## Red Room Pre-school Annex
Reg. charity no. 1053784. Ofsted reg. EY313518
## The Red Room Pre-school Annex. Annual General Meeting November 7tth 2024. Venue: Chewton Mendip Cafe
Present. Elaine Blackmore Kim Haddock, Caroline Elliott, April Branch, Hannah Smith, Mia Horler Amie Matthews.
Apologies :- Kaylea Pollard, Marta Rubio Gonzalez, ,
The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None
## Chairperson’s Report.
Welcome and thank you for attending the AGM.
This year has been very busy and staff have worked extra hours to ensure we were able to keep open. We signed up with a supply agency but they were only able provide supply staff cover once. Advertising through Somerset, social media and with a recruit agency did not bring in any applications. We also signed up to Somerset’s apprentice scheme, however the candidates they put forward were too young and one more suitable candidate did not turn up for an interview.
We were able to use the church for the walking Nativity, thank you to Vicky Whittaker for helping organise it. The ground works over the holidays have replaces old and rotten decking in the raised play area, installed handrails and wider steps to increase accessibility. Thank you to Sean Heathcote.
Mrs Pike is undertaking training to become the deputy designated safeguarding lead is now the Deputy Designated Safeguarding Lead and Mrs Smith has completed updated training for her SENCO role. Mrs Pike and Mrs Smith have completed the first module of a large government higher level training course covering maths, Communication and PSE development. Their training time is also sponsored by the government.
Mrs Brooks is undertaking her level 3 qualification through the Somerset Apprenticeship service. All staff completed their basic safeguarding training in September 2023 and Paediatric First Aid qualifications in July 2024
The Breakfast club continues to be well used by the pre-school and school children.
From April we had an increase in 2 year old’s taking up places.
The end of year picnic and walk through Chewton Woods was enjoyed by all and celebrated another successful year for the pre-school.
Two existing committee members have had difficulty registering themselves with Ofsted. The main problems have centred on their on-line forms and unclear instructions to completing their preferred DBS applications. We now have to update the ‘nominated person’ registration as the last committee member to have this status resigned but did not nominate anyone else.
## Treasurer’s report
Accounts show a surplus of £13873.01 for the year 1[st] September 2023 to 31[st] August 2024 and the bank account on 31.8.24 stands at £83472.47
- Main income
- funding entitlement £69299.72
- Fees £9723.29
- Breakfast Club £7761.47
- SEYS staff cover £ 455.00
Funding rate for 2 yr old and 3 yr old government funding has increased and the funding entitlement includes a back dated payment of £7122.55.
Wages were increased in April to help retain our existing staff. Main expenses
- Rent £1200.00.
- EDF - electric bill has increased to £248.00 per month.
- Onecom- internet and phone increased to £62.00 back to £53.09.
- Standing bank charges £120.00.
- PLA insurance £903.68.
- Wages £60320.00
- Rent £1800.00
- (Chewton Mendip Govenors)
||Utilities and rates|£4662.19|
|---|---|---|
||Building repairs|£1037.48|
||Training
|£540.00|
||Accounts services|£750.00|
Planned works - Finish the replacement of garden edging. Installing a handrail and new steps from grass to walkway. Replacement of perimeter fencing.
Still outstanding - the update of the bank signatories.
Past signatories that have now left the committee need to be removed. Another committee officer be able to authorise up payments as a back up to ensure wages can be paid on time. The accounts have been sent to our accountant for auditing.
## Supervisor’s Report
Numbers of children on roll increased from 20 in September to 28 at the end of the summer term. We had 14 children moving on to reception classes and 14 booked in for September. In response to the new government funding we had more than usual two year old’s starting. This impacted on the number of children we can have per day as it affects the statutory staff to child ratios.
Under 3‘s need 1 member of staff per 5 children. It means we have needed more staff and existing staff took on extra hours to ensure we could maintain the correct staff to child ratios.
The Monday hall session was opened to all our children and the younger children coped really well, enjoying the dancing and games.
Transitions into reception class went well and all our older children were confident and ‘school ready’ by the end of the year.
Children have continued to enjoy the enlarged sandpit and the Pirate Ship role play area. We are still having to replace old outdoor resources. It has rained a lot and this has affected the condition of some resources especially old plastic equipment.
Forest School continues to be an important part of our provision has worked really well. Staffing recruitment continues to be problematic as low wages have impacted on people choosing to train and choose early years as a career. We have relied on our existing staff to cover absences.
