## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 2 to end date 3 1 1 2 2 2
Section A Reference and administration details
Charity name Warrington West District Scout Council
Other names the charity is known by
Registered charity number (if any) 1 0 5 3 7 4 1
HQ registration number
Charity’s principal address Vale Owen Road
Warrington
Cheshire
Postcode W A 2 8 T P
Names of the charity trustees who manage the charity
Dates acted if not for whole
Trustee Name Office (if any)
year
1 Paul Carey Chair
2 Debra Phillips District Commissioner
3 Mo Patheyjohns Secretary
4 David Goodfellow Treasurer
5 Robert Patheyjohns
6 Ian Turnbull
7 Andrew Mountain
8 Christopher Walls
9 Christine Ralston
10 Daniel Meadows
11 Adam Potts
12
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address 1 LT700001 (1st February 2017) **Section B** **Structure, governance and management** |Description of the charity’s trusts|| |---|---| |Type of governing document
(e.g. trust deed, constitution)|The District's governing documents are those of the The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye Laws
of the Association and The Policy, Organisation and Rules of The Scout
Association.| ||| |How the charity is constituted
(e.g. trust, association, company)|The District is a trust established under its rules which are common to all
Scouts.| ||| |Trustee selection methods
(e.g. appointed by, elected by)|The Trustees are appointed in accordance with the Policy, Organisation and
Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The District is managed by the District Executive Committee, the members of
which are the ‘Charity Trustees’ of the District which is an educational charity.
As charity trustees they are responsible for complying with legislation
applicable to charities. This includes the registration, keeping proper accounts
and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer
and Secretary together with the District Commissioner and Assitant District
Commissioner and ordinary members. The District Executive Committee
meets every 2 months.
Members of the District Executive Committee complete_'Essential Information_
_for Executive Committee'_training within the first 5 months of joining the
committee.
This District Executive Committee exists to support the District Commissioner
in meeting the responsibilities of the appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than those who are
elected.| 2 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Executive Committee has identified the major risks to which they
believe the District is exposed, these have been reviewed and systems have
been established to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The District would request
the use of buildings, property and equipment from neighbouring organisations
such as the church, community centre and other Scout Groups. The District
has sufficient buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The District through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon
income from subscriptions and fundraising. The District does hold a reserve to
ensure the continuity of activities should there be a major reduction in income.
The Committee could raise the value of subscriptions to increase the income
to the District on an ongoing basis, either temporarily or permanently. In 2022
the reduction in fundraising due to coronavirus remained mitigated by receipts
of government grants.
Reduction or loss of leaders. The District and the Groups within it are totally
reliant upon volunteers to run and administer the activities. If there was a
reduction in the number of leaders to an unacceptable level in a particular
section, group or the district as a whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case scenario
the complete closure of Group(s).
Reduction or loss of members. The District provides activities for all young
people aged 6 to 18. If there was a reduction in membership in a particular
group or the district as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the complete
closure of Group(s). This was a real concern for the resumption of Scouting in
2022, but most Groups rebounded well.| 3 LT700001 (1st February 2017) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal
development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with others and
make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects
Running of District events (hikes, camps, jamborees, parades and fundraising
events); Management of Warrington District Camp Site (jointly with Warrington
East District and the local Scout Group); Management of Explorer Scouts
within the District; Management of District premises and equipment, including
stores and climbing wall facilities; Hosting of Warrington Scout Shop;
Managing appointments and safeguarding within the District
The District Scout organisation meets the Charity Commission's public benefit
criteria under both the advancement of education and the advancement of
citizenship or community development headings.|| 4 LT700001 (1st February 2017) **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of Maintained Scouting activities and started the post-Covid rebuild
the charity during the year Delivered on objectives for 900+ young persons in area, including delivery via
virtual activities and groups.
Training: Maintained zero tolerence policy on GDPR and safeguarding training
Finances: Internalised debts relating to the old shop; managed Jamboree
finances and reporting
Governance: Ensured continued governance via remote meetings during
periods when face to face was not possible.
Safeguarding: Ensured all leaders and helpers were DBSd
Section E Financial Review
Brief statement of the charity’s policy on
reserves The District's policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall
short. The District Executive Committee considers that the group should hold
a sum equivalent to 12 months running costs, circa £50000.
(NB: running costs in 2020-2022 were artificially low due to Covid-19
pandemic preventing most face-face scouting activities including work to
upgrade HQ buildings)
The Group held unreserved funds of approximately £47k against this at year
Quantify and explain any designations end. This is at the level required for operating expenses.
Details of any funds materially in deficit Matters relating to the Scout Shop financial management were notified to the
(circumstances plus steps to eliminate) Charity Commission in 2021 and were investigated by the Police in 2021-
2022. Debts have been managed and internalised. Warrington East District
Scout Council owe Warrington West District Scout Council £6490 in final
settlement.
Further financial review details (optional information)
You may choose to include additional The District's Income and Expenditure is very small and as a consequence
information, where relevant, about: does not have sufficient funds to invest in longer-term investments such as
• the charity’s principal sources of funds stocks and shares. The District has therefore adopted a low risk strategy to
(including any fundraising); the investment of its funds. All funds are held in cash using only mainstream
banks or building societies
• how expenditure has supported the key
The District Executive regularly monitors the levels of bank balances and the
objectives of the charity;
interest rates received to ensure the group obtains maximum value and
income from its banking arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be withdrawn,
before doing so the District Executive considers the cash flow requirements.
