THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 COMPANY REGISTRATION NUMBER 02865401 CHARITY COMMISSION NUMBER 1054054
THE YSTRADGYNLAIS MINERS WELFARE AND C MMUNITY HALL TRUST LIMITED INDEX TO THE FINANCIAL STATEM NTS PAGE Legal and Administrative Details Trustees, Report Independent Examinels Report Statement of Financial Activities Balance Sheet Notes lo the Financial Slalemenls 7-10 The following pages do not fonn part of the statutory financial statements Trading and Profit and Loss Account 11-12
THE YSTRADGYNLAIS MINER WELFAR AND COMMUNITY HALL TR ST LIMITED LEGAL AND ADMINISTRATIVE DETAILS TRUSTEES Gerainl Wyn Roberts Betty Rachel Watkins Susan McNicholas Pamela Roberts Richard PG Millington Mike Jessop Katherine Mall Davies Michael Jenkins Allen Eleanor Greenwood (Appointed 1313120241 REGISTERED OFFICE.. Brecon Road Ystradgynlais Swansea SA9 IJJ COMPANY REGISTPATION NUMBER 2865401 CHARITY REGISTRATION NUMBER 1054054 INDEPENDENT EXAMINER CISWO Trading Ltd The Old Rectory Re¢tory Drive Whiston Rotherham S60 4JG BANKERS Lloyds TSB Gorseinon Bran¢h Swansea Wales
THE YSTRAD YNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees (who are also dire¢tors of the Charitab company} present this feport together with financial slatements for the year ended 31 March 2024. Ref6rnn¢e and admlnlstratlve detslls The present membership of the Board is listed in the Legal and Adminstrative detsils page. Structhre, governance and m•nagoment Govemin Document The organisation is a charitable company limited by guarantee, incofporaled on 25 October 1993 and gislered as a charity on 26 March 1996. The charitable company was established under a Memorandum of Association which established the objects ar¢d powers of the charitable company and is governed under ils Articles of Association. In the event ofthe company being wound up members a required to contribute an amount not exceeding £1. Recruitment and a ointment of trustees The directors of the company are also the charity tru$tees. Trustees are appointed taking into account Ihe skills requirement of the Board. k Mana ement The trustees have considered the major strategic, business and operational risks the charity faces and confim that syslems have been established lo monitor performance of the charity so that ne$Sry steps can be taken lo identify, lessen and manage those iisks. arsi ational The trustees delegate the day to day operats"on5 to the Welfare Hall Manager. Objectives and Actlvltles We continue to place stn)ng emphasis on our community, educational and cultural roots by providing commLtnity resources and artistic programming appropriate to oijr ¢ommunity- being both challenging and ac$$1b1e in our cuttural programming. The Welfare aims to provide and support a wide range of arts, entertainment, cultural, education and community focussed activities. Activrties which would not otherwise be provided locally,- reflect the bilingual and ojltural diversity of the community,. are inclusNe and encourage community participation. Ystradgynlais Town Council remain core financial supporters of our mission and we remain Arts Portfolio Wales IAPWI clients of the Arts Council of Wales. Financial Revlew The results for the Chartty are included in the slatemenl of financial a¢tivitie5 on page 5. Public beneflt The trustee$ a satisfied that the activities of Ihe charitable company are for public benefit within the CharilFes Act 2011.
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 CONTINUED Reserves policy The Trustees wish lo maintain reserve levels equivalent to three months operating costs. The trustees are aware that the reserves have fallen below this level in th@se accounts and are working hard to ensure the feseNes are increased going forward. Statement of Trustees. Responslbilltles The trustees (who are also directors for the purposes of company law) are responsible for preparing the Report of the Twstees and the finan¢i81 statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected lo prepare Ihe financial statements in accordance with United Kingdom Generally Accepled Accounting PractiGe (United Kingdom Accounting Standards and applicable law). Under rnmpany law the Irustees must nol approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable wmpany and of the incoming resources and application of resources. induding the income and expendilure of the charilab company for that period. In preparing these financial statements the trustees are required to.. select suitable accounting policies and then appty them consistentty., observe the methods and principles in Ihe Charities SORP., make judgements arsd accounting estimates that are reasonable and Prudent., prepare the financial statements on the going concern basis unless il is inappropriate to presume that the charitable company will continue in business. The Irustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charltable company and to enable them to ensure thal the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevenlion and detection of fraud and other irregularities. Signed on behalf of the Board of Trustees igned - Trustee Print Name- Trustee ..l..q.... n)OLJ......k.2 Date
