EAST MIDLANDS AMBULANCE SERVICE NHS TRUST
FUNDS HELD ON TRUST
DRAFT ANNUAL REPORT AND ANNUAL ACCOUNTS
YEAR ENDED 31 MARCH 2023
Charity Registration Number: 1054148
EAST MIDLANDS AMBULANCE SERVICE NHS TRUST
CHARITABLE FUND
TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023
Charity Commission Registered Number 1054148
Financial Year Commencing 1 April 2022 Financial Year Ending 31 March 2023
1. Compliance
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
2. Governing Document
Trust deed dated 17 July 1996 amended by the supplemental deeds dated 30 March 2000 and 6 June 2007.
3. Objects of the Charity
For any charitable purpose or purposes relating to the National Health Service wholly or mainly for East Midlands Ambulance Service NHS Trust.
The Charitable Fund exists to support the work of the Trust for the benefit of residents in the East Midlands. Key uses of the funds include the provision of equipment for service developments and improving the work environment for staff.
4. Principal Charitable Fund Adviser to the Board
Under a scheme of delegated authority approved by the corporate trustee, Richard Henderson, Chief Executive, of East Midlands Ambulance Service NHS Trust had day to day responsibility for the management of the Charitable Fund.
The Director of Finance of the Trust acted as the principal officer overseeing the day to day financial management and accounting for the Charitable Funds. During the year this post was held by Mike Naylor, Director of Finance, as detailed in the Trustees section on page 3.
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5. Principal Office
The principal office for the charity is:
Charitable Funds Administration Finance Department East Midlands Ambulance Service NHS Trust Trust Headquarters 1 Horizon Place Mellors Way Nottingham Business Park Nottingham NG8 6PY
6. Professional Advisors
Bankers
Nat West Bank PLC 536 Valley Road Nottingham NG5 1JD
Solicitors
Browne Jacobson Mowbray House Castle Meadow Road Nottingham NG2 1BJ
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7. Trustees
The following individuals have acted as Trustees of the East Midlands Ambulance Service NHS Trust Charitable Fund during the year. Changes regarding the position of those individuals to the date of this report are also recorded.
| Mr G Brown | |
|---|---|
| Mrs K Tomlinson | Commenced as Chairman August 2022 |
| Mrs P Tagg | Ceased as Trustee and Chairman August 2022 |
| Dr V Sharma | Ceased as Trustee September 2023 |
| Prof. W Pope | |
| Mr R Henderson | |
| Mr M Naylor | |
| Mrs K Gulliver | |
| Ms N Bramhall | Ceased as Trustee November 2023 |
| Mr B Holdaway | |
| Dr L Roberts | Ceased as Trustee January 2023 |
| Mr W Legge | |
| Ms P Heer | |
| Mr J Worrall | Commenced as Trustee October 2022 |
| Dr N Atkinson | Commenced as Trustee January 2023 |
| Ms J Jones | Commenced as Trustee November 2022 |
All of the above Trustees are members of the Trust Board of East Midlands Ambulance Service NHS Trust.
During the year none of the Trustees or members of key management staff or parties related to them has undertaken any material transactions with the East Midlands Ambulance Service NHS Trust Charitable Fund.
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8. Structure, Governance and Management
The Charity’s unrestricted fund was established using the model declaration of trust, and all funds held on trust at the date of registration were either part of this unrestricted fund or registered as separate restricted funds under the main charity.
Non-Executive Members of the Trust Board are appointed by the NHS Trust Development Authority and Executive members of the Board are subject to recruitment by the NHS Trust Board. On 1 April 2016 the NHS Trust Development Authority became part of NHS Improvement. Members of the Trust Board and the Charitable Funds Committee are not individual trustees under Charity law but act as agents on behalf of the Corporate Trustee.
The Charitable Funds Board of Trustees is chaired by the Chairman of the Trust with a membership of all EMAS Trust Board members. The Charitable Funds Board of Trustees is a Committee of the Trust Board responsible for monitoring and administering the East Midlands Ambulance Service Charitable Fund. (Charity 1054148). It ensures that the funds are applied in accordance with the object of the fund, agreed procedures, legislation and good practice guidance.
Acting for the Corporate Trustee, the Charitable Funds Committee is responsible for the overall management of the Charitable Fund including the active promotion of Charitable Funds.
The Charitable Funds Committee considers and approves requests for expenditure from Charitable Funds in accordance with the EMAS Scheme of Delegation ensuring that the request meets the criteria set by the Charitable Funds Board of Trustees.
