## Trustees' Annual Report
## For the period
From (start date) **0 1 0 1 2 3** to end date **3 1 1 2 2 3 Section A Reference and administration details** Charity name Warrington West District Scout Council Other names the charity is known by Registered charity number (if any) 1 0 5 3 7 4 1 HQ registration number Charity’s principal address Vale Owen Road Warrington Cheshire Postcode W A 2 8 T P
Names of the charity trustees who manage the charity
**----- Start of picture text -----**
Dates acted if not for whole
Trustee Name Office (if any)
year
1 Paul Carey Chair
2 Debra Phillips District Commissioner 1/1/23 - 21/1/23
3 Mo Patheyjohns Secretary
4 David Goodfellow Treasurer
5 Robert Patheyjohns
6 Ian Turnbull
7 Andrew Mountain
8 Christopher Walls
9 Christine Ralston
10 Daniel Meadows
11 Adam Potts District Lead Volunteer
12
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
1 LT700001 (1st February 2017)
**Section B**
**Structure, governance and management**
|Description of the charity’s trusts||
|---|---|
|Type of governing document
(e.g. trust deed, constitution)|The District's governing documents are those of the The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye Laws
of the Association and The Policy, Organisation and Rules of The Scout
Association.|
|||
|How the charity is constituted
(e.g. trust, association, company)|The District is a trust established under its rules which are common to all
Scouts.|
|||
|Trustee selection methods
(e.g. appointed by, elected by)|The Trustees are appointed in accordance with the Policy, Organisation and
Rules of The Scout Association.|
|Additional governance issues (optional information but encouraged as best practice)||
|You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The District is managed by the District Trustee Board, the members of which
are the ‘Charity Trustees’ of the District which is an educational charity. As
charity trustees they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer
and Secretary together with the District Lead Volunteer and Assitant District
Lead Volunteer and ordinary members. The District Trustee Board meets
every 2 months.
Members of the District Trustee Board complete_'Essential Information for_
_Trustees"_training within the first 5 months of joining the board.
This District Trustee Board exists to support the District Lead Volunteer in
meeting the responsibilities of the appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than those who are
elected.|
2 LT700001 (1st February 2017)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The District Leadership Board has identified the major risks to which they
believe the District is exposed, these have been reviewed and systems have
been established to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The District would request
the use of buildings, property and equipment from neighbouring organisations
such as the church, community centre and other Scout Groups. The District
has sufficient buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The District through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon
income from subscriptions and fundraising. The District does hold a reserve to
ensure the continuity of activities should there be a major reduction in income.
The Trustee Board could raise the value of subscriptions to increase the
income to the District on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The District and the Groups within it are totally
reliant upon volunteers to run and administer the activities. If there was a
reduction in the number of leaders to an unacceptable level in a particular
section, group or the district as a whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case scenario
the complete closure of Group(s).
Reduction or loss of members. The District provides activities for all young
people aged 6 to 18. If there was a reduction in membership in a particular
group or the district as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the complete
closure of Group(s).|
3 LT700001 (1st February 2017)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal
development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with others and
make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Running of District events (hikes, camps, jamborees, parades and fundraising
events); Management of Warrington District Camp Site (jointly with Warrington
East District and the local Scout Group); Management of Explorer Scouts
within the District; Management of District premises and equipment, including
stores and climbing wall facilities; Hosting of Warrington Scout Shop;
Managing appointments and safeguarding within the District|
Additional details of the objectives and activities (optional information but encouraged as best practice)
|You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The District Scout organisation meets the Charity Commission's public benefit
criteria under both the advancement of education and the advancement of
citizenship or community development headings.|
|---|---|
4 LT700001 (1st February 2017)
**----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of Maintained Scouting activities and continued the post-Covid rebuild
the charity during the year Delivered on objectives for 1000+ young persons in area.
Training: Maintained zero tolerence policy on GDPR and safeguarding training
Finances: Managed debts relating to the old shop; managed Jamboree
finances and reporting. Optimised energy contracts in inflated market.
Reduced insurance costs through asset analysis.
Governance: Trustee Board and Leadership groups formed in line with new
Scout Organisation policy. Ensured continued governance via mixture of
remote meetings during periods when face to face was not possible.
Safeguarding: Ensured all leaders and helpers were DBSd
Facilities: Enhanced premises for wider use.
Section E Financial Review
Brief statement of the charity’s policy on The District's policy on reserves is to hold sufficient resources to continue the
reserves charitable activities of the group should income and fundraising activities fall
short. The District Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £50000.
The Group held unreserved funds of approximately £48k against this at year
Quantify and explain any designations end. This is at the level required for operating expenses.
Details of any funds materially in deficit The debt from Warrington East District Scout Council previously reported
(circumstances plus steps to eliminate) (relating to the Scout Shop financial management issued in 2015-2018) has
been reduced from £6390 to £3890. The Police investigation was closed
without prosecution.