Election of New Committee Officers Treasurer Caroline Elliot Proposed Seconded Vote Kim Haddock Amie Matthews Unanimous Secretary Hannah Weeks Proposed Seconded Vote Kim Haddock Amie Matthews Unanimous Other committee officers remaining in post Chairperson Vice Treasurer Mrs Kim Haddock Kaylea Pollard Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote Kim Haddock Caroline Elliott Unanimous
Date of next AGM Wednesday October 16th 2025
## **Redroom Pre- School Income & Expense Account for year ended 31 August 2024**
|**2023**
16,944
36,536
-
4,977|**2023**|**Income**
Fees
%
Fees Paid
9,732.29
SCC tokens
69,299.72
Stay & Play
-
Breakfast Club
7,761.47
86,793
Fundraising
Income
Christmas Fair
0
Chewton Mendip Fete
0
Donation
0
Summer Fair
8
8
Grants- wages supply
455
SCC - Cluster Group Fun
0
SCC - Training
0
455|%
9,732.29
69,299.72
-
7,761.47
86,793
Income
0
0
0
8|%
9,732.29
69,299.72
-
7,761.47
86,793
Income
0
0
0
8|-42.56%
89.68%
55.96%
Expense
0
0
0
0|**2024**
**86,793**
Profit
retained
0
0
0
8
8
**8**
**455**
**87,256**|**2024**
**86,793**
Profit
retained
0
0
0
8
8
**8**
**455**
**87,256**|_Note_
_3_|**2023**
53,038
1,800
595
424
110
2,046
913
1,343
651
635
0
120
6,427|**2023**|**Expenditure**
**2024**
_Note_
Wages
**60,320.12** _2_
Rent
**1,800.00**
Staff training
**540.00** _4_
Equipment
**658.27** _5_
Property Maintenance / Repairs
**1,148.48** _6_
Misc consumables
**2,304.36** _7_
Ofsted registration fee & Insurance
**953.98** _8_
Admin
**2,700.00** _9_
Electric - edf man
**2,251.00** _10_
Telephone - onecomm
**611.19** _11_
Business rates
**0.00**
Bank charges
**120.00** _12_
**Income in excess of Expenditure**
**13,849.08** _1_
**87,256**
_Accounts prepared by Sarah Jefferis_
_25 January 2025_|**2024**
_Note_|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|58,456|||||||||||||
|0
0
0
0
0
0
0|||||||||||||
|||||||0
0
0
8|||||||
|||||8|0|8|||||||
|||||455
0
0
455|||||||||
||||||||||||||
||||||||||||||
|58,456|||||||||68,101||||
||||||||||||||
|**Statement of Accounts**
**at 1 Sept 2023**
69,635 Current Account
1 Pettycash Account
19 Appeal Account
**13,849 INCOME IN EXCESS OF EXPENDITURE**
83,504|||||||**At 31 August 2024**
83,472
12.44
19.09
83,504||||||
## **Red Room Pre-School**
## **Notes to accompany Accounts year ended 31 August 2024**
|**1 **
**2 **
**3 **
**4 **
**5 **
**6 **|**Income in excess of Expenditure**
**Wages - increase of 13.73%**
Staff ROP increased from April 2023 & additonal staff member joined the team
**Fees received- overall increase of 48.48% due to new funding regulations from September 2024 for working parents from 2 years**
Fees received - decrease of 42.56%
SCC Token - increase of 89.68%
Breakfast Club - increase of 55.96%
**Staff training - decrease of 9% from previous year**
Noodle Now Training package
First Aid Training for 4 delegates - July 2024
**Increase of 55% from previous year**
RM Educations - misc equipment
SEND provision
**Property Maintenance & repairs -significant increase from previous year due to maintanance required outdoors**
Darren Wilkins Electrical - PAT Testing
SH Electrical - Replacement to Decking outside
SH Electrical - Outdoor playground reapir and new handrails|**13849**
60320.12|
|---|---|---|
|||60320.12|
|||9,732
69,300
7,761|
|||86,793.48|
|||120
420|
|||540.00|
|||548
110|
|||658.27|
|||111.00
667.49
369.99|
|||1,148.48|
|**7 Misc Consumables - increase of 12%**
General Provisions
Printing & Stationary
RM Education
Printer
**8 Ofsted Registration Fees / Insurance / Memberships - 5% increase to EY Membership**
Ofsted Registration Fee
Early Years Alliance Membership
**9 Admin - increased expenditure of 100% due to advertising for additional staff**
Sarah Jefferis - Accountancy Services
PPL PRS Licence
DBS Screen services
Donation to Chewton Church
Job Advertisements - Health Jobs
CRB Check
Bristol Fire Inspection
Evolve Temporary Staff
Phoenix Community Magazine - Advert
Chewton Mendip Fete
General Expenses - accident forms, subscriptions, NDNA booklets, and other resources
Macafee Subscripton
WIX - Website Annual Fee
**10 Electric - EDF Man - increase of 245% due to energy increased from 2024**
Fees between 1st September and 31st January
Fees increase from 1st February 2024|1669.06
373.53
199.60
62|
|---|---|
||2304.36|
||50
903.98|
||953.98|
||750.00
66.32
208.10
25.00
598.80
108.00
57.60
171.60
60.00
25.00
369.99
129.99
129.60|
||2700.00|
||515
1736|
||2,251.00|
|**11 Phone / Internet - stable in comparison to y/e 2023**
Onecom charges between 1st September and 31st March
Onecom charges from 1st April 2024
**12 Bank Charges - no change**
Main Account - £5 per month
Appeal Account - £5 per month|344.4
266.79|
|---|---|
||611.19|
||60
60|
||120|