The Committee consists of the following EMAS Officers:Chairman of the Trust A Non Executive Director Director of Finance Assistant Director of Communications Trainee Financial Accountant
The Charitable Funds Committee has met on five occasions throughout the financial year and has discharged its responsibilities for scrutinising the risks and controls which affect all aspects of the charity’s business.
| Attendance at Charitable Funds Committee | Meetings | |||||||
|---|---|---|---|---|---|---|---|---|
| 05/04/2022 | 02/08/2022 | 06/12/2022 | 30/12/2022 | 07/03/2023 Total | ||||
| Members | ||||||||
| Mike Naylor - Director of Finance | P | P | P | 3 of 5 | ||||
| Karen Tomlinson - Chairman | P | P | P | P | P | 5 of 5 | ||
| Sara Reddish - Trainee Financial Accountant | P | P | P | P | 4 of 5 | |||
| Mel Wright - Assistant Director of Communications | P | P | 2 of 5 | |||||
| Jeff Worrall - Non Executive Director | P | P | P | 3 of 5 | ||||
| In Attendance | ||||||||
| Nigel Gilbert | P | 1 of 5 | ||||||
| Rebecca Long | P | P | P | P | P | 5 of 5 | ||
| Michele Sharratt | P | P | P | P | 4 of 5 | |||
| Harpreet Patel | P | 1 of 5 | ||||||
| Michael Barnett-Connelly | P | 1 of 5 |
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8. Structure, Governance and Management (continued)
Charitable Funds Board of Trustees
The Charitable Funds Board of Trustees met on the 10 January 2023.
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9. Activities, Achievements and Performance of the Charity
a Actively promote Charitable Funds
The Charitable Funds leaflet has been circulated to various Organisations including Funeral Directors across the whole of the East Midlands. The leaflet is also available to the general public on the Trust's external website.
b Apply the funds within the Objects of the Charity and only for the agreed purpose.
Charitable Funds operates tight financial controls, using documented criteria for approving expenditure from Charitable Funds.
The Chairman and Director of Finance have been given delegated limits by the Charitable Funds Committee to authorise Charitable Funds expenditure, but will refer unusual expenditure requests to the Charitable Funds Committee for discussion. The Committee regularly refer to the expenditure criteria when discussing expenditure requests. The criteria used is reviewed by the Charitable Funds Committee annually.
c Preserve the assets of the Charity
By operating tight financial controls, the Charitable Funds Committee are reassured that funds are applied within the Objects of the Charity.
The Charitable Fund holds low risk, stable investments with CCLA Investment Management Ltd ( Churches, Charities, Local Authorities ) and reputable international banking institutions in order to protect its funds.
d Consider requests for expenditure from Charitable Funds and to ensure that any approvals comply with the objects and are within the terms of the donation.
Station funds have been utilised for specific expenditure where possible. If necessary, stations funds were supplemented by the General fund.
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9. Activities, Achievements and Performance of the Charity (continued)
e Ensure that specific donations are utilised expediently.
Large value donations are reported to the Charitable Funds Committee meeting at the earliest opportunity. Discussions are held at the Committee meetings regarding the background and restrictions surrounding the use of the donation.
In the year ending 31 March 2023, total voluntary income (unrestricted donations) received by the Charitable Fund was £28k (2022 £44k). This consisted of 90 donations in the period (2022 - 160 donations).
The table below shows the largest unrestricted donations received during the period from individuals.
Donation £6,379.00 Donation £1,000.00 Donation £785.57
In the year ending 31 March 2023 four new legacies were received.
In the year ending 2021/22, an interim grant payment of £409,372.00 was received from NHS Charities Together. The remaining balance of the grant, £102,343.00, is expected to be received in 2023/24, following the submission of an interim report to NHS Charities Together on the utilisation and impact of the initial grant payment (see note 17). The grant relates to an application by the EMAS Charitable Fund, in partnership with EMICS (East Midlands Immediate Care Scheme). (see Trustees Annual Report note 13 regarding Covid 19)
f Ensure arrangements are in place for the appropriate investment of funds to maximise the value of the Charitable Funds.
At 31 March 2023 the total value of investments held with CCLA is £113k.
g Review with the East Midlands Ambulance Service NHS Trust Audit Committee, recommendations of internal and external audit in relation to Charitable Funds.
These Accounts and Annual Report have been subject to an Independent Review, the results of which can be found on pages 12 and 13.
h Adopt the Charitable Funds Annual Report and Accounts
During 2022/23, the Charitable Funds Committee reviewed the 2021/22 Charitable Funds Annual Report and Accounts before submission to the Board of Trustees considering them to be accurate.
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9. Activities, Achievements and Performance of the Charity (continued)
i Keep the Trust Board fully informed on the activity and performance of the charity
The Board of Trustees are kept fully informed as the minutes of the Charitable Funds Committee meetings and record of business are presented at the earliest opportunity.
j To identify and consider the risks faced by the Charity and to ensure management of those risks
The major risks to which the charity is exposed have been identified and considered. They have been reviewed and systems established to mitigate those risks.
The major risk faced by the East Midlands Ambulance Service NHS Trust Charitable Fund is the possible loss from a fall in the value of the investments held. The failure of the Charity Official Investment Fund (COIF) investment has been assessed as low risk.