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED I report to the trLtslees on my examination of the accounts of the above named charity (registered no. 1054054) for the year ended 31 March 2024, which are set out on pages 5 to 12. Res onsibllltles and basis of re As the charity trustees land also the directors for the purposes of ¢ompany law) you are responsible for the preparation of the accounts in accordance with the requifements of the Companies Act 2006 ('the 2006 AGt'). Having satisfied myself that the accounts of the company are not required lo be audiled under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 {'Ihe 2011 Act,) In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. Inde ndent Examiners Statement As the chafily's income exceeded £250.000 your examiner must be a member of a body listed in Section 145 of the Act. I confirm that l am qualified to undertake the examination as l am a member of the Institute of Chartered Accountants in England and Wales. I have completed my examinalion. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) accounting records were not kept in respecl of the company as required by section 386 of the 2006 Act; or (2) Ihe accounts do not accord with those records,. or {3) the accounts do not comply with the accounting requirements of the 2006 Act other than any requirement that the accounts give 'a true and fair viev¥ which is not a matter considered as part of an independent examination., or (4) the accounts have not been prepared in accordance with the methods and principles of Ihe Statement of Recommended Practice for accounting and reporting by charities I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Wallage FCA On behalf of CISWO (Trading) Ltd The Old Rectory Rèctory Drive Whiston Rotherham S60 4JG Oate
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCORPORATIN THE INCOME AND EXPENDITURE ACCOUN FOR THE YEAR ENDED 31 MARCH 2024 2024 Unrostri¢ted Fund 2023 Unrestricted Fund Notè INCOME Trading activities within Ihé Charities objects Bar Income Confectionery 18,828 5,009 11,082 4,547 23,837 15,629 SeThice activities within the charities objects Cinema income Live event in¢ome Room Hire Other service Income 10,327 36,654 42,705 7,147 7,619 30,133 37,066 1.139 96,833 75.957 Other incoming resources Grants received Oonations 173,439 1,729 195,373 836 175,168 196.209 TOTAL INCOME 295.838 287,795 EXPENDITURE Cost of goods in relalion to trading activities Bar activilFes Confectionery 9,596 3,418 6,815 2,868 13,014 9.683 Direct Charitable Expenditure SeNice activities wilhin the charity's objects DI¢1 charitable expenditure on welfare hall 73.759 229,320 58.461 192,015 303.079 250,476 Management and Administration 11 21,114 9,757 TOTAL EXPENDITURE 337,207 269,916 NET {EXPENDITURE} I INCOME 141,369) 17,879 Fund Balances at 1 April 2023 74,881 57,002 Fund Balances at 31 March 2024 33.512 74,881
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED REGISTERED NUMBER 2865401 BALANCE SHEET AS AT 31 MARCH 2024 Notes 202 2023 FIXED ASSETS Tangible Assets 25,313 28,305 CURRENT ASSETS Stock Debtors and Prepayments Cash in hand and at bank 2,249 15.174 16,937 850 20,717 55,191 34,360 76.758 CREDITORS Amounls falling due within one year 126,161) 130,182) NET CURRENT ASSETS 8,199 46,578 TOTAL ASSETS LESS CURRENT LIA81LITIES 33.512 74,881 TOTAL NET ASSETS 33,512 74.881 FUNDS Unrestricted Fund 33,512 74,881 TOTAL FUNDS 33.512 74,881 For the year in question, the charitable company was entitled to exemption from an audit under seclion 477 of Ihe Companies Act 2006. The members have not required the charilable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. The trusteesldireclors acknowledge thèir responsibilities for complying with the requirements of the Companies Act 2006 with respect lo acGounting records and the preparation of acGounls. The Financial Statements were approved by Ihe Trustees and signed on their behalf by.. ruslee Dale
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES a) Basis of aralion and assessment of oin concern The financial statement5 have been prepared under the hislorlcal cost convention unless otherwise stated in Ihe relevant notes lo these accounts. The financial statements have been prepared in accordan wlth the Statement of Recommended Practice.. Accounting and Reporting by Charities (FRS 102) and the Charities Act 2011. The trustees consider that there are no material unGertainlies about the Trust's ability to continue as a going ¢oncem. The trustees have a reasonable expectation that the Trnst has adequate reserves to continue in operational existence for the foseeable fvlure. Accordingly the trustees continue to adopt the going concem basis in the preparation of its accounts. b) Incomin Resourc All incoming resources are included on the Statement of Financial Acttvities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. c) Resources Ex ended Expendire is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where cosls cannot be directty altributed to partscular headings they have been allocated to activities on a basis consistent with the use of resources. ible Fixed Assets Depreciation is provided al the following annual rates in order to write off each asset over ils estimated useful life. Fixtures and fittings Cinema & show equipment 250A on reducing balance basis 10¥0 on slraight line basis