Further financial review details (optional information)
You may choose to include additional The District's Income and Expenditure is very small and as a consequence
information, where relevant, about: does not have sufficient funds to invest in longer-term investments such as
• the charity’s principal sources of funds stocks and shares. The District has therefore adopted a low risk strategy to
(including any fundraising); the investment of its funds. All funds are held in cash using only mainstream
banks or building societies
• how expenditure has supported the key
objectives of the charity; The District Trustee Board regularly monitors the levels of bank balances and
the interest rates received to ensure the group obtains maximum value and
income from its banking arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be withdrawn,
before doing so the District Trustee Board considers the cash flow
requirements.
• investment policy and objectives
**----- End of picture text -----**
5 LT700001 (1st February 2017)
**Section F Other Optional Information** 2024 is all about continuing the growth of Scouting. The Scout shop has recovered well and is expected to grow further in 2024 with the support of Plans for future periods (details of any local Scout Districts and Groups. Following the enhancement of the District significant activities planned to achieve Headquarter facilities, we look forward to more activities being conducted them) there.
**Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Mo Patheyjohns
Paul Carey
Mo Patheyjohns
Paul Carey
Secretary
Chair
0
7
0
1
2
4|
|---|---|
6 LT700001 (1st February 2017)
|FOR ENGLAND AND WALES|**Warrington West District Scout Council**|**Warrington West District Scout Council**|**Warrington West District Scout Council**|**Warrington West District Scout Council**|**1053741**|||
|---|---|---|---|---|---|---|---|
||**Receipts and payments accounts**||||||**CC16a**|
||**For the period**
**from**|**For the period**
01/01/2023|||**To**
31/12/2023|||
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**||**Restricted**
**funds**
**to the nearest £**|||**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**||**Last year**
**to the nearest £**|
|**Funds**
11 - Capitation
**42,607**
**-**
**-**
**42,607**
**39,237**
12 - Outgoing grants
**-**
**-**
**-**
**-**
**-**
13 - Scout Shop Dividends
**6,511**
**-**
**-**
**6,511**
**-**
14 - Donations
**-**
**-**
**-**
**-**
**-**
21 - Fund Raising
**-**
**-**
**-**
**-**
**-**
22 - Nominated Charity
**-**
**-**
**-**
**-**
**-**
34 - Transfer to BS
**11,081**
**-**
**-**
**11,081**
**-**
47 - Support for sections
**-**
**-**
**-**
**-**
**-**
**Jamboree**
31 - International
**-**
**5,455**
**-**
**5,455**
**33,442**
**Sections**
15 - Beavers
**-**
**-**
**-**
**-**
**30**
16 - Cubs
**3,478**
**-**
**-**
**3,478**
**704**
17 - Scouts
**879**
**-**
**-**
**879**
**-**
18 - Explorers
**-**
**-**
**-**
**-**
**-**
19 - Network
**-**
**-**
**-**
**-**
**-**
19a - Youth Forum
**-**
**-**
**-**
**-**
**-**
50 - Rifle Club
**-**
**-**
**-**
**-**
**-**
**Activities**
25 - St Georges Day
**-**
**-**
**-**
**-**
**-**
28 - District Camp
**-**
**-**
**-**
**-**
**-**
29 - Blakfoot Hike
**-**
**-**
**-**
**-**
**600**
23 - Activities
**-**
**-**
**-**
**-**
**-**
35 - District events
**8,117**
**-**
**-**
**8,117**
**-**
37 - County parade
**-**
**-**
**-**
**-**
**-**
51 - Back 2 Basics
**1,323**
**-**
**-**
**1,323**
**2,364**
**Operating Expenses**
**-**
**-**
**-**
**-**
**-**
20 - Training
**-**
**-**
**-**
**-**
**50**
20a - Personal Insurance
**-**
**-**
**-**
**-**
**-**
26 - Equipment Repair
**-**
**-**
**-**
**-**
**-**
30 - DC expenses
**-**
**-**
**-**
**-**
**-**
32 - Postage
**-**
**-**
**-**
**-**
**-**
33 - Comms/Admin
**-**
**-**
**-**
**-**
**-**
38 - AGM expenses
**-**
**-**
**-**
**-**
**-**
48 - DC discretion
**1,134**
**-**
**-**
**1,134**
**-**
49 - Permits
**-**
**-**
**-**
**-**
**-**
**DHQ**
**-**
**-**
**-**
**-**
**-**
24 - Climbing Wall
**78**
**-**
**-**
**78**
**10**
36 - District camp site
**-**
**-**
**-**
**-**
**-**
39 - DHQ rent
**-**
**-**
**-**
**-**
**200**
40 - DHQ electric
**-**
**-**
**-**
**-**
**-**
41 - DHQ gas
**-**
**-**
**-**
**-**
**-**
42 - DHQ insurance