10. Financial Review
The financial position for 2022/23 showed an overall decrease in funds held of £212k. Analysis of the fund movements are as follows:
The Charity holds Investments of £113k which are easily convertible to cash.
The East Midlands Ambulance Service Charitable Fund owes £115k to East Midlands Ambulance Service NHS Trust for the ordering and payment for goods and services on its behalf.
11. Policies
Reserves:
At the year ending 31 March 2023 the East Midlands Ambulance Service NHS Trust Charitable Fund held uncommitted reserves of £661k (2022 - £873k).
Reserves are defined as that part of a charity’s income funds that are freely available. This definition of reserves therefore excludes endowment or restricted funds and any other part of funds not readily available for spending. These are specifically income funds which could only be realised by disposing of fixed assets held for charity use and programme related investments.
It is not the policy of the East Midlands Ambulance Service NHS Trust Charitable Funds to hold reserves; however expenditure is dependant on receiving applications from members of staff for the appropriate use of the funds. All staff are made aware of the funds held and are encouraged to make appropriate applications.
The East Midlands Ambulance Service NHS Trust Charitable Fund will aim to utilise all funds for the purpose for which they were donated in a timely manner.
Investment Selection
The East Midlands Ambulance Service NHS Trust Charitable Fund currently invests surplus funds with the Charity Official Investment Fund (COIF) and a commercial bank. This policy has been complied with throughout the year.
Public Benefit Statement
The East Midlands Ambulance Service NHS Trust Charitable Fund is a Public Benefit Entity and has complied with the public benefit requirements of the Charities Acts.
Fixed Asset Capitalisation Policy
The Charity may purchase tangible assets with the purpose of donating them to East Midlands Ambulance Service NHS Trust. Such assets should be valued within the Charities Accounts at cost until the whole capital scheme is ready for donation. On becoming operational tangible assets have been donated to East Midlands Ambulance Service NHS Trust and capitalised under the Accounting Policies of the NHS Trust. Following donation the tangible assets will be recorded within the Accounts of East Midlands Ambulance Service NHS Trust.
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12. Plans for Future Period To support wllh the ongoing COVID 19 recovery. the EMAS Chadty were awarded 8 grant from NHS Charitie5 Together INHS CT). The total value of the grant was £511,715, with an initial payment of £409.372 being recetved in Decembei 2021, wtlh Ihe remaining £102.343 to be rg18ased following an inteiiTN progres5 report to NHS Charilies Together in November 2023. The grant i8 lo be utilised to fund four community response projects. orbe of which is In partnershlp with East Midlands Immediate Care Scheme IEMICSI. As per the terms and conditiens of the grant award, there will be no change5 to the utilisation of the grant without ptior appfeval from the Grant Managei at NHS CT. 11 Set up of eight new Community Flrst Responder ICFRI schemes In Nottinghamshlre. Derbyshire, Ncrlhamptonshire, and Leicestershire. 21 Expansion ofthe existiDg Comfflunity First Responder fleet and introducthon of 9 Dew responder cars. IPreviously 14 vehides. project arnen(Itnent agreed with NHS CT Giant Manage1} 31 Provision of 90 cotntnunty public access defibrillatots ICPADS) in taigeted locations. identthed by the EMAS CFR teatn. 41 Equlpping a Volunteer Doclor Crhlcal Care car to provide an enhanced cthical care response to patients in Ihe East M5dlands. Thls prolect Is being fully managed by EMICS. The grant amount allocated fo¥ this pfoject is £44.176. The abovÈ proleets will prowde addonal support to the operallonal staff at EMAS by expandlng on the exSsling CFR volunteer schemes and ProdIng addlOnal resources to more rur81 locaon8. or Ihose with a higher level of demand ler services. The four project5 all COTnmenced dLtring 2023. Due to longer lead times for the elertric vehicles and defibrillators. two of the projects are currently behind the proposed titFiefraTne for implementatior> and project exten510n5 have been agreed with the Grant Manager at NHS cr. The cost of the vehicles when ordered was significantly higherthan the estlmated cost on the original grant application. Thi5 project has been amended and nine electric vehlcles were received in March 2023. Additional cost5 to get the vehicle5 operational, such 85 livery* insurance and vehicle tr8ckers have been funded using the NHS cr grant. The interim progre55 report will sumTll3fi5e progre55 to date and expenditure incurred for all four project5. The report will also prowde details of the number of staff or patients dirertly benefiting frotn the projects and any challenges encountered during implernent3tion. Operational management of the prolectswlll remain wlth the EMAS Communlty Flrst Responder team and an EMICS representative. The Charity Asslstsnt wlll provlde additlonal support wlth the admlnlstration and reportlrng reqvlremernt5 of the grant. The EMAS Flnance department wlll support wlth any finance and procurement querie5. The Charltable Funds Commlttee wlll be provlded wlth regular progress updates and informed of any slgnlflcant15sues that may arjse.
