Plymouth District AGM Minutes 20th September 2023 Present: Those attending had signed in before the AGM. (See attached) Apologies: Welcome: John Davies, District Commrssioner welcomed everyone to the meeting this evening, we opened the meeting with a presentation by the NSPCC. Dc's nomination for District Chair: Martin Limburn The DC asked if Martin would be happy to carry on and take over and run it as per going forward. Martin Limburn agreed and accepted the position. There were no questions or concerns. The DC then handed the running of the meeting over to the District Chair. Approval of previous years AGM Minutes.. The Chair asked if the Minutes were a true representation of the meeting and were they ag reed? 1) Item 7e should have been Paul Roberts was Nominated Everyone was then asked if they agreed to the Minutes. All Agreed Annual Accounts and Reports: a) Chairs Report: (See attachment Appendix 1) The Chair asked if there were any questions regarding his Report, there were none.
b) Treasurer's Report and Accounts (See attached see Appendix 2) c) Dc's Report (see attached appendix 3) There were no questions as such. Elections and Appointments: a) District Secretary Margaret Limburn has agreed to stand as District Secretary, but was absent from the meeting sue to being sick, there were no other nominations from the floor b) Election of Treasurer Rachael Mason had agreed to continue in her role as treasurer. To elect Distrlct Treasurer Rachel Mason Proposed: Trevor Richards Seconded: Approved Ex•officio of the District Executive (for info) Chalr: Martin Limburn Secretary: Vacant Treasurer: Rachael Mason DC: John Davies DESC: Vacant DSNC: Vacant DYC: Vacant To elect members of the District Executive for the coming year: There are four positions on the Executive Committee. and we have had only 4 nominations submitted: Steve Wd Chris Morton Hden Williams Trevor Richards
Proposed: Paul Roberts Seconded.. Julie Jury Approve The Chair congratulated the four nominees
e) To approve the Dc's nominations for the District Executive: ProFrf)sed Paul Roberts f) Youth Executive Member: Constitution.. 2 youth members. 18 - 25 years dd Nominated: g) Scruti neer for 202312024 Sarah Davis was ProFK)sed: Rachel Mason Seconded: Trevor Richards Approved 8) Awards: Paul Roberts.presented the awards for the evening 9) Constltutlon - After discussion around the current constitution it was agreed to adopt the Constitution as laid out in POR Chapter 5. It was agreed a Quorum of the District Scout Council would be 20 members. And of the Board of Trustees would be 4 members not from the same households. A.O.B. Christmas Party being arranged by Jo from 59 Seaton The AGM was brought to a close at 19.54 hr
PLYMOUTH DISTRICT SCOUT COUNCIL CHARITY NUMBER - 1053886
FINAL ACCOUNTS
01/04/2022 - 31/03/2023
PLYMOUTH SCOUT PROPERTIES TRUST
Statement of Financial position
| Tangible Fixed Assets Current Assets Current liabilities Net current assets Represented by See Not 1 2 3 4 5 6 7 8 7 9 Land Buildings & Equipment Loan to Properties Sub Committee Investment Debtors Current Accounts Explorer Current Accounts Cash VAT Creditors VAT Balance b/fwd 1/4/2022 Surplus/(Defecit) for the year Addition of Property Trust Assets Signed for and on behalf of the Trustees Martin Limburn - Chair John Davies - District Commissioner Page 1 |
e £ 24,000.00 £ 104,510.24 £ 823.84 £ 36,021.45 £ 12,816.65 £ 280.69 £ 233.55 |
As at 31/03/2023 £ £ 201,927.08 |
£ 24,000.00 £ 104,510.24 £ - £ 35,006.89 £ 12,143.28 £ 257.47 £ 153.42 |
As at 31/03/2022 £ £ 222,265.92 |
|---|---|---|---|---|
| £ 178,686.42 |
£ 176,071.30 |
|||
| £ 1,649.85 £ - |
£ 378,963.65 £ 399,076.37 £ 399,076.37 £ 177,036.57 £ 397,775.26 £ 1,301.11 £0.00 |
£ 348.65 £ 8.99 |
£ 175,713.66 | |
| £ 1,649.85 |
£ 357.64 |
|||
| £ 397,979.58 | ||||
| £ 217,104.90 £ 8,404.44 |
||||
| £ 225,509.34 | ||||
| £172,265.92 | ||||
| £ 397,775.26 | ||||
| Date Date |
Date Date |
Notes on Statement of Financial Position for the year ended 31 March 2023
| 1 2 3 4 5 6 7 8 |
