## The Red Room Pre-school Annex ## **Annual General Meeting of Red Room Preschool** ## **Date:** 16[th] October 2025 ## **Venue:** Mendip Pantry, 9am Present - Kim Haddock, Hannah Smith, Caroline Elliott, Jenny Pike, Polly Downing, April Branch, Olivia. _The Minutes of the previous AGM were read and agreed as a true record._ Matters arising – None ## **Chairperson report** This year has been incredibly busy, and I’d like to thank all our staff, who have worked extra hours to ensure we remained open and continued to provide a high standard of care. There have been several staffing changes over the past year: - Jo left us at the end of June. - Elaine officially resigned in April but kindly stayed on until September to support a smooth handover. - Jenny has now stepped into the Manager role and has taken on full responsibility for the administrative duties. - Maddie has completed her Level 3 qualification. - Alice is close to finishing her Level 3 but already holds a Level 5 Norland Nanny qualification. - Jacquie has her Forest School qualification, which adds a valuable dimension to our outdoor learning offering. ## **Updated Staff Roles:** - Jenny is now our Designated Safeguarding Lead. - Maddie will take on the Child Protection Lead role from January. - Jacquie and Alice will share the responsibilities of the SENCO (Special Educational Needs Coordinator) role, when we find an available course. ## **Site Improvements:** We’ve made several enhancements to the site this year: - New equipment has been purchased to support both indoor and outdoor learning. - The setting layout has been refreshed to make better use of the space and create a more engaging environment for the children. ## **Breakfast Club:** Our Breakfast Club has seen an increase in footfall and has become much more attractive to school-aged children. This is a positive development and supports both working families and our broader community links. ## **Children on Roll** We currently have 18 children on roll, all of whom are funded. This reflects strong community engagement with our setting and continued access to early education for local families. This is due to increase potentially in the new year, with more 2 year olds looking to start. ## **Setting Improvements** - The **new role play kitchen** has been a lovely addition to the play environment. It is due to be **sanded and painted** to ensure it is both safe and visually appealing for the children. These small but meaningful updates make a big difference to the children’s everyday experiences and imaginative play. - We have also had a new boundary fence put around the perimeter of the setting. We have also had a general clear out and changed the layout of the setting to help encourage a freer flow layout. ## **School and Preschool Relationship** We are pleased to report that the relationship between the school and the preschool has improved significantly over the past year. This growing collaboration supports smoother transitions into Primary school. ## **Ofsted Inspection** Our most recent Ofsted inspection rated the preschool as **'Good'.** The full report is available on the Ofsted website. Based on current guidelines, we do not expect another inspection for approximately **five years** , assuming no significant changes occur. ## **Supervisor report** The number of children on roll is currently 18 in September. 