12. Plans for Fulure Period Chari nsion and Communicationg Strate One of the aims ofthe Charitable Fund5 Committeefrom 2021122 wa5 to raise the profile ofthe EMAS Charity, both internally amongst ewployees and externally with patient5 and other potential dorLof5. The Assistant Dlrertor of Communlcations prepared a two-year Charitable Funds Communlcations plan to outline how this could be achieved. Year one would focus on raising the profile of the Charity with employees and managers to increase awarene55 of the availability of charitable fund5 across the organisation. Year two would focu5 on developlng oppDrtLJnities for oxternal fundralsing and promoting the EMAS Charity and Its achievements to the public and potential donors. to increase the CharitVs annual income from donation5 or event 5ponsor5hip. Due to limited staff resources Wtthin the EMAS Communications teawv and conflicting work piioritie5, tho Charltys Communlcations strategy Is currently bohind schedule. National Issues wlthin tho NHS such as the ongoing strikes by medical staff and the national pay award have reduced the opportunities to promote the Charrty as planned, a5 Other communication updates have taken priortty. There have been several publicatlons in E-News and on social media regarding the projects that a belng funded by the NHS Charltes Together grant and other succoss storles where staff havo utilised charitable funds for training or other project5. The EMAS web51te has a150 been updated with details of the EMAS charrty, including contact details and way5 to donate. Leanet5 are also available an¢J can be dlstributed to patlents and thelr families who wish to donate. A revised Communications plan is due to be submitted by tho Assistant Director of Communlcations for review by the Charitable Funds Committee. The Communication5 team will continue to work with the Charity As515tant and Finance departmentto deliverthe updated communications Strategy forthe EMAS Charity.
13. Covid 19
During the financial year ended 31st March 2022, the Charitable Fund has received £409,372 from NHS Charities Together in the form of grants. This is to support with the ongoing Covid 19 crisis and recovery and is a restricted fund. The grant will be used as per the application to NHS Charities Together to fund four separate projects. Any changes in the intended use of the grant must be authorised by the NHS Charities Together Grant Manager.
The four projects commenced in 2022/23. The balance of the grant, £102,343 is expected to be received from NHS Charities Together in November 2023, following the submission of an interim progress report. The report will summarise the progress, activities and expenditure of each individual project.
There are four projects detailed in the grant application, these being:
-
Purchase of 48 First Responder kit bags, to be distributed amongst 8 new Community First Responder teams.
-
Provision of 9 additional Community First Responder vehicles. (Amended from 14 vehicles, as agreed with NHS Charities Together)
-
Purchase of 90 defibrillators to be located in priority community locations.
-
Provision of a Volunteer Doctor Critical Care Car - in collaboration with East Midlands Immediate Care Scheme (EMICS).
14. A Big Thank You
On behalf of the staff and patients who have benefited from purchases made due to donations and legacies, the Corporate Trustee would like to thank all patients, relatives and staff who have made charitable donations.
Declaration
I declare, in my capacity of East Midlands Ambulance Service NHS Trust Charitable Fund trustee, that: the trustees have approved the report above; and have authorised me to sign on their behalf.
Mike Naylor
Director of Finance - East Midlands Ambulance Service NHS Trust
Date: 10 January 2024
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Independent Examiners’ Report to the Trustees of East Midlands Ambulance Service NHS Trust Charity (Registration 1054148)
I report on the financial statements of East Midlands Ambulance Service NHS Trust Charity (the Charity) for the year ended 31 March 2023, which are set out on pages 15 to 16
Respective responsibilities of trustees and examiners
The Charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed
Having satisfied myself that the Charity is not subject to audit and is eligible for independent examination, it is our responsibility to:
-
examine the accounts under section 145 of the Charities Act 2011;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011; and
-
to state whether particular matters have come to our attention.
Your attention is to drawn to the fact that the charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
This report has been prepared for and only for the trustees as a body in accordance with section 145 of the Charities Act 2011 and the regulations made under section 154 of the Charities Act 2011 (Regulation 31 of The Charities (Accounts and Reports) Regulations 2008) and for no other purpose. I do not, in making this report, accept or assume responsibility for any other purpose or to any other person to whom this report is shown or into whose hands it may come save where expressly agreed by our prior consent in writing.
