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← Towersey Playing Fields

2024-10-31-accounts

Chairman's Report 31 December 2023 to 31 December 2024

It's been another busy year for the Playing Fields Committee, organising the many social events throughout the year and progressing our new development project. A new sub-committee has been formed, primarily to raise funds to meet the cost of the Playing Fields Development Project.

TOWERSEY PLAYING FIELD DEVELOPMENT PROJECT

Site Plan

The Site Plan shows:

The car park extended to the west as far as the children’s play area. A new path connects the children’s play area to the new pavilion. The path is separated from the car park by new hedging.

The new pavilion is set at an angle to make the most of the view of the playing field and the children’s play area.

The new storage unit is located beyond the entrance to the allotments along the eastern boundary.

The site plan shows the approximate location of new trees (dark shading) and existing trees (light shading) to be retained.

New Storage Unit

After several delays, mainly due to the very wet spring and early summer, construction of the new unit started in July and the building was erected in August just in time for it to be used following the Fringe. The unit measures 18m x 6m x 3m high to the ridge, with capacity to replace the existing containers and the garage currently on the site.

The Storage Building is located just beyond the entrance to the allotments – see the site plan above. The Playing Fields Committee will manage the day-to-day management of the facility and work together with the other village organisations to determine what will be stored in the new premises. Our thanks go to the Parish council for funding new building.

Containers

As already mentioned, the new storage unit will replace two containers and a garage. The garage will be dismantled. Interest in the containers has been expressed by two separate parties who will be removing them from site shortly.

New Pavilion

SODC’s Planning Department granted planning permission on 16 April 2024.

A number of conditions were included in the planning consent to be submitted to SODC prior to commencement of any construction work, as follows:

Consultants will be engaged to work alongside our architects to produce the necessary documents.

With the granting of Planning Consent the Playing Fields Committee (PFC) can now formally start to apply for grant aid. This work is largely completed with the preparation of formal documentation, such as a business plan, reports detailing evidence of a need for such a project, benefits to the community, etc.

The PFC has already retained the services of a funding consultant to assist with applications for grant funding. The estimated funding required is in excess of £1.2m

Architects' drawings and 3D renditions of the new pavilion were on display at the Fringe and

Towersey Memorial Hall during the year, with committee members on hand to explain the structure and the facilities to be provided. Some of the illustrations on display are reproduced below.

Floor Plan

The New Pavilion as seen from the Car Park

The Function Room showing the bar and Kitchen serving areas.

Annual Events

Towersey Fringe

The TPF committee would like to give a big thank you to the Fringe Committee and all the volunteers, and congratulations for another fantastic event.

For such a small village the event is a phenomenal achievement by the Fringe Committee and all the helpers. This year over £36,000 was raised. All the profits from which goes towards the playing fields development project, helping us achieve our goal of providing a first class sports and leisure facility for the village.

Progressive Supper

A progressive Supper was held in April, which started at Towersey Memorial Hall (TMH), then the participants moved on to the first venue for a starter. Then to a second venue for the main course, ending up back at the TMH for drinks to wind up the evening. This event is always thoroughly enjoyed by everyone involved and raises useful funds that go towards The Playing Field maintenance costs.

Maintenance

Grass Cutting

Grass cutting is carried out by the playing field committee’s sub-contractor generally twice a month during the growing season and up to once a month at other times.

Children’s Play Area

Some repair work was necessary this year on the ‘trim trail’ as notified by our Annual RoSPA (Royal Society for the Prevention of Accidents) inspection.

Wood chippings around the swings and climbing equipment, etc was renewed this December by the committee and a team of volunteers from the village.

Plans for 2025

Richard Duckham towerseypfc@gmail.com

Towersey Playing Fields Management Committee 1054125 Receipts and payments accounts CC16a For the period 1st Nov 2023 31st Oct 2024 To from — ~~————~~ Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Rentals 815 - - 815 400 Donations 38,909 - - 38,909 41,316 Fund-Raising Events 5,562 - - 5,562 1,850 Grants - Interest Received 1,306 - - 1,306 1,036 Other 173 - - - - - - - - - - Sub total (Gross income for AR) 46,592 - - 46,592 44,775 ~~===~~ A2 Asset and investment sales, (see table). ~~==~~ - Sub total - Total receipts [ 46,592 ] - - 46,592 44,775 ~~————————~~ A3 Payments Repairs & Maintenance 4,510 - - 4,510 2,906 Fund Raising Event expenses 1,532 - - 1,532 1,385 Utilities ,Rates & Insurance 999 - - 999 1,703 Project Expenses 19,839 - - 19,839 11,461 Other 154 - - 154 95 - - - - - - - - - - - - - - - - - - - - Sub total 27,034 - - 27,034 17,550 ~~22~~

A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - ~~=~~ Total payments 27,034 - ~~———~~ 27,034 17,550 Net of receipts/(payments) 19,558 - - 19,558 27,225 A5 Transfers between funds - - - - - A6 Cash funds last year end 145,477 - - 145,477 118,252 Cash funds this year end 165,035 - - 165,035 145,477 Section B Statement of assets and liabilities at the end of the period ~~——$—~~ Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Cash in Bank

Unrestricted Restricted funds Endowment Details funds funds to nearest £ to nearest £ to nearest £ Cash in Bank 165,035 - - - - - - - - Total cash funds 165,035 - - ~~<===~~ (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted funds Endowment funds funds Details to nearest £ to nearest £ to nearest £ ~~1~~ 02/04/25

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CCXX R2 accounts (SS)

02/04/25

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Towersey Playing Fields Management Comrnittee On accounts for the year ended 31st October 2024 Charity no (If any) 1054125 Sot out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 31110 12023. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brdckets if they do nol apply. Signed: Date: 02 202 Name: IfvSQ SA4 1 T4 CIA/L4 Relevant professional qualification(s) or body (If any): Address: L£ISLeL CI KDCI JILTSHie&. Is 7wJT IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examfjner wlshes to disclosè. IER October 2018