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Clnema & Theatre Fixtures & Show & Heating Short Lrfe Fittln ui s irnont E ul ment Assets FIXED ASSETS Totals Cost As at 1 April 2023 Additions Disposals 50,655 129,579 74,775 4,583 259,592 As al 31 March 2024 50,655 129,579 74.775 4,583 259,592 De recialion As at 1 April 2023 Charge for the period Eliminated on Disposal As al 31 Mafch 2024 49,580 269 102,349 2.723 74,775 4,583 231.287 2,992 49.849 105,072 74,775 4,583 234,279 Net Book Values As al 31 March 2024 806 24,507 25.313 As at 31 March 2023 1,075 27.230 28.305 The property is held under lease from Ystradgynlais Town Council. The 21 year lease dated 19th September 1995, ran from 1st July 1994 to 30th June 2015 at a peppercom rent of £1 per annum. A new lease was executed in Juty 2019 fof a period of 25 years commencing 1st July 2015. No value has been ascribed lo the lease in the statutory accounts. 2024 2023 STOCK Bar Stocks Confectionery Slocks Total Goods for resale 1,711 538 850 2.249 850 EBTORS Prepayments VAT repayable Sales ledger 450 2,525 12,199 450 12,247 8,020 15,174 20,717
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 5. CASH AT BANK AND IN HAND Cash in hand Current Account Instant Access Account Card MaGhine 178 16,049 44 666 150 54,998 43 16,937 55.191 CREDITO Trade creditors PAYE 6,759 7.242 5,442 Pensions Accruals Grants paid in advance 3,208 2,812 13,382 2,505 14.993 26.161 30,182 (Amounts duellPaid In advance 1 Aprll 2023 Amounts Amounts duel{Paid in Rec'd in advance) 31 March 2024 Total GRANTS RECEIVABLE year Powys CC Pavo Arts Council of Wales Postcode Ystradgynlais Town Council 6,556 20.000 101.272 6,556 11,658 97,892 13,333 44,000 1,660 {10,002) {3,380) 13.333 44.000 14,993 171,828 13.382 173,439 2024 2023 ERVICE ACTIVITIES WITHIN THE CHARITY'S BJECTS Cinema Hire and on-costs Live and community events Publi¢ty and markeling 8,339 53,731 11,689 4,869 43,802 9,790 73,759 58,461
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 DIRECT CHARITABLE EXPENDITURE ON WELFARE HALL Salartes and wages - see nole 10 Water Insurance Light and Heat Copier, Computer and Intemel costs Repairs, Maintenance and Refuse Laundry and Cleaning Licences and Subscriptions Travel, Training and other costs Deprecialion - see note 2 177,408 605 3.718 21,724 3,616 6,173 1,160 10,379 1,547 2.992 144,563 480 3,603 20,669 3,052 5,410 2.166 9,562 2.171 359 229,320 192,015 10. STAFF COSTS Staff costs were as follows.. Staff wages and Salaries Pension Contributions 165,308 12,098 133,491 11,072 177,406 144,563 11. MANAGEMENT AND ADMI ISTRATION Postage and Telephone Printing and stationery Accountanting fees Legal and Professional fees Bank and Card Charges 5,815 1,091 887 9,999 3,322 3,864 538 853 3,502 21,114 9.757 12. CAPIT ND RES RVES The company is limited by guarantee and does not have a share capital. 10
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITh HALL TRUST LIMITED TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Note 2024 2023 Sales Income from bar activities 18,828 11,082 Less.. Cost of Goods sold Opening Stock Purchases 850 10.457 250 7,415 11.307 {1,711) 7.665 (850) Less.- Closing stock 9,596 6,815 9.232 4,267 Add.. Other Tradln Cinema Live events including theatre Confectionery Room Hire Other Trading income Income 10,327 36,654 5,009 42.705 7,147 7,619 30,133 4,547 37,066 1,139 101,842 80,504 Less.. Cost of Goods sold Cinema Hire and on-COSts Live and Community Events Confectionery Publicity and marketing 8,339 53,731 3.418 11,689 4,869 43,802 2,868 9.790 77,177 81,329 Net surplus on other trading income 24.665 19,175 Add: Other Income Grants receivable Donations 173,439 1,729 195,373 836 175,168 196,209 TOTAL INCOME CARRIED FORWARD 209,065 219,651 This page does not form part of the statutory Financlal Statements 11
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED TRADING AND PROFIT ANO LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Note 2024 2023 TOTAL INCOME BROUGHT FORWARD 209,065 219,651 Less: Ex Salaries and wages Pension contributions Water Insurance Light and Heat Postage and Telephone Printing and Stationery Accountants fees Legal and Professional fees Copier, computer and Internet cosls Repairs, Maintenance and Refuse Laundry and cleaning Bank and Card Charges Li¢ences and subscriptions Travel, training and other costs Depreciation on8es 165,308 12,098 605 3,718 21,724 5,815 1.091 887 9,999 3,616 6,173 1,160 3,322 10,379 1,547 2.992 133,491 11,072 460 3,603 20,669 3,864 538 853 1,000 3,052 5,410 2.166 3,502 9,562 2,171 359 250,434 201,772 NET (DEFICIT) I SURPLUS Thls page does not fomi part of the statutory Flnanclal Statements 12