Basis of independent examiners’ report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiners' statement
In connection with our examination, no material matters have come to our attention which gives us cause to believe that, in any material respect:
· the accounts were not kept in accordance with section 130 of the Charities Act 2011; and
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Independent Examiners’ Report to the Trustees of East Midlands Ambulance Service NHS Trust Charity
· the accounts did not accord with the accounting records;
· the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signature:............................................................................................ Date: …21 December 2023
Glynis Onley ACMA, CPFA For and on behalf of 360 Assurance Stapleford Care Centre Church Street Stapleford Nottingham NG9 8DB
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Ststement of Trustees. responsibilities in respect of the Trustees. annual report aNI the flnanclal sLitements Under charty law, the trustees are reg)ongble for preparing the Trustees, Annual Report and the financial aatennts for each financial year which show a true and fair view of the ate of aff airs of the chanty and of the excess of expenditure over incorre for that period. In prepanng these financial StateEntS, generally accepted accounting practice entails that the truaees: lect rtable accounting policies and then apply them consi4enty" ke iuthJetTents and estinEtes that are reanable and prudent", ate kthether the rec0rnendatIOnS of Ihe StatenEnt of Reconinended Practice have been followl, gjbiect ta any matenal departures disclosed and explained in the financial aatenEnts' ate whether the finanaal statements corrpty fjth the trua deed land rules], wbied to any nEterial departures disclosed and explained in the financial statements, prepare the fina noal aatements on the going concem basis unless tt is inappropriate to presurTE that the chanty will continue rts actmties. The truaees are required to act in accordan kwth the tru deed [and the rules] of the charty, wthin the fraEOrk of trust law. They are responsible for keeping proper accounting records. wfFicient to dixlo at any b'rre, Vth reasonable accuracy, the financial posrtion of the charrty at that time: and to enable the tnJees to ensutE that, where any aterrEnts of accounts are prepared by them under section 13211) of the Charrties Act 2011 , those StateEntS of accounts comply 1th the reqUireEntS of regulations under that provison. They have general re4)onsbilrty for taking such steps as are reax)nably open to them to S3feguard the asts of the charity and to prevent and detect fraud and other irregularrties. The truaees are responsible for the Maintenan and integnty of the financial and other information included on the charty's EbSIe. Legislation in the UK governing the preparation and disserrination of f inancial StateEntS nEy drffer from legigation in other junlIc'0ns. Signed_. ChaimBn of East Midlands Anulance &rVI NHS Trust Date. 10 January 2024 Page 140124
East Midlands Ambulance Service NHS Trust Charitable Fund
Statement of Financial Activities for the year ending 31 March 2023
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | ||
|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | Unrestricted | Restricted | Total Funds | ||
| Note | Funds | Funds | Funds | Funds | |||
| £'000 | £'000 | £'000 | £'000 | £'000 | £'000 | ||
| Income and Endowments from: | |||||||
| Donations | 3 | 28 | 0 | 28 | 43 | 2 | 45 |
| Legacies | 3 | 20 | 65 | 85 | 3 | 0 | 3 |
| NHS Charities Grants | 3 | 0 | 0 | 0 | 0 | 409 | 409 |
| Total Donations and Legacies | 48 | 65 | 113 | 46 | 411 | 457 | |
| Investment Income | 11 | 4 | 2 | 6 | 3 | 0 | 3 |
| Total Income and Endowments | 52 | 67 | 119 | 49 | 411 | 460 | |
| Expenditure on Charitable activities: | |||||||
| Patient Education and Welfare | 4 | (55) | (185) | (240) | (1) | 0 | (1) |
| Staff Education and Welfare | 4 | (68) | (19) | (87) | (86) | (19) | (105) |
| Total Expenditure on Charitable | |||||||
| activities | (123) | (204) | (327) | (87) | (19) | (106) | |
| Net gains and (losses) on Investment Assets |
14 | (3) | (1) | (4) | 7 | 2 | 9 |
| Net Income / (Expenditure) | (74) | (138) | (212) | (31) | 394 | 363 | |
| Gross transfers between funds | 6 | 0 | 0 | 0 | 0 | 0 | 0 |
| Net movement in funds | (74) | (138) | (212) | (31) | 394 | 363 | |
| Reconciliation of Funds | |||||||
| Total funds brought forward 1 April | 353 | 520 | 873 | 384 | 126 | 510 | |
| Total funds carried forward 31 March | 279 | 382 | 661 | 353 | 520 | 873 |
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East Midlands Ambulance Service NHS Trust Charitable Fund
Balance Sheet Statement for the year ending 31 March 2023
| Note Fixed Assets: Vehicles 9 Current Assets: Investments 10 Debtors 12 Cash at bank and in hand 12 Total Current Assets Liabilities: Creditors falling due within one year 13 Net Current assets Total assets less current liabilities Net assets The funds of the charity: 14 Restricted income funds Unrestricted income funds: Total charity funds |
2023 Unrestricted Funds £'000 0 113 0 254 367 88 279 279 279 0 279 279 |
2023 Restricted Funds £'000 0 0 0 431 431 49 382 382 382 382 0 382 |
2023 Total Funds £'000 0 113 0 685 798 137 661 661 661 382 279 661 |
2022 Unrestricted Funds £'000 0 117 0 338 455 102 353 353 353 0 353 353 |
2022 Restricted Funds £'000 0 0 0 537 537 17 520 520 520 520 0 520 |
2022 Total Funds £'000 0 117 0 875 |
|---|---|---|---|---|---|---|
| 992 119 |
||||||
| 873 | ||||||
| 873 | ||||||
| 873 | ||||||
| 520 353 |
||||||
| 873 |
The notes at pages 18 to 24 form part of these accounts
Signed:
Name:
KAREN TOMLINSON, Chairman of East Midlands Ambulance Service NHS Trust
Date:
10 January 2024
Page 16 of 24
East Midlands Ambulance Service NHS Trust Charitable Fund
