|||| |18|||| |19|||| |20
~~Oe~~|~~Oe~~|~~Oe~~|~~Oe~~| 17 18 19 20 ~~Oe~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Elected during Annual General Meeting in Autumn Term (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Sacred Heart Pre-school is a committee run setting providing early years care and education for children aged 2 ½ to 5 years. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The academic year from 2023 – 2024 has been another challenging year due to the continuing investigation into the previous Treasurer. The police are still investigating the missing funds and the case has now gone to trial. The final court hearing will not take place until 2026 therefore we await to hear the outcome and will notify the Charity Commission and Committee in due course. We are still hopeful that preschool may be able to retrieve some of the missing funds. Similar to the academic year 2022/23 many of the potential ideas of fundraising were put on hold due to the ongoing investigation. It was also made more difficult because the Chair of the committee resigned at the AGM on 16[th] October 2023. This has left preschool without a Chair and much of the focus of the year has been to find a new Chair. In the meantime, the Secretary has been taking on the responsibilities of the Chair. To find a Chair, preschool has approached parents, as well as putting an advertisement in the primary school newsletter and also Sacred Heart church newsletter. Announcements have also been made at mass on a Sunday and advertisements have been posted online on local parenting groups and volunteer networks on social media. Unfortunately, despite our best efforts, the preschool was without a Chair for the entire academic year, but a new Chair was appointed in November 2024. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 Section D Achievements and erformance p Financially the preschool has been stable despite a need for wage **Summary of the main** increases due to the rise of the minimum wage in April 2024. The **achievements of the charity** Treasurer suggested that all staff members received a wage increase **during the year** effective from 1[st] April 2024 and this was approved by all committee members. Wages increased by 7.5%. Overall, attendance numbers for preschool have been steady for this academic year and in September 2023 the committee introduced a £40 consumables fee payable by all families at the start of the academic year. This has helped balance the raise in staff wages and ensure preschool is financially secure. Although fees stayed the same, it was suggested that fees should be increased from September 2024. It was agreed by the committee that the Treasurer and Bookkeeper should draw up a new fee structure and present it to the committee before September 2024. A grant for £1000 was also obtained from Henley Educational Trust in February 2024 to help develop the outside space with a view to develop an outdoor classroom. In terms of marketing flyers were circulated to houses in the nearby area and events were planned to raise the profile of the preschool, including a visit from the Fire Brigade on 10 May. This involved both preschool and reception, and the local paper was in attendance as well which further publicised the event and hopefully brought more parents to the preschool. There was also an Easter sport event on Sunday 24[th] March, open to all 2 – 4-year-olds in Henley, which helped to promote the preschool. A TLC Day took place on Saturday 23[rd] March 2024 with most of the jobs involving maintenance of the outside area. The preschool also held a stall at the Henley May Fayre on Monday 6[th] May and a cake sale after school on 22[nd] March 2024. There is hope that the new academic year from 24/25 will prove more fruitful in terms of fundraising activities. While the investigation will not be concluded until 2026, it is now being handled by the police and no more questions are being asked of preschool, leaving preschool free to focus on raising funds and marketing. With a new Chair from November 2024, preschool should be in a good position to achieve its fundraising aims as well as continuing to excel in excellence of care. The group of staff are dedicated and work well as a team to provide a nurturing and educational environment, in a calm and compassionate way. Despite recent troubles, preschool continues to ensure the best early years learning environment is provided for all children and families who are part of the Sacred Heart Preschool community. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** £10,000 to be in a reserve account in case the preschool becomes financially unviable to cover redundancies and outstanding bills. £5000 to be in further reserve for any urgent maintenance. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Laura Healy **Full name(s)** Laura Healy **Position (eg Secretary, Chair,** Secretary **etc)** **Date** 30/09/2024 **TAR** March **2012** 6 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP ## Accounts ## **Period of accounts** **Start date:** 01 September 2023 **End date:** 31 August 2024 SACRED HEARTS PRE-SCHOOL PLAYGROUP Contents Page For the year ended 31 August 2024 |Business information|3| |---|---| |Accountants' report|4| |Profit and loss|5| |Balance sheet|6| |Notes to the financial statements|7| |Detailed profit and loss|8| 2 of 9 SACRED HEARTS PRE-SCHOOL PLAYGROUP Business Information For the year ended 31 August 2024 **Business Address** Sacred Heart RC School Greys Hill Henley-on-Thames RG9 1SL 3 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Accountants' Report For the year ended 31 August 2024 We have approved the accounts for the year ended 31 August 2024. In accordance with your instructions we have generated this set of accounts using the information and accounting records provided by you. .................................................... 12 June 2025 ## **Client Approval Certificate** I approve these accounts and I confirm that all relevant records and information have been made available in their preparation. 12 June 2025 4 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Profit and Loss Account ## For the year ended 31 August 2024 |**Notes**
**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Net Profit/(Loss)**|**2024**
**£**
134,105
(4,717)
**129,388**
(98,534)
**30,854**|**2023**
**£**
110,257
(4,487)| |---|---|---| |||**105,770**
(93,688)| |||**12,082**| 5 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Balance Sheet ## As at 31 August 2024 |**Notes**
**Current assets**
Debtors
1
Cash at bank and in hand
**Creditors: amount falling due within one year**
2
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**Capital Account**
Restricted Funds
Net profit/loss
Unrestricted Funds|**2024**
**£**
15,469
74,792
**90,261**
(5,849)
**84,412**
84,412
**84,412**
6,354
30,854
47,204
**84,412**|**2023**
**£**
7,862
48,171| |---|---|---| |||**56,033**
(2,477)| |||**53,556**| |||53,556| |||**53,556**| |||6,354
12,082
35,120| |||**53,556**| 6 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Notes to the Financial Statements For the year ended 31 August 2024 ## **1. Debtors: amounts falling due within one year** |**Debtors: amounts falling due within one year**||| |---|---|---| |Trade Debtors
Other Debtors|**2024**
**£**
225
15,244
**15,469**|**2023**
**£**
725
7,137| |||**7,862**| ## **2. Creditors: amount falling due within one year** |**Creditors: amount falling due within one year**||| |---|---|---| |Trade Creditors
Accrued Expenses
Other Creditors|**2024**
**£**
2,013
3,836
-
**5,849**|**2023**
**£**
-
2,476
1| |||**2,477**| 7 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Detailed Profit and Loss Account ## For the year ended 31 August 2024 |**Turnover**
Donations and Grants
Fees/Photographs
Vouchers
Bank Interest
**Cost of sales**
Other Direct Costs
Household Support Funds
Gross profit
**Administrative expenses**
Wages & Salaries
Employer's PAYE & NI Contributions
Pension Contributions
Staff Training
Other Staff-Related Expenses
Accountancy Fees
Legal and Professional Fees (Allowable)
Rates & Water
Rent
Cleaning of Premises
General Travel Expenses
Bad Debts Written Off (Specific)
Entertainment
General Insurance
Computer Expenses
Repairs & Renewals
Stationery & Postage
Telephone, Fax & Internet
Landscaping
Sundry Expenses
Subscriptions|1,750
2,967|**2024**
**£**
4,098
40,251
89,591
165
**134,105**