Tangible Fixed Assets Current Assets Debtors Scout Association Charity Deposit Account District Current Account Explorer Current Accounts Cash held VAT Creditors Gilwood Campsite, Glenholt Plymouth 60% of the value of the assets of Plymouth Scouts Properties Sub Committee Loan to Blindman's Wood 1st Keyham Explorers Tammy Loughlin Investment Account (in total) Reference: 1140606556 / 06556 Reference 1141806528 / 06528 Reference 1140606518 / 06518 Lloyds Bank Current Account Equals Account 31st Explorers Account Scott Explorers Keyham Explorers 27th Plymouth Explorers 1st Crownhill Explorers 19th Plymouth Explorers Scott Explorers - cash ASU - cash District 1st Crownhill Exporers - cash VAT due to be claimed B&Q EDF Nothing But Plymouth Community Homes Plymouth Properties Sub committee Tracey Romanel Motion Picture Licensing Company SWW Limtec John Davies 1st Keyham Scout Group Helen Williams Barbara King Ringfenced money WSJ fund 2023 & 2027 - legacy Jamboree D of E fund Beaver Funds Young Leader ASU Gilwood improvements |
2022/23 £50,000.00 £151,927.08 £201,927.08 |
2021/22 2021/22 see also note 9 unable to access statement 22/23 correction - not included in 21/22 accounts Covid grants less any running expenses 2020 - 2023 group currently dormant Creditor figures incorrect in 20/21 accounts £50,000.00 £172,265.92 £222,265.92 £24,000.00 £0.00 £0.00 £0.00 £36,550.00 £52,510.24 £15,450.00 £104,510.24 £35,006.89 £716.86 £407.68 £4,893.87 £3,553.06 £1,770.41 unable to acces statement 22/23 £801.40 £12,143.28 £110.60 £95.62 £51.25 £257.47 £144.43 £29.51 -£3.64 £182.53 -£31.40 £24.00 £150.06 -£2.41 £348.65 £3,000.00 £1,000.00 £577.41 £335.14 £2,031.96 £344.00 £28,898.68 £36,187.19 |
|---|---|---|---|
| 2022/23 £24,000.00 £764.74 £59.10 £823.84 £36,550.00 £52,510.24 £15,450.00 £104,510.24 £35,952.30 £69.15 £36,021.45 £716.86 £2,544.22 £5,206.37 £2,159.66 £1,770.41 £419.13 £12,816.65 £110.60 £95.62 £23.22 £51.25 £280.69 £233.55 £70.57 £27.18 £282.56 £150.06 £495.05 £79.68 55.2 -83.68 360 154.74 58.49 £1,649.85 £3,000.00 £1,000.00 £577.41 £0.00 £2,031.96 £0.00 £27,754.24 £34,363.61 |
2021/22 £24,000.00 £0.00 £0.00 |
||
| £0.00 | |||
| £36,550.00 £52,510.24 £15,450.00 |
|||
| £104,510.24 | |||
| £35,006.89 £3,000.00 £1,000.00 £577.41 £335.14 £2,031.96 £344.00 £28,898.68 |
|||
| £36,187.19 | |||
| £716.86 £407.68 £4,893.87 £3,553.06 £1,770.41 £801.40 |
|||
| £12,143.28 | |||
| £110.60 £95.62 £51.25 |
|||
| £257.47 | |||
| £144.43 | |||
| £29.51 -£3.64 £182.53 -£31.40 £24.00 £150.06 -£2.41 |
|||
| £348.65 |
- 9 Transfer of Assets There are full, audited accounts for the Plymouth Scouts Properties Sub Committee. Current value as at 31/3/23 - £253211.80 split 60:40 between Plymouth District Scouts and Plym District Scouts
Page 2
PLYMOUTH DISTRICT SCOUT COUNCIL
Statement of Financial Activities for the year ended 31 March 2023
| Total income for the year Membership Other Expenses Total expenditure for the year Total income less total expenditure Additional Transactions Income Additional Transactions Expenditure See Note 12 9 13 14 15 16 Membership Fees Membership Rebate Investment Income Received Activities of the Charity Explorer Section Grants Transfer of 60% of assets from Plymouth Scout Properties Trust to Plymouth District reduction of value of Plymouth Scout Properites Membership Fees to County Membership Rebate to Groups Direct Charitable Expenditure Explorer Section Administration Campsite Costs less corrections to 20/21 accounts Balance brought forward as at 1/4/22 Balance carried forward as at 31/3/23 10 11 |
2021/23 £ £49,858.84 £38,050.00 £380.50 £203.01 £195.00 £10,530.33 £500.00 |
2021/22 £ £31,100.00 £310.50 £573.41 £357.01 £8,483.29 £10,667.00 |
|---|---|---|
| £51,491.21 | ||
| £34,492.50 £ 14,065.23 £48,557.73 £1,301.11 £ 399,076.37 £0.00 £ (20,338.84) £ 34,245.00 £247.50 £ 58.74 £ 10,651.07 £ 2,210.98 £ 1,144.44 £ 1,301.11 £397,775.26 |
£172,265.92 £ 27,634.50 £519.50 |
|
| £28,154.00 | ||
| £ 389.99 £ 9,650.02 £ 3,803.26 £ 1,089.50 |
||
| £ 14,932.77 |
||
| £43,086.77 | ||
| £ 8,404.44 £172,265.92 |
||
| £180,670.36 | ||
| £ 218,778.62 £ (1,673.72) |
||
| £217,104.90 | ||
| £ 397,775.26 |
Page 3
| 10 11 12 13 14 15 16 |