**-**
**-**
**-**
**-**
**-**
43 - DHQ refuse
**-**
**-**
**-**
**-**
**-**
44 - DHQ water
**-**
**-**
**-**
**-**
**-**
45 - DHQ management
**-**
**-**
**-**
**-**
**-**
45a - DHQ development
**-**
**-**
**-**
**-**
**-**
46 - Warden expenses
**-**
**-**
**-**
**-**
**-**
**Misc**
**-**
**-**
**-**
**-**
**-**
99 - Misc
**52**
**-**
**-**
**52**
**2,757**
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
a
GO
OG
Os
OsOO
Pd||||||||
|**_Sub total_**_(Gross income for_
_AR)_|**75,260**|**5,455**|||**-**
**80,716**||**47,803**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|**-**|||**-**
**-**|||
||**-**|**-**|||**-**
**-**||**-**|
|**_Sub total_**
CCXX R1 accounts (SS)|**-**|**-**
1|||**-**
**-**||**-**
26/04/2024|
CCXX R1 accounts (SS)
**----- Start of picture text -----**
Total receipts 75,260 5,455 - 80,716 47,803
A3 Payments
Funds
11 - Capitation 37,575 - - 37,575 35,518
12 - Outgoing grants - - - - -
13 - Scout Shop Dividends - - - - -
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity - - - - -
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - 15,599 - 15,599 22,800
Sections
15 - Beavers - - - - -
16 - Cubs 2,974 - - 2,974 693
17 - Scouts 579 - - 579 -
18 - Explorers - - - - -
19 - Network - - - - 44
19a - Youth Forum 232 - - 232 -
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - -
28 - District Camp - - - - -
29 - Blakfoot Hike - - - - 350
23 - Activities - - - - -
35 - District events 12,475 - - 12,475 75
37 - County parade - - - - -
51 - Back 2 Basics 1,263 - - 1,263 2,009
Operating Expenses
20 - Training 157 - - 157 -
20a - Personal Insurance 94 - - 94 94
26 - Equipment Repair - - - - 366
30 - DC expenses - - - - -
32 - Postage - - - - -
33 - Comms/Admin 86 - - 86 85
38 - AGM expenses - - - - -
48 - DC discretion 1,190 - - 1,190 -
49 - Permits - - - - -
DHQ
24 - Climbing Wall - - - - -
36 - District camp site - - - - -
39 - DHQ rent 1,600 - - 1,600 1,600
40 - DHQ electric 295 - - 295 1,225
41 - DHQ gas 837 - - 837 418
42 - DHQ insurance 1,039 - - 1,039 1,733
43 - DHQ refuse 73 - - 73 129
44 - DHQ water 412 - - 412 377
45 - DHQ management 811 - - 811 294
45a - DHQ development - 9,318 - 9,318 -
46 - Warden expenses 1,286 - - 1,286 400
Misc
99 - Misc 129 - - 129 56
Sub total [ 63,107 ] 24,917 - 88,024 68,223
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 63,107 24,917 - 88,024 35,881
Net of receipts/(payments) 12,154 - 19,462 - - 7,308 11,922
A5 Transfers between funds - - - - -
A6 Cash funds last year end 36,276 30,186 - 66,462 67,496
Cash funds this year end 48,430 10,724 - 59,154 79,418
**----- End of picture text -----**
26/04/2024
CCXX R2 accounts (SS)
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
accounts (SS)|(agree balances with receipts and payments
account(s))
**Details**
Current Account
Charity Account
**_Total cash funds_**
**Details**
Warden Fund
50% stake in Scout Shop
33% stake in District Camp Site
Blakfoot Hike Account
Explorers Account
Rifle and Pistol Club Account
50% District Camp account
**Details**
None
**Details**
**Details**
None
Signature
David Goodfellow
Paul Carey
3|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**37,365**
**10,724**
**11,065**
**-**
**-**
**-**
**48,430**
**10,724**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**189**
**-**
**12,450**
**-**
**1,798**
**-**
**12,600**
**-**
**721**
**-**
**12,166**
**-**
**2,881**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
David Goodfellow
Paul Carey|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
18/04/2024
18/04/2024
26/04/2024|
CCXX R3 accounts (SS)
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Warrington West District Scout Council **members of On accounts for the year** 31 December 2023 **Charity no** 1053741 **ended (if any) Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2023** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** T Napier **Date:** 15/05/2024 ~~Po [~~ **Name:** Bright Ideas Accounting Ltd ~~Cs~~ **Relevant professional** Bright Ideas Accounting Ltd is authorised and regulated by the AAT (No. **qualification(s) or body** 10402566) **(if any): Address:** Bright Ideas Accounting Ltd 80 Ashton Road, Denton, Manchester, M34 3JF
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**