(4,717)
**129,388**




















|




4,187
300|**2023**
**£**
11,792
23,103
75,282
80| |---|---|---|---|---| |||||**110,257**
(4,487)| ||76,864
-
1,614
237
350
1,360
4,849
4,244
-
1,362
43
2,277
552
1,017
670
6,745
92
863
-
707
2,795||
63,113
9,861
5,245
846
-
6,663
495
-
3,576
-
-
-
-
976
460
-
229
686
1,523
15
-|| |||||**105,770**| 8 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Detailed Profit and Loss Account For the year ended 31 August 2024 |Fraudulent Transactions
**Net Profit/(Loss)**|(8,107)|
(98,534)
**30,854**|-|(93,688)| |---|---|---|---|---| |||||| |||||**12,082**| 9 of 9 REF. NUMBER DOCUMENT COMPLETED BY ALL PARTIES ON **`DXUJS-K4GWV-KQULM-UXBLW 20 JUN 2025 11:59:38 UTC` SIGNER TIMESTAMP SIGNATURE ALAN DRAPER** SENT **`12 JUN 2025 12:36:17 UTC`** EMAIL VIEWED **`ALAN.DRAPER@COMMONGROUND.UK.COM 20 JUN 2025 10:24:19 UTC`** Alau Draper SIGNED IP ADDRESS **`20 JUN 2025 11:59:38 UTC 149.71.130.135`** LOCATION **`HENLEY ON THAMES, UNITED KINGDOM`** ## **RECIPIENT VERIFICATION** EMAIL VERIFIED **`20 JUN 2025 10:24:19 UTC`** **Signed with PandaDoc** PAGE 1 OF 1 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP ## Accounts ## **Period of accounts** **Start date:** 01 September 2023 **End date:** 31 August 2024 SACRED HEARTS PRE-SCHOOL PLAYGROUP Contents Page For the year ended 31 August 2024 |Business information|3| |---|---| |Accountants' report|4| |Profit and loss|5| |Balance sheet|6| |Notes to the financial statements|7| |Detailed profit and loss|8| 2 of 9 SACRED HEARTS PRE-SCHOOL PLAYGROUP Business Information For the year ended 31 August 2024 **Business Address** Sacred Heart RC School Greys Hill Henley-on-Thames RG9 1SL 3 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Accountants' Report For the year ended 31 August 2024 We have approved the accounts for the year ended 31 August 2024. In accordance with your instructions we have generated this set of accounts using the information and accounting records provided by you. .................................................... 12 June 2025 ## **Client Approval Certificate** I approve these accounts and I confirm that all relevant records and information have been made available in their preparation. 12 June 2025 4 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Profit and Loss Account ## For the year ended 31 August 2024 |**Notes**
**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Net Profit/(Loss)**|**2024**
**£**
134,105
(4,717)
**129,388**
(98,534)
**30,854**|**2023**
**£**
110,257
(4,487)| |---|---|---| |||**105,770**
(93,688)| |||**12,082**| 5 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Balance Sheet ## As at 31 August 2024 |**Notes**
**Current assets**
Debtors
1
Cash at bank and in hand
**Creditors: amount falling due within one year**
2
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**Capital Account**
Restricted Funds
Net profit/loss
Unrestricted Funds|**2024**
**£**
15,469
74,792
**90,261**
(5,849)
**84,412**
84,412
**84,412**
6,354
30,854
47,204
**84,412**|**2023**
**£**
7,862
48,171| |---|---|---| |||**56,033**
(2,477)| |||**53,556**| |||53,556| |||**53,556**| |||6,354
12,082
35,120| |||**53,556**| 6 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Notes to the Financial Statements For the year ended 31 August 2024 ## **1. Debtors: amounts falling due within one year** |**Debtors: amounts falling due within one year**||| |---|---|---| |Trade Debtors
Other Debtors|**2024**
**£**
225
15,244
**15,469**|**2023**
**£**
725
7,137| |||**7,862**| ## **2. Creditors: amount falling due within one year** |**Creditors: amount falling due within one year**||| |---|---|---| |Trade Creditors
Accrued Expenses
Other Creditors|**2024**
**£**
2,013
3,836
-
**5,849**|**2023**
**£**
-
2,476
1| |||**2,477**| 7 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Detailed Profit and Loss Account ## For the year ended 31 August 2024 |**Turnover**
Donations and Grants
Fees/Photographs
Vouchers
Bank Interest
**Cost of sales**
Other Direct Costs
Household Support Funds
Gross profit
**Administrative expenses**
Wages & Salaries
Employer's PAYE & NI Contributions
Pension Contributions
Staff Training
Other Staff-Related Expenses
Accountancy Fees
Legal and Professional Fees (Allowable)
Rates & Water
Rent
Cleaning of Premises
General Travel Expenses
Bad Debts Written Off (Specific)
Entertainment
General Insurance
Computer Expenses
Repairs & Renewals
Stationery & Postage
Telephone, Fax & Internet
Landscaping
Sundry Expenses
Subscriptions|1,750
2,967|**2024**
**£**
4,098
40,251
89,591
165
**134,105**


(4,717)
**129,388**




















|




4,187
300|**2023**
**£**
11,792
23,103
75,282
80| |---|---|---|---|---| |||||**110,257**
(4,487)| ||76,864
-
1,614
237
350
1,360
4,849
4,244
-
1,362
43
2,277
552
1,017
670
6,745
92
863
-
707
2,795||
63,113
9,861
5,245
846
-
6,663
495
-
3,576
-
-
-
-
976
460
-
229
686
1,523
15
-|| |||||**105,770**| 8 of 9 ## SACRED HEARTS PRE-SCHOOL PLAYGROUP Detailed Profit and Loss Account For the year ended 31 August 2024 |Fraudulent Transactions
**Net Profit/(Loss)**|(8,107)|
(98,534)
**30,854**|-|(93,688)| |---|---|---|---|---| |||||| |||||**12,082**| 9 of 9 REF. NUMBER DOCUMENT COMPLETED BY ALL PARTIES ON **`DXUJS-K4GWV-KQULM-UXBLW 20 JUN 2025 11:59:38 UTC` SIGNER TIMESTAMP SIGNATURE ALAN DRAPER** SENT **`12 JUN 2025 12:36:17 UTC`** EMAIL VIEWED **`ALAN.DRAPER@COMMONGROUND.UK.COM 20 JUN 2025 10:24:19 UTC`** Alau Draper SIGNED IP ADDRESS **`20 JUN 2025 11:59:38 UTC 149.71.130.135`** LOCATION **`HENLEY ON THAMES, UNITED KINGDOM`** ## **RECIPIENT VERIFICATION** EMAIL VERIFIED **`20 JUN 2025 10:24:19 UTC`** **Signed with PandaDoc** PAGE 1 OF 1