2024-08-31-accounts - Friends Of Grasmere School

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Friends of Grasmere School Charity Registration No. 1053981

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Trustees’ Annual Report for year ended 31 August 2024

Dear Members,

The trustees of the Friends of Grasmere School (FroGS) are pleased to provide the following report on FroGS’ activities during the year ended 31 August 2024.

Our object and activities

The object of FroGS is to advance the education of pupils in Grasmere Primary School. We do this by raising funds and organising activities to:

(a) develop relationships between the staff, parents and others associated with the school,
(b) support the school and advance the education of the pupils attending it, and
(c) help to provide educational facilities and items for the school, in consultation with the school’s managers and governors.

In all our activities, the trustees of FroGS have regard to the guidance issued by the Charity Commission on public benefit.

Our achievements and performance in the year ended 31 August 2023

In the past year, FroGS has organised social events including our annual Summer Fair and Winter Fair, a Garden Party and Pub Quiz for parents and carers, and a Bonfire Night Disco, Chess Tournament, Cinema Night and Enterprise Fair for pupils. We also held an Autumn Jumble Sale and a Spring Jumble Sale to raise funds to support the school. All these events were organised and run by volunteers from among Grasmere’s parents, carers, teachers and staff. Their effort and enthusiasm have made all these events possible, and we are tremendously grateful for their hard work.

Parents and carers have also supported FroGS and the school by making direct donations (either to our Woodland Project Fundraiser or for general purposes), by buying FroGS merchandise (including tote bags, t-shirts and our annual Christmas Tree sale), by participating in the school lottery organised by FroGS and by making use of workplace ‘matched giving’ schemes to support their volunteer fundraising efforts on behalf of FroGS. We are tremendously fortunate to have such a generous and supportive community of parents and carers.

In addition to raising funds from the Grasmere Primary School community, FroGS have obtained grant funding including from the Charities Aid Foundation and the Tesco Stronger Starts grant programme. We also supported the school’s own fundraising efforts, including the Tech Fundraiser, Parent and Carer Dinner, Fairytale Day and School Takeaway sale.

Thanks to the support of our parents and carers, as well as the grant funding obtained, we have been able to finance building work and equipment for the school including improvements to the garden playground, new IT equipment, a new climbing wall, new dividing curtains for the assembly hall and a refurbishment of the nursery playroom, as well as new classroom flipcharts, cooking equipment and books for the school library. We have also been able to finance enrichment events for the pupils of the school including yoga and Happy Squares Workshops, school visits by children’s authors and zoo animals, and class trips.

Financial review of the year ended 31 August 2023

In the past year, FroGS raised £27,981 from events, donations, grants and other sources. Out of this total, £9,195 was raised for specific purposes (including the IT and garden project fundraisers, year group cake sales, and a special-purpose grant) and is earmarked for those uses. Out of the remaining funds raised for general purposes, £10,915 was income from social events, £3,921 was made up of donations and matched giving from parents and carers, £1,144 was income from grants and bank interest, and £3,011 was raised through other means including the sale of merchandise and lottery tickets. Payment processing fees amounting to £284 are excluded from these sub-totals.

During the year, FroGS spent £22,476. Out of this, £18,998 was spent on building improvements, equipment and enrichment events for the school, £2,898 running FroGS events and merchandise sales (all of which were profitable), and £500 on administrative expenses (comprising insurance, film licencing and website costs).

At the start of the year, FroGS’ cash balance stood at £25,900. At the close of the year, it had increased to £31,689. Out of this, £3,675 comprised ‘restricted funds’ which were raised for a specific purpose. A further £15,580 has been provisionally allocated to specific expenditures (including a new reading room and AV system for the school, refurbishment of the reception classroom and completing the garden upgrade), with the balance of £11,451 being available for other FroGS activities. FroGS’ fundraising activities are generally self-financing on an event-by-event or term-by-term basis, and we have limited need to hold cash reserves beyond funds allocated to specific projects. In its meeting held on 25 January 2024, the committee adopted a reserves policy of | striving to always maintain approximately £3,000 in uncommitted cash reserves.

Please see AnnexA to this report for a copy of the accounts for the year ending 31 August 2024. The accounts have been prepared on a ‘receipts and payments’ basis, in line with Charity Commission guidelines for small charities. More details about FroGS’ financial position are available on request from the Treasurer.

Because FroGS had income in excess of £25,000 in the year ending 31 August 2024, Charity Commission guidance requires us to have our accounts examined by an independent examiner. Nicola Kleynhans, who is a Chartered Accountant and a former Treasurer of FroGS, has been appointed as the independent examiner. She will not be paid for her report, a copy of which is set out in Annex B.