6 children moved on to Reception classes, and we have a few new 2-year-olds looking to start. Our Monday Hall session are going really well and are now available to only our preschool children to enable our younger children to have valuable time in the setting. Transitions to Reception went smoothly. All our older children were confident and ‘school ready’ by the end of the year. Forest School remains a key part of our provision and continues to be highly successful for our preschool children. Staff recruitment has been successful this year with two new members of staff. ## **Financial report** Will be available when available from account Election of New Committee Officers ## _**Chairperson/ Nominated Person – Polly Downing**_ Proposed Seconded Vote Caroline Elliott Hannah Smith Unanimous ## _**Secretary – April Branch**_ Proposed Seconded Vote Caroline Elliott Kim Haddock Unanimous Committee officers remaining in post ## **Treasurer – Caroline Elliott** Adopting the PLA constitution 2011 and current pre-school policies Proposed Seconded Vote Kim Haddock Hannah Smith Unanimous ## **Redroom Pre- School Income & Expense Account for year ended 31 August 2025** |**2024**
9,732
69,300
-
7,761|**2024**|**Income**
Fees
Fees Paid
SCC tokens
High Needs Funding
Breakfast Club
Fundraising
Christmas Fair
Chewton Mendip Fete
Donation
Summer Fair
Grants- wages supply
SCC - Cluster Group Fund
SCC - Training|%
5,075.42
73,328.52
1,040.00
9,231.96
88,675.90
Income
0
0
0
0|%
5,075.42
73,328.52
1,040.00
9,231.96
88,675.90
Income
0
0
0
0|-47.85%
5.81%
100.00%
18.95%
2.17%
Expense
0
0
0
0|**2025**
**88,676**
Profit
retained
0
0
0
0
0
**0**
**807**
**89,483**|**2025**
**88,676**
Profit
retained
0
0
0
0
0
**0**
**807**
**89,483**|_Note_
_3_|**2024**
60,320
1,800
540
658
1,148
2,304
954
2,700
2,251
611
0
120
13,849|**2024**|**Expenditure**
Wages
Rent
Staff training
Equipment
Property Maintenance / Repairs
Misc consumables
Ofsted registration fee & Insurance
Admin
Electric - edf man
Telephone - onecomm
Fee Repayments (B/C)
Bank charges
**Income in excess of Expenditure**
_Accounts prepared by Sarah Jefferis_
_05 December 2025_|**2025**
**72,919.97**
1,800
**306.00**
**2,431.77**
**4,581.11**
**3,789.50**
**1,066.43**
**2,078.23**
**2,141.60**
**786.12**
**1,573.11**
**120.00**
**-4,110.94**|_Note_| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||_2_
_4_
_5_
_6_
_7_
_8_
_9_
_10_
_11_
_13_
_12_
_1_| |86,793.48|||||||||||||| |0
0
0
8
455
0
0|||||||||||||| |||||0|0||||||||| |||||0
807
807|||||||||| ||||||||||||||| ||||||||||||||| |87,256|||||||||87,256|||**89,483**|| ||||||||||||||| |**at 1 Sept 2024**
83,472.47 Current Account
12.44 Pettycash Account
19.09 Appeal Account
**-4,111 INCOME IN EXCESS OF EXPENDITURE**
79,393
**Statement of Accounts**|||||||**At 31 August 2025**
79,372.34
1.16
19.09
79,393||||||| 0 **Red Room Pre-School** **Notes to accompany Accounts year ended 31 August 2025** **1 Income in excess of Expenditure** **-4111** |**2 **
**3 **
**4 **
**5 **
**6 **
**7 **
**8 **
**9 **
**10 **
**11 **
**12 **|**Wages- 20.89 increase on previous year**
Minimum wage increase made, as well as more staff joining the team
**Fees received- 0.36% increase overall (excluding overpayment of BC fees)**
Fees received - -47.85 decrease to actual fees received for the 2024/2025 year. This is due to funding changes
SCC Token - 5.81% increase to SCC funding received, due to changes within the funding allowances for children
Breakfast Club - stable in comparison to the previous year
High Needs Funding - New income received due to child needs
Overpayment of Breakfast Club Fees - Refund issued. See repayment below (note 13)
**Staff training - 43% reduction in previous year due to PFA training in previous year**
Noodle Now Training - additional user added to program
Noodle Now Training - Annual Fee
First Aid Training - J Pike
**New Equipment - 270% increase to costs for more resources**
Findel Education - New Outdoor Unit
Findel Education - Outdoor Kitchen
Tuff Tray
New Camera
Shredder
Misc Items
New Emergency Phone
Little Tykes Cars x2
Henry Hoover
Office Furniture
**Property Maintenance & repairs - substantial increase of costs due to replacement fencing**
SH Electrical and General Maintenance - rebuilding of steps & garden works