• investment policy and objectives
**----- End of picture text -----**
5 LT700001 (1st February 2017) **Section F** **Other Optional Information** 2023 is all about stabilising Scouting after the pandemic. The Scout shop has Plans for future periods (details of any reopened and is expected to grow in 2023 with the support of local Scout significant activities planned to achieve Districts and Groups. A change of leadership will take place in January 2023 them) when the current District Commissioners term expires. ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Mo Patheyjohns
Paul Carey
Mo Patheyjohns
Paul Carey
Secretary
Chair
0
3
0
1
2
3| |---|---| 6 LT700001 (1st February 2017) **1053741** **Warrington West District Scout Council** **Receipts and payments accounts For the period** 01/01/2022 31/12/2022 **To from** **CC16a** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Funds
11 - Capitation 39,237 - - 39,237 31,144
12 - Outgoing grants - - - - -
13 - Scout Shop Dividends 2,763 - - 2,763 -
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity - - - - -
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - 33,442 - 33,442 -
Sections
15 - Beavers 30 - - 30 -
16 - Cubs 704 - - 704 -
17 - Scouts - - - - -
18 - Explorers - - - - -
19 - Network - - - - -
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - -
28 - District Camp - - - - -
29 - Blakfoot Hike 600 - - 600 -
23 - Activities - - - - -
35 - District events - - - - -
37 - County parade - - - - -
51 - Back 2 Basics 2,364 - - 2,364 -
Operating Expenses - - - - -
20 - Training 50 - - 50 -
20a - Personal Insurance - - - - -
26 - Equipment Repair - - - - -
30 - DC expenses - - - - -
32 - Postage - - - - -
33 - Comms/Admin - - - - -
38 - AGM expenses - - - - -
48 - DC discretion - - - - -
49 - Permits - - - - -
DHQ - - - - -
24 - Climbing Wall 10 - - 10 -
36 - District camp site - - - - -
39 - DHQ rent - 200 - 200 -
40 - DHQ electric - - - - -
41 - DHQ gas - - - - -
42 - DHQ insurance - - - - -
43 - DHQ refuse - - - - -
44 - DHQ water - - - - -
45 - DHQ management - - - - -
46 - Warden expenses - - - - -
Misc - - - - -
99 - Misc 90 2,667 - 2,757 16,659
Sub total (Gross income for
AR) [ 45,848 ] 36,309 - 82,157 47,803
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 45,848 36,309 - 82,157 47,803
1 29/12/2022
**----- End of picture text -----**
CCXX R1 accounts (SS) ## **A3 Payments** **----- Start of picture text -----**
Funds
11 - Capitation 35,518 - - 35,518 27,853
12 - Outgoing grants - - - - -
13 - Scout Shop Dividends 15,753 - - 15,753 79
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity - - - - -
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - 22,800 - 22,800 -
Sections
15 - Beavers - - - - -
16 - Cubs 693 - - 693 20
17 - Scouts - - - - -
18 - Explorers - - - - -
19 - Network 85 - - 85 44
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - -
28 - District Camp - - - - -
29 - Blakfoot Hike 350 - - 350 700
23 - Activities - - - - -
35 - District events 75 - - 75 365
37 - County parade - - - - -
51 - Back 2 Basics 2,009 - - 2,009 -
Operating Expenses
20 - Training - - - - -
20a - Personal Insurance 94 - - 94 -
26 - Equipment Repair 366 - - 366 -
30 - DC expenses - - - - -
32 - Postage - - - - -
33 - Comms/Admin - 85 - 85 62
38 - AGM expenses - - - - -
48 - DC discretion - - - - 20
49 - Permits - - - - -
DHQ
24 - Climbing Wall - - - - -
36 - District camp site - - - - -
39 - DHQ rent - 1,600 - 1,600 2,000
40 - DHQ electric - 1,225 - 1,225 1,846
41 - DHQ gas - 418 - 418 402
42 - DHQ insurance - 1,733 - 1,733 1,756
43 - DHQ refuse - 129 - 129 -
44 - DHQ water - 377 - 377 264
45 - DHQ management - 294 - 294 109
46 - Warden expenses - 400 - 400 -
Misc
99 - Misc 56 - - 56 361
Sub total [ 54,999 ] 29,061 - 84,060 35,881
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 54,999 29,061 - 84,060 35,881
Net of receipts/(payments) - 9,151 7,247 - - 1,903 11,922
A5 Transfers between funds - - - - -
A6 Cash funds last year end 56,480 22,938 - 79,418 67,496
Cash funds this year end 47,329 30,186 - 77,515 79,418
**----- End of picture text -----**
29/12/2022 CCXX R2 accounts (SS) 2 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---| |**Categories**
Signed by one or two trustees on behalf
of all the trustees
Signature
David Goodfellow
Paul Carey
**B5 Liabilities**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
None
**Details**
**B3 Investment assets**
None
**Details**
**B2 Other monetary assets**
None
**B1 Cash funds**
Current Account
Savings Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**36,277**
**30,186**
**11,052**
**-**
**-**
**-**
**47,329**
**30,186**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
David Goodfellow
Paul Carey|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |||**-**| |||OK| |||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
01/01/2023
01/01/2023| 29/12/2022 CCXX R3 accounts (SS) 3 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Warrington West District Scout Council **members of** **On accounts for the year** 31 December 2022 **Charity no** 1053741 **ended (if any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2022** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** T Napier **Date:** 12/06/2023 **Name:** Bright Ideas Accounting Ltd **Relevant professional** Bright Ideas Accounting Ltd is Authorised and Regulated by the AAT **qualification(s) or body** No.10402566 **(if any):** **Address:** Bright Ideas Accounting Ltd 80 Ashton Road, Denton, Manchester, M34 3JF ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**