Statement of Cash Flows for the Year ended 31 March 2023
| Note Cash Flows from Operating Activities Net income / expenditure as per the Statement of Financial Activities Losses / (Gains) on investments 10 Dividends / interest on investments 11 Decrease / (Increase) in Trade and Other Receivables 12 Increase / (Decrease) in Trade and Other Payables 13 Expenditure recognised in respect of capital donations Net Cash provided by (used in) Operating Activities Cash Flows from Investing Activities Dividends / interest on investments 11 Purchase of Vehicles 9 Proceeds from Disposal of Investment Assets 10 Net Cash provided by (used in) Investing Activities Net Cash provided by (used in) Financing Activities Changes in Cash and Cash equivalents in reporting period Cash and Cash Equivalents at Beginning of the Period Cash and Cash Equivalents at year end 12 |
2022/23 £'000 (212) 4 (6) 0 18 0 (196) 6 0 0 6 0 (190) 875 685 |
2021/22 £'000 363 (9) (3) 0 (39) 0 |
|---|---|---|
| 312 3 0 0 |
||
| 3 0 |
||
| 315 560 |
||
| 875 |
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Notes on the accounts
1. Accounting Policies
(a) Basis of preparation
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
(b) Funds structure
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor. Where the restriction requires the gift to be invested to produce income but the trustees have the power to spend the capital, it is classed as an expendable endowment.
Unrestricted income funds comprise those funds which the Trustee is free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds, where the donor has made known their non-binding wishes or where the trustees, at their discretion, have created a fund for a specific purpose.
The major funds held in each of these categories are disclosed in note 14.
(c) Incoming resources
All incoming resources are recognised once the charity has entitlement to the resources, it is probable that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
(d) Incoming resources from legacies
Under FRS102, Legacy income is recognised when three criteria are met:
-Entitlement is established, receipt of the income is probable, and it can be reliably measured.
-Entitlement is established when we receive notification of an interest in an estate.
-Income receipt is probable when the statement of the state’s assets and liabilities is received.
-Measurement criteria is considered met once the final estate accounts are received.
Only when these criteria have been met is income from legacies recognised in the financial statements.
(e) Resources expended
Expenditure is recognised on an accruals basis. Grant commitments are recognised when a constructive obligation arises that result in payment being unavoidable.
Grants are only made to related or third-party NHS bodies and non-NHS bodies in furtherance of the charitable objects of the funds. A liability for such grants is recognised when approval has been given by the Trustee. The NHS Trust has full knowledge of the plans of the Trustee, therefore a grant approval is taken to constitute a firm intention of payment which has been communicated to the NHS Trust, and so a liability is recognised.
Contractual arrangements are recognised as goods or services supplied.
(f) Tangible fixed assets Capitalisation
The Charity may purchase tangible assets with the purpose of donating them to East Midlands Ambulance Service NHS Trust. Such assets should be valued within the Charities Accounts at cost until the whole capital scheme is ready for donation. On becoming operational tangible assets were donated to East Midlands Ambulance Service NHS Trust and capitalised under the Accounting Policies of the NHS Trust. Following donation the tangible assets will be recorded within the Accounts of East Midlands Ambulance Service NHS Trust.
(g) Going Concern
The financial statements have been prepared on a going concern basis, which assumes that the Charity will continue in operational existence for the foreseeable future.
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(h) Irrecoverable VAT
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
(i) Allocation of overhead and support costs
The support costs have been apportioned on a 50:50 basis to each of the charity's significant activities (Patient Education & Welfare and Staff Education & Welfare).
(j) Costs of generating funds
The costs of generating funds are the costs associated with generating income for the funds held on trust.
(k) Charitable activities
Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity.
(l) Governance costs
Governance costs are classified as a support cost and have therefore been apportioned between fundraising activities and charitable activities.
(m) Current asset investments
Investments are stated at market value as at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year.
The Common Investment Fund Units (COIF) are included in the balance sheet at the closing dealing price at 31 March 2023.
(n) Realised gains and losses
All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and opening market value (or purchase date if later). Unrealised gains and losses are calculated as the difference between the market value at the year-end and opening market value (or purchase date if later).
(o) Change in the basis of accounting
There has been no change in the basis of accounting during the year.
(p) Prior year adjustments
There are no prior year adjustments.
(q) Contingencies
A contingent liability is a possible obligation that arises from past events and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the NHS trust, or a present obligation that is not recognised because it is not probable that a payment will be required to settle the obligation or the amount of the obligation cannot be measured sufficiently reliably. A contingent liability is disclosed unless the possibility of a payment is remote.