C & R Fencing Ltd - Removal and installation of 22m of fencing
D Wilkins Electrical - Electric Gate repair
D Wilkins Electrical - New Toilet Light
SH Electrical and General Maintenance - Repair decking, steps and handrail
**Misc Consumables - 64% increase in costs**
General Provisions
Printing
Findel Education - misc consumables
**Ofsted Registration Fees / Insurance / Memberships - 11.8% increase due to increase EYA membership fees**
Ofsted Registration Fee
Early Years Alliance Membership
**Admin - 23% deduction in expenses due to large recruitment costs in previous year**
Sarah Jefferis - Accountancy Services
PPL PRS Licence
Staff Uniform
C Elliott - Website expenses
Advertising - Phoenix Community Magazine
DBS Expenses
Bristol Fire Inspection
Total Screening Services - M Clarke
Chewton Mendip Fete
General Expenses - Findel Educational, J Pike
Macafee Subscripton
Mobile Phone Sim
Darren Wilkins - Annual PAT Testing
WIX Annual Subscription
**Electric - EDF Man - 4.86% reduction in energy fees**
September to January fee of £248pm
February to August fee of £128.80 pm
**Phone / Internet - 28% increase in fees. Increase due to 'cloud' service charges**
Onecomm charges - September
Onecomm charges - October to March
Onecomm charges - April to August
**Bank Charges - no change**
Main Account - £5 per month
Appeal Account - £10 per month|72919.97| |---|---|---| |||**72919.97**| |||5,075
73,329
9,232
1040
1589| |||**90,264.90**| |||10
96
200| |||306.00| |||980
589
35
40
160
68.29
79
139.98
129
211.2| |||2,431.77| |||703.56
3192.00
125.12
237.6
322.83| |||4,581.11| |||2599.77
288.14
901.59| |||3789.50| |||50
1016.43| |||1066.43| |||750.00
68.32
323.46
20.88
95.00
37.59
155.94
69.50
25.00
114.96
129.99
10.99
147.00
129.60| |||2078.23| |||1,240.00
901.60| |||2,141.60| |||53.09
390.18
342.85| |||786.12| |||60
60| |||120| **13 Fees Repayment** Verrier Overpayment refund reference B/C 1573.11 1573.11 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts S•¢ik*n A Independent Examlner's R•port Rtsport to Iho iruste members of Red Room PifrSclK￿l Playgroup On accounts for th& y•ar ended 31 August 2025 Charity no Ilf any) I 1053784 Set out on pages I report lo the trustees on my examinalion of Ihe accounts of the above charity {"the Trusl-l for the yeaf end￿j 31n)812025. Responslbllltles and As the thanty irustees of Ihe Twsl. you are (esponsible for the preparallon basis ol r•port of the a￿ount8 in &cordance with Ihe requiremenly of the Charilies Act 2011 fthe Act"). I report in respecl of my examination ol Ihe Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examinallon. I have followed the applicable DI￿c￿"0nS gNen by the Chanty Commission under section 14515llbl ol the Acl. I have compleleil my ex8mination. l eonfimi Ihal no malerial mailers have come lo my allenlion lolher than that disdosed below ') in connection with Ihe examination which gives me cause lo believe that in, any material respect". accounbng records were not kept in aecordance wilh seclion 130 of the Act 01 the accounts do not accord with the 8ccountsng records Independent exarnlner'8 Statement I have no concems and have come across no oiher matters in connection with Ihe examination to which attention should be drawn in order lo enable proper undefstanding ol Ihe accounts lo be reached. ' Please delete the worLls in the brnckets rflhey do nof appty. Signed: Date: 17106126 Narne: Angle Pk)Iden Relevant professional quaSificatlon(s) or body Ilf anyl- ICAEW Addrèss: Harford House. Chew Magna. Brislol, 8S40 8RA IER October 2018 Section B Disclosu Onty c(KTrpleie Il Ihe eXamts)￿ need$ lo htghlight matte(J ol conceiTI isve LLJ2, Independent examinabon ol thanty acccunls diw1￿13 and guidance lor exAmknersl. Glv• hern brtef detalls ol •ny it•rns th•t th• •xarnln•r wNh•3 to Is¢los• IER October 2018