Notes on Statement of Financial Activities for the year ended 31 March 2023 Glenholt income £145.00 £333.34 Oakmead income £0.00 £11.67 Spot Tracker £0.00 £12.00 Lease for substation £50.00 Scott Explorers (10 Tors) £3,472.00 £375.00 1st Keyham £312.50 £3,448.94 19th Plymouth £755.00 £361.00 27th Plymouth £5,226.09 £3,739.85 1st Crownhill £0.00 £396.00 31st Plymouth £0.00 £162.50 Loan to 1st Keyham £764.74 Covid Grant received for Gilwell Campsite £0.00 £10,667.00 Squirrel Nights Away Training Grant £500.00 £0.00 Spot Tracker £0.00 St Georges Day £0.00 £18.50 LGBT £0.00 £11.49 Training costs £58.74 £360.00 Explorer Section £0.00 £41.35 Scott Explorers (10 Tors) £1,335.46 £1,470.46 Young Leaders £375.79 £140.11 1st Keyham £723.06 £4,201.18 19th Plymouth £1,137.27 £502.92 27th Plymouth £6,619.49 £2,237.97 1st Crownhill £0.00 £458.75 31st Plymouth £0.00 £250.00 Duke of Edinburgh £0.00 £308.28 DESC Expenses £460.00 £39.00 Covid related expenses £2,235.50 Awards £128.00 £225.00 Executive expenses £1.25 £67.50 Subscription £412.54 £374.70 Rent (Garage) £846.56 £900.56 Misc £101.38 £0.00 bank charges £18.00 £0.00 Needy fund £151.25 £0.00 Computer and Software £552.00 £0.00 Water £75.74 £78.05 Electric £761.50 £329.71 Rates £307.20 £156.81 Repairs and renewals £519.90 Misc £5.03 Page 4 Activities of the Charity 2021/22 2021/22 £195.00 £357.01 Explorer Section Income £10,530.33 £8,483.29 Grants Direct Charitable Expenditure £58.74 £389.99 Explorer Section expenditure £10,651.07 £9,650.02 Administration £2,210.98 £3,803.26 Campsite Expenditure £1,144.44 £1,089.50 hosting district website |
|---|---|
year ended 311312023 Resp•(lI1eS and basis of report As tr thwrty trurtees of the FIyTnouth Distrirt Scout Cwn¢iL are respsIble f¢ rxep¥iM al Serti 145 of the 2011 Aet and sn carywng otrt my exaMtyt I he followed the ap Direrti by the Charty Commission under seciw 14515llbl of the A wth the examination g¢ving mé cause to beliv trt in any mtsial respect L aCUnting records were not kept in respect ot the Plymouth District Scout Cwnal as fequir•l sèrtion 130 of the Act or Z the accounts do not accord with those record¥ or accourrts set out in the Charitses Wceounts arKI ReFQrtsl ReguLitiw$ 2CQ8 other than ary uirement that the accounts give a and f•K view 4¥bith is not a mattef consthd as pwt o an independent examination. I have no corTrcems arTrd have come across no other mattèrs in ¢Mnert•)n vth examinati to vthith attention 5Ul0 be drawn in this report in order to enable a proper understsndiNJ of thè to be reathed. Signed.. 3ALk u fJAVIES Relevant professional qualrfication or membership of w0fonaL tleS frfanyl: [4 CC A Address: SI AAI(ZA IIA(E rtYmov73q , 149 H Date. OQ foll ts
Independent examiner's report to the trustees of Plymouth Properties Subcommittse la Sub Committee of Plymouth Dlstrlct Scout Councll and Plym Distrlrt Scout Counal I report to the tnjstees on my examination of the accounts of the Plymouth Properties Subcommittee lor the year Ènded 3 110312023. Responsibilities and basis of report As the charity trustees of the Plymouth Properties Subcommittee. you are resFx)nsible for the prèparation of the accounts in accordance with the requirements of the Charities Art 20111'the Artl. I report in respert of my examination of the Plymouth Properties Subcomrnittee actounts carried out under section 145 of the 2011 Act and in carrying out my èxamination I have fouowed alL the appticable Dirertions 9iven by the Charity Commission under section 14515llbl of the ACL Independent examinerfs statement I have completed my examin*i¢)n. I confirm that material matters have come to my attention in Connection with thè examination giving me cause to betieve that in any material rÈspeet' accounting COrdS were not kept in respert of the PiymoLrth Properties Subcommrttee as requid by sertion 130 of the ACL. or 2. the a¢counts do not accord wrf(h those iecords.. or 3. the accounts do not comply with the applicable requirements ctsnc•ming the form and content of accounts set out in the Charities (Accounts and Repjrtsl Regulations 2008 other than any requirement that the accounts give a Iruè and fair whith is not a matt•r considered as part of an independent examination. I have no concerns and have come across no other m3tter5 in connection with the examination to whith attention should be drawn in this report in order to enable a proper understanding of the atcounts to be reached. Signed: Name: Relevant professional qualification or membership of professional 1xleS Irf any): A CCA Sff 4 H Dhvies Address.. Sq ij ighl)o PLAC£ , @YmGufH , q#É Date. Oq i (I I ZS