A contingent asset is a possible asset that arises from past events and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the NHS trust. A contingent asset is disclosed where an inflow of economic benefits is probable.
Where the time value of money is material, contingencies are disclosed at their present value.
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2. Related party transactions
During the year none of the Trustees or members of the key management staff or parties related to them has undertaken any material transactions with the East Midlands Ambulance Service Charitable Trust.
At 31 March 2023 the Charitable Trust owes East Midlands Ambulance Service NHS Trust £115k (2022 the Charitable Trust owed East Midlands Ambulance Service NHS Trust £102k).
The Trustees are also members of the Trust Board.
Neither the Corporate Trustee nor any member of the NHS Trust Board has received honoraria, emoluments or expenses in the year from the Charitable Trust and the Trustee has not purchased trustee indemnity insurance.
3. Analysis of voluntary income
| Donations from individuals NHS Charities Grants Corporate donations Corporate donations earmarked for research Legacies Total |
Unrestricted Funds £'000 19 0 9 0 20 48 |
Restricted Funds £'000 0 0 0 0 65 65 |
2023 Total £'000 19 0 9 0 85 113 |
Unrestricted Funds £'000 43 0 0 0 3 46 |
Restricted Funds £'000 0 409 2 0 0 411 |
2022 Total £'000 43 409 2 0 3 |
|---|---|---|---|---|---|---|
| 457 |
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4. Analysis of charitable expenditure on charitable activities
| Patient Education & Welfare Staff Education & Welfare Total |
Total £'000 2023 240 87 327 |
Activities Undertaken Directly £'000 2023 239 86 325 |
Grant funding of Activities £'000 2023 0 0 0 |
Support Costs £'000 2023 1 1 2 |
Total £'000 2023 1 105 106 |
Activities Undertaken Directly £'000 2022 0 104 104 |
Grant funding of Activities £'000 2022 0 0 0 |
Support Costs £'000 2022 1 1 |
|---|---|---|---|---|---|---|---|---|
| 2 |
5. Analysis of support costs
| Governance -Establishment costs-production of accounts -Independent Examination Fee Administration Support Total |
2023 Total £'000 2 2 2 6 |
2023 Patient Education & Welfare £'000 1 1 1 3 |
2023 Staff Education & Welfare £'000 1 1 1 3 |
2022 Total £'000 2 2 3 7 |
2022 Patient Education & Welfare £'000 1 1 1 3 |
2022 Staff Education & Welfare £'000 1 1 2 |
|---|---|---|---|---|---|---|
| 4 |
In the year to 31 March 2023, East Midlands Ambulance Service NHS Trust was recharged £4k for the administration time of Finance staff in preparation of the accounts and support to the charity (2022 - £5k). The Finance administration support costs are included in 'activities undertaken directly' in note 4 above.
The support costs have been apportioned on a 50:50 basis to each of the charity's significant activities (Patient Education & Welfare and Staff Education & Welfare).
6. Transfers between funds
In 2022/23 there have been no transfers between Restricted & Unrestricted Funds (See Note 14 on page 24).
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7. Analysis of staff costs
| Salaries and wages Social security costs Other pension costs Total |
2023 Total £'000 8 0 0 8 |
2022 Total £'000 3 0 0 |
|---|---|---|
| 3 |
The average number of full-time equivalent employees during the year were 0.4 (2022 0.2) with all employee time involved in providing support services to charitable activities. Due to an increase in donations and the receipt of grant funding from NHS Charities Together, the Charity Assistant increased their working hours to support the additional administrative duties of managing the Charity's day to day activities.
No employees had emoluments in excess of £60,000 (2022 0).
8. Independent Examiners Fee
In the financial year to 31 March 2023 an independent examination of the Charity's Annual Report and Accounts was carried out at a cost of 2k (2022 £2k).
9. Tangible Fixed Assets
| Movement in tangible fixed assets Cost at start of year Additions of Assets Under Construction: Vehicles Additions Purchased Reclassifications Reclassifications as Held For Sale Disposals other than For Sale Cost at end of year Current assets Current asset investments Movement in current asset investments Market value at start of year Add: additions to investments at cost Less disposals at carrying value Add net gain / (losses) on revaluation Market value at end of year Current asset investments: COIF Investment Income Units Total Current asset investments Investments held primarily to provide an investment return for the charity Programme related investments Market value as at 31stMarch |
2023 Total £'000 0 0 0 0 0 0 0 2023 Total £'000 117 0 0 (4) 113 Units held as at 31 March 2023 6,032.41 6,032.41 2023 Total £'000 113 0 113 |
2022 Total £'000 0 0 0 0 0 0 0 2022 Total £'000 108 0 0 9 117 2023 Total 2022 Total (held in the UK) (held in the UK) 6,032.41 6,032.41 6,032.41 6,032.41 2022 Total £'000 117 0 117 |
2022 Total £'000 0 0 0 0 0 0 0 2022 Total £'000 108 0 0 9 117 2023 Total 2022 Total (held in the UK) (held in the UK) 6,032.41 6,032.41 6,032.41 6,032.41 2022 Total £'000 117 0 117 |
|---|---|---|---|
| 6,032.41 | |||
10. Current assets
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11. Total Gross income from investments and cash on deposit
| Quoted investments (current asset investments) Interest on cash held on deposit (current assets) Total |
2023 Total Held in UK £'000 3 3 6 |
2023 Unrestricted £'000 2 2 4 |
2023 Restricted £'000 1 1 2 |
2022 Total Held in UK £'000 3 0 3 |
2022 Unrestricted £'000 3 0 3 |
2022 Restricted £'000 0 0 |
|---|---|---|---|---|---|---|
| 0 |
12. Analysis of Debtors
| Debtors under 1 year Other Debtors Prepayments Total Analysis of cash and deposits National Westminster Bank PLC COIF Charities Deposit Fund Total |
2023 Total £'000 0 0 0 2023 Total £'000 685 0 685 |
2022 Total £'000 0 0 |
|---|---|---|
| 0 | ||
| 2022 Total £'000 875 0 |
||
| 875 |
13. Analysis of current liabilities and long-term creditors
| Creditors under 1 year Other creditors Accruals Total |
2023 Total £'000 137 0 137 |
2022 Total £'000 119 0 |
|---|---|---|
| 119 |
Other creditors represent sums owed at the year-end by the charity to a related party, East Midlands Ambulance Service NHS Trust, for costs incurred by the NHS Trust on behalf of the charity in the furtherance of the charity's objectives.
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14. Analysis of charitable funds
| Unrestricted funds East Midlands Ambulance Service Restricted funds East Midlands Ambulance Service Grand Total |
Brought forward Balance at 1 April 2022 £'000 353 520 873 |
Incoming resources £'000 52 67 119 |
Resources expended £'000 (123) (204) (327) |
Transfers £'000 0 0 0 |
Gains and losses £'000 (3) (1) (4) |
Carried forward Balance at 31 March 2023 £'000 279 382 |
|---|---|---|---|---|---|---|
| 661 |
EMAS restricted funds:-
In 2022/23 there have been no transfers between Restricted & Unrestricted Funds (See Note 6 on page 21).
In 2021/22 £409k was received from NHS Charities Together. This is a restricted fund and will be utilised in accordance with the grant offer between the EMAS Charity and NHS Charities Together. There are no permitted changes to the use of this grant without prior approval from NHS Charities Together. The remaining £102k balance of the grant is expected in 2023/24, following an interim report being submitted to NHS Charities Together. There were several funds all restricted to Purchase of Equipment in 2022/23.
Analysis of unrestricted funds
| Unrestricted Funds Designated Funds Medical Equipment Station Funds General Funds |
Brought forward Balance at 1 April 2022 £'000 1 86 266 353 |
Incoming resources £'000 0 5 48 53 |
Resources expended £'000 0 (7) (116) (123) |
Transfers £'000 0 0 0 0 |
Gains and losses £'000 0 (1) (2) (3) |
Carried forward Balance at 31 March 2023 £'000 1 83 196 |
|---|---|---|---|---|---|---|
| 280 |
15. Commitments
| The Charity has the following commitm Revenue Charitable Projects Capital Charitable Projects NHS Charities Together Grant 2021/22 Project Funding Other Total |
ents 2023 Total £'000 3 0 324 0 327 |
2022 Total £'000 32 0 509 0 |
|---|---|---|
| 541 |
In March 2023, EMAS (Trust) entered into a lease agreement for the lease of nine electric CFR
vehicles, to be funded by the EMAS Charity's NHS CT Grant, awarded in 2021/22. The value of the lease included in the EMAS Charity Commitments is: 2023/24 (£51k), 2024/25 (£51k) and 2025/26 (£49k).
16. Post Balance Sheet Events
There are no post Balance Sheet events relating to the financial year ended 31 March 2023.
17. Contingencies
| Contingent assets Legacy NHS Charities Together Grant Net value of contingent assets |
2023 Total £'000 0 102 102 |
2022 Total £'000 74 102 |
|---|---|---|
| 176 |
The legacy payment identified as at 31 March 2022 totalling £74k was received in 2022/23.
The Charitable Fund received a net amount of £64k following the deduction of legal costs of £15k.
18. Grants Payable
On 30 July 2022, the EMAS Charity transferred £44,176 to the East Midlands Immediate Care Scheme (EMICS). This was in relation to project 4 of the 'Organisational Support with COVID Recovery', for which the EMAS Charity received grant funding from NHS Charities Together. The EMAS Charity Assistant provides EMICS with some admin support to EMICS to ensure the required annual reports are submitted to NHS CT, as required by the grant agreement between the EMAS Charity and NHS CT. The support costs are solely met by the EMAS Charity.
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