CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent Examlner's Report Report to the trusteesl members of UPTDbJ sr L£otsJA(LDS PLAY&ftouP Charlty no 31 SL McL(th IULI (if any) On accounts for the year ended lof3q6r Set out on pages ndu un) of 8ddi clsi I report to the trustees on my examination of the accounts of the above charity ('the Trusf) for the year ended DD I MM I YYYY. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responslbllltles and basls of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualified to examlner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disdosed below.) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date: 21 Name: LAufLA Relevant professlonal qualification(s) or body r4CC IER Oct 2018 (If any): Address: Section B Disclosure Only complete If the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any items that the examiner wlshes to disclose. IER Oct 2018 ## **Upton St Leonards Playgroup** ## Charity Number: 1053965 |**Period Start Date**|**01/04/2020**
**31/03/2021**| |---|---| |**RECEIPTS**|**Previous Year**
**Current Year**
**£**
**£**| |Nursery Education Funding
Childrens Fees
Grants
Deprivation Grants
Furlough Scheme
Fundraising
Milk Refund
Other Receipts
Interest
TOTAL RECEIPTS|69,907.25
63,144.93
14,328.06
18,545.62
3,000.00
1,737.95
2,875.39
3,807.87
2,660.16
21.50
28.42
2,872.54
1,747.55
1.04| ||92,675.17
92,003.11| |**PAYMENTS**|**Previous Year**
**£**|**Current Year**
**£**| |---|---|---| |Employment Costs
Premises Costs - Rent
Insurance
Training Costs
Administration
Consumables
Sundries
TOTAL PAYMENTS|70,398.60
13,114.35
480.91
661.50
621.34
9,226.89|67,567.30
8,523.90
541.75
97.50
241.05
6,498.83| ||94,503.59|83,470.33| |||| |**NET RECEIPTS/PAYMENTS**|**1,828.42**
**-**|**8,532.78**| |Cash funds last year end|23,074.43|21,246.01| |Cash funds thisyear end|21,246.01|29,778.79| |**Statement of Assets and Liabilities**
Bank Accounts and Cash
Debtors
Liabilitues
NET CASH RESERVES
Value of Buildings and Equipment||£
30,177.43
2,300.00
3,673.25| |||28,804.18| |||2,976.00| NET ASSETS 31,780.18 Signed on behalf of the trustees **Katy Kear Chair 07/07/2021** ## **Upton St Leonards Playgroup and Pre school AGM 2021** ## _**8[th] July 2021, 7pm, held via Zoom**_ ## **Attendees** |**Attendees**|| |---|---| |**Name**|**Role**| |Chantelle Martin(CM)|PlaygroupManager/Staff Rep| |Debbie Hardy (DH)|PlaygroupDeputyManager/Staff Rep| |KatyKear(KK)|Committee Member - Chair| |Sadie Trout(ST)|Committee Member – Treasurer| |LucyCresswell(LC)|Committee Member - Secretary| ## **Agenda** 1. Welcome and introductions 2. Financial reports- by Sadie Trout 3. Chair report- by Katy Kear 4. Committee voting 5. Any other business 6. Meeting close ## **1. Welcome and Introductions** KK opened the meeting and welcomed those in attendance. She noted that the purpose of the AGM was to provide an overview of what had happeded at the setting over the last 12 months and re-elect committee members or new members into committee roles. KK emphasised that in order to adhere to the constitution, electing members into the 3 key roles (Chair, Treasurer and Secretary) was imperative in order for the setting to continue to run. KK introduced herself and the current committee members. ## **2. Financial Report** ST presented the end of year account position for 2020/21. She noted that the total income for the period was circa. £92k and expenditure was circa. £83k, which left a net position of £8.5k. The key points to note included: - The setting had finished the year in a much more favourable position than the previous financial year. Although the pandemic had had a significant impact on the running and income of the setting, particularly with regards to fees and funding, additional financial support for settings from GCC and a grant from the Lady Downe Trust had contributed to the improved closing position. - The most significant improvement was driven by the longer sessions for playgroup and the additional session on Wednesdays. Moving to monthly invoicing has also increased cash flow which helped the setting at the beginning of the year when cash was a challenge. - Rent relief when the setting was forced to close also helped reduced running costs and gradual phased return of staff from the furlough scheme was also supportive when income was reduced. - It was also noted that there were more children attending the setting with additional needs and/or MyPlan which also attracted additional funding to support resources/staffing requirements to meet the children’s needs. - Fundraising had been challenging during the year due to restrictions, but families had really supported the few events that had taken place and so although fundraising profits were lower than previous year, they had still made a significant contribution. Penny Pots continue to be a valuable source of fundraising and will be continued into the next academic year. ST noted that this was the first full year she had been in post and therefore the first set of accounts she had produced for the setting. She noted that although she had tried to follow the format created by the previous Treasurer, there was a variance in coding/categorising of payments in QuickBooks and so the accounts overview included headings that items had not been categorised against in year. She noted these categories would be continued into 2021/22 and the Excel spreadsheet overview noted where categorisations had changed. ST thanked the management team for their support in recovering the financial position and their hard work to offer longer and additional sessions to increase income, whilst working to reduce running costs. ## **3. Chairs Report** KK presented her Chair’s report (attached to minutes). She gave an overview of the challenges faced in year as a charity run playgroup and the impacts of the pandemic and steps taking to maintain the running of the setting. KK thanked the staff for their hard work and continuing to provide such a great setting for the children to attend and thrive, she also passed thanks on behalf of the committee to all of our families for the support, patience and kindness they have shown the setting during the last year at such an uncertain and challenging time. ## **4. Election of New Committee** KK noted that she hadn’t received any expressions of interest for any committee roles outside of the current committee members. The committee agreed that expanding the committee was to be an immediate priority for the new academic year and a new approach was needed to attract additional members. - It is proposed that Katy Kear continues her role as Chairperson. Proposer: Katy Kear Seconded: Sadie Trout - It is proposed that Sadie Trout continues her role as Treasurer. Proposer: Sadie Trout Seconded: Lucy Cresswell - It is proposed that Lucy Cresswell continues her role as Secretary. Proposer: Lucy Cresswell Seconded: Sadie Trout KK suggested that whilst the roles of the committee have met the minimum legal requirements to enable the setting to continue to operate, there are still a number of roles that are still vacant. This is something we will be focusing on as a committee over the next academic year. KK noted the committee were pulling together a fund raising event schedule for next year and a letter will be sent out for those parents who would kindly like to help and get involved. ## **5. AOB** No further business was discussed. 6. Meeting closed KK closed the AGM.