Our structure, governance and management

FroGS is an unincorporated association established in 1996 and governed bya constitution which was most recently amended in an annual general meeting held on 22 September 2023. FroGS is a registered charity (no. 1053981). FroGS has its principal address at Grasmere Primary School, 92 Albion Road, London. FroGS has a_ website at www.friendsofgrasmere.com, where a copy of the constitution may be downloaded. All parents and guardians of pupils attending Grasmere Primary School are members of FroGS, as are all teachers at the school. FroGS is managed by a committee made up of members who are elected in an annual general meeting or (in the case of casual vacancies) co-opted by the committee until the next annual general meeting. The annual general meeting is at the start ofthe school year, and the committee meets approximately twice each term. Committee meetings are open to all members of FroGS (i.e., all parents, guardians and teachers).

The trustees of FroGS are appointed by the committee under article 23 of the constitution from among the committee members and the Head of Grasmere Primary School.

All committee members and trustees are volunteers recruited from among the parents, guardians and teachers at Grasmere Primary School. The following were trustees of FroGS during the year ended 31 August 2024:

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|||||||||| |---|---|---|---|---|---|---|---|---| |Name|Office|Dates Acted| |Léa Teuscher|Chair|entire|year| |Caroline|Potter|Secretary|appointed|Sep 2023| |Magnus|Jones|Treasurer|appointed|Sep|2023| |Neela Moorghen|Head|of School|appointed|Sep|2023,|resigned|May|2024| |Ruth|Lewis|Committee Member _|resigned|Sep 2023| |Nicola|Kleynhans|Treasurer|Emerita|resigned Aug 2024|

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Declaration

The trustees declare that they have approved this Trustees’ Annual Report.

Signed on behalf of the trustees by:

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Annex A Annual Accounts for ear ended 31 Au ust 2024

| FORCHARITYENGLAND COMMISSIONAND WALES Friends of Grasmere School 1053981 Receipts and payments accounts CC16a from To Section A Receipts and payments Unrestrictedfunds Restrictedfunds Endowmentfunds Total fmate Laat yaar mG:aaron to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Grants[DonationsTCReceived Received CsdTSCSCS~=iS| |EOCCOCTCSCCSdCONOS” eee BankinterestTSC |S™~SS es |eee Events [Fundraising fom taes| [SCTCTCS C SdYCESSSSSSY:d| EP Sees) CTa S| ar] Fundraising forRestricted Purposes [|| es|[SSSCS~=t] 2 a S| |S a eS OS 0 et | pFSub total (Gross income for FF Set |rs AR) 19,070 28,266 A2 Asset and investment sales, (see table). ee es Sub toa@l|_____—_—is| A3 Payments [ExpenditureJOther Fundraising onFundraising ExpenditureEvents[865][4,362] [=[SCdY [SSS«dYdSSSCSCSSdtCYSY | [Administrative Expenditure [SOO |[SSC] «dL [Spending forRestricted Purposes || |[SSS~—i] SO] | S SSSCSCSS S dYdY«d C00 Spending OtheraCharitable t228| [SC«dT ESSSSSSSS™SC~SS Eta0] es |Gs |aS |So | DEne |ees |MN |: |a aDPSub MPRa ||esSE| |ESNED 1 | 25es2= pe| id total| seco] [ssa f Sees A4 Asset and investment purchases, (see table) Notapplicable SSSCdSCCSC‘“‘“C~™*d a Subtotal]-| Net of receipts(payments)[_2,115 eeroseeraae: See ASTransfersbetweenfunds [|sj] CC |t(“‘[eCdrdTTTT™TCdTSYESC(‘#YTNOYYN] A6CashfundslastyearendCash |25,900) (| 00| | funds this yearend| 28,045} See eae.

CCXX R11 accounts (SS)

18/09/2024

Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted	Endowment
			funds		funds	funds
			to nearest £		to nearest £	to nearest £

	Totalcashfunds (agree balances with receipts and payments		[28016
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			Unrestricted		Restricted	Endowment
			funds		funds	funds
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Signed byone ortwotrusteeson behalfofallthetrustees	‘ Signature		PrintHam abana			Date of approval
	Lom		LEA TEYVSCHER	113/12/24
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CCXX R2 accounts (SS)

18/09/2024

Annex B

Independent Examiner’s Report to the Friends of Grasmere School

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Cli(?rity Nan)e Friends of Grasmere School On accounts for the year ended Aug 2024 Charity no (if any) 1053981 Set out on pages (remember lo Include the page numbers of add(tional sheèts) I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1910912024 Name: Nicol Kleynhans Relevant professional qualification(s) or body {if any): ICAEW Address: 25 Albion Road London N16 9PP October 2018 